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Athena CD Cataloger Users’ Manual

Copyright Notice

Copyright 1996-2001 Sagebrush Corporation. All Rights Reserved.

No part of this publication may be copied or distributed, transmitted, transcribed, stored in a retrieval system, translated into any human or computer language, or disclosed to third parties without the express written permission of Sagebrush Corporation.

Athena, Athena CD Cataloger, and SelectSearch are trademarks of Sagebrush Corporation.

Precision One is a trademark of Brodart Automation.

Microsoft, MS-DOS, Windows, Windows 95, Windows 98, and Windows 2000 are trademarks of Microsoft Corporation.

Other brands and products are trademarks of their respective holders.

Printed in the United States of America 10/01 ACD911001kh

(continued on reverse)

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Contents

GETTING STARTEDGETTING STARTEDGETTING STARTEDGETTING STARTED 1111

What is Athena CD Cataloger? 1What is Precision One? 1

Why use Athena CD Cataloger? 2

Requirements 2

Unlocking Athena CD Cataloger 2

Setting CD Cataloger options 3

USING ATHENA CD CATAUSING ATHENA CD CATAUSING ATHENA CD CATAUSING ATHENA CD CATALOGER LOGER LOGER LOGER 5555

Overview 5

Quick start 6

Getting started 7Precision One collection unavailable? 10Working with multiple CD-ROM discs 10With a single CD-ROM drive 11With multiple CD-ROM drives 12

ii Contents


Setting holdings parameters 13

Copying a Record from Precision One 18Quick start 18Copying a record — detailed instructions 19

Searching the Precision One database 19Viewing the search results 25Copying the record 31

Modifying and saving the MARC record 32Saving the record 32

INDEXINDEXINDEXINDEX 33333333


Chapter 1

Getting Started

In this chapter:

• What is Athena CD Cataloger? • Requirements • Unlocking Athena CD Cataloger • Setting CD Cataloger options

What is Athena CD Cataloger? Athena CD Cataloger is a cataloging tool that makes it easy for you and your helpers to import MARC records into Athena from Brodart Automation’s Precision One CD-ROM product.

What is Precision One? Precision One is a CD-ROM database containing over one million MARC records. Using MARC records from Precision One is faster and more convenient than creating them yourself.

2 Chapter 1 Getting Started Requirements


Why use Athena CD Cataloger? Although you can bring MARC records from Precision One into Athena without Athena CD Cataloger, the process involves numerous steps and can take time. First, you have to use the Precision One software to locate the MARC records you need. Then you have to export them. Finally, you have to import these MARC records into Athena.

Athena CD Cataloger streamlines this process. Simply start Athena, search the Precision One database for the required MARC record, modify it as necessary and add it to the appropriate Athena collection — all using standard Athena functions. You do not need to learn new software, worry about exporting MARC records or even start Athena’s Import feature.

Requirements Athena CD Cataloger will run on any computer capable of running Athena.

Unlocking Athena CD Cataloger Before you use Athena CD Cataloger, you must unlock it using Product Manager. For instructions, refer to Chapter 1 Getting Started in your Athena Users’ Manual.

Setting CD Cataloger options Chapter 1 Getting Started 3


Setting CD Cataloger options You can customize Athena CD Cataloger behavior by setting these options:

• Maximum number of records to retrieve. Use this option to specify the maximum number of records that can be retrieved per search.

• Log reporting level. Use this option to specify the level of detail to be included in the search log. Levels include general, and detailed. The general level provides basic log information. This is the level used by most libraries. The detailed level provides more detailed information that may be useful to a Sagebrush support analyst.

• Wait time in seconds to stop search operations. Use this option to specify the amount of time, in seconds, that Athena CD Cataloger should wait for search results before ending the search. If there are network difficulties or some other problem that prevents Athena CD cataloger from retrieving results, the search will automatically be cancelled after the specified time. If you are using non-network drive, we recommend that you set this value to 2.

4 Chapter 1 Getting Started Setting CD Cataloger options


To set CD Cataloger options:

1. From Athena’s Cataloging menu, click CONFIGURE CD CATALOGER. You will see the Configure CD Cataloger screen.

2. Specify the desired options.

3. Click SAVE. You will see a dialog box stating that your options have been saved.

4. Click OK.

Note: If your library uses Athena zMARC, you should be aware that the options you set will apply not only to CD Cataloger, but also to Athena zMARC.


