AREA SERVICE COMMITTEE AGENDA FOR July 18th, 2020

1. Orientation of any new GSR and or Groups by Area Vice Chair at 1:15 PM.

2. CALL TO ORDER at 2:00 PM at Ebensburg Presbyterian Church, 200 N. Center St., Ebensburg, PA 15931.

3. Open Meeting with the Serenity Prayer.

4. Reading of the 12 Steps, 12 Traditions, & 12 Concepts.

5. Reviewing of Minutes:

6. Trusted Servants Roll Call:

Area Chair, Area Vice Chair, Secretary, Area Treasurer, Regional Committee Member, Public

Relations/Helpline/Website Chair, H&I Chair, Fundraiser Activities Chair, Unity Retreat Chair, Unity Retreat

Vice Chair, Literature Chair, B.O.D. Rep., P&A Chair, Outreach Chair

6a. Make it known to all trusted servants: As per Motion 1-8: That all trusted servants stay at the area meeting until over or report that they are leaving (no sneaking

out). Intent: In case questions are asked of them so we do not have to wait a month for an answer.

7. Trusted Servants Reports:

1. Area Chair 8. Unity Retreat Vice Chair

2. Vice Chair 9. B.O.D. Rep

3. Secretary 10. Hospitals & Institutions

4. Public Relations/Helpline/Website 11. Policy & Administrations

5. Regional Committee Member 12. Outreach

6. Fundraiser Activities 13. Literature

7. Unity Retreat 14. Treasurer

8. Old Business: None, but CAR motions from earlier this year are attached for homegroups to review.

9. Nominations/Elections:

Open Positions: BOD Rep

10. New Business: None

11. Group Reports:

Altoona: By Any Means Necessary, Hope Not Dope, Spiritual Not Religious, Serenity Sisters

Bedford The NA Way/We Do Recover, Vision of Hope/Hope Connection, Works If You Work It

Bolivar: Our Way Out

Ebensburg: Point of Freedom

Everett: Fresh Start

Hollsopple: Thousand is Never Enough

Indiana: 24 Principles for 24 Hours, Clean & Serene, Turning Point, Why Die, No Matter What, Staying

Alive, Subject to Revision, Living Clean, Together We Can, Miracles on Maple

Johnstown: Back to Basics, Free Yourself, High Hopes, Just for Today, Kiss, The Simple Solution, Leaps

and Bounds

Somerset: Hugs not Drugs, Promise is Freedom, Attitude of Gratitude, Hug Life, Principles Before

Personalities, The Nameless Group of NA

12. Next L.M.H.A.N.A Area Service Committee: August 15, 2020.

13. Close ASC with the “We Version” of the Serenity Prayer.

Minutes From June 16t, 2020 Area Service Committee

1. CALL TO ORDER: at 2:00 PM at Ebensburg Presbyterian Church, 200 N. Center St., Ebensburg, PA 15931.

2. Open Meeting with The Serenity Prayer

3. Reading of the 12 Steps (Jason R.), 12 Traditions (Sierria E.), and 12 Concepts (Keith)

4. Review of Minutes: Motion to accept minutes by Lance S., 2nd by Cora S., PASSED 6-0-0

5. Trusted Servants Roll Call:

Area Chair (P), Vice Chair (P), Secretary (P), Area Treasurer (P), Regional Committee Member (A/E),

H&I Chair (A/E), Public Relations/Website Chair (P), Literature Chair (P), Activities Chair (P),

Unity Retreat Chair (P), Unity Retreat Vice Chair (A/E), B.O.D. Rep. (V), Policy & Administration (P),

Outreach Chair (P)

6. Trusted Servants Reports:

Area Chair: Lance S. – PRESENT; This will be fast but thorough. If you are coming to literature with large orders next

month please let them know ahead of time.

Area Vice Chair: Joe H. – PRESENT; Nothing to report, but will be an open line of communication for Twin Lakes for

H&I.

Secretary: Liz M. – PRESENT; Please send reports by next Saturday, June 27th.

Regional Committee Member: Doug S. – PRESENT; Attached separately, including previous Car motions.

B.O.D. Representative: VACANT – No report.

Unity Retreat Chair: Jason R. – PRESENT;

LMHANA

UNITY RETREAT COMMITTEE

Meeting Agenda FOR 6/20/20

1. OPEN WITH THE SERENITY PRAYER 12:06 PM

2. READING OF THE 12-12-12

a. STEPS - Cody. C.

b. TRADITIONS - Timmy. L.

c. CONCEPTS - Bobbie. S.

3. ROLL CALL

a. CHAIR: Jason. R. - Present

b. VICE CHAIR: Drew. N. - Absent - Excused

c. SECRETARY: Sierria. E. - Present

d. TREASURER: Heuston - Absent - Unexcused/Resigned

e. MERCHANDISE CHAIR: Joe. H - Absent - Excused

f. PROGRAMING CHAIR: Bobbie.S - Present

g. REGISTRATION CHAIR: Mark. S - Absent - Excused

h. ACTIVITIES CHAIR: Kelsee. B - Absent - Excused

i. FIRE RING CHAIR: Cody. C. - Present

4. TRUSTED SERVANTS REPORTS:

a. Chair - Jason worked it out with the site to have a COVID response as part of the contract, in case of yellow. As

well as offering the family deal this year, that needs to be added to the registration flyer. She is also going to give a

date of no return for headcount for portapotty. Got them to drop the price sound system from 150 to 50!!

b. Vice Chair - No Report

c. Secretary - No Report

d. Treasurer - Resigned and said Peet. E volunteered to help.

e. Registration - I did want to fill you guys in on what all is going on. I have attached the flyer I have so far for your

information and approval. As long as you are ok with it, I will send it out to all of the different emails on the

regional list and print out copies for it and mail it to any of the PO Boxes on the website as well. I was thinking 50

copies per area listed with addresses. If you all are ok with that, let me know. I also have my Venmo and Cash App

setup on my phone and wanted to check with you about the account numbers you want me to use for the registration

fees. Please let me know if there is anything else I need to do or help I can provide you. Love you all.

f. Programming - Topics created, several ideas -- Doing like a Service theme, upon reading the Living Clean Book,

she got more topics. “New Way of Life” -- H&I + P&I + Men’s & Women’s Rap. She will make a spreadsheet to

send out.

i. Motion Bobbie to have a vote of confidence regarding speakers.

1. Pass 5-0-1

g. Activities - No report.

h. Merchandising - Nothing to Report - We do need to figure out to confirm the logo and get T-Shirts ordered.

i. Fire Ring - Found out that site has a bunch of wood cut up, they are going to only charge for what we use.

5. NOMINATIONS/ELECTIONS:

a. Bobbie. S. nominated Peet. E. for Treasurer 2nd by Cody. C.

i. Pass 5-0-0

6. OLD BUSINESS:

a. A lot of planning still needs to happen. We need to figure out merchandise, need to start planning the picnic on

08/01.

7. NEW BUSINESS:

a. Bobbie. S. made a motion to make family pricing $75 (Family of 4) + 10 extra after that for each kid. 2nd by

Cody. C.

i. Pass 4-0-2

8. CLOSE WITH THE SERENITY PRAYER at 1:00 P.M.

Unity Retreat Vice Chair: Drew N. – ABSENT; No report.

Policy & Administrations: Sher D. – PRESENT; No report.

Fundraiser/Activities Chair: Katie A. – PRESENT;

LMHANA ACTIVITIES COMMITTEE REPORT

6/20/2020

1. OPENED WITH THE SERENITY PRAYER

2. READING OF THE 12 STEPS, TRADITIONS, AND CONCEPTS

3. ROLL CALL

CHAIR: P

VICE CHAIR: V

SECRETARY: P

TREASURER: V

4. NOMINATIONS/ELECTIONS: NONE

5. OLD BUSINESS:

The “Cutest Pet Contest” was held on June 6, 2020 via Zoom. $130 was raised from participation. With the cost of

prizes previously purchased by the committee, this event raised $96.30 to donate to LMHANA. We appreciate

everyone’s participation. Congratulations to the winners!

6. NEW BUSINESS:

A) Discussed possibly rescheduling the “Murder in the Asylum” Mystery Dinner for October 3rd (Sat). We are

hoping to hold a rehearsal during the Unity Retreat Picnic on Aug 1st.

B) Tentative Halloween Dance to be held on October 31, 2020 (Sat) in either Ebensburg, Johnstown, or Altoona –

Doors open at 6, speaker at 7, dance & COSTUME CONTEST to follow. $3/person $5/couple – WALKING

TACOS, baked goods, hot dogs, and drinks will be sold.

*Both events remain tentative due to possible COVID-19 restrictions/venue availability ~ more will be revealed!

CLOSED WITH THE SERENITY PRAYER.

Outreach: Stef D. – PRESENT; The outreach committee has planned an “Outreach Learning Day” on July 11th, at Highland

Park in Altoona. The intent is to be an available resource for the HAFANA area as it disassembles. We will be having an

H&I workshop and a PR workshop.

Literature: Victor C. – PRESENT; Sold $806.00 in literature. $25.00 to outreach and $15.00 for a new group.

Public Relations/Website/Helpline: Alex B. – PRESENT;

Minutes for Public Relations 6/20/2020

I. Call to order at 12:00, open with SP

II. 12 steps, 12 traditions 12 concepts

III. Roll call

a. Chair - present

b. Vice Chair - vacant

c. TFC - vacant

d. Website coordinator - vacant

e. Secretary - vacant

IV. Old Business - no feedback from groups for info about meeting locations, the committee will collect info and send out to

meeting places with resources during shutdowns to help them provide resources for community members seeking help

V. Nominations/elections - none

VI. New Business - none

VII. Adjourn at 12:45, closed with SP

Hospitals & Institutions: Alex J. – ABSENT; Report given.

