ats online marketplace user’s guide marketplace/documentation/ats_online... · p a g e | 1...

ATS Online Marketplace

User’s Guide VERSION: 2017.06.8727

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Association Technology Solutions

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TABLE OF CONTENTS

Introduction ..................................................................................................................................................................... 7

Online Marketplace Management Customer Records ........................................................................................... 8

Store Manager .......................................................................................................... 8

Anonymous Record .................................................................................................... 9

General Lookup/Validation Tables ............................................................................................................................ 10

Table: Access_Keywords ............................................................................................. 11

Table: Batch_Settings ................................................................................................. 14

Table: Coupon_Categories ........................................................................................... 18

Table: Coupon_Status ................................................................................................ 18

Table: Coupon_Type .................................................................................................. 18

Table: Dues_Rollup ................................................................................................... 20

Table: Passkey_Events ................................................................................................ 22

Table: Passkey_Settings .............................................................................................. 24

Tables: Store_Admin_Payment_Options ............................................................................ 26

Table: Store_Best_Seller_Exclude ................................................................................... 27

Table: Store_Donation_VOLProductCodes........................................................................ 28

Table: Store_Dues_Categories_Addl ............................................................................... 29

Table: Store_Dues_Category_Sort_Order ......................................................................... 30

Store_Dues_Kits ....................................................................................................... 31

Tables: Electronic Documents ...................................................................................... 35

Table: Store_Event_Categories_Addl ............................................................................... 46

Table: Store_Event_Function_Prefixes ............................................................................. 31

Table: Store_Event_Function_Prereq .............................................................................. 31

Table: Store_Event_Function_Resources .......................................................................... 31

Table: Store_Event_Guest_Badge_Fields .......................................................................... 32

Table: Store_Event_Meeting_Resources ........................................................................... 32

Table: Store_Event_Reg_Authorization ........................................................................... 33

Table: Event_Reg_Sp – iMIS 10.x Only ............................................................................. 39

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Table: Store_Event_Timezone_Override .......................................................................... 39

Table: Store_Featured_Events ...................................................................................... 41

Table: Store_Fundraising_Appeals ................................................................................. 42

Table: Store_Fundraising_Mappings ............................................................................... 43

Table: Store_Fundraising_Options ................................................................................. 44

Table: Store_Kit_Events .............................................................................................. 45

Table: Store_Long_Titles ............................................................................................. 47

Table: Store_Member_Type_Sort_Order .......................................................................... 48

Table: Store_Product_Categories ................................................................................... 49

Table: Store_Product_Categories_Addl ............................................................................ 52

Table: Store_Product_Purchase_Filters ............................................................................ 52

Table: Store_Product_SP_Pricing ................................................................................... 54

Table: Store_Receipt_Subject_Lines ............................................................................... 56

Table: Store_Registration_Validation .............................................................................. 59

Table: Store_Search_Keyword_Exclude............................................................................ 63

Table: Store_Settings ................................................................................................. 64

Table: Store_Shipping_Methods .................................................................................. 114

Table: Store_Specials ............................................................................................... 115

Table: Store_Specials_Events ...................................................................................... 117

Table: Store_Tax_Auth .............................................................................................. 118

Table: Store_Unbilled_Dues ...................................................................................... 120

Table: Store_Warehouses ......................................................................................... 121

Tables: Cross-sell, Substitute, Up-sell ........................................................................... 122

User-defined Windows – Field Overview ............................................................................................................... 124

ATS_Checkout_Windows Tab ...................................................................................... 125

ATS_Dues Tab ........................................................................................................ 129

ATS_Shopping_Cart Tab ............................................................................................ 138

Coupon Tab .......................................................................................................... 139

Product Review Tab ................................................................................................. 153

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Product Review Comment Tab ................................................................................... 156

Activity Setup ............................................................................................................................................................... 158

SHIPPING ............................................................................................................ 168

Setup in AR/Cash ......................................................................................................................................................... 171

Credit Card Types ................................................................................................... 171

Batch Control ........................................................................................................ 172

PayPal Express Setup ................................................................................................ 173

PayPal TeleCheck Setup ............................................................................................ 178

Staff Only Payment Options ........................................................................................ 179

Setup in Orders ........................................................................................................................................................... 180

Where Product Information Displays ............................................................................ 180

Freight by Weight - United States Shipping Setup ............................................................. 182

Multi-Warehousing ................................................................................................. 184

Shipping Tracking ................................................................................................... 184

Stored-Procedure Pricing for Products .......................................................................... 184

Purchase Orders .................................................................................................... 186

PDF Watermarking & Security .................................................................................... 187

Newest Items ........................................................................................................ 189

Web Categories ...................................................................................................... 191

How Products are Displayed ...................................................................................... 195

Order Processing in iMIS ........................................................................................... 195

Real-time United States Postal Service Freight Pricing (Add-on Module) ....................................................... 197

Setup the Shipping General Lookup Tables .................................................................... 198

Setup in Events ............................................................................................................................................................ 202

Event Functions ..................................................................................................... 202

REG_ Functions.......................................................................................................................................................... 202

Event Question Manager .......................................................................................... 213

Event Resource Web Display ...................................................................................... 215

Displaying Speaker Information .................................................................................. 224

Guest Functions ..................................................................................................... 228

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Guest Badges ......................................................................................................... 230

Register Someone Else Functionality ............................................................................ 232

Edit Registration – iMIS 20.1.X.X and higher only .............................................................. 237

Other Information – Event Setup ................................................................................. 239

Schedule of Events Listing ......................................................................................... 239

Event Registrant Class Determination in iMIS 15 .............................................................. 241

Event Stored Procedure Pricing for iMIS 10.x .................................................................. 242

Add to Calendar Functionality .................................................................................... 245

Confirmation Letter System ....................................................................................... 246

Setup in Dues ............................................................................................................................................................... 257

Join ..................................................................................................................... 258

Renewal ............................................................................................................... 260

Chapters .............................................................................................................. 261

Company Dues/Pay Someone Else’ Dues ....................................................................... 263

Subscriptions ........................................................................................................ 266

Non-eligible .......................................................................................................... 268

Settings ............................................................................................................... 270

Cart Behavior ........................................................................................................ 274

Dues Product Sorting ............................................................................................... 274

Donations ..................................................................................................................................................................... 275

VOL Dues Product Setup ........................................................................................... 276