Chapter 2

Using Athena CD Cataloger

In this chapter:

• Overview • Quick start • Getting started • Setting holdings parameters • Copying a record from Precision One • Modifying and saving the MARC record

Overview Athena CD Cataloger allows you to copy records from the Precision One database into Athena. Here is a general description of the steps involved:

1. Start Athena CD Cataloger.

2. Search the Precision One database and identify the title that you want to copy.

3. Copy the title into Athena.

4. Use Athena’s Easy Entry or MARC Entry features to make any necessary changes to the record before saving it to the active Athena collection.

6 Chapter 2 Using Athena CD Cataloger Quick start


Quick start To search for and copy a record from Precision One using its ISBN or LCCN, follow these quick start instructions. If you need to search on something other than an ISBN or LCCN, refer to Athena CD Cataloger — detailed instructions.

1. Insert the Precision One CD-ROM in your computer’s CD-ROM drive. Then start Athena.

2. From the Welcome screen or any Athena menu, click the ADD TITLE quick start button. You will see the Easy Entry screen.

3. Make sure that the collection into which you want to add the new record is active. If this collection is not active, click the CHANGE COLLECTION tab and select the desired collection from the Change Collection dialog box.

4. Click the COPY A RECORD tab. You will see a search screen.

5. Click CD-ROM. You will see the Add Title from CD-ROM search screen.

6. Click the HOLDINGS PARAMETERS tab. You will see the Specify Holdings Parameters screen. Change the information on this screen to reflect the item that you are about to catalog. Then click USE.

7. Return to the Add Title from CD-ROM search screen by clicking the SEARCH CD-ROM tab.

8. Type the title’s ISBN or LCCN in the ISBN/LCCN box. Then click SEARCH. If this record is in the Precision One database, Athena CD Cataloger will copy it into Athena’s Easy Entry Editor.

9. Make any necessary changes to the record’s bibliographic and copy information. Then click SAVE to save the record to the active Athena collection.

Getting started Chapter 2 Using Athena CD Cataloger 7


Getting started To start Athena CD-Cataloger:

1. Insert the Precision One CD-ROM in the CD-ROM drive that you use with Athena CD Cataloger. This can be a local drive or any network CD-ROM drive that is accessible from your Athena workstation.

2. If you have not already done so, start Athena.

3. From the Welcome screen or any Athena menu, click the ADD TITLE quick start button. You will see the Easy Entry screen.

4. Make sure that the collection into which you want to add the new record is active. Remember, Athena always shows the name of the active collection at the top of the screen. If the collection you want is not active, click the CHANGE COLLECTION tab and select the desired collection from the Change Collection dialog box.

8 Chapter 2 Using Athena CD Cataloger Getting started


5. Click the COPY A RECORD tab. You will see a search screen.

6. Click CD-ROM. You will see the Add Title from CD-ROM search screen. (If you do not see this screen, you may need to specify the CD-ROM drive. For instructions, see Precision One collection unavailable? on page 10.)

CD-ROM button.



BUTTON DESCRIPTION

SEARCH After you have entered one or more search terms, click SEARCH to start the search.

TAB DESCRIPTION

SEARCH ACTIVE

COLLECTION Click this to exit Athena CD Cataloger and search for a record to copy from the active Athena collection.

CHANGE CD-ROM DRIVE

Click this to have Athena CD Cataloger look in a different drive for the Precision One CD-ROM.

HOLDINGS

PARAMETERS Click this to change the holdings parameters. Whenever you copy a MARC record from Precision One, Athena CD Cataloger will use these holdings parameters to enter copy information such as call number, format, etc.

VIEW LOG Click this to view the search log. The log includes messages received by Athena CD Cataloger during the most recent search.

MENU Click this to exit Athena CD Cataloger and return to the most recently used Athena menu.

Tip Although the above instructions show how to start Athena CD Cataloger from Easy Entry, you can also start it from MARC Entry.