H&I Report June 2020

1. Call to Order: 1:00 PM

2. Open Meeting with Serenity Prayer.

3. Reading of the 12 – 12 – 12

a. 12 Steps – Michelle

b. 12 Traditions – Kristin

c. 12 Concepts – Tim

4. Roll Call:

a. H&I Chair: Alex J. – A/E

b. Vice Chair: Sierria E. – P

c. Secretary: Michelle B. – P

d. Panel Coordinators:

i. Twin Lakes: Vacant

ii. Pyramid: Greg M. – A/E

iii. Cove Forge: Eric M. – A/UE

iv. Indiana County Jail: Alex B. – A/UE

v. Spirit Life: Risa H. – A/UE

vi. Somerset Hospital Psychiatric Unit: Vacant

vii. SCI Pine Grove: Alex J. – A/E

viii. SCI Somerset: Larry.P. – A/E

ix. SCI Laurel Highlands: Larry P. – A/E

x. Somerset County Jail: Lance S. – P

xi. Cambria County Jail: Michelle B. – P

5. Review of the Previous Minutes: PASSED

6. Trusted Servants Reports:

a. Chair: Alex J. – No Report

b. Vice Chair: Sierria E. – No Report

c. Secretary: Michelle B. – No Report

7. H&I Panel Coordinator Reports:

a. Twin Lakes – Vacant

i. No Report

b. Pyramid – Greg M.

i. Going back in on 6/21. No restrictions as of yet except temperature takes.

c. Cove Forge – Eric. M –

i. No Report

d. Indiana County Jail – Alex. B. –

i. No Report

e. Spirit Life – Risa. H. –

i. No Report

f. Somerset Hospital Psychiatric Unit - Vacant

i. No Report

g. SCI Pine Grove –Alex. J –

i. No entry and still no idea when we will be allowed back.

h. SCI Somerset – Lance S.

i. Not allowed in. High COVID rates.

i. SCI Laurel Highlands – Lance S.

i. Not allowed in. High COVID rates.

j. Somerset County Jail – Lance S.

i. Not allowed in. High COVID rates.

k. Cambria County Jail – Michelle B.

i. Looking to start back in July.

8. Old Business:

a. No one reported back about the documents we sent to facilities with points of information regarding zoom and

other resources for recovery during COVID.

9. Nominations/Elections:

a. None

10. New Business:

a. Motion 6-1 -- Made my Tim L., 2nd by Lance S. To add the old HAFANA H&I commitments to the LMHANA

commitments, Pine Ridge halfway house and St. Joe’s rehab, both in Tyrone, with Tim L. As panel coordinator for

both facilities. Intent: To carry our message wherever we can at this point in time. PASSED.

11. Next H&I Sub-Committee: 7/18/20

12. Close with the Serenity Prayer at 2:00 PM.

Treasurer: Seth S. – PRESENT;

LMHANA Treasurer Report - Jun 2020

Description Debit Credit Balance

STARTING AREA BALANCE $1,356.23

EXPENSES

region donation $162.72

New mtg Lit $20.40

Website $197.39

Bank Checks

To Literature - outreach $25.00

money from fundraiser cute pet $130.00

PO BOX (yr payment)

Presby Church Donation (Rent - 10% if >$10) $10.00

TOTAL EXPENSES $415.51 $130.00 $1,070.72

GROUP DONATIONS Group Count

Altoona - Spiritual Not Religious

Altoona - Hope not Dope

Bedford - Hope Connection 1

Bedford - Vision of Hope 1

Bedford - NA Way 1 $41.00

Bedford - We Do Recover 1

Bedford - Works if you work it 1

Ebensburg - Point of Freedom Group of NA 1

Everett - Fresh Starts 1 $8.00

Indiana - Subject to Revision

Indiana - Clean and Serene

Indiana - 24 Principles For 24 Hours

Indiana - Why Die

Indiana- miracles on maple 1

Indiana - Living Clean

Indiana -Turning Point

Indiana - Stayin Alive

Indiana - High Noon

Hollsopple - Thousand Never Enough

Homer City - No Matter What

Johnstown - Back To Basics

Johnstown - Elevator is Broken

Johnstown - Free Yourself

Johnstown - Just For Today

Johnstown - K.I.S.S.

Johnstown - High Hopes

Johnstown - Hug Life

Johnstown - The Simple Solution

Johnstown - Work The Steps or Die Mo Fo

Somerset - Nameless

Somerset - Promise is Freedom

Somerset - Principles before Personalities

Somerset - The Journey Continues

Somerset - Hugs Not Drugs

Somerset - Attitude of Gratitude

Somerset - Hug Life

TOTAL GROUP DONATIONS $49.00 $1,119.72

Other Donations:

Transfer from Literature $380.28

Unity Retreat - Amount over Prudent Reserve

Total Bank Deposit $429.28

AREA SUB BALANCE WITH SUB COMMITTEE RESERVES

$1,500.00

Subcommittee Expenses:

Activities Fundraiser = $250.00 (3 events per year) $1,500.00

Hospitals & Institutions $1,500.00

Public Relations = $50.00 (per month) $1,500.00

Policy and Administration $1,500.00

New Groups $1,500.00

Miscellaneous: H&I Copies $1,500.00

ENDING AREA BALANCE $1,500.00

LMHANA Prudent Reserve: $1,500.00

Suggested Regional Donation (if number is bracketed it's below reserve) $0.00

Total Number of Groups Donating this month 8

Percentage of Groups Donating 30.77%

Percentage of Area Expenses the Groups Donations are covering? 11.79%

LMHANA Literature Financial Report - Jun 2020

Description Debit Credit Total

Starting Literature Balance $1,028.88

Debits

NAWS Literature Purchase

Supplies and copies

Bank Deposit Error

Bank Service Charge

Miscellaneous: Checks account over to area $380.28

Credits

Literature Sales $806.00

H&I Donation

Transfers from Area Account

New Mtg Lit $20.40

H&I Literature

PR Literature(outreach) $25.00

Bank Deposit Error

Sub Total Balance $380.28 $851.40 $1,500.00

Ending Literature Balance $1,500.00

Literature Prudent Reserve: if over 1500 move to Main Account (bracketed number under PR) $1,500.00 $0.00

7. Old Business: Motion 5-16-01 – To purchase One host Zoom account for ASC ($14.99 +tax) Intent – To continue serving the groups and allow

subcommittees to hold their monthly meetings; To fulfill our primary purpose of carrying the message to the still sick and suffering

addicts. Motion made by – Doug S., 2nd by Marc S. Tabled due to lack of quorum. Will revisit if/when COVID strikes again.

8. Nominations/Elections: None

9. New Business: None

10. Group Roll Call & Reports:

Altoona:

-By Any Means Necessary- PRESENT – Stef D. (OTHER) – All is well.

-Hope Not Dope- ABSENT

-Spiritual Not Religious- ABSENT

-Serenity Sisters- PRESENT – Cora S. – OTHER – New meeting.

Bedford:

-We Do Recover/The NA Way- PRESENT – Cora S. – GSR – All is well.

-Works If You Work It- ABSENT

-Vision of Hope/Hope Connection – PRESENT – Keith H. – GSR – Saturday and Monday Bedford meetings still closed,

had one Vision of Hope meeting on 6/16/20.

Bolivar:

-Our Way Out- ABSENT

Ebensburg:

-Point of Freedom- PRESENT – Katie A. – ALT GSR – Anniversary event on 6/30 at Lake Rowena. Still on Zoom.

Everett:

-Fresh Start- PRESENT – Cody C. – OTHER

Hollsopple:

-A Thousand Never Enough- ABSENT

Indiana:

-Turning Point- ABSENT

-24 Principles for 24 Hours- PRESENT – Sher D. – GSR – Still on Zoom, low attendance.on Z

-No Matter What- ABSENT

-Living Clean- ABSENT

-Clean & Serene- ABSENT

-Why Die- PRESENT – Alex J. – OTHER – Still meeting on zoom.ABSENT

-Staying Alive- ABSENT

-Subject to Revision- PRESENT – Christina O. – ALT GSR – Meeting via zoom, might open this coming week. More will

be revealed. About 10-15 people in attendance.ABSENT

-Together We Can- ABSENT

-Miracles on Maple- PRESENT – Scott N.Doug S. – GSR – Temporary location change due to campus being closed,

Sunflower Yoga Studio, flyer to follow. Opening back up in person on 7/5 with Zoom as well. No shoes or coffee.– OTHER

– Still meeting on zoom.

Johnstown:

-Back to Basics- ABSENT

-Free Yourself- ABSENT

-High Hopes- ABSENT

-Just for Today- ABSENT

-KISS- ABSENT

-The Simple Solution- PRESENT – Jason R. – GSR – Opening this week physically, following suggested CDC

guidelines.Meeting open, no coffee.

-Leaps and Bounds- ABSENT

Somerset:

-Hugs, not Drugs- ABSENT

-Promise is Freedom- PRESENT – Marc S. – OTHER – Still meeting on zoom, 10-20 people in attendance. Discussing

outdoor meeting.ABSENT

-Attitude of Gratitude- PRESENT – Marc S. – No meeting, physical or zoom. Waiting to hear from church.ABSENT

-Hug Life- PRESENT – Joe H. – GSR – Starting physical meeting back up tonight, following suggested CDC guidelines.

No more than 25 people, will take the overflow outside.ABSENT

-Principles Before Personalities- ABSENT

-Nameless Group of NA- ABSENT

11. Next Area Service will be held: July 18ne 20, 2020.

12. L.M.H.A.N.A. Area Service Committee Closed with the “We Version” of the Serenity Prayer.

CAR Report Motions Full CAR report can be found on NA.org

Maker: World Board

To approve the NAWS Long-Term Goals, which serve as the foundation of the NA World Services Strategic Plan.

Maker: World Board

To approve the IP contained in Addendum A, “Mental Health in Recovery,” as Fellowship-approved recovery literature.

Maker: World Board

To approve the revisions to the FIPT Operational Rules contained in Addendum B. A summary of the proposed changes shown in Addendum B includes:

• A change to the Inspection Clause to reflect discussions at WSC 2018 and clarify that only the WSC can act

for the beneficiary—the NA Fellowship as a whole. • Various “housekeeping” edits:

-A change to the description of WSC Boards and Committees on page 11 to the World Board.

-Two edits to Section 12: Trustee Reporting Obligation on page 15 to change calendar year to fiscal

year and to add independent to the description of the annual audit. -Changing representatives to delegates on page 24 of the Reader’s Notes.

-A straight copyedit by adding the word the on the same page and other edits on pages 15 and 31.

-A change to the way the Inspection Clause is described on page 37 of the Reader’s Notes.

Maker: World Board

To approve the revisions to NA Intellectual Property Bulletin #1 contained in Addendum C.

This bulletin has been largely rewritten. A clean copy of the bulletin with proposed revisions is contained in Addendum

C. A copy tracking the proposed changes is included in Addendum D. A summary of the proposed changes to Intellectual Property Bulletin #1 includes:

• Permission would be required to reprint book-length pieces.

