ARNOLD AIR SOCIETY COMMANDERAAS/CC

Table of Contents

1. Duties and Responsibilities2. Contact Information/References3. Routing Deadlines4. Projects/Additional Duties5. Lessons Learned/Comments6. Important Forms

Duties and Responsibilities

Job DescriptionThe Arnold Air Society Commander acts as the liaison between Arnold Air

Society and the CW/CC. The AAS/CC coordinates all AAS activities. The AAS/CC oversees training and education for the AAS and is the direct link to AAS Area Headquarters. The AAS/CC oversees the operation of all projects the CW/CC or the Arnold Air Society Advisor assigns. The AAS/CC will also complete a continuity folder and is an active member of the “GMC of the Quarter” board.

Duties and ProceduresA. Weekly Meetings: Need to maintain weekly meetings to keep the

members and the Cadet Wing Commander up-to-date on all projects and events. Keep track of the meeting minutes for reports due to the Area Commander at the 1st of every month.

B. Standardized Monthly Reports (SMRs): Attached is the copy of the format for the SMRs. Will need to keep track of community service hours, the number of cadets in the training program and the attrition rate, the number of community service hours towards the Joint National Project (JNP), and the funds we have currently as well as the funds spent for the month.

C. Continuity Folder: Maintain continuity folder for every semester. D. GMC of the Month Board: Participate in and help select the GMC of the

month for both the AS100s and AS200s.E. Training and Education of Potential Members: Ensure the training and

education is up to standards with the AAS-MAN1 as well as the Squadron’s standards.

Contact Info/References

Arnold Air National WebsiteArnold-air.org

Area IV websitehttp://sites.google.com/site/aasswarearegioniv/Home

Squadron Email AddressAt gmail.com email address is

emorybasssq@gmail.com, password is officer172

To reserve the Atlanta Capitol contact the Georgia Building Authority at:Project CoordinatorGeorgia Building Authority1 Martin Luther King Jr. DriveAtlanta, Georgia 30334404-657-7407 or online at

http://gba.georgia.gov/00/channel_modifieddate/0,2096,59377335_67446706,00.html

*Attached are The Georgia and State Capitol and Grounds Policy, the Request Form for Capitol Public Space, and the Awareness Statement.

Governor Sonny PurdueThe Honorable Sonny PerdueGovernor, State of Georgia State CapitolAtlanta, Georgia 30334ATTN: SCHEDULING DEPARTMENTPhone: 404-656-1776Fax: 404-657-7332

*Attached is the Scheduling Request Form

Veterans of Foreign Wars Foundationfoundation@vfw.org

Valdosta State University Event ServicesBefore you call, know the following:

Date/time of event Type/ title of event (ex., Awards Banquet/ Softball Banquet) Number of attendees Audio Visual Needs (Please refer to the list of A/V

equipment) Type of set-up (banquet, classroom, auditorium) Extra set-up needs ( stage, dance floor, easels) Food? Contact the Catering Department Access time needed before the event/ time needed after the

event Is a registration table needed?

Go to either the University Center – North to complete the paperwork or go to www.valdosta.edu/eventservices/outdoor to submit the paperwork electronically.

University President Dr. Patrick J. Schloss229-333-5952

Target 229-242-0330 Attn: Kristi

Routine Deadlines

Fall Semester Only

15 Oct: Fall Packet sent to the Det. (Sent to Det. in mail)31 Oct: Fall Packets and Dues due to HQ15 Nov: Newsletter Articles

Spring Semester Only

15 Jan: Newsletter Articles01 Feb: Awards Packets, Intent to bid for Nat. HQ (Fig. 9-1 in AASMAN-1), Web Master Application, AAS-SW

Scholarship Fund Application15 Feb: Newsletter Articles,

Both Semesters

1st of every month: SMRs

Projects/Additional Duties

1. POW/MIA Remembrance Run: A run from the front of VSU to the steps of the Atlanta Capitol.

Things to do:1. Logistics:

a. The runi. Communications between vans and runners

ii. Food and water for runners and driversiii. Work/rest cycles for driversiv. Someone needs to have the master spreadsheet in the main vehiclev. Transportations for runners to checkpoints

vi. EMT volunteers?vii. Drive course and fin restroom, grocery stores, and gas stations at every mile

along routeviii. Contact all County and/or City police along route

ix. How many vehiclesb. Ceremonies

i. Guest speakers1. Governor2. LLAB Speaker?

ii. Equipment list for both ceremoniesiii. Timelines for ceremoniesiv. Reserve locations for ceremoniesv. Buses to ceremony in ATL

2. Fundraisinga. For AAS in order to put event on

i. Advertisingii. Puts these funds into our AAS account

iii. ideas1. Target2. Walmart3. Chik-fil-a

b. From Individualsi. Advertising

ii. $5-10 per mile or as much as they can raiseiii. Set up account to hold these funds

Ceremonies:Valdosta Ceremony:

Outline of Events:1. Welcoming remarks from President and one of our Cadre members – explanation

of event2. Guest speaker: LLAB?3. POW/MIA table4. Closing remarks made by______. Begin run (music?)