Precision One collection unavailable? If Athena CD Cataloger cannot find the Precision One CD-ROM in the default drive, you will see the Location of CD-ROM Collection dialog box.

Type the drive letter of the drive containing the Precision One disc. Then click SELECT. To make this the new default drive, click YES when you are asked if you want to save the drive letter.

Working with multiple CD-ROM discs Athena CD Cataloger comes with two Precision One CD-ROM discs:

• Retro Print Disc. This CD-ROM contains over 1,000,000 print records for the years up to and including 1995.

• Current Print/All Non-Print Disc. This disc contains print records for the years 1996 and later, as well as all the non-print records in the Precision One database.

Combined, these discs include approximately two million records.

If you want to work with more than one disc during a single cataloging session you can. However, you can only search one at a time.



With a single CD-ROM drive Even if you are using a single CD-ROM drive, you can switch discs during a cataloging session. However, you must re-select the CD-ROM drive before using the new disc.

To switch discs with a single CD-ROM drive:

1. From the Add Title from CD-ROM search screen, click the CHANGE CD-ROM DRIVE tab. You will see the Location of CD-ROM Collection dialog box.

2. Put the new disc in the CD-ROM drive. Then click SELECT. You will be asked if you want to save the drive letter.

3. To make this the default drive, click YES.

Warning! Saving the drive letter will affect future cataloging sessions — even on other cataloging stations. Athena CD Cataloger will look for the CD-ROM in this drive no matter which cataloging station is being used. If you do not want to affect other cataloging stations, do not save the drive letter.



With multiple CD-ROM drives If your system has access to more than one CD-ROM drive, you can have a disc in each drive and switch between discs.

To switch to a different CD-ROM drive:

1. From the Add Title from CD-ROM search screen, click the CHANGE CD-ROM DRIVE tab. You will see the Location of CD-ROM collection dialog box.

2. Type the letter of the drive containing the Precision One CD-ROM and click SELECT. You will be asked if you want to save the drive letter.

3. To make this drive the default drive, click YES.

Warning! Saving the drive letter will affect future cataloging sessions — even on other cataloging stations. Athena CD Cataloger will look for the CD-ROM in this drive no matter which cataloging station is being used. If you do not want to affect other cataloging stations, do not save the new drive letter.

Setting holdings parameters Chapter 2 Using Athena CD Cataloger 13


Setting holdings parameters Holdings parameters are values that Athena CD Cataloger uses to enter copy information into the new MARC record. There are two types of holdings parameters: call number and general. Call number parameters provide Athena CD Cataloger with the information it needs to build call numbers. General parameters provide Athena CD Cataloger with the information it needs to fill in other pieces of copy information.

You enter holdings parameters from the Specify Holdings Parameters screen.

To access the Specify Holdings Parameters screen:

♦ From the Add Title from CD-ROM search screen, click the HOLDINGS PARAMETERS tab.

14 Chapter 2 Using Athena CD Cataloger Setting holdings parameters


BUTTON DESCRIPTION

SAVE Click SAVE to save your changes and have them apply to this and future cataloging sessions. Note: if your library has Athena zMARC, any changes you make will also apply to the Athena zMARC holdings parameters.

USE Click USE to have your changes apply only to this cataloging session. If you exit and then restart Athena CD Cataloger, the holdings parameters will revert to their previous values.

This table describes the different call number parameters:

PARAMETER DESCRIPTION

Prefix This is the first component of a four-part call number. Common prefixes are FIC, REF, etc. Enter the prefix that you want Athena CD Cataloger to assign copies.

Main This is the second and main component of a four-part call number. You can choose Dewey, LC or Other. If you choose Dewey, Athena CD Cataloger will take this call number component from tag 082 of the Precision One MARC record.

If you choose LC, Athena CD Cataloger will take this call number component from tag 050 or 055 of the Precision One MARC record.

If you choose Other, you must tell Athena CD Cataloger where in the original MARC record it should look to find this part of the call number. Do this by entering a tag number and subfield code. You can specify up to four fields. Athena CD Cataloger will check these fields, in order, and use the first non-blank value it finds.




Cutoff Enter a value for this parameter only if you have chosen Dewey call numbers. The Dewey Cutoff refers to the number of Dewey classification sections to include in the call number. The sections are separated by forward slashes. Usually this value is 1.

