Approved:

City of Riverside, CaliforniaHuman Resources Policy and Procedure Manual~~

Human Resources Director

~'-~.~-City Manager

Number: Il-6 Effective Date: 07106

SUBJECT:

PURPOSE:

OVERTIME COMPENSATION FOR NON-SAFETY MANAGEMENTEMPLOYEES AND ADMINISTRATIVE LEAVE

To establish uniform guidelines for the granting of compensation for overtime worked byNon-Safety Management Employees and for the granting of administrative leave.

POLICY:

1. Over-time Compensation for Non-Safety Management

For purposes of overtime compensation, Non-Safety Management employees shallbe designated as First Level Management, Second Level Management orExecutive Management.

a. First Level Management - This designation shall be limited to thosemanagement classifications shown on the attached list that are considered tohave first line supervisory responsibilities.

Employees in First Level Management classification shall be paid for scheduledor emergency work beyond regular working hours at the rate of one and one­half (1 Y2) times their hourly rate except that emergency overtime work betweenthe hours of midnight and the start of the employee's regular shift shall be paidat the rate of two (2) time their hourly rate.

In lieu of cash payment, a First Level Management employee may requestcompensatory time off for overtime worked, subject to approval of thedepartment head. Accrual of compensatory time off shall be limited at anypoint in time to 100 hours of compensatory time which is determined bymultiplying the number of hours of overtime worked by the appropriate factor of1 Y2 or 2. Compensatory time accrued in excess of 42 hours shall be paid atthe end of each year.

Except for emergency situations requiring the immediate performance of workbeyond regularly scheduled hours, all overtime work must be approved inadvance by the department head.

b. Second Level Management - This designation shall include all othermanagement classifications list and will be limited to those managementclassifications which are "exempt" under FLSA.

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Number: 11-6 Effective Date: 07106

Employees in Second Level Management classifications shall be eligible foradministrative leave (time off with full pay and benefits) and not for otherovertime compensation.

c. Executive Management - This designation shall include all ExecutiveManagement who serve at the pleasure of the City Manager and City Council.

Executive employees shall be eligible for administrative leave (time off with fullpay and benefits) and not for other overtime compensation.

2. Administrative Leave

Administrative leave may be granted to eligible employees in recognition ofexceptional job performance. Such administrative leave shall not beaccumulated on an hour-for-hour basis for overtime worked, but, rather, suchleave shall be provided as recognition, by higher management, of jobperformance beyond the average required and expected of employees in theseand similar classifications. As a guide, "beyond the average required" mayinclude working significantly more hours than normal work week as well as theperformance of exceptionally fine work.

Authority for granting administrative leave is established as follows:

a. Department Heads - may be grant administrative leave for Second LevelManagement employees which shall not be for more than two consecutivedays at anyone time.

b. City Manager/City Council - may grant unlimited administrative leave forExecutive "at will" employees. Additionally, the City Manager may grantadministrative leave to any deserving employee based on the guidelinesprovided above.

Departments are responsible for the maintenance of appropriate recordsconcerning overtime and administrative leave and the proper preparation oftime cards to report both paid and administrative leave overtime compensation.

Employees shall obtain prior approval by their department head prior to takingtime granted under administrative leave.

PROCEDURE:

Responsibility

Department

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Action

1. Shall payor providecompensatory time off toemployees for scheduled oremergency work beyond regularworking hours as defined in thepolicy.

2. Employee must receive approvalin advance by the DepartmentHead prior to working.

Number: 11-6 Effective Date: 07106

overtime.

3. May request compensatory timeoff for overtime worked, subjectto approval of the departmenthead.

4. Department Head may approverequests for overtime payorcompensatory time off.

5. Shall be responsible for themaintenance of appropriaterecords concerning compen-satory time off and administrativeleave and the proper preparationof time cards to report both paidand administrative leave overtimecompensation.

6. May grant limited administrativeleave to eligible second levelmanagement employees.

City Manager 7. May grant administrative leave toemployees at his/her discretion.

City Council 8. May grant unlimited admin-istrative leave to executivemanagement employees.

Attachment:Management list

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Number: 11-6 Effective Date: 07106

City of Riverside Non-Safety Management EmployeesLevel I and II

Accounting Manager/Controller-IIAccounts Payable Supervisor-IAdmin Assist to the Mayor - IAdministrative Analyst Trainee-IIAdministrative Analyst-IIAdministrative Service Manager-IIAir Conditioning Technician-IAirport Operations Coordinator - IAnnexation Program Coordinator IIAssist Field Services Operation Mgr IIAssistant Building Official-IIAssistant City Clerk-IIAssistant Finance Director-IIAssistant to City Manager IIAssistant to the Mayor-IBuilding Official-IIBuilding Services Operations Manager-IIBuilding Services Project Manager-IIBuilding Services Supervisor-IBuilding/Housing Inspector Supervisor-IBusiness Systems Support Analyst-IBusiness Systems Support Manager-IIBusiness Tax/Collections Supervisor-IChief Construction Inspector-IIChief Librarian-IICity Historic Preservation Officer (NC) IIClaims Administrator-ICode Enforcement Manager-IICommunications Officer-IICommunity Police Review Manager (NC) IICommunity Relations Assistant-ICompensation/Employee Rei Manager - IIConstruction Contract Administrator-IICouncil Executive Assistant (NC) - IDebt Administrator-IIDeputy City Attorney (NC) - IIDeputy Fire Marshal-IIDeputy Park & Recreation Director - IIDeputy Planning Director-IIDeputy Public Works Director/Engineering IIDeputy Public Works Director/Field - IIDevelopment Fiscal Manager-IIDevelopment Service Supervisor-IEconomic Development Coordinator-IIEmergency Services Coordinator-IIEnvironmental Services Coordinator - IIExecutive Assistant-IField Maintenance Scheduling Coord - IField Services Operations Manager - IIFinance Business System Support - II