Capitol Ceremony:

Outline of Events: 1. Welcoming speech Col. Elledge?2. POW/MIA table3. Presentation of check to Veterans Organization4. Guest Speaker?5. Closing remarks and raising of the POW/MIA flag

Run route: Google Maps website URL for the specific route we

chosehttp://maps.google.com/maps?f=d&saddr=Valdosta+State+University+North+Campus+

%4030.864046,-83.287402&daddr=S+Church+St+%4030.990120,+-83.372290+to:US-41+%4031.005890,+-83.375250+to:US-41+%4031.026587,+-83.384629+to:Union+St+%4031.043970,+-83.393600+to:GA-37%2FGA-76+%4031.137830,+-83.420340+to:US-41+%4031.223491,+-83.457747+to:E+Colquit+Ave+%4031.270990,+-83.463710+to:US-41+%4031.326560,+-83.478340+to:US-41+%4031.381807,+-83.491601+to:US-41+%4031.445770,+-83.507210+to:GA-7%2FUS-41+%4031.814338,+-83.723573+to:GA-7+N%2FUS-41+N+%4031.921540,+-83.770830+to:24th+Ave+W+%4031.955100,+-83.787760+to:Coney+Rd+%4032.088030,+-83.799430+to:GA-7%2FUS-41+%4032.135580,+-83.795800+to:GA-7%2FUS-41+%4032.187388,+-83.764883+to:GA-7%2FUS-41+%4032.211540,+-83.759400+to:Elko+Rd%2FMartin+Luther+King+Jr+Dr+%4032.448810,+-83.739330+to:Ash+St+%4032.830270,+-83.644730+to:33.446625,-84.147527+to:Washington+St+SW+%4033.749460,+-84.388896&hl=en&geocode=14156118468972867722,30.864046,-83.287402%3B3418035232857633132,30.990120,-83.372290%3B11705874926453373466,31.005890,-83.375250%3B10762583062084995430,31.026587,-83.384629%3B10384257107051574498,31.043970,-83.393600%3B12600129240172007660,31.137830,-83.420340%3B3523869267490527700,31.223491,-83.457747%3B634747351812366349,31.270990,-83.463710%3B17975224506685872020,31.326560,-83.478340%3B11104328746947924393,31.381807,-83.491601%3B12945135296306846895,31.445770,-83.507210%3B2025975177134672431,31.814338,-83.723573%3B742933454199347026,31.921540,-83.770830%3B18142221363309992100,31.955100,-83.787760%3B6319911246269728741,32.088030,-83.799430%3B6832111178655056561,32.135580,-83.795800%3B12803147008443586193,32.187388,-83.764883%3B12094121946487833287,32.211540,-83.759400%3B15302998315428967864,32.448810,-83.739330%3B8924511149333166014,32.830270,-83.644730%3B%3B11820151127655061431,33.749460,-84.388896&mra=dme&mrcr=0&mrsp=20&sz=16&via=1,2,3,4,5,6,7,8,9,10,11,12,13,14,15,16,17,18,19,20&dirflg=w&sll=33.447306,-84.1436&sspn=0.009059,0.019226&ie=UTF8&ll=31.905541,-81.057129&spn=4.718402,9.84375&z=7

Master Spreadsheet: Contains every gas station and rest stop along the route at each specific mile. Tells what mile each runner is at and what vehicle the next runners are in.

* The Spreadsheet is attached

2. Raising and lowering the flag at football games: The game schedule can be found online at http://www.vstateblazers.com/mfootball/schedule.php. Only need to raise the flag for home games.

3. Antique Show: Hosted every Fall Semester in September by the Garden Center. Requires 8

to 10 volunteers over three days to assist with loading and unloading vendors into Mathis City Auditorium.

4. Veteran’s Day Ceremony: Held at Lowndes County High School on November 11. Will need four

volunteers to perform the POW/MIA table while a fifth volunteer reads the narration. The Air Force hats worn by the volunteers for the ceremony can be found with the D&C Flight CC and the box with everything you need will be in the Dark Room.

Note: The only things not supplied in the POW/MIA supply box are lemons and salt.

Lessons Learned/Comments

1. Do not wait until the last minute to begin planning the POW/MIA run if you choose to tackle it. Even though the time span I had to bring it together was unrealistic I learned the hard way that time management is key.

2. Ensure you delegate and follow up with the members under you, and not just the ones on the officer roster form. Use EVERYONE! It is the only successful way to pull off the run.

3. Some things to consider:a) Updating the POW/MIA table supplies.

1. New table cloth2. Glue fake lemons and salt to plate3. Something to hold down the tablecloth for when

performing the table outside4. Female Service Caps

b) Running for an Area or National positionc) Improving the AAS officed) More POW/MIA or Veterans events

Important Forms

1. AAS Form 1: Report of Initiation2. AAS Form 3: Equipment Order Form3. AAS Form 5: AAS/AFA Joint Membership Form4. AAS Form 6: Officer Roster

*Forms 1 – 4 cab found online at http://arnold-air.org/library/forms/5. The Georgia and State Capitol and Grounds Policy

*Found online at http://gba.georgia.gov/00/channel_modifieddate/0,2096,59377335_67446706,00.html

6. Form for Capitol Public Space7. Awareness Statement for State Capitol

*Found online at http://gba.georgia.gov/00/channel_modifieddate/0,2096,59377335_67446706,00.html

8. Scheduling Request Form for Governor

Notes: