assist: next generation 2013 ciac annual conference april 25 – 26, 2013 nathan evans,...
TRANSCRIPT
ASSIST: Next Generation
2013 CIAC Annual Conference
April 25 – 26, 2013Nathan Evans, Chancellor’s Office, California State UniversityShawn Brick, Office of the President, University of California
Jeff Spano, Chancellor’s Office, California Community Colleges
What We Plan to Cover Today
• Project Background • Project Status, Challenges and Risks• Visual Prototype Screens• How Articulation Officers Can Help
ASSIST Organizational Structure
• ASSIST is intersegmentally funded and managed– CSU, CCC, UC (also the fiscal agent for ASSIST)
• Executive Management and Oversight Committee (EMOC)– Nathan Evans (CSU), Jeff Spano (CCC), Shawn Brick (UC)
• Technical Advisory Committee (TAC)– George Mansoor (CSU), Bob Quinn (CCC), Jane Meyer (UC)
• ASSIST Client Services (ACS)– Five support staff located in Irvine CA
• ASSIST Advisory Committee
How We Got Here…• ASSIST started in the mid-1980’s, last significant update mid-
1990’s– ASSIST has not kept pace with technology advances over the years– Unsupported software, poor database architecture, disjointed
systems, outdated views, etc.
• Timeline– 2008 Vision Meeting– 2009 Segment Funding Commitment, Business Plan– 2010 Requirements Gathering with Users– 2011 Competitive Request for Proposal Process– 2012 to present; Vendor Award, Project Start, Prototypes
Project Status
• Three Development Phases, One Implementation– Core Services, Enhanced Services, Data & Reporting
• Methodology– Each phase: Design, Prototype, Develop, Test, Sign-off – Final: System testing, data migration, training, implementation
• Timeline(now) Concluding core services prototyping, beginning development portion(Oct ‘13) Begin enhanced services design and prototype phase(July ‘14) Begin prototyping Data Services & Reporting phase(Nov ‘14) Next Generation implementation go-live
Key Challenges / Risks
• Migrating Published Agreements• Implementing During or Between Update Cycles• Training Users: Counselors, Students, Faculty, Staff, etc.• Successfully Managing Scope and Timeline• Adapting to a Data-driven Environment
Text in ASSIST
60.2%15.5%
20.1%1.2% 3.1%
1- Completely Accomodated 2-Accomodated, with minor wording changes
3-Pending further analysis 4-Not Accomodated
5-Excluded
Let’s Take a Look at Some Screens…
Public / Home Page
Public / Options Page
Public Views
Public Views
Curriculum Maintenance
Articulation Maintenance
Reports
Workflow
Expected Project Outcomes
• An Updated and More Intuitive ASSIST Web Site;• Efficiency Gains From the Integration of Segment Tasks;• More Well Designed and Easily Searchable ASSIST Database;• Enhanced Features eg: workflow module, user defaults, etc.• Improved Data Services to Provide Rich Exchanges of Data;• Minimized Maintenance Costs
How AOs Can Help…
• Remain informed, and keep others on campus informed• Understand any changes necessary at your campus to support
the new application• Develop a campus implementation plan that compliments the
overall project plan• Volunteer your time when called upon