Fund Raising Product Setup ....................................................................................... 277

Donation Page ....................................................................................................... 278

Online Marketplace Behavior ................................................................................................................................... 279

Responsive Design .................................................................................................. 279

Use Parent Company Pricing ...................................................................................... 279

Staff Email Notifications ........................................................................................... 280

Your Price............................................................................................................. 281

Searching in the Online Marketplace ..................................................................................................................... 283

Searching Products in the Marketplace ......................................................................... 283

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Searching Events in the Marketplace ............................................................................ 283

Search Results Display Control ................................................................................... 283

Tag Cloud ............................................................................................................. 284

Auto-Searching ...................................................................................................... 287

How Images Work ....................................................................................................................................................... 288

Immediate Add to cart ............................................................................................................................................... 288

Source Codes ............................................................................................................................................................... 290

Google Analytics eCommerce Tags ......................................................................................................................... 291

Testing your Marketplace Setup .............................................................................................................................. 293

Things to know about iMIS Web transactions ...................................................................................................... 293

Credit Card Processing .............................................................................................................................................. 295

Standard Processing ................................................................................................ 295

Other Factors ........................................................................................................ 295

Troubleshooting ..................................................................................................... 297

Flowchart of Credit Card Process ................................................................................ 297

iMIS User Security Levels........................................................................................................................................... 299

iMIS 15 ................................................................................................................ 299

iMIS 10 ................................................................................................................ 302

Modules .............................................................................................................. 303

User-Defined Tables ................................................................................................................................................... 304

User-defined table names ......................................................................................... 304

User Defined Table: ATS_Checkout_Windows.................................................................. 305

User Defined Table: ATS_Dues .................................................................................... 306

User Defined Table: ATS_Shopping_Cart ........................................................................ 311

User Defined Table: Coupons ..................................................................................... 314

User Defined Table: Product_ReviewComment ............................................................... 316

User Defined Table: Product_Reviews .......................................................................... 317

User-Defined Windows (Tabs) .................................................................................................................................. 318

SQL Server Setup ........................................................................................................................................................ 322

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Creating the First Stored Procedure ............................................................................. 322

Create the Second Stored Procedure ........................................................................... 325

SQL Server Jobs ...................................................................................................... 328

SQL Server Tables ................................................................................................... 333

iBO Performance ......................................................................................................................................................... 338

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INTRODUCTION

The ATS Online Marketplace was designed for you to give your organization’s customers an all-in-one

online experience to pay dues, register for events, order products and give donations. The Online

Marketplace uses iMIS setup to process these different types of transactions so it is important that all

aspects of each module use the iMIS desktop setup. For example, shipping and handling on orders is

based on how your freight settings are set in iMIS. It is important to keep this in mind during your

implementation process and testing.

This document is a guide to help you setup the ATS Online Marketplace for iMIS. This manual will cover

setting up the general lookup tables, user-defined tables, user-defined windows, activity types and the

custom SQL Server configuration needed by the web store to run correctly. In addition, there are

sections for each module and tips for optimizing use of the Marketplace via your iMIS setup.

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ONLINE MARKETPLACE MANAGEMENT CUSTOMER RECORDS

The Online Marketplace will use a couple of records in your customer database for managing different

processes. You will need to make a note of each of their ID numbers.

Store Manager

This record will be used to manage coupons and dues settings. Many organizations use their MANAGER

record in iMIS for this since it will never be deleted from iMIS and is a Full User account. Make a note of

this ID number; it will be entered as a setting in the Store_Settings general lookup table.

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Anonymous Record

This record will be used for calculating nonmember prices in the Marketplace before a customer logs in.

Create a new Customer record as a nonmember and note the ID number. This ID will be entered in the

Store_Settings general lookup table. This record must have an address; if it doesn’t, the Online

Marketplace may not be able to calculate freight and your customers would get an error message. We

recommend you use your organization address on this record. Do not use this ID for any testing or

access once setup and set in the Store_Settings table. Do not link this record to a parent/company record

as it could show the ‘Register Someone Else’ button before someone logs in.

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GENERAL LOOKUP/VALIDATION TABLES

To add a new general lookup table, open iMIS desktop and log in as a manager (or another login with

access to Set Up Tables in Customers). Then, go to Customers>>Set up tables>>General

lookup/validation

You will see a drop-down list containing all the general lookup tables being used by iMIS. To add a new

table scroll to the bottom of the drop down list and click the “(New Table)” entry. You will then be asked

to enter a new table type, which is essentially the table name. A list of the table names that we will be

adding follows.

Each of the general lookup tables has data associated with it that will also need to be entered manually.

To aid you with this process, screenshots of each lookup table and the data it contains follow. You will see

that many of these tables contain two columns for the data. The first column shows the “Code” data, and

the second column shows the “Description” data. If no second column exists, then only the “Code” data

will be entered. To enter an item into the general lookup table:

1. Click New

2. Fill out both the “Code” and “Description” fields for each field and then click enter (or Save).

3. Once all the data items have been entered into the table be sure to click the save button in the

lower right hand corner to save the changes to the database.

The data required for each table are shown in the screenshots below. Missing data and any additional

information pertinent to the table can be found after each table, when necessary.

By default ATS will install the two required General Lookup tables: Batch_Settings and Store_Settings.

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Table: Access_Keywords

This standard iMIS table may already

exist and contain some entries. If the

table doesn’t exist you can create it and

add the following entries:

CODE Description

(values)

What it does

ATSSTOREADMIN Access to Online

Marketplace Admin

Portal

Gives any user with this access keyword access to the

administrative portal for the Online Marketplace. The

administrative portal URL is http://YourURL/store/admin

MNGR Store Manager Used to set restrictions for the Online Marketplace user-

defined tables (i.e. Coupons) and activities (i.e. Promotions).

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ASSIGNING ACCESS KEYWORDS

For iMIS 15 Users

1. Find the record you want to

assign an Access Keyword to in

Customers

2. Then click the User Credentials

button

3. Expand the Staff Access section

4. Click on the Select link next to

Access Keywords

5. Next check the box to select the

MNGR access keyword, click Ok,

then Save.

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For iMIS 10 Users

1. Go to File>>System Setup.

2. Next click the “User Passwords”

button on the right hand side,

which will open the “User

Passwords” window.

3. On the “User Passwords” window

there is a list of current users on

the left side; from this list select

the user(s) that will be managing

the coupons and gift cards.

