APrIGFMulti-StakeholderSteeringGroup(MSG)Meeting

3May2017(Wednesday)AdobeConnect

04:00–05:00(UTC)

Attendees(20):MSGMembersArisIgnacio,SouthvilleInternationalSchoolandColleges(Academia)BikramShrestha,InternetSocietyNepalChapter(CivilSociety)ChesterSoong,ISOCHongKong(CivilSociety)–ViceChairCherylLangdon-Orr,At-LargeMemberICANN(CivilSociety)EdmonChung,DotAsiaOrganisation(Technical)HongXue,BeijingNormalUniversity(Academia)JahangirHossain,InternetSocietyBangladeshDhaka,Bangladesh(CivilSociety)MaureenHilyard,At-LargeMemberofICANN(CivilSociety)MohitSaraswat,Pepsi-DubaiRefreshments(PepsiCoBottler)(PrivateSector)NoelledeGuzman,ISOCAPACBureau(CivilSociety)PaulWilson,AsiaPacificNetworkInformationCentre(APNIC)(Technical)–ChairRajneshSingh,InternetSocietyAPACBureau(Technical)SatishBabu,ComputerSocietyofIndia(CivilSociety)ShibenduDebbarma,TripuraUniversity(Academia)ShreedeepRayamajhi,Rayznews(CivilSociety)ZakirSyed,SAMENATelecommunicationsCouncil(CivilSociety)Non-MSGMembersConnieChan,APNIC(Technical)APrIGFSecretariat:YannisLi,DotAsiaOrganisationYIGFFacilitators:DavidNg,DotAsiaOrganisation(Technical)SherryShek,NetMission.Asia(CivilSociety)

LocalHostof2017:AbsentApologiesforabsencesentinadvance(2):JoyceChen,ICANNAPACHub(Technical)DuangthipChomprang,GITEC(CivilSociety)Agenda:

1. AgendaReview(Chair)2. ActionItemsReview(Chair)3. 2017preparation

-LocalHostUpdates(Arthit/Secretariat)-YIGFupdates(Sherry)-ProgramCommitteeUpdates(Cheryl/Chester)-FellowshipCommitteeUpdates(Aris/Maureen)-DraftingCommitteeUpdates

4. MSGChairsElection20175. IGFGeneva20176. AOB

Proceedings:

1. MinutesandActionItemsReview• Theminutesof19AprMSGmeetinghasyettobecirculatedbythe

Secretariat• Websiteofhttp://2017.aprigf.asiaisreadynowwithregistrationopened• Allfellowshaveacceptedtheoffer• Secretariatalreadyinformedworkshoporganizersaboutthedelay• TheletterofcommitmenttemplatehasbeensenttoVanuatulocalhostand

awaitingreturn. ActionItems:

• Secretariattocirculatetheminutesof19AprMSGmeeting. 2. 2017PreparationsYIGFUpdates

• Theme:“HowSocialMediaShapesOurMind”• Topicdiscussionwillfocusonthepoliciesofsocialmediaandyettobe

decidedonwhethernarrowedtoadvertisementorreportingmechanisms• Websitehasbeenlaunchedwithhttp://www.yigf.asia• Registrationisnowopenuntil21MayandMSGmembersareencouragedto

helpspreadtheword.

• YouthFellowshipisavailablethisyearwiththelocalhostsupportandan

approximateof20regionalyouthcouldbesupportedaccordingtoestimation.

ActionItems:

§ MSGmemberstohelpsharethenewsonYIGFyouthfellowshipapplication. ProgramCommitteeUpdates• Secretariathasprojectedthebelowdraftagendaonthesharedscreen:

• Soongupdatedthat

§ 4setofmergeroptionshavebeendiscussed§ Merger1requestedtobeunmergedwhileothermergersagreedtohost

thesessioncollaboratively§ Secretariathelpedinformedtheinitialroundofacceptedworkshop

organizers§ Mostoftheselectedworkshoporganizersconfirmedtheircommitmentto

hosttheworkshopexceptafewunabletoconfirmtheirspeakers§ Secretariatconfirmedthat2/3oftheselectedworkshopsalreadyprogress

withspeakersinvitaitonsandhave2-3confirmedspeakers.§ Secretariatupdatedthatonly3workshopproposershavenotresponded

• Sub-themes:§ Access,Empowerment&Diversity§ Cybersecurity,Privacy&SaferInternet§ DigitalEconomy&EnablingInnovations§ HumanRightsOnline§ Others

• Currentdraftagendahas4additionalslotsavailablewhichisthe4blacksquaredsessionsthatarenotconfirmedyet.