If you leave this parameter blank or set it to 0 (zero), Athena CD Cataloger will not assign a main call number component. If you set this parameter to -1, Athena CD Cataloger will use all available Dewey classification sections.

Cutter This is the third component of a four-part call number. In Dewey call numbers, it is usually the first three letters of the author’s surname or the author Cutter taken from a Cutter table. In LC call numbers, the Cutter is usually blank.

If you want Athena CD Cataloger to enter Cutters, you must tell it where in the original MARC record it should look to find this part of the call number. Do this by entering a tag number and subfield code. You can specify up to four tags. Athena CD Cataloger will check each tag, in order, and use the first non-blank value it finds.

Length Enter the Cutter length. If you leave this parameter blank or set it to 0 (zero), Athena CD Cataloger will not assign a Cutter. If you set this parameter to -1, Athena CD Cataloger will copy the entire contents of the specified MARC tag.

16 Chapter 2 Using Athena CD Cataloger Setting holdings parameters


This table describes the various general holdings parameters:


Location Enter a location. Athena CD Cataloger will assign this location to each of the new copies.

Format Enter a format. Athena CD Cataloger will assign this format to each of the new copies.

Fund Enter a fund. Athena CD Cataloger will assign this fund to each of the new copies.

Vendor Enter a vendor. Athena CD Cataloger will assign this vendor to each of the new copies.

Date Acquired

Specify how you want Athena CD Cataloger to assign date acquired values. You can indicate a specific date or use today’s date.

Obtain Cost from ISBN (020 c)?

Indicate whether you want Athena CD Cataloger to assign each of the new copies a cost based on the information in the ISBN field of the original MARC record.

Include a barcode

Indicate whether you want Athena CD Cataloger to assign each of the new copies a barcode number. Athena CD Cataloger will assign barcodes sequentially starting with the next highest barcode in the collection.

Note: You can change the holdings parameters at any time during a cataloging session. You can also change the copy information for a particular copy after you have copied it from the Precision One database. For more information, see Modifying and saving the MARC record starting on page 32.



To change the holdings parameters:

1. If you have not already done so, access the Specify Holdings Parameters screen.

2. Select the options and enter the values that apply to the materials you are cataloging.

3. When you have finished, click USE to have the settings apply only to this cataloging session. —or— Click SAVE to have the new settings apply to this and future cataloging sessions. Note: if your library has Athena zMARC, your changes will also apply to the Athena zMARC holdings parameters.

4. Return to the Add Title from CD-ROM search screen by clicking the SEARCH CD-ROM tab.

18 Chapter 2 Using Athena CD Cataloger Copying a Record from Precision One


Copying a Record from Precision One Before Athena CD Cataloger can copy a record into Athena, you must find the record in the Precision One database.

Quick start 1. From the Add Title from CD-ROM search screen, enter your

search terms in the appropriate boxes. For example, type subject search terms in the Subject box, author search terms in the Author box, etc. If you want a search term to apply to all areas of the MARC record, enter it in the All Indexes box.

2. Click SEARCH. If there is only one matching title, Athena CD Cataloger will copy it into Athena’s Add Title feature. (In this case, you can ignore the rest of these quick start instructions.)

3. If there is more than one matching title, Athena CD Cataloger will display the first seven matching titles in the search results. Move through the search results using the NEXT and PREVIOUS buttons. When you see the title that you want to copy, click it. You will see its full description.

4. Click COPY TITLE. Athena CD Cataloger will copy the title into Athena’s Add Title feature.

Copying a Record from Precision One Chapter 2 Using Athena CD Cataloger 19


Copying a record — detailed instructions The first step is to search the Precision One database for the record that you want to copy.

Searching the Precision One database The Add Title from CD-ROM search screen contains five labeled boxes. You enter your search terms in these boxes.

Limiting search terms Most often, you will want to specify that a particular search term applies to only a certain type of bibliographic information. This is called limiting the search term.

For example, you might want to locate titles written by someone whose surname was Wolf. Since you are not interested in books about wolves, or books with the word wolf in the title, etc., you should limit the search term to author. This way, Athena CD Cataloger knows that it need only search author information.

Notice that four of the five boxes on the Add Title from CD-ROM search screen correspond to parts of a standard bibliographic record: ISBN/LCCN, title, author and subject. You limit a search term by typing it in the appropriate box. For example, to limit a search term to author, type the search term in the Author box.



This table describes the type of information that can be entered in the various boxes:

BOX DESCRIPTION

ISBN/LCCN Type an ISBN or an LCCN with or without punctuation. Athena CD Cataloger will find any records in the Precision One database that have this ISBN/LCCN.

MARC fields searched: 010, 020, 022.

Title Type a title. Athena CD Cataloger will find any records in the Precision One database that have these words in their title.

MARC fields searched: 130, 210, 211, 212, 222, 240, 241, 242, 243, 245, 246, 247, 740, 753.

Author Type a complete author’s name or individual words from the name. Athena CD Cataloger will find any records in the Precision One database written by this person.

MARC fields searched: 100, 110, 111.

Subject Type a subject. Athena CD Cataloger will find any records in the Precision One database that are about this subject.

MARC fields searched: 600, 610, 611, 630, 650, 651.

All Indexes If your search term does not apply exclusively to an author’s name, an ISBN, an LCCN, a subject or a title, enter it in this box. Athena CD Cataloger will search the Precision One database for MARC records that contain your search term somewhere in their bibliographic information.

MARC fields searched: 100, 110, 111, 245, 260$c, 261$c, 261$d, 262$c, 600, 610, 611, 630, 650, 651, 700, 710, 711.



Note: • Each Search term must include at least one word that is three characters or longer.

• Word order is not important when you specify a search. For example Whale Brother and Brother Whale would yield the same search results.

• Athena CD Cataloger will ignore any punctuation in your search terms. It will also ignore words less than three characters long. You cannot use Athena CD Cataloger to search for these words:

and der eine das des les dem ein the den

To perform a limited search:

1. From the Add Title from CD-ROM search screen, enter the search term in the appropriate box. For example, to limit a search term to subject, type the search term in the Subject box.

2. Click SEARCH. Athena CD Cataloger will perform the search and display the first seven matching titles. Note: if there is only one matching title, Athena CD Cataloger will not display the search results. Instead, it will copy this title into Athena’s Add Titles feature.

Tip To perform an unlimited search, type your search term in the All Indexes box.



Truncated searches Athena CD Cataloger can perform two types of searches: exact and truncated. In an exact search, Athena CD Cataloger finds only those titles that contain your exact search term. For example, to specify an exact search to find information about whales, you must type the entire word whales. Typing WHAL is not sufficient.

In a truncated search, Athena CD Cataloger searches for titles whose specified bibliographic information starts with your search term. This is helpful if you want to search for a term and all the possible endings for that term. For example, if you specified a truncated search on WHAL, Athena CD Cataloger would find titles about whales, whaling, whaleboat, etc.

Note: By default, Athena CD Cataloger performs exact searches. This is true even if Athena’s Default Search Behavior parameter is set to Truncated.

To specify a truncated search:

♦ Add an asterisk (*) to the end of the search term.

Examples:

TO SPECIFY A TRUNCATED

SEARCH ON

TYPE

librar LIBRAR*

whal WHAL*

compute COMPUTE*

Note: You must enter at least four characters before the asterisk.



Using wildcards If you are unsure of how to spell a particular word, you may find that using the wildcard symbol helps. The wildcard symbol (?) replaces a character within a search term and tells Athena CD Cataloger to accept any character in this position. For example, you might not remember whether an author’s name is McGowan or McGowen. You can get around this problem by searching for MCGOW?N. Since this search term finds both McGowan and McGowen, the search results will likely contain the title you want.

Note: You cannot use the wildcard symbol in any of the first four characters of a search term.

Using multiple search terms You can combine search terms to specify a more precise search. If you do, Athena CD Cataloger will locate only those titles that contain each of the search terms.

Note: Whenever you use multiple search terms, Athena CD Cataloger searches as if the terms were combined with the AND Boolean operator. In other words, Athena CD Cataloger will find only those MARC records that match all of your search terms. This is true whether your search terms are limited to the same part of the MARC record (entered in the same box) or limited to different parts of the MARC record (entered in different boxes).