4. Once the user is selected, click

the “Edit” button at the top of the

window.

5. Next click the search button,

opposite “Access Keywords,”

near the bottom of the window.

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6. The “ACCESS_KEYWORDS”

window will appear.

7. In this window double-click the

“MNGR Store Manager” option

so that it appears in the

“Selected” column as shown.

8. Once set, click the “OK” button

9. Then click the “Save” button in

the “User Passwords” window to

save your changes.

Table: Batch_Settings

This table is used to tell the Marketplace how to

create and use batches. The order of logic that the

Online Marketplace uses when creating batches is:

1. Batch Date

a. Batch Early/Late

2. Batch Cash Account

3. Batch Description

4. If registration – Is EventSeparateBatch set to

True

5. Is Operator-Assigned Batch Numbers turned

on in iMIS – that use batch Mask

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CODE Description (values) What it does

BATCHCASHACCOUNTAM

EX

Name of your cash account to be

used in an American Express

batch. (AMEX)

Selects desired cash account for this

type of transaction.

BATCHCASHACCOUNTCAS

H


used in a cash batch. (Cash)



BATCHCASHACCOUNTCHE

CK


used in a check batch. (Cash)



BATCHCASHACCOUNTDIN

ERS


used in a Diners Club batch.

(DINERS)



BATCHCASHACCOUNTDIS

C


used in a Discover batch. (DISC)



BATCHCASHACCOUNTMC Name of your cash account to be

used in a MasterCard batch. (MC)



BATCHCASHACCOUNTPO Name of your cash account to be

used in a Purchase Order batch.

(Visa)



BATCHCASHACCOUNTVIS

A


used in a Visa batch


type of transaction. NOTE – You may

want your Visa, MC and Discover to

use the same cash account (i.e. VISA)

if that’s how you balance that now.

CARDTYPEAMEX Enter the code you use for

American Express in iMIS (AMEX)

Determines what code will be entered

as the payment type for American

Express.

CARDTYPEDINERS Enter the code you use for Diners

Club in iMIS (DINERS)


as the payment type for Diners Club.

CARDTYPEDISC Enter the code you use for

Discover in iMIS (DISC)


as the payment type for Discover.

CARDTYPEMC Enter the code you use for

MasterCard in iMIS (MC)


as the payment type for MasterCard.

CARDTYPEVISA Enter the code you use for Visa in

iMIS (VISA)


as the payment type for Visa.

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CASHACCOUNTAMEX Name of your Cash Account for

American Express

CASHACCOUNTCASH Name of your Cash Account for

Cash

CASHACCOUNTCHECK Name of your Cash Account for

Checks

This is for saving check payments in

iMIS. It cannot be used for ACH

processing as you cannot mark it as a

“credit card” type of cash account.

CASHACCOUNTCHECKPRO

CESSOR

Name of your Cash Account for

CHECK Processing (ACH)

This cash account needs to be a

“credit card” type to allow you to

process ACH transactions through

iMIS.

CASHACCOUNTDEFAULT Name of your Default Cash

Account

CASHACCOUNTDINERS Name of your Cash Account for

Diners Club

CASHACCOUNTDISC Name of your Cash Account for

Discover

CASHACCOUNTMC Name of your Cash Account for

MasterCard

CASHACCOUNTPO Name of your Cash Account for

Purchase Orders

CASHACCOUNTVISA Name of your Cash Account for

Visa

DUESDESCRIPTION Description for Dues Batches

(DUES)

Determines what the description of

dues batches will be.

DUESMASK Date mask for dues batch –

suggested is YYMMDD

When using operator-assigned

batches in iMIS this is the mask that is

used to create the name of the batch.

EVENTSDESCRIPTION Description for Event Batches

(EVENT)


event batches will be.

EVENTSMASK Date mask for event batch –

suggested is YYMMDD




EVENTSEPARATEBATCH True/False True – Event registrations will be kept

in a separate batch for each event.

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False – Registrations will be kept in

one events batch.

FUNDRAISINGDESCRIPTIO

N

Description for Donation Batches

(EVENT)


donation batches will be.

FUNDRAISINGMASK Date mask for donation batch –

suggested is YYMMDD




ORDERSDESCRIPTION Description for Order Batches

(EVENT)


order batches will be.

ORDERSMASK Date mask for order batch –

suggested is YYMMDD




PAYFLOWPROTIMEZONEO

FFSET

Defines the number of hours

before or after midnight you

want the transactions to cutover

to the next day or stay behind a

day to coordinate with your

settlement times with PayPal.

Valid values can be positive or

negative. For no offset use 0:00.

For example, -3:00 meaning that at

9:00 pm of the local server it will cut

over.

The value should be in the format of

HH:MM.

ROLLDESCRIPTIONAFTER Label for batch descriptions

based on PayPal rollover time

(LATE)

This will help you determine if the

transaction was entered before the

rollover time or after.

ROLLDESCRIPTIONBEFORE Label for batch descriptions

based on PayPal rollover time

(EARLY)

This will help you determine if the

transaction was entered before the

rollover time or after.

ROLLOVERTIME Time of day on your server that

batches will switch from early to

late. For no rollover use 23:59.

The value should be in the format of

HH:MM.

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Table: Coupon_Categories

This table contains a list of item types that a coupon may be applied to.

Available coupon categories include:

Dues – Use for applying a coupon to dues products

Events – Use for applying a coupon to event functions

Freight – Use for applying a coupon to shipping and handling fees

Handling – Use for applying a coupon to handling fees

Orders – Use for applying a coupon to order products

Shipping – Use for applying a coupon to shipping fees

Sub – Use for applying a coupon to subscription products only

Table: Coupon_Status

This table lists the valid status

types for a coupon.

Table: Coupon_Type

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This table lists the discount

types that are available for

coupons.

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Table: Dues_Rollup

This table is used to combine multiple dues items into a single dues item to be displayed on the Dues

Summary page, in the shopping cart, and on the receipt. The code field should contain the product code

of the billing product to display in place of the dues items, and the description field should contain a

comma separated list of the dues items that relate to that particular product code. See the Setup in Dues

section for full information about setting dues for the Online Marketplace.

This table will also allow you to use the iMIS wildcard feature. For example, if you want any Chapter

product to be included you would enter CHAPT/%.

Dues Summary Page

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Shopping cart showing one product with full amount for all kit items:

Dues receipt showing only one item:

Products paid:

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Table: Passkey_Events

This table stores the event codes that will use Passkey functionality.

This lookup table is the link between events in iMIS and “events” in Passkey. After creating this table you

must click the “New” button and add a record for every Passkey event for which your iMIS users can

register.

Code Description

iMIS Event Code iMIS Code for Conference or Event

Example: DMAANNUAL

Description Corresponding Passkey Event ID

This consists of either 2 or 3 parameters

EVENTID|EVENTCODE

OR

EVENTID|EVENTCODE|SQLVIEWNAME

* EVENTID This is a unique code for a specific event, for example the Jones Wedding would have a single event

ID

* EVENTCODE This is a unique id for the Attendee Type within the Event. This can be used for General Attende

es, VIP, Staff, etc.

* SQLVIEWNAME is the name of a SQL view in your iMIS database that contains information about the eventcode

that each person can register for.

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CODE: The iMIS Event Code (e.g., 2014ANNUAL).

Description:

o Two Parameters: You will want to use two parameters if everyone that registers through

iMIS will get the same PassKey eventCode. A PassKey event code is a unique ID which

identifies an Attendee Type configured for a specific event in GroupMAX. This unique “sub-

block” is often used to group sets of attendees, for example, General Attendee, VIP, Staff, or

Exhibitor.

Example: EVENTID|EVENTCODE (139992|RTEATT0116)

o Three Parameters: If you wish to specify a different eventCode for different ID numbers

then you will use the three parameter solution.

Example: EVENTID|EVENTCODE|SQLVIEWNAME

(139992|RTEATT0116|vwAnnualPassKey)

In this situation the EVENTID is the event ID while EVENTCODE is the DEFAULT

EventCode for all registrants that are not in the SQLVIEWNAME. The SQLVIEWNAME

is the name of a SQL view in your iMIS database that contains information about the

eventcode that each person can register for. If the person is not in the view, they

will get the default EVENTCODE.

The SQL view must contain the following fields:

ID - iMIS ID number

EVENTCODE - PassKey EVENTCODE for this individual

For example, to create a view of all people who have ever been the president

of a committee, you could create a view like this:

o Create view vwAnnualPassKey as select NAME.ID,'VIP' as EVENTCODE

from name, activity where name.id = activity.id and activity.activity_t

ype = 'COMMITTEE' AND ACTION_CODES = 'P'

If this is used with the three parameter option, then only people who are

included in this view will get the EventCode in the view. All others will get the

default EventCode setup as the second parameter in the pipe-delimited list.

Each ID number should be in the view only once.

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Table: Passkey_Settings

This table is used to store the settings for your Passkey account.

Code Description

API_URL URL of the PassKey API provided by PassKey

Testing: https://training-api.passkey.com

Production: https://api.passkey.com

DESTINATION Value must be “02”

MODE Value must be “S”

NOT_AUTHORIZED_URL This is a URL to which a person will be redirected if they have not

registered for the event but visits the PassKeyDirect URL.

Example: https://www.abc.com/PleaseRegisterFirst

OPERATION Must be “CreateBridgeAndRedirectResWeb”

PARTNER_ID This is a unique number assigned by Passkey to each third party

organization with a certified RegLink Open API integration and

identifies the system to GroupMAX.

PASSWORD Password associated with API Username

USERNAME Username assigned by Passkey that has been granted API access

https://training-api.passkey.com/

https://api.passkey.com/

https://www.abc.com/PleaseRegisterFirst

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VERSION Passkey message version (i.e. 4.00.02)

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Tables: Store_Admin_Payment_Options

This table is used to identify the cash accounts available for the staff-only payment functionality. Entries in

this table are the cash accounts (case sensitive) that you want available for staff-only payments. See the

Staff Only Payment Options section for more information.

NOTE: Cash accounts listed in this table MUST be Cash cash accounts and not Credit Card cash accounts.

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Table: Store_Best_Seller_Exclude

This table is used to exclude items from the best sellers list. If there are any products that you do not

want to show up as a best seller, then enter the product code for that product in “Code” field and add the

item to the table. These are products from the Orders module in iMIS.

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Table: Store_Donation_VOLProductCodes

This table is not required and interacts with the donations page only (donation.aspx). Any voluntary

(VOL) dues product listed in this table will display on the donation.aspx page. Products must be set to

‘Accept Payments on the Web’. Additionally, the Pay Priority field on the product controls the sort order

of the products on the page.

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Table: Store_Dues_Categories_Addl

This table is used to create links to your dues/subscription processes. The subscriptions.aspx page must

include the product code as this page is designed to present one specific subscription item for

subscribing

to.

Example

~/subscription.aspx?id=JOUR would take a customer to the page to subscribe to the JOUR product.

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Table: Store_Dues_Category_Sort_Order

This table is used to control the sort order of categories in the dues join/renewal wizard. The code is the

Billing Category code and the Description is a number that designates sort order. Categories without an

entry will be sorted alphabetically.

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Store_Dues_Kits

This table allows you to kit a group of dues products in the dues wizard (dues.aspx). Unlike the

Dues_Rollup table that only combines, or rolls up, products for display on receipts, in the dues summary

and in the shopping cart, this will display the combined products as one product in the dues wizard. The

Code in this table is the dues/subscription product the person will be joining or renewing and the

Description will be a comma-delimited list of the product(s) that will be included in the price. See the

Setup in Dues section for full information about setting up dues for the Online Marketplace.

The end result is that all of the dues/subscription items are added to the person’s record and

paid.

Products must be listed as they exist in the Product table.

All dues/subscription products are the product code with the exception of Chapter products

that include the product type (CHAPT/DALLAS).

Each item must be selected in the billing cycle in iMIS.

Only kits for join/renew are supported (dues.aspx not subscriptions.aspx).

Nested kits (kits within kits are not currently supported).

Voluntary dues products (VOL) are not allowed in kits.

Kits may not contain products or event functions. They can only contain dues- related items.

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EXAMPLE:

Dues renewal process showing main kit item with amounts combined for all products in dues kit:

Billing tab in iMIS after payment:

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Payment in iMIS:

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Tables: Electronic Documents

This section explains how to setup electronic content including download link text and the number of

days a product is accessible.

TABLE: STORE_ETYPES

This table is used to categorize the different types of electronic products to be sold in the web store. The

legacy (prior to April 2013) setup only had one item in this table, with a code of “Electronic Documents”

and a description of “STORE_INTERNAL.” Now, you don’t need to use the STORE_INTERNAL table but can

create your own custom tables. The Code explains the grouping of files and the description contains the

name of another general lookup table that contains the product codes of the electronic products

associated with that particular electronic products category.

TABLE: STORE_ETYPES_CLICK_DESCRIPTION

This table will allow you to control the link description when someone is accessing different types of

electronic content. For example, you may have PDF files that ‘Click to Download’ is the appropriate

message but you might also have links to LMS links where you may want to see ‘Click here to take your

course’.

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TABLE: STORE_ETYPES_EXPIRATION_DAYS

This table allows you to override the number of days a type of electronic content is available. The system

default is located in the Store_Settings table called ConfigVaultExpirationDays. If this table does not exist,

that setting will be used for all electronic content. To set no limit on the number of days enter 0 (zero) in

the Description field.

TABLE: STORE_XXXX

The XXXX in the table name will be name of the table(s) that exist in STORE_ETYPES. These tables contain

the product code(s) and URL to each product. When adding items to these tables, be sure to enter the

product code into the Code field and use the securefile.aspx logic as shown to the right in the Description

to ensure the person purchased the product. In the path, the LOC is the location identified in the

ConfigVaultRootPath entry in the STORE_SETTINGS table. Subfolders are allowable and can be appended

in the path above.

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The items added to these tables will be unique for each installation, based on which products are

considered electronic, and do not need to match the examples shown.

EXAMPLE

In this example product V101 was purchased and shows the link verbiage and time left to view:

HTTP/HTTPS

If your links are https you will need to make an edit to the appSetting.config file: <add

key=”RequireSecureSSL” value=”on”/>

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ELECTRONIC DOCUMENT TYPES

To have your web server display electronic documents your web server must have the proper MIME

Types setup in IIS. Many are preconfigured by Microsoft but some require the addition of the MIME Type

in IIS. Following are examples of the MIME Type for ePub and Mobi files.

o .epub application/epub+zip

o .mobi application/x-mobipocket-ebook

1. To open IIS in Windows Server 2008R2, click “Start” >> “Administrative Tools” >> “Internet Information

Services (IIS) Manager”

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2. Inside of that window double-click “MIME types”.

3. To add a new MIME type, right-click somewhere in the center pane and click “Add…”. Alternatively you

can click the “Add…” link in the right-hand pane.

4. Enter the file extension and the MIME type in the

appropriate fields and click “OK”.

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FILE SIZE CONSIDERATION

IIS has limitations on the file size and depends on your specific server settings. Please review the

screenshot below and set the maximum to be larger than your largest file for download.

SETTING UP READ PERMISSIONS ON A FOLDER OF DOWNLOADABLE DOCUMENTS

Setting the folder in the STORE_SETTINGS general lookup table

The General Lookup Table has an entry in the STORE_SETTINGS called CONFIGVAULTROOTPATH. The

description is the folder location in edocs (e.g., d:\edocs\)

Setting permissions on the folder

Once the folder location is identified you need to give the ATS Online Marketplace permissions to access

that folder. Access to the folder is best given by giving the application pool that runs the ATS Online

Marketplace permission to access the folder.

This step requires you to identify the name of the application pool that where the ATS Online Marketplace is

running. In the example below it is in the application pool called ATS_Store

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ApplicationPoolIdentity is actually the best practice to use in IIS7. It is a dynamically created, unprivelaged

account. To add file system security for a particular application pool see IIS.net's "Application Pool

Identities". The quick version:

http://learn.iis.net/page.aspx/624/application-pool-identities/

http://learn.iis.net/page.aspx/624/application-pool-identities/

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If you application pool is named "ATS_Store" (just replace this text below if it is named differently)

1. Open Windows Explorer

2. Select a file or directory.

3. Right click the file and select "Properties"

4. Select the "Security" tab

5. Click the "Edit" and then "Add" button

6. Click the "Locations" button and make sure you select the local machine. (Not the Windows domain if

the server belongs to one.)

7. Enter "IIS AppPool\ATS_Store" in the "Enter the object names to select:" text box. (Don't forget to

change "ATS_Store" here to whatever you named your application pool.)

8. Click the "Check Names" button and click "OK".

9. Click the “Apply” button.

10. Click the “OK” button.

Here are the steps with screen shots.

1. Open Windows Explorer

2. Select a file or directory.

3. Right click the file and select "Properties"

4. Select the "Security" tab

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5. Click the "Edit" and then "Add" button

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6. Click the "Locations" button and make sure you select the local machine. (Not the Windows domain if

the server belongs to one.)

7. Enter "IIS AppPool\ATS_Store" in the "Enter the object names to select:" text box. (Don't forget to

change "ATS_Store" here to whatever you named your application pool.)

8. Click the "Check Names" button and click "OK".

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9. Click the “Apply” button.

10. Click the “OK” button.

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Table: Store_Event_Categories_Addl

This table will display the links in the

Events section in the right gutter above

the Products. It can be turned on or off

in the STORE_SETTINGS table and the

header can be changed. The following

STORE_SETTINGS help manage those

settings: LblEventCategories,

ShowCalendarView and

ShowEventCategoriesList.

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EVENT LINKS

There are 3 different views you can direct customers to using an event link:

Brief Listing Schedule Listing Calendar Listing

Additionally, any meetings in the CONFIGSEARCHEXCLUDEEVNETCODES or

CONFIGSEARCHEXCLUDEEVENTTYPES settings in the Store_Settings general lookup table will not show.

Using the parameters listed along with the following filters can help you direct people to different lists of

events.

Filter Shows

/searchresults.aspx, /calendarschedule.aspx

and /calendar.aspx

All future events

?EventType=WEB (Appended to the desired

page parameter)

All future events with event type of WEB (or the Event

Type you desire); Can be a comma delimited list

?ExcludeEventType=WEB (Appended to the

desired page parameter)

All future events excluding the event type of WEB (or the

Event Type you desire); Can be a comma delimited list

?EventCode=2012ANNUAL (Appended to

the desired page parameter)

The single event called 2012ANNUAL (use your actual

event code)

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BRIEF LISTING

The parameter used to direct customers to the Brief Listing is /searchresults.aspx.

The Brief Listing directs people to a brief listing of events with a Details button to go to the event detail

page. The amount of detail displayed on this page is controlled by the following Store_Settings:

ShowEventCoordinatorsBrief

ShowEventDatesBrief

ShowEventDescriptionBrief

ShowEventNotesBrief

ShowEventPricingBrief

ShowEventSpeakersBrief

EXAMPLE: ENTRY IN EVENT_CATEGORIES_ADDL

This setting:

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Displays this:

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SCHEDULE LISTING

The parameter used to direct customers to the Schedule Listing is /calendarschedule.aspx. The

ShowCalendarScheduleView Store_Setting must be set to true to enable this page.

The Schedule Listing directs people to a grid view of events showing Event Title, City, State, Begin Date

and a includes Details button to go to the event detail page.

EXAMPLE: ENTRY IN EVENT_CATEGORIES ADDL

This setting:

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Displays this:

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CALENDAR LISTING

The parameter used to direct customers to the Calendar Listing is /calendar.aspx. The

ShowCalendarView Store_Setting must be set to true to enable this page. The Calendar Listing will show

events in a calendar view. In addition, you can click on the calendar item and go to the details about the

event or hover over the calendar item and see a pop up of the brief details of the event. When using

calendar.aspx the calendar will forward to the first occurrence of a meeting. If no meetings match the

criteria then the current month/date will be shown.

EXAMPLE: ENTRY IN EVENT_CATEGORIES_ADDL

This setting:

Displays this:

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Style Sheet considerations:

In the calendar view each event is styled so that a different style can be applied to each event type and/or

each event. This means that all webinar events could have a green background while all expositions could

have a background of yellow.

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Table: Store_Event_Function_Prefixes

This table llows for the use of pre-

defined function prefixes to function

like ATS Function Prefixes. The

description is a comma delimited list of

your custom functions that will have

the same functionality as the one in the

CODE. See the ‘Setup in Events’ section

of this document for an explanation of all ATS Function Prefixes.

Table: Store_Event_Function_Prereq

This table allows you to designate

which function a person must register

for before they can register for that

function. The Code is the function the

person will see if they are registered

for any of the functions in those listed

in the Description field.

Table: Store_Event_Function_Resources

This is a general lookup table that

includes references to meeting

resources for a function to show

meeting resources and control the

order of the resources. See the ‘Event

Resource Web Display’ section for

details.

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Table: Store_Event_Guest_Badge_Fields

This is a general lookup table that controls what fields are displayed for guest badges and if they can be

edited. See the ‘Guest Badges’ section for details.

Table: Store_Event_Meeting_Resources

This is a general lookup table that

includes references to meeting

resources for the event as a whole.

This will appear at the top of the

registration details page. See the

‘Event Resource Web Display’ section

for details.

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Table: Store_Event_Reg_Authorization

This table gives you

the ability to write a

custom SQL view to

select the pool of

records that the

‘Register Someone

Else’ functionality

uses. By default,

the only people

someone can register someone else for, is people with the same Company ID in iMIS. Your view must

contain the ID number of the person doing the registering and the ID number of the person they are

allowed to register. You have a few different options:

1. Create an entry with a code of your event code and the name of your view in the Description – this

will be used for only that event.

2. Create an entry with a code of DEFAULT and the name of your view in the Description – this will be

the view used for all events.

3. This feature first looks for an entry of the event code, then it looks for an entry called DEFAULT

and if neither exist it will use the Company ID hierarchy.

EXAMPLE VIEW FOR ANYONE SHARING A COMPANY ID

USE [OnlineMarketplace]

GO

/****** Object: View [dbo].[vwRegisterFromCompany] Script Date: 12/15/2011 10:44:03 ******/

SET ANSI_NULLS ON

GO

SET QUOTED_IDENTIFIER ON

GO

create view

[dbo].[vwRegisterFromCompany] as

SELECT

NAME.ID,

NAME2.ID AS REGISTRANT

FROM

NAME,

NAME NAME2

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WHERE

NAME.STATUS = 'A' AND

NAME.CO_ID = NAME2.CO_ID AND

NAME.CO_ID <> '' AND

NAME2.STATUS = 'A'

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REGISTER SOMEONE ELSE WITHING A COMPANY TREE

This script will create a view to let anyone within a company tree (up to 5 levels) register anyone at in the

tree:

USE [iMIS20]

GO

/****** Object: View [dbo].[vwTBA_REGISTERSOMEONEELSE] Script Date: 09/12/2014 16:52:02 ******/

SET ANSI_NULLS ON

GO


GO

CREATE VIEW [dbo].[vwTBA_REGISTERSOMEONEELSE] as

SELECT

NAME.ID,

EMPLOYEE.ID AS [REGISTRANT]

FROM

NAME,

NAME EMPLOYEE,

(

-- This select gets the root id up to 5 levels high

SELECT NAME.ID, NAME.CO_ID FROM NAME WHERE NAME.CO_ID <> ''

UNION

SELECT NAME.ID, NAME2.CO_ID FROM NAME, NAME NAME2 WHERE NAME.CO_ID = NAME2.ID AND

NAME2.CO_ID <> ''

UNION

SELECT NAME.ID, NAME3.CO_ID FROM NAME, NAME NAME2, NAME NAME3 WHERE NAME.CO_ID = NAME2.ID

AND NAME2.CO_ID = NAME3.ID AND NAME3.CO_ID <> ''

UNION

SELECT NAME.ID, NAME4.CO_ID FROM NAME, NAME NAME2, NAME NAME3, NAME NAME4 WHERE NAME.CO_ID

= NAME2.ID AND NAME2.CO_ID = NAME3.ID AND NAME3.CO_ID = NAME4.ID AND NAME4.CO_ID <> ''

UNION

SELECT NAME.ID, NAME5.CO_ID FROM NAME, NAME NAME2, NAME NAME3, NAME NAME4, NAME NAME5

WHERE NAME.CO_ID = NAME2.ID AND NAME2.CO_ID = NAME3.ID AND NAME3.CO_ID = NAME4.ID AND

NAME4.CO_ID = NAME4.ID AND NAME5.CO_ID <> ''

) ROOT

WHERE

NAME.ID = ROOT.ID AND

NAME.COMPANY_RECORD = 0 AND


EMPLOYEE.CO_ID <> '' AND

EMPLOYEE.CO_ID = ROOT.CO_ID

UNION

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SELECT

NAME.ID,


FROM

NAME,

NAME NAME2,

NAME EMPLOYEE,

(



UNION


NAME2.CO_ID <> ''

UNION



UNION



UNION




) ROOT

WHERE





EMPLOYEE.CO_ID = NAME2.ID AND

NAME2.CO_ID = ROOT.CO_ID

UNION

SELECT

NAME.ID,


FROM

NAME,

NAME NAME2,

NAME NAME3,

NAME EMPLOYEE,

(



UNION

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NAME2.CO_ID <> ''

UNION



UNION



UNION




) ROOT

WHERE






NAME3.CO_ID = NAME2.ID AND


UNION

SELECT

NAME.ID,


FROM

NAME,

NAME NAME2,

NAME NAME3,

NAME NAME4,

NAME EMPLOYEE,

(



UNION


NAME2.CO_ID <> ''

UNION



UNION



UNION

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) ROOT

WHERE









GO

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Table: Event_Reg_Sp – iMIS 10.x Only

This table is used to create stored procedure pricing for events in iMIS 10. The code is the Event Code

and the Description is the name of the stored procedure that will calculate the pricing.

Table: Store_Event_Timezone_Override

This table is used to override the Default Time Zone on Events. The ConfigDefaultEventTimezone entry in

the Store_Settings table will determine your default time zone (usually the location of your organization).

In this table you will enter the Event Code and the time zone for that event to display.

The description of the time zone must match what’s listed in the Time Zone Registry on the server the

Online Marketplace is installed. This can be found under the following registry key:

HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Windows NT\CurrentVersion\Time Zones.

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Table: Store_Featured_Events

To feature an event you will create a table called Store_Featured_Events where the code is the event code

from iMIS. The event will only be listed until the specified End Date of the meeting, the status is ‘A’ and

the ‘Show this Event on Web’ option is turned on.

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Table: Store_Fundraising_Appeals

This is a listing of the Appeal Codes that will be displayed. Appeal codes are listed under

Fundraising>>Set up tables>>Appeals:

NOTE: Each Distribution code must have a Fund, Appeal and Campaign assigned to it in order to display

in the Marketplace.

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Table: Store_Fundraising_Mappings

This optional table will map your donation products to the types of tributes available to that product.

This is how tributes appear on the Donations page:

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Table: Store_Fundraising_Options

This optional table is used to setup the tribute options you want to offer on your donations page. These

are two examples but you can create others.

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Table: Store_Kit_Events

This table is used to combine items from multiple events into a single item to be displayed in the cart,

during checkout, and on the receipt.

The code field should contain the product code of a product you create in Orders under Orders -

>>Manage Inventory to display in place of the event items, and the description field should contain a

comma separated list of the event items (Event Code/Function Code) that make up the combined product

code. Your product in Orders must be marked as a kit and have at least one child product. We

recommend a dummy product. Both must be set to Sell on Web.

You can also include products in your Kit from the Orders module that would then also be included in the

kit, in addition to the events setup here.

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Table: Store_Long_Titles

This table allows you to enter an Event Code, Function Code or Product Code in the Code field and a title

that is too long for the iMIS Title field. The long title will be used in the ATS Online Marketplace in the

following areas:

Search Results

Event Details

Product Details

Calendar views

Featured items, best sellers, people who bought this, upsell/cross sell, recently viewed items.

EXAMPLE OF THE DISPLAY IN THE ONLINE MARKETPLACE:

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Table: Store_Member_Type_Sort_Order

This table determines the sort order in which member types are displayed during a join or renew. The

code is the customer type code and the description is a number that designates the sort order.

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Table: Store_Product_Categories

This table specifies what product categories to show in the Online Marketplace. When adding items to

this table, be sure to put the iMIS Product Category Code in the Code field and the full category name in

the Description field. A list of product category names can be found in iMIS under the Orders>>Set up

tables>>Product categories. From the Orders module:

1. Set up tables>>Product Categories

2. Include any of the product categories abbreviations under the “Current Categories” label in the

Store_Product_Categories table that you would like to appear in the Online Marketplace.

Note: If an iMIS product has a category that does not appear in this list, it will not appear in the Online

Marketplace. Conversely, products with no category will appear in the Online Marketplace.

This will display on the right side of the Online Marketplace as links for customers to click to access each

type of product.

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WEB CATEGORIES

You can use the iMIS Web Categories functionality in lieu of

using the STORE_PRODUCT_CATEGORIES table. The

ShowProductWebCategoriesLevel entry in the

STORE_SETTINGS table will control how many levels are

displayed. When clicking on an iMIS Web Category from

the right gutter, child products will not be displayed; only

Master Products will display.

You can link directly to Web Categories and the category

will be highlighted and expanded automatically. For

example the link

http://store.atsol.org/store/searchresults.aspx?categoryid=69 displays the category (69) expanded and

highlighted by default.

Web Categories are setup in iMIS under System Setup>>Setup commerce components>>Store home.

1. Plan your categories before you enter them – no sorting option in iMIS

2. Items must be set to Sell on Web (SOW)

3. Must have at least one product linked and set to Sell on Web

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Table: Store_Product_Categories_Addl

This table contains a list of additional items to show in the “Product Categories” section located in the

sidebar of the store. The code field should contain the text for each additional link, while the description

field should contain the relative link path. See the Event Links section of this document for link options.

Table: Store_Product_Purchase_Filters

Allows you to enter a product code and a view associated to filter who can purchase that product. The

view will return the ID numbers that can purchase this product.

Your view must return one column called ID. Here is a very basic sample:

CREATE view [dbo].[vwATSProdPurchaseFilterSample] as

select ID from Name where Member_Type = 'M'

GO

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Table: Store_Product_SP_Pricing

This table contains the product code of any Orders product where the price is being calculated by a

stored procedure. The Code is the iMIS Product Code and Description is the name of your custom stored

procedure.

Stored procedures can include up to 3 parameters and must be used in this order:

1. Price

2. Reason - stored in the Order_Lines.NOTE field

3. Description - appended to the Order_Lines.DESCRIPTION

For example, you create a stored procedure to give only students a discount on a particular book. You

could use the Order_Lines.NOTE to trigger a Task Centre task.

If you only use one parameter in your stored procedure it will be the price, if you two it will be price and

‘reason’ and if you use three it will be price, ‘reason’, ‘description’.