• 4additionalworkshopshavebeenidentifiedandyetdecisionshavenotbeenfinalizedbytheProgramCommittee

• SecretariataddedthattheProgramCommitteetargetstofinalizetheresultbyendoftheweekandinformtheadditionalworkshoporganizers

• Secretariatproposedtopublishthepreliminaryagendaearlynextweekoncewehaveinformedallworkshoporganizers.WilsonsupportedtopublishtheagendaassoonaspossibleandaskedthesecretariattosharetheprogramwiththeMSGaswell.

ActionItems:

• ProgramCommitteetofinalizetheadditionalselectedworkshopproposals.• SecretariattocirculatethecurrentdraftagendawiththeMSGlist• Secretariattoinformthefinalselectedadditionalworkshoporganizersand

publishtheprovisionalagendaonlineearlynextweek.LocalHostUpdates

• Secretariatmentionedthatthelocalhosthassentinapologiesearlierwithaclashofmeetingwhichtheymightjoinlate.

• Secretariatprovidedabriefupdateonbehalfofthelocalhostinstead:§ Venue–

1xGrandHall(700pax)2xLectureTheare(400pax)2xWorkshopRoom(100pax)1xSecretariatRoom(20pax)

§ Hotel-Listedon2017websitebutyettoupdatewithbookingmethod

§ VISA–ChulalongkornUniversitywillberesponsibletoprovidethe

invitationletter.Requestcouldbesenttovisa@aprigf.asia. FellowshipCommitteeUpdates• ArisupdatedthattheallfellowshaveconfirmedtheofferandcurrentlyinVISA

applicationprocess.• AnopencallofBuddyProgramwillsoonbesentoutbytheSecretariatwhich

10buddiesarerequired.• HilyardaddedthattheFellowshipCommitteealsosuggestedtooraganizea

pre-conferencewebinarwiththefellowsandbuddyaswellasprovidetheself-pacedISOCOnlineCourseforthefellows.

• HilyardaddedthatacorrespondencehasbeenreceivedbythesecretariatfromMr.MohammadAbdulHaq,BangladeshIGFcomplainingaboutthechoicesofBangladeshfellowsareunknowntohimandthattheprocessisthereforeimproperwithbelowstandardselectioncriteria.HilyardaskediftheMSGshallrespondtothecorrespondenceasawhole.

Discussions:

§ Pre-ConferenceWebinar-Wilsonaskedforclarificationsaboutthepre-conferencewebinarwhichsecretariatrepliedthatitwasseparatefromtheISOConlinecourseandispartoftheFellowshipProgram2017tointroducefellowsandbuddiesinadvance.FellowshipCommitteeisassumedtohavetheresponsibilitytoorganizethewebinar.

§ ISOCOnlineCourse-HilyardaddedthatthesuggestionfortheISOCOnlineCourseistoallowallfellowstohavesamebasicknowledgelevel.SinghconfirmedthatISOCwillbeabletosupport50fellowsforthemoderatedcoursesimilartoAPIGAwhichshallstarton1Junandrequirealistoffellowswithdetails2-weekpriortosetuptheaccount.UnanimoussupportandthanksfromtheMSGtoISOConthesupport.

§ BIGFCorrespondence–- Wilsoncommentedthatitissensibletoprovideanendorsed

responsefromMSG&FellowshipCommitteetoBIGFwhichoutlinedtheprocesstakenandtransparency.WilsonaddedthatitisimportanttohaveformalityandrespondandaskedFellowshipCommitteeaskedtoprepareadraftforMSGtocomment.

- HilyardaddedthatitisaperceptionofprocesssincesomeofthewrongselectionthatHaqimplied.Wilsonindicatedtheimportancetoemphasizetheselectionisaresultofatransparentandopenprocess.

- Langdon-Orrcommentedthatweneedtomakeitclearthatnoonecohortwithinanyonecountryoranygovernanceactivitieswillhaveanyformorsuperiorweightingorbeseenasaplatformorpre-requisitetobeselected.TheFellowshipProgramshallbeopenforall.

- Wilsonechoedthatallapplicationsarereceivedindividuallywithcriteriaagreed,andMSGmembersarefreetovolunteerforFellowshipCommittee,theresultisandshallnotberelyingonothergaugingparties.

- Singhcommentedthatbeing“unknown”isnotaproblembecausebringingnewpeopleintotheInternetGovernanceforaisasimportant.

