assistive technologies and inclusive solutions for all

Assistive Technologies and Inclusive Solutions for

All

ATIS4all Project: Compilation of information and categorisation

Consortium Executive Board (CEB) meeting

Prague, Czech Republic

9th September, 2011

14.30. Introduction: members, attendees, voting and proxy votes14.40. Current status of the accession of CURE to the Consortium14.50. Presentation about EC requirements first reporting period15.00. Supporters:

– Status of the current supporters from the ATIS4all DoW– Approval of new candidates and the conditions of the accession

15:15. Thematic network status management15:40. Coordination with ETNA15:50. Plan for meetings with Key Actors15.55. Dates and place of next Workshop16:00. Summary and Conclusion

Consortium Executive Board (CEB) meetingProgramme

Members, attendees, voting and proxy votes

Voting rules and quorum are defined in art. VI.2.4 of the CA

The CEB shall not deliberate and decide validly unless a majority of two-thirds (13 votes) of its members are present or represented (“quorate”). In voting each Party shall have one vote

All decisions shall be taken on by a majority of 2/3 of the votes

The Coordinator received delegation from: Braillenet, FullMeasure, EFD, WRC and RIM

Total partners: 19. CURE is not formally a partner, yet

Present or represented: 19/19

Consortium Executive Board (CEB) meetingIntroduction

1. Current status of the accession of CURE to the Consortium

Amendment of the GA still is process.

The EU has not issued it yet until we submit a new DoW

CURE will remain as “supporter” until 1st October. From that date

on, CURE will be a partner.

NEF calculates the funding depending on the nº of partners.

CURE inclusion increases the Coordinator budget in 6,000 Euro.

As total budget is fixed in 591,000 Euro the funding from RIM will

be assigned 6,000 to Technosite + 18,000 Euro to CURE.

Technosite has requested to the PO authorization to make a

different distribution of the funding in the CA

2. Presentation about EC requirements first reporting period

2.a Guidelines that affect the ICT-PSP projects can be downloaded via:

http://ec.europa.eu/information_society/activities/ict_psp/participating/project_management/index_en.htm

2.a Project Reporting

ICT-PSP Review Guidelines: version 1: 16-06-2009

• ICT PSP Review report template (=point 4 of the ICT-PSP Review Guidelines)

2.B Project Technical Review

ICT-PSP Reporting Guidelines: Guidance Notes on Project Reporting v1 (5-06-2009)




General

Good Communication Practices for ICT PSP Projects, v1 October, 2008

Guide to Financial Issues, v2 (14-09-2009)

Certification of Financial Statements v1 (3-03-2008)

2.c.Some legal references of the GA


2.a. Project Reporting

Reporting Requirements:

• Reporting periods defined in core agreement (usually 12 months)

• Periodic reports (60 days after each period)

• Final report (60 days after end of project)

• Report on distribution of Community financial contribution (30 days after receipt of final payment)

• Deliverables (as in Annex I)


2.a. Project Reporting

First Periodic report, due 60 days after reporting period, from 1st January to 31st December 2011, comprises:

• Progress report─ Declaration by the project coordinator─ Publishable summary─ Project progress─ Use of resources - ONLY for PILOTS (overview table of

actual vs planned person-months requested)

• Financial statements─ Financial statement from each beneficiary and Summary

financial report (Simplified for TN)─ Financial certificates (no required for TN)


2.b. Project Technical Review

General Principles

• Aim is to assess the work carried out under the project over a certain period

• The Commission may initiate a technical review at any time during and up to 5 years after the end of the project

• It may be assisted by external experts (reviewers) who give recommendations to the Commission

• The final decision is taken only by the Commission. The consolidated experts’ review report is communicated to the project



Review objectives

• Assess the work carried out under the project by evaluating─ The project reports and deliverables─ The proper use of resources with efficiency and

effectiveness─ The management of the project─ The expected impact

Review modalities

• The identity of the appointed experts is communicated to the project in advance

• Reviews may be carried out remotely or involve sessions at the premises of the Commission or of the beneficiaries



Review material:

• Description of Work (Annex I to the grant agreement)

• Progress report for the period under review

• Deliverables due in this period, according to the deliverable table in Annex I

• Reports from previous reviews

• Relevant work programme and call for proposals

• Any additional information requested by the Commission

• For a final technical review, the final publishable summary report should also be part of the material to review



Review outcome:

• Allow the project to continue without modification of Annex I or with minor modifications

• Consider that the project can only continue with major modifications

• Accept or reject reports and deliverables

• Suspend the time limit for evaluating reports and deliverables and disbursing the payments

• Suspend the project

• Initiate the termination of the grant agreement or of the participation of any beneficiary

• Reduce the grant, issue a recovery order regarding all or part of the payments made and apply any applicable sanction


2.c. Some legal references of the GA

Article II.4 sets the reporting obligations

• Periods are defined in Article 4 of the core grant agreement – includes the submission of individual financial statements

Article II.5 sets the approval of reports and deliverables, time-limit for payments

• Includes the payment of interest by the Commission in case of late payments

Article II.28 sets the frame for financial audits

• During the project and up to five years after the date of final payment.

Article II.29 sets the frame for the technical review

• During the project and up to five years after the date of final payment


2.d. Some legal references of the GA

Financial audits and controls (see Art. II.28)

during the implementation of the project and up to five years after final payment

by external auditors or by the Commission services including OLAF

The European Court of Auditors has the same rights as the Commission

Technical reviews (see Art. II.29)

At any time during the implementation of the project and up to five years after the end of the project.

The Commission may be assisted by external scientific or technological experts


The implementation will be using a lump sum – scale of unit approach

Scale of Unit "Coordination costs"

Lump sum "Implementation

costs"

Lump sum "Attendance of

meetings costs"

Coordinator

3.000€ per year and per beneficiary

for the first 10 beneficiaries

(incl. the coordinator)

2.000€ per year and per beneficiary

from the 11th beneficiary on

No additional funding from the 21st beneficiary on

Costs for attendance of networks meetings and network related events are financed by a lump sum of 5.000€ per year per beneficiary

Other beneficiaries

3.000€ per year per beneficiary


Payments in ICT-PSP. Thematic - Networks


Thematic – Networks. Summary financial report


2.d. Payments in ICT-PSP - ‘Lump sum’ Thematic Networks

Simplified process based on lump sums

– No definition of eligible cost– No actual cost reporting– No indirect cost– No justification of costs– No provision of certificates– No declaration of receipts

Simplified summary financial report by coordinator (declaration of participants having actively participated in the period).

3. Supporters

3.1 Status of the current supporters from the ATIS4all DoW

Initial list of supporters included in the DoW (31).

Coordinator has contacted with most of them in order to agree the tasks in which they will participate.

8 supporters has agreed with the Coordinator to collaborate in specific tasks.

Another 3 supporters are in the process of agreeing the tasks.

Following step: Include the link of their website in www.atis4all.eu

http://www.atis4all.eu/

3. Supporters

3.2 Approval of new candidates and the conditions of the

accessionOrganisation Short Name Representative

Universidad de Alicante UA Francisco FlórezMobility Services for Enterprises & Consumers

MS4B Stephan Scholz

COGAIN Association COGAIN Bjarne Kjaer ErsboellConfederación ASPACE Confederación ASPACE César MauriDpto. Ingeniería y Arquitecturas Telemáticas (DIATEL) EUIT Telecomunicación, Universidad Politécnica de Madrid

UPM Miguel Angel Valero

Code Factory CF Mukesh SharmaMinistry of Interior of Taiwan Yan, Jing-In

4. Thematic network status management

Almost all deliverables have been sent in time.

Participation: increasing, but it is necessary to obtain all

partners feedback.

Acknowledge mails only for draft deliverables,

reports, agendas…

Dissemination:

www.atis4all.eu, External events, Press release

New Supporters!

http://www.atis4all.eu/

5. Coordination with ETNA

How do we want the future EASTIN 2.0 portal?

Next Meeting: Technical issues, 21st September, Madrid

6. Plan for meetings with Key Actors

Procedure for Key Actors

Contact ATIS4all information

Leaflet, website, fixed text content

Advantages for being in ATIS4all

Meeting

Key actor meeting form

Validation Coordinator

7. Next events

Workshop

Dates: 12th and 13th March, 2012?

Place: Madrid, Spain?

First Draft Agenda: Late

December, 2011

7. Next events

Monitoring session

10th November at 11.00.

Call Conference

Consortium Executive Board (CEB) meeting

Mercedes Ontiveros Garcí[email protected]

Thank you for your attention

mailto:[email protected]

assistive technologies and inclusive solutions for all

Documents