Multiple search terms are useful in many situations. For example, you might want to find a title written by Louise Martin that is about rare animals.



Here is a diagram that will help you visualize this search:

The circle on the right represents all the items in the Precision One database about rare animals. The circle on the left represents all the titles in the database written by Louise Martin. The shaded area where the two circles overlap represents items about rare animals written by Louise Martin.

To search with multiple search terms:

1. From the Add Title from CD-ROM search screen, type your search terms in the appropriate boxes. For example to find materials that were written by Louise Martin about Whales, type LOUISE MARTIN in the Author box and WHALES in the Subject box.

2. Click SEARCH.

Tip To limit two search terms to the same type of bibliographic information, enter them into the same box. For example, to search for items about both whales and dolphins, type WHALES DOLPHINS in the subject box. Note that the search terms are separated by a single space; no punctuation is required.

LOUISE MARTIN AND RAREANIMALS

LOUISEMARTIN

RAREANIMALS



Viewing the search results After you specify a search, Athena CD Cataloger will search the database and list the titles that match your search criteria.

Note: If there is only one matching title, Athena CD Cataloger will automatically copy it into Athena’s Easy Entry or MARC Entry feature. You can then make any necessary changes to the record before saving it into an Athena collection. For instructions, see Modifying and saving the MARC record starting on page 32.

If there is more than one title that matches your search criteria, Athena CD Cataloger will list the matching titles.

BUTTON DESCRIPTION

PREVIOUS Click PREVIOUS to see the previous set of titles in the search results.

NEXT Click NEXT to see the next set of titles in the search results.



TAB DESCRIPTION

SEARCH CD-ROM Click this to return to the Add Title from CD-ROM search screen.

PRINT Click this to print the current screen of search results.



Tip To copy a title into Athena, click the title. When you see its full description, click COPY TITLE. For more information, see Copying the record starting on page 31.

Navigating the search results Athena CD Cataloger displays seven titles per screen. If there are more than seven titles in the search results, you can click NEXT to display the next seven titles. Similarly, to view the previous screen of titles, click PREVIOUS.

Tip While Athena CD Cataloger is searching, there is a STOP SEARCH button at the top of the screen. You can stop the search at any time, even when the mouse pointer is an hourglass, by clicking this button.

Note: Athena CD Cataloger will display a message and stop searching after it has displayed the number of titles specified by the Maximum number of Titles to Download parameter. For more information about this parameter, see Setting CD Cataloger options on page 3.

Stop Search button



Printing the search results If you like, you can print the current screen of search results.

To print the current screen of search results:

1. From the search results, click the PRINT tab. You will see the Print dialog box.

2. Click OK. Athena CD Cataloger will print the search results displayed on the screen at the time you click the button.

Viewing more information about a title If you need additional information about a title in the search results, display its full description. The full description shows the title’s bibliographic information and also provides access to its MARC description and catalog card.



To see a title’s full description:

♦ Click the title. You will see its full description.

BUTTON DESCRIPTION

PREVIOUS Click PREVIOUS to see a full description of the previous item in the search results.

NEXT Click NEXT to see a full description of the next item in the search results.

COPY TITLE Click COPY TITLE to copy the record into Athena’s Easy Entry or MARC Entry feature.

TAB DESCRIPTION

SEARCH CD-ROM

Click this to return to the Copy Title from CD-ROM screen.

CD-ROM SEARCH RESULTS

Click this to return to the search results.

SHOW CARD Click this to view the catalog card for this title.

SHOW MARC Click this to see the MARC description for this title.

PRINT Click this to print the title’s full description.



TAB DESCRIPTION



Tip Click PREVIOUS and NEXT to see full descriptions of the

preceding and following titles in the search results.

Viewing other formats You can also view a title’s bibliographic information in the MARC and catalog card formats.

To view a title’s MARC description:

♦ From the title’s full description or catalog card, click the SHOW MARC tab.



To view a title’s catalog card:

♦ From the title’s full description or MARC description, click the SHOW CARD tab.

Printing You can print the full or MARC description of any item in the search results.