- Wilsonaddedthatthereisnomechanismonpubliccorrespondence

sofarforAPrIGFandsuggestedthattheresponsebeemailedbacktowhomeveraddressedinthecorrespondenceinthefirstplace.

- HilyardvolunteeredtodrafttheresponsetoBIGF.ActionItems:

§ SecretariattocoordinatewithISOContheonlinecourseprovisionforfellows.§ HilyardtopreparethedraftresponsetoBIGFandsharewithMSGfor

commentsandendorsement.DraftingCommitteeUpdates

• ProposedTimeline:§ MidApr WorkshopResult§ May(2ndweek) Finalisedprogramrelease§ May(3rdweek) Draft0§ May(3rd/4thweek) Webinar1(explanationofwhatthedocumentis)§ June PublicComment/input1§ July(mid) Draft1§ July26-29 Townhall1,2,ClosingPlenary§ August(mid) Draft2§ August(mid) Webinar2§ August(mid) PublicComment2§ Sept(beginning) Draft3forfinalization§ Sept(mid) PublishSynthesisDocument

• SecretariatupdatedthattheDraftingCommitteecommandedtheoverallsynthesisdocumentprocesslastyearandwilladoptitingeneralforthisyearwith2webinarsnewlyintroduced.

• Webinar1willbeusetoexplainaboutthesynthesisdocumentandansweranyquestionscommunitymembersmayhave.Webinar2willbeusedtofurthercollectfeedbackanddiscusstheDraft2developedforanyfinalrevisionofthedocument.

• Wilsonappreciatedthecontinualimprovementoftheprocessandsupportedtheideaofwebinars.

3. MSGChairElection2017• Secretariatupdatedthattherewillbe2leadershippositionsvacantforelection

2017:§ 2-yeartermChairposition(2017-2019)-Mr.PaulWilsonexpiringinBangkok

2017meeting§ 2-yeartermVice-Chairposition(2017-2019)–Mr.ArunSukumarexpiringin

Bangkok2017meeting• AccordingtotheElectionProcedure,anElectionCommitteeshallbecalledfor

whichconsistsof3members.Theentireprocessshalllastaround2monthswhichprovideusenoughtimetohavethenewleaderselectedattheBangkokface-to-faceMSGmember.

• Secretariatalsonotedthatthesamecandidatecanonlybeelectedfor2terms

consecutivelyandthereforeMr.PaulWilsonisnoteligibleforrunningtheChairpositionin2017.

ActionItems:

§ Secretariattoopena2-weekcallforvolunteerstojoinElectionCommittee2017.

4. IGFGeneva2017• SecretariatupdatedthatAPrIGFhaveheldeitherface-to-faceMSGmeetingor

opencommunitysessionsinIGFsoverthepastfewyears.SecretariataddedthattheIGFsecretariatsuggestedtoNRIstosubmitaplaceholderduringtheopencallforworkshoptosecurearoomsinceitisunclearwhetherspareroomscouldbeallocatedduetotheextracostswhichiscurrentlyundercalculation.

• Wilsonagreedthatweshallsubmitaplaceholderwithsubstantivediscussionsreflectingthecurrentagendaandsub-themesof2017meeting.Himselffurthervolunteeredtoassisttheworkshopproposalwrite-up.

• SecretariattoworkwithWilsontoprepareadraftofworkshopsubmissionforMSGandsubmitbeforethedeadline4May,19:00UTC+8.

ActionItems:

§ SecretariattoworkwithWilsontoprepareadraftofworkshopsubmissionforMSGandsubmitbeforethedeadline4May,19:00UTC+8.

5. A.O.B

§ None. SummaryofActionsItems• Secretariattocirculatetheminutesof19AprMSGmeeting.• MSGmemberstohelpsharethenewsonYIGFyouthfellowshipapplication.• ProgramCommitteetofinalizetheadditionalselectedworkshopproposals.• SecretariattocirculatethecurrentdraftagendawiththeMSGlist• Secretariattoinformthefinalselectedadditionalworkshoporganizersand

publishtheprovisionalagendaonlineearlynextweek.• SecretariattocoordinatewithISOContheonlinecourseprovisionforfellows.• HilyardtopreparethedraftresponsetoBIGFandsharewithMSGforcomments

andendorsement.• Secretariattoopena2-weekcallforvolunteerstojoinElectionCommittee2017.• SecretariattoworkwithWilsontoprepareadraftofworkshopsubmissionfor

MSGandsubmitbeforethedeadline4May,19:00UTC+8.Thenextmeetingwillbeheldon17May(Wed)2017at4:00-5:00(UTC).