• Current policy that was not clearly expressed in the bulletin has been added to the text. Groups are only

allowed to reproduce currently approved versions of recovery literature, as that is all that NAWS is authorized to publish and distribute, and this permission does not include electronic or online formats.

• The introduction has been rewritten and the section on copyright has been moved ahead of the section on

trademarks. • Some copyediting changes are suggested, such as using the term policy throughout the document, rather than a

mix of policy and guidelines.

Maker: World Board

To approve the initiation of the established process to revise the Fellowship Intellectual Property Trust in the 2020–2022 Conference cycle. SECTION 2: REVISION OF TRUST INSTRUMENT Provisions of the Trust Instrument may be

changed only under the following conditions:

-Any motion to review proposed revisions to the Trust Instrument must receive the approval of a majority of

regional delegates at the World Service Conference. -After such review is approved, proposed revisions will be open for a six-month review and input period, after

which the proposed revisions will be presented in the Conference Agenda Report for adoption.

-A motion to adopt any proposed revisions to the Trust Instrument will require a vote of “yes” from two-thirds of those regional delegates recorded as present in the World Service Conference roll call immediately prior to

the vote.

Maker: Norway Region

-To direct the WB to create a project plan for WSC 2022 to create a new Step Working Guide for members

whom have worked through the previous one and would like to evolve in their recovery.

Maker: Baja Son Region

-To direct the World Board to develop a project plan, for consideration at WSC2022, to create a booklet of Step

study questions with the parameter that each question is derived from one sentence in the Basic Text chapter

‘How It works’.

Maker: Argentina Region

-To direct the World Board to create a project plan for the World Service Conference (WSC) 2022, the

development of a new IP for daily personal inventory of gratitude.

Maker: Iran Region

-To direct the World Board to create a project plan for WSC 2022 to create a new IP for women in recovery.

Maker: Latin American Zonal Forum

-To direct the World Board to create a project plan for consideration at WSC 2022 to create a guide for online

meetings.

Maker: Carolina Region

-To direct the World Board to create a project plan for WSC 2022 for a service pamphlet (SP) that explains “being under no surveillance at any time”.

Maker: Southern California Region

-To direct the World Board to create the Spanish-language Narcotics Anonymous (Basic Text), Step Working

Guides, and It Works: How and Why available in an audio format.

Maker: Sweden and Australia Regions

-To direct the World Board to create a project plan for consideration at the WSC 2022 to investigate changes and/or additional wording to NA literature from gender specific language to gender neutral and inclusive

language.

Maker: California Inland Region

-To place an 8-year moratorium on the creation of new English language recovery literature after WSC 2020 to WSC 2028, excluding any literature projects already in development.

Maker: Argentina Region -Instruct the World Board to develop a project plan for the 2022 World Service Conference (WSC) to produce

an informative video about Narcotics Anonymous, for Public Relations services [committees] and online publication, approved by NAWS, where it is briefly explained: 1. What is Narcotics Anonymous 2. How it

works 3. How to contact NA

Maker: Volunteer and Southern California Regions

-If any Motion or Proposal, in Content or Intent, has been submitted and failed to achieve consensus or adoption

at two consecutive World Service Conferences, the previously proposed Content and Intent may not be suggested to the Fellowship in the Conference Agenda Report (CAR)/ Conference Approval Track (CAT) or at

the WSC for one entire conference cycle.

JUNE 2020 RCM REPORT

Old Business: Motions 2 & 3 continued to be tabled due to COVID meeting restrictions.

Nominations/Elections: Proposed continuation of positions indefinitely until groups/areas are able to meet and send nominees.

TSRSO REPORTS:

BOD Chair: We will be receiving declarations page for groups’ insurance policy as soon as RSC secretary sends out. Service

Office open Sundays but suggesting to open Saturdays and Sundays.

SPIRITUAL RETREAT: 2020 Spiritual Retreat is officially Cancelled.

STL 38: IS HAPPENING! Important that we are announcing this due to some confusion between the Spiritual Retreat and STL 38. Discussion around cancelling and the consequences. Would be responsible for approximately 29k food and beverage bill if

TSRNA decided to cancel. However, if convention center would cancel, then we would not be liable. Strongly urged not to

cancel in light of consequences. Convention Center said they would work with us if attendance is low due to COVID.

AREA REPORTS: Butler and Lake Erie Spiritual Retreats Cancelled. LMHANA Unity Retreat continuing as scheduled.

SWANA men’s conference uncertain at this time.

TSRSCNA REPORTS:

TREASURER: After paying insurance, we are close to prudent reserve with very little donations coming in. Largest bill is

HELPLINE and treasurer will be contacting helpline about being flexible with the bill. Region is close to operating at a deficit.

HELPLINE NOTES: Down from 30-40 calls/week to ~5 calls/week. Conscience strongly shared by committee of the vital

importance of HELPLINE. Segway into conversation about importance of considering electronic donations at the home group

and area levels.

RD REPORT: Attached. PPP loan accepted by NAWS and discussion around loan forgiveness. Committee conscience that it

would be a violation of 7th Tradition to have loan forgiven, given that we are fully self-supporting through our own

contributions. Also, CAR VOTES ARE STILL NEEDED FOR SECOND PORTION OF WSC 2020.

