This guide provides an overview of how it appears when a supplier responds to an RFx.

Supplier View for Responding to an RFx

Ariba eSourcing

Reference Guide – Supplier View for Responding to an RFx

July 15, 2016 Copyright, Johnson & Johnson Services, Inc. ,

2016 1

Ariba eSourcing Overview:

Ariba eSourcing is a web-based application used to select suppliers and to collaborate online to

expedite the strategic sourcing process of affiliates in the Johnson & Johnson Family of

Companies. The affiliate specified in the event is the only affiliate involved and neither Johnson

& Johnson nor any other affiliate of it is involved.

Ariba eSourcing enables and facilitates the exchange of information between buyers and sellers

ensuring a fair but competitive environment.

RFx Event Types include:

• Request for Information (RFI)

• Request for Proposal (RFP) or Request for Quote (RFQ)

• E-Auction

All supplier proposals/responses must be submitted through the Ariba eSourcing application.

This quick reference guide provides a step-by-step procedure for the

supplier to review and submit their response to RFx events using the Ariba

eSourcing tool:

• Ariba email invitation

• Ariba supplier registration

• Ariba supplier login screen

• Events Dashboard

• Event Prerequisites

• Terms and conditions – review and acceptance

• Decline to respond

• Bid item selection

• Review contents of the event

• Saving the event

• Communication with Buyer

• Response submission in the tool

• Help information

An abundance of information for Suppliers is available at:

https://connect.ariba.com/help/?SubType=Seller%20Collaboration%20Console%20Resources

This guide provides an overview of how it appears when a supplier responds to an RFx.

Supplier View for Responding to an RFx

July 15, 2016 Copyright, Johnson & Johnson Services, Inc. ,

2016 2

When an event is Published, the invited suppliers will receive a system-generated email. They will be

instructed to click on a link to access the Event. A

A

If you already have an Ariba Commerce Cloud, Ariba Discovery or Ariba Network account, click the “here”

shown above. If you do not have any of theses, click “Continue”. B

B

Browsers supported by the Ariba eSourcing application are shown above.

Ariba eSourcing

Reference Guide – Supplier View for Responding to an RFx

This guide provides an overview of how it appears when a supplier responds to an RFx.

Supplier View for Responding to an RFx

July 15, 2016 Copyright, Johnson & Johnson Services, Inc. ,

2016 3

Fill in the first 6 required fields under the basic company information section. C

C

Click the product and service you want to add by clicking the “>” and then the “+”, and then click “OK”.

You must select at least one. D

D

D

Ariba eSourcing

Reference Guide – Supplier View for Responding to an RFx

This guide provides an overview of how it appears when a supplier responds to an RFx.

Supplier View for Responding to an RFx

July 15, 2016

Copyright, Johnson & Johnson Services, Inc. , 2016

4

Click the Ship-to or Service Location you want to add by clicking the “>” and then the “+”, and then click

“OK”. You must select at least one. E

Enter the User account information. Click the “I have read and agree to the Terms of Use and the Ariba

Privacy Statement”, and then click “Submit”.

NOTE: These are Ariba’s Terms and Conditions. You are providing the information to Ariba and not to J&J.

Ariba can use the information provided as set forth in the Ariba Terms and Conditions. J&J is not

responsible for how Ariba uses the information. Please be certain that your organization is aware of and

agrees to Ariba’s use of the information provided.

F

E

E

F

F F

Ariba eSourcing

Reference Guide – Supplier View for Responding to an RFx

This guide provides an overview of how it appears when a supplier responds to an RFx.

Supplier View for Responding to an RFx

July 15, 2016 Copyright, Johnson & Johnson Services, Inc. ,

2016 5

G

Supplier logs into the e-sourcing application using their credentials in the website shown above. G

Once the supplier logs in, their homepage loads with a dashboard of event announcements, event status

(completed, open, pending selection) and links. Click on an event to enter that particular event. H

H

Once an event is selected, the following screen will appear. The suppliers will need to click on the ‘Review

Prerequisites’ button to review the J&J terms and conditions of the event.

I

I

Ariba eSourcing

Reference Guide – Supplier View for Responding to an RFx

This guide provides an overview of how it appears when a supplier responds to an RFx.

Supplier View for Responding to an RFx

6 July 15, 2016 Copyright, Johnson & Johnson Services, Inc. ,

2016

Suppliers have to review the J&J event specific terms and conditions and then click on ‘I accept the terms

of this agreement’ option to access the content of the sourcing event.

J

J

Supplier, who does not wish to participate, can click on ‘Decline to Respond’ button.

K

K

Select the line time by placing a check mark next to the item to submit a bid, and click “Submit Selected

Lots”. L

L

Ariba eSourcing

Reference Guide – Supplier View for Responding to an RFx

This guide provides an overview of how it appears when a supplier responds to an RFx.

Supplier View for Responding to an RFx

7 July 15, 2016 Copyright, Johnson & Johnson Services, Inc. ,

2016

Review the contents of the sourcing event and enter responses to all questions. M

M

M

You may click “Save” to save your response if you choose to complete your responses and submit at a

later time. N

N

If you wish to communicate with the J&J buyer, you may do so my click on the ‘Compose Message’

button. O

O

Ariba eSourcing

Reference Guide – Supplier View for Responding to an RFx

This guide provides an overview of how it appears when a supplier responds to an RFx.

Supplier View for Responding to an RFx

8 July 15, 2016 Copyright, Johnson & Johnson Services, Inc. ,

2016

Complete the required fields and click the ‘Send’ button to send the message to the J&J buyer. P

P

Click on ‘Submit Entire Response’ button to send your proposal to the J&J buyer. Q

Q

Click on ‘Help’ button to request Ariba technical support assistance. Helpdesk information is also listed in

the supplier invitation email which you have received. Ariba serves as your first point of contact for

technical issues with the application.

R

R

Ariba Helpdesk:

If you need help on how to use this product, click help at the top right of any product page to access

documentation and tutorials.

If you encounter technical issues related to the Ariba eSourcing application, please reference below Ariba

helpdesk contact information:

For technical support within the United States and Canada, call toll-free 1 866 218 2155.

For technical support in Europe, call +44 20 7187 4144.

For technical support in Asia, call +65 6311 4745.

For technical support in other locations, call +1 412 222 6153.

Via webform: within the Help menu click on the Support link

Ariba eSourcing

Reference Guide – Supplier View for Responding to an RFx