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Fleet Management Supervisor-IFranchise/Contracts Officer-IIHousing/Community Development Mgr.-IIHuman Relations Manager - IIHuman Resources Admin Technician-IHuman Resources Analyst Trainee-IIHuman Resources Analyst-IIHuman Resources Specialist Trainee-IHuman Resources Specialist-IIntergovernmental Relations Officer (NC) - IIInternal Audit Manager - IIInternal Auditor - IILaboratory Manager-ILegal Assistant (NC) - ILegal Support Specialist (NC) - ILibrary Fund Development Manager-IIManagement Analyst Trainee-IIManagement Analyst-IIManagement and Budget Director-IIManagement Assistant-IIOffice of Neighborhoods Manager - IIPark Maintenance Contract Admin.-IPark Superintendent-IIPark Supervisor-IPlan Check Manager-IIPolice Admin. Service Manager-IIPolice Community Affairs Manager - IIPolice Program Supervisor - IPolice Records/Information Manager-IIPrincipal Accountant-IIPrincipal Engineer-IIPrincipal Human Resources Analyst-IIPrincipal Management Analyst-IIPrincipal Park Planner - IIPrincipal Planner-IIPrinting Services Supervisor-IProject Assistant Trainee-Development - IProject Assistant-Development-IProject Manager (Dev) - IIProject Manager (Dev) (NC) - IIPublic Parking Services Supervisor-IIPublic Safety Communications Mngr -IIPublic Safety Communications Supervisor-IPurchasing Services Manager-IIReal Property Agent-IIReal Property Services Manager-IIRecreation Superintendent-IIRecreation Supervisor-IRedevelopment Coordinator Trainee-IIRedevelopment Coordinator-IIRedevelopment Program Manager-II

Risk Manager-IISafety Manager - IISafety Officer-IISCADA System Supervisor-ISenior Accountant-ISenior Accounting Technician-ISenior Administrative Analyst - IISenior Administrative Assistant-ISenior Business Systems Support Analyst-IISenior Claims Administrator - IISenior Code Enforcement Officer-ISenior Deputy City Clerk-ISenior Engineer-IISenior Human Resources Analyst-IISenior Internal Auditor - IISenior Librarian-IISenior Management Analyst-IISenior Museum Curator-IISenior Park Planner - ISenior Plan Check Engineer-ISenior Planner-ISenior Plans Examiner-ISenior Procurement/Contract Speclst - ISenior Waste Collections Supervisor-II-ISenior Wastewater Maintenance Mech - ISenior Wastewater Plant Operator-ISolid Waste Collections Supervisor II - ISpecial Transit Supervisor-IStreet Maintenance Supervisor - ISupervising Deputy City Attorney-IISupervising Engineering Technician-ISupervising Evidence Technician - ISupervising Real Property Agent - IISurveyor-IITelecommunications System Coord.-IITraffic Engineer-IITraffic Signal Maintenance Supervisor - ITraining Administrator-IITransportation &Trails Coord -IITransportation Coordinator - IITreasury Supervisor-IUrban Forester-IUtilities Accounting Manager-IIUtilities Analyst-IIUtilities Assist Director/Finance & Customer IIUtilities Assist Water Superintendent - IIUtilities Asst. Director/Energy Delivery-IIUtilities Asst. DirectortRevenue-1IUtilities Asst. DirectorlWater Delivery IIUtilities Billing/Field Service Manager-IIUtilities Chief Water System Operator - IIUtilities Construction Svcs. Coordinator-IIUtilities Customer Comm. Manager-IIUtilities Customer Communications Coord - IUtilities Customer Services Supervisor - I

Number: 11-6 Effective Date: 07106

Utilities Dispatch Supervisor - IUtilities Electric Field Manager - IIUtilities Electric Operations Manager - IIUtilities Electric Superintendent - IIUtilities Electric Supervisor - IUtilities Electrical Engineer Manager -IIUtilities Energy Risk Manager - IIUtilities Energy Transaction Analyst - IUtilities Field Services manager - IIUtilities Finance/Rates Manager-IIUtilities Power Marketer - IIUtilities Power Planning/Marketing Mgr - IIUtilities Power Scheduler/Operations Mgr - IIUtilities Power SchedulerlTrader - IUtilities Pricing Analyst-IIUtilities Principal Analyst - IIUtilities Principal Program/Service Rep.-IIUtilities Principal Resource Analyst-IIUtilities Projects/Contracts Manager - IIUtilities Public Benefits/Business Rei Mgr - IIUtilities Resource Analyst-IIUtilities Safety Officer-IUtilities Senior Analyst-IIUtilities Senior Electric Engineer - IIUtilities Senior Energy Transaction Analyst - IUtilities Senior Resources Analyst-IIUtilities Senior Water Control Systems Tech IUtilities Senior Water Engineer-IIUtilities Substation Construction/Maint Sup - IUtilities Water Superintendent - IIUtilities Water Supervisor - IUtilities Water System Oper Mngr -IIWarehouse Supervisor-IWastewater Collection System Scheduler - IWastewater Electrical Supervisor-IWastewater Maintenance Manager-IIWastewater Maintenance Scheduler - IWastewater Mechanical Supervisor-IWastewater Operations Manager-IIWastewater Operations Supt - IIWastewater Plant Supervisor-IWastewater Resource Analyst -IIWastewater Systems Manager-IIWorkers Compensation Manager - II

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