NEW BUSINESS: Formed Ad-hoc committee to review and share resources related to reopening meetings and delivering

services during COVID with weekly Zoom Meeting Sundays at 5pm. ZOOM ID: 961-695-3680.

In the meantime, here is a checklist for reopening meetings that our Area and Groups could use:

https://www.na.org/admin/include/spaw2/uploads/pdf/Checklist%20for%20Reopening%20Meetings.pdf

CHECKLIST FOR REOPENING MEETINGS

It is suggested that groups have a detailed plan for reopening in-person meetings. As NA groups, we need to keep our Traditions

in mind (paraphrased here): 4th Tradition – Groups are autonomous, except when our actions may affect other groups or NA as a

whole. www.na.org

Attached are the Area Reports, June 13th, 2020 RSC Minutes, BOD JUNE REPORT, STL 38 May 24, 2020 Minutes, and

Trusted Servants Reports.

Thanks for letting me serve,

Doug S

AREA REPORTS

Kinzua Area Report

We met 5-3-20 via Zoom and did not reach quorum. We met 6-7-20 at the pavilion in Crescent Park outside WGH

with 7 members, 4 of whom were GSR's in attendance so that there was quorum. Several groups have held face to

face meetings recently, both inside and outdoors and required masks and social distancing. Several other meetings are

and have been meeting, though their locations have changed due to regular facilities not being available. There

adherence to health guidelines wasn't reported at the area service meeting. Our events committee has announced a get

together at Betts Park, 7-25, with pizza, bingo, and speakers on sponsorship. We will resume our H&I meeting at the

Abraxas youth facility 6-28, the first time we have been able to provide an H&I meeting to any of the 5 facilities we

serve, since March. YIS Brian J.

PICNA

Good morning everyone, I am an addict and my name is Annette W I am the RCM for PICANA Area here is an

overview of how PICANA ‘S Area is doing.

As of today, PICANA ‘S Area has 8 Trusted Servants

Area Chair; Roberta S

Vice Chair; James B

Treasurer Chair; Deborah L

Activities Chair; Duayne N

Outreach Chair: English B

Share Service Rep, Jamel E

RCM Chair Annette W

Area: PICANA

Due to the pandemic there a very few meetings in the PICANA Area meeting with guidelines and restriction there are

still many meeting waiting to be able to reopen and a few has lost there meeting place due to being senior homes.

P&A

H&I

PICANA has 2 facilities Alpha House and Family Links our H&I Chair has stepped down. As of Thursday June 11th

PICANA Started doing H&I at the Alpha House Activities.

Our Sponsor Sponsee Breakfast is still pending RCM:

Shared Service Rep; 06/06/2020 Tri Area Convention 5 had a Speaker Jam on ZOOM

BOD Report

Hello, A few things to keep in mind we have several board members from different areas that can get back to

any Area with board questions and address questions and concerns financially for start to live and the spiritual retreat

Questions and concerns for our Start to live convention we address at the last two board meetings we did get in touch

with the convention center in Erie Pa if we decide to cancel the convention which would take 2/3rd votes the financial

impact for the price for food and beverage which is pretty close to 29,000.00 I do not have the exact number the

convention center suggest not to cancel and we cannot postpone due to other events already scheduled there. We

were made aware of the fact they will work with us on the food and beverage, but nothing is in writing they are aware

of our financial impact and attendance and are willing to work with us. Several members need the certificate of

insurance and our policy is outdated on the procedure according to the conversation I have had with our past Board

member Ken K. who was wonderful with negotiating our insurance. According to the new terms the insurance

company will mail or email the certificate of insurance to the facilities who need it. The office is open on Sundays

10:00am to 4:00pm one person at a time. I believe this should change to full service since other businesses in

homestead are fully open to full compacity just a suggestion. We will be moving forward with insurance cancellation

for start to live convention this year we will be working with Ken K our past board chair since he can assist us with

this task. Jim B Board Chair has been working out of town and this month he had to work a full Saturday he should

be back home by august. In Loving Service Lena J. TSRSO Vice Chair Board.

RSC MINUTES

Virtual Zoom Meeting

“...directly responsible to those they serve. “

“Robert’s Rules and our policies and procedures are our practical methods for practicing Spiritual

Principles”

Minutes of TSRSCNA meeting June 13, 2020

1. Meeting Opened: 10:30 with Serenity Prayer

2. Reading of 12 Steps, 12 Traditions, and 12 Concepts.

3. 1st of 2 roll calls: 9 voting members. Quorum (6) not met, 2 RCMs joined after roll call.

4. Motion to accept last RSC Minutes. Motion to accept by NEASCNA, 2nd by Butler. Approved.

5. Sharing Session: Reviewed Areas that are meeting in person and virtually. Most are meeting either virtually or

moving in person, quorum is not always being met at Areas.

6. Chair Person Announcement – None

7. Welcome new members: Nick R. RCM Alternate Butler

8. Old Business:

• Motion 2: Initiated by Zonal Ad-hoc Chair, seconded by EEANA: That TSRSCNA (Tri-State Regional

Service Committee of NA) withdraw from the NEZF (Northeast Zonal Forum) and join the MZF (Midwest

Zonal Forum). Intent: To move to a zone that is more in line with our (TRSCNA) values and the traditions of

NA, to reduce costs.