To print a full or MARC description:

1. From the full description or MARC description, click the PRINT tab. You will see the Print dialog box.

2. Click OK.



Copying the record When you find the title that you want to catalog, copy its record from the Precision One database into Athena.

To copy a record into Athena:

1. From the search results, click the desired title. You will see its full description.

2. Click COPY TITLE. Athena CD Cataloger will copy the record into Athena’s Add Titles feature.

Note: If there are multiple occurrences of a particular piece of holdings information, Athena CD Cataloger will list the various values and ask you to choose the one you want.

Tip To return to the search results from Athena’s Add Titles feature, simply click GO BACK.

32 Chapter 2 Using Athena CD Cataloger Modifying and saving the MARC record


Modifying and saving the MARC record After you have copied the record from Precision One into Athena’s Add Titles feature, you should verify that the record’s bibliographic information is complete and accurate. You may decide to edit some portions of the copied record before saving it to the active Athena collection.

Also, when you copy a record from the Precision One database, Athena CD Cataloger adds a single copy based on the values of the various holdings parameters. You may want to change the copy information for this copy or even add additional copies.

You can change and add bibliographic and copy information from Athena’s Easy Entry or MARC Entry features. For more information about using these features, consult your Athena Users’ Manual or online Help.

Saving the record When you are certain that the bibliographic and copy information for the record is correct, you can save the record.

To save the record:

♦ From Athena’s Easy Entry, MARC Entry, Enter Copies screen, or Add Copies screen, click SAVE. Athena will add the record to the active collection.


Index

—A—Athena CD Cataloger

Copying a MARC record, 31 Copying a record from Precision One

Detailed instructions, 19 Described, 1 Holdings parameters, changing, 17 Holdings parameters, defined, 13 Overview, 5 Quick start, 6 Requirements, 2 Starting, 7 Unlocking, 2 Why use?, 2

—C—Call number parameters, 14 CD-ROM drive, changing, 12 Configuring Athena CD Cataloger

Log reporting level, setting, 3 Maximum number of records to

download, setting, 3 Options, setting, 3 Wait time value, setting, 3

Cutter Length parameter, 15 Cutter parameter, 15

—D—Date Acquired parameter, 16 Dewey Cutoff parameter, 15 Discs

Precision One types, 10 Switching, 11, 12 Using multiple discs, 11, 12

—F—Format parameter, 16 Full description, viewing, 27 Fund parameter, 16

—G—General parameters, 16

—H—Holding parameters

Accessing, 13 Accessing the Specify Holdings

Parameters screen, 13 Call number, 14 Changing, 17 Defined, 13 General, 16

34 Index


—I—Include a Barcode parameter, 16

—L—Limiting search terms, 19 Location parameter, 16 Log reporting level, setting, 3

—M—Main parameter, 14 MARC record

Copying into Athena, 31 Saving

Easy Entry, 32 Maximum number of records to download

option, 3

—O—Obtain Cost from ISBN (020 c) parameter, 16 Options, setting, 3 Overview of Athena CD Cataloger, 5

—P—Precision One

Collection unavailable, 10 Copying a MARC record, 31 Copying a record from, detailed

instructions, 19 Copying a record from, Quick start, 18 Described, 1 Searching the database, 19 Types of discs, 10 Using multiple discs, 11, 12

Prefix parameter, 14

—Q—Quick start, 6

—R—Requirements, 2

—S—Saving the MARC Record

Easy Entry, 32 Search results

Catalog card, viewing, 30 Full description, viewing, 27 MARC description, viewing, 29 Navigating, 26 Printing, 27, 30 Viewing, 25

Search terms Limiting, 19 Multiple, 23 Truncated versus exact, 22 Using wildcards, 23

Searching, 19 Catalog card, viewing, 30 Limiting search terms, 19 MARC description, viewing, 29 Multiple search terms, 23 Navigating the search results, 26 Printing search results, 27, 30 Search results, 25 Truncated searches, 22 Using wildcards, 23

Starting Athena CD Cataloger, 7

—T—Truncated searches, 22

Index 35


—U—Unlocking Athena CD Cataloger, 2 Using multiple search terms, 23

—V—Vendor parameter, 16

—W—What is Athena CD Cataloger?, 1 What is Precision One?, 1 Wildcards, 23

athena~1

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