Motion Tabled due to COVID restrictions in meeting

• Motion 3: Initiated by: EEANA, seconded by: NEASCNA To amend current TSRSCNA “Guidelines for

Videoconferencing” to: Omit Sections A & B, add Section C per the attached document. Intent: To utilize

technology to increase accessibility and unity in NA service

Motion Tabled due to COVID restrictions in meeting

9.Nominations and Elections: Proposed to continue all current Trusted Servant positions indefinitely and reevaluate

when groups/areas are able to meet and send nominees. No opposition to the proposal from RCMs.

10.TSRSO Reports:

-BOD Chair - Full report attached. Reviewed regional insurance policy. A copy of the declaration page will be

given to the RSC Secretary to distribute to groups/areas as requested. Our insurance policy will defend groups

if a claim is made for COVID.

-BOD Treasurer - No report.

-Spiritual Retreat - Retreat is officially cancelled for 2020. Ad-hoc committee is looking at future places to

host the committee. Refunded all preregistrations.

-Start to Live - Absent.

11. RCM Area Reports – RCMs that submitted a written report have been attached.

Butler Spiritual Retreat has been cancelled

Lake Erie Spiritual Retreat has been cancelled

Laurel Mountain Highlands Retreat will continue as planned August 28-30.

SWANA –Home Group Men’s Conference is confirming with church to confirm if the event can go on as

planned.

12. TSRSCNA Reports:

-Chair - Nothing to report.

-Policies and Administrations (P&A) - Absent.

-Treasurer - Report Attached. After paying insurance we are close to our prudent reserve with little donations

coming in. The helpline is the largest bill we pay. Treasurer will contact the helpline about being flexible with

payment.

-Hospitals & Institutions (H&I) - Absent.

-Public Relations (PR) - Position Vacant

-Regional Delegate (RD) - Present. Presentation will be emailed by RD to RCMS.

-Literature - Position Vacant. Rich reported. Maintaining contact with the Helpline, did a Zoom presentation,

has a booth request for August event in the WE Area.

-Outreach - Absent.

-Additional Needs - Position Vacant.

-Web Chair Report - Present. Report attached.

13. New Business:

Formed an Ad-hoc to review and share resources related to reopening meetings and

delivering services during COVID19. Committee will weekly on Zoom 961-695-3680 starting Sunday June 14

at 5pm.

14. Adjourn 1:45pm

NEXT MEETING:

August 8, 2020 10:30 AM 10:30 AM, at the TSRSO (if possible)

Zoom Meeting ID: 961-695-3680

STL 38 CONVENTION COMMITTEE

MINUTES: MAY 24, 2020

Meeting opened with the Serenity Prayer at 11AM.

Twelve Traditions: Yolanda B.

Twelve Concepts: Denise T.

Step Working Guide pg. 122: Laura N.

April minutes reviewed and accepted. Roll call – Activities V. Chair and Programming V. Chair not present, quorum satisfied.

Chair’s report:

The BOD has requested to have a spreadsheet for T&R trinkets. They have also requested to have the T&R bids

submitted in an itemized format as opposed to screenshots. We need to squash the circulating rumors about the

convention being cancelled. It was mentioned that some members may have Start to Live confused with Tri-Area.

We should also look at coming up with a contingency plan in the event one is needed. This can be discussed in new

business. We also need to look at what is being planned for our next activity.

Spreadsheets for T&R and merchandise will be sent.

BOD report:

T&R submitted too many screenshots for BIDS. The BOD would like to have a more organized, consistent listing of

the items and prices for comparison. The convention center is expecting us in October, and they are willing to work

with us.

The board has met and come up with a plan for opening the office. Enhancements will be in place and the office will

be opened next weekend.

Hotel Liaison: written It has been confirmed with the hotel that our banquet and brunch costs will remain the same this year. We will not

have to raise prices. I happened to be at the office last Sunday while the BOD meeting was going on. They were

stressing about meeting our contractual requirements with the convention center and hotels. I explained to them that

our hotel contracts are zero-risk to us. We do not have to meet any threshold on the room blocks in order to get our

hotel meeting rooms, coffee, pastries, rates or comp nights. I reached out to Bayfront with their concerns and said

that I was worried the BOD might attempt to cancel the convention over worries about food and beverage minimums

for the convention center. I received a very encouraging reply, which I am pasting below so that everyone will know

exactly what Martha said.

Hi Jesse, we absolutely would rather have you here than not this year! It’s so hard to know what the future holds but

we are planning to move forward with our late summer fall events to the best capacity that we can and understand the

number might not be as high as we all hope. So, we will certainly look at minimums for each event and how to

handle should COVID-19 still be impacting us in effect! Tell the committee not to worry, we will work together!!

I think this should allay the BOD’s worries and enable us to continue planning the convention. I still have not heard

back about mobility scooters. I will keep trying. It was awesome to be a part of yesterday’s event! We brought in

$200 in auction tickets. I will ship the items to the winners this week. I’m available to help with anything that anyone

needs.

Activities: Had some difficulties attending yesterday’s event, kept getting disconnected. Would like to have a face to-face event.

We did have discussion in the past about St. Peters in Wilkinsburg. But it’s not likely this will happen. Current

discussion is for another virtual speaker jam to occur on July 11 th. Future events:

• August 5th – Erie

• Sept 11th – St. Juan Diego Parish, Sharpsburg

• October 3rd – St. Maria Goretti

***Discussion: Reduce the 1000 person ZOOM account to 500, to be more prudent with our funds. We no longer see

the need to have that large capacity. All in agreement.***

Archives and Auctions:

A flyer for more memorabilia is needed.

Graphics and Technology: Registration form went out.

Alix – updated huggers and greeters

Will get flyers to the regions/areas this week. NO FLYERS in office per Officer Manager. Jesse S. thank you!

Convention Information:

Working on bids for sign language. Have started compiling the spreadsheet for huggers and greeters.

Merchandise:

Opened the meeting with the Serenity Prayer, reading of the 12 traditions, 12 concepts & Step Working Guide pg.

122. We had 5 members in attendance. The committee went over the first order, logos and our zoom event. We

brought in $349 minus $48 for shipping costs. Total Sales for first event $301.

Programming: The committee has proposed to have another virtual event. This will be a predecessor speaker jam with speaker’s

having 25+ years clean. It will be held on July 11th in the same time fame, from 2-8. Speakers will have 30 minutes

each to share, and there will be a clean time countdown. All were in agreement.

Tickets and Registration:

Meeting opened with the Serenity Prayer, the reading of the 12 traditions, 12 concepts and pg.122 step working guide.

Trinkets as well as the cost of the program were discussed. The program is .56 and the bag must be $5 or less. The

committee is purchasing new t’s, blue long sleeved. We voted on these items for the bag.

• Magnet

• Water bottle

• Program

• Neck wallet

• Bag

• Note pad/pen

Jesse S. is assisting us with pricing on certain items with his contacts. He spoke to Open Tip and they are not able to

get a lower price unless we want non-woven, which does not look as nice. Will try to get lower costs.

Treasurer’s report: written We came into the month of April with an account balance of $9319.77. We had one new check for the month of

April.

• Total Checks:

• St. Juan Diego Parish $100* (March 8th – Outstanding)

• Creative Images for YOU $1,000 (Cleared 5/12/20)

TOTAL $1,100.00

Total Deposits:

Square Direct Deposit** $14.26

TOTAL CURRENT BALANCE: $8234.03 (AFTER ALL CHECKS) (For further information please review Check Register and Bank Statement for the month of April in email

attachments.)

Sent BOD requested spreadsheet.

Old Business: • Subcommittees meeting virtually

New Business:

• Worst case scenario, if the convention does not take place, committee members remain in place for

STL 38 in 2021.

• Possibly will have to refund; can give the option to carry-over to following year or refund.

Grateful and Willing to Serve - Laura N.

Trusted Servants Reports

Treasurer Report

Balance per Bank 5-31-20 10,572.49

Add Investment Balance

Add Mobile Deposits 149.50

500.00

25.00

50.00

Total Additions to Bank 724.50

Less Outstanding Checks

TSRSO 6,341.00

Teleplex 1,611.00

Telecom 14.58

Verizon 61.41

Total Deductions 8,027.99

Balance per Bank 3,269.00

Website Subcommittee Report

Created email account for negotiatingTeamChair@tsrscna.org for the BOD. Worked with the outgoing Negotiating

Team Chair to transfer the 1,500+ emails generated during his term related to hotel and insurance negotiations and

related matters and is an invaluable resource for continuity in the position. Through TechSoup and Google

Nonprofits we have 20-some web-based email accounts, using @tsrscna.org, which would otherwise each cost

$20/month.

A pop-up page had been created for the meeting closures. Within several weeks about all meetings were closed. It

became unfeasible to maintain any semblance of an accurate list, we just were not getting informed when most

meetings were being opened, to avoid listing meetings as closed that were open the list of temporarily closed

meetings was removed about 2 weeks ago.

On the “Area Info” page, area services meetings were listed as cancelled for specific dates. Those dates have

passed and been removed from the website. If any area service meetings are going to be cancelled, the dates

cancelled or the date to be reopened, can be listed on the “Area Info” page on the website. Also, any ASC meeting

online the Zoom ID maybe listed on the “Area Info” page. Currently there are no area’s publicly posting the ASC

Zoom Meeting ID on the region website.

Also, regarding the “Area Info” page, please check to make sure the area service meeting info and the mailing

address for your area is current on the website. Beaver Valley, BVASCNA, was just updated.

Open Positions flyer for Start to Live 38 has been updated on the Start to Live page.

Meeting times for P&A, Outreach, and Website subcommittees were changed on the website to “2nd Saturday Odd

Months”.

Added a Regional Delegate page to our website. The content on this page is still all pre-CAR but can be updated as

needed.

We have had speaker recordings on the website for Start to Live 3 through 24. We have just added speaker

recordings for Start to Live 28 through 34 to the website. We have yet to locate recordings for Start to Live 25, 26,

and 27. If anyone might be able to locate recordings for these years they can be added to the website.

The BMLT database has been created on our server but the public display page is still being developed. The

database is being updated and may be utilized by area websites as Lake Erie is now.

Event Flyers have been updated when received including several for Start to Live events. Please remember to email

area event flyers to events@tsrscna.org.

Thank you for allowing me to serve.

Terrance Z.