Example Stored Procedure:

CREATE PROCEDURE [dbo].[sp_HalfMemberPrice_Reason_Description]

@PRODUCTCODE VARCHAR(31)

AS

select price_1 * .5, 'Half_Price', ' (Half Price)'

from Product

where PRODUCT_CODE = @PRODUCTCODE

GO

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Table: Store_Receipt_Subject_Lines

This table is used to control subject lines for receipt and confirmation letter emails.

Code Description

DFLT_EVENT_RECEIPT If confirmations are not enabled, the mask set in the

Description field will be used for the subject on the

email receipt for all events unless an event-type specific

entry is setup in this table.

DFLT_EVENT_CONFIRMATION If confirmations are enabled, the mask set in the

Description field will be used for the subject line on all

event confirmations unless an event-type specific entry

is setup in this table.

DFLT_EVENT_[EVENT_TYPE] This mask will be used for the subject line on all event

confirmations and receipts that match this entry’s event

type code. You can have several entries that match your

event types. Just replace [EVENT_TYPE] with the desired

event type (i.e. WEB, ANN, SEM).

DFLT_DUES_RECEIPT This mask will be used for the subject line on receipts

for products with a product type of DUES.

DFLT_DONATION_RECEIPT This mask will be used for the subject line on receipts

for product types of GIFT or VOL.

DFLT_SUBSCRIPTION_RECEIPT This mask will be used for the subject line on receipts

for product types of SUB.

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DFLT_ORDERS_RECEIPT This mask will be used for the subject line on all product

orders.

Merge Fields Available:

~ST_ID~ - Ship-to ID ~NUM_ITEMS~ - Number of items in order

~BT_ID~ - Bill-to ID ~EVENT_CODE~ - Event cod

~ST_FULL_NAME~ - Ship-to Full name ~EVENT_TITLE~ - Event title

~BT_FULL_NAME~ - Bill-to Full name ~EVENT_START_DATE~ - Event start date

~ORDER_NUMBER~ - Order number

Example:

Email receipt:

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Table: Store_Registration_Validation

This table lists events and the name of a stored procedure that will limit registration to that event. This

table is typically used if the other methods of restricting registration (prerequisite functions, conflict

coding, restrictions by registration class and special grouping of functions) cannot be used.

The custom validation will execute when you press the “add to cart” button. At that time the stored

procedure will run and if the stored procedure returns a blank string, the registration will be allowed to

be added to the cart. If the stored procedure returns a non-blank string then the registration will not be

added to the cart and the person will not be able to complete the registration. The message from the

stored procedure will be displayed on the screen.

A general lookup table must be created called STORE_REGISTRATION_VALIDATION. The Code is the iMIS

event code and the Description is the name of a valid stored procedure that will be executed.

The stored procedure needs to be created. It MAY include the following parameters. The system will

automatically check your stored procedure to look for these parameters and if they are included in your

stored procedure, it will send the correct parameters:

ID – ID number of person that is being registered

BT_ID – Bill to ID number of the person that is being registered

EVENTCODE – iMIS Event Code

PRODUCTCODES – This is a pipe delimited “|” string of product codes that the person is trying to

register for. In some cases you can just search the string for the product code you

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are looking for and in other situations you can parse it by using a SPLIT function to

split the string into individual parameters

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SAMPLE STORED PROCEDURE

Below is a sample stored procedure that looks to see if the person is trying to register for a function

called XTRA_WELCOME. First it checks to see if the person is trying to register for the function called

XTRA_WELCOME. If so it checks the first name of the person. In this stored procedure only people named

JOHN can register for this function. If the person’s first name in iMIS is John then the stored procedure

returns a blank. If the person is not named John then the validation returns a message.

CREATE PROCEDURE [dbo].[SP_DMAANNUAL_VALIDATION] (@BTID VARCHAR(10), @ID VARCHAR(10), @EVENTCODE

VARCHAR(30), @PRODUCTCODES VARCHAR(1000))

AS

BEGIN

SET NOCOUNT ON

-- First split the product codes into a table

DECLARE @separator varchar(1)

SET @separator = '|'

DECLARE @separator_position INT -- This is used to locate each separator character

DECLARE @array_value VARCHAR(1000) -- this holds each array value as it is returned

DECLARE @PRODUCTCODETABLE TABLE (PRODUCT_CODE VARCHAR(50)) -- create a temp table to hold product codes

-- For the loop to work we need an extra separator at the end. We always look to the

-- left of the separator character for each array value

SET @PRODUCTCODES = @PRODUCTCODES + @separator

-- Loop through the string searching for separator characters

WHILE PATINDEX('%' + @separator + '%', @PRODUCTCODES) <> 0

BEGIN

-- patindex matches the a pattern against a string

SELECT @separator_position = PATINDEX('%' + @separator + '%',@PRODUCTCODES)

SELECT @array_value = LEFT(@PRODUCTCODES, @separator_position - 1)

-- This is where you process the values passed.

insert into @PRODUCTCODETABLE select @array_value

-- This replaces what we just processed with and empty string

SELECT @PRODUCTCODES = STUFF(@PRODUCTCODES, 1, @separator_position, '')

END

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DECLARE @VALIDATION VARCHAR(1000)

DECLARE @FIRSTNAME VARCHAR(40)

DECLARE @WELCOMRECEPTION VARCHAR(31)

SET @FIRSTNAME = (SELECT UPPER(NAME.FIRST_NAME) FROM NAME WHERE ID = @ID)

SET @WELCOMRECEPTION = (SELECT PRODUCT_CODE FROM @PRODUCTCODETABLE WHERE PRODUCT_CODE =

'XTRA_WELCOME')

IF @WELCOMRECEPTION <> ''

BEGIN

IF @FIRSTNAME = 'JOHN'

SET @VALIDATION = ''

ELSE

SET @VALIDATION = 'Only people named John can register for the welcome reception!'

END

SELECT @VALIDATION

SET NOCOUNT OFF

END

GO

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Table: Store_Search_Keyword_Exclude

This table contains the list of words to exclude when using the Tag Cloud. Please see the Tag Cloud

section for more information about this feature.

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Table: Store_Settings

A full table explaining each entry follows.

NOTE: To be compatible with the Online Marketplace checkout we recommend that any URL’s in this

table be prefaced with https://.

The Store_Settings table contains many of the configuration settings used by the Online Marketplace. The

majority of items in this table can be separated into one of four main categories:

CONFIGURATION (CONFIG)

The configuration section is used to set up options like frame duration and search exclusion terms. Many

of the “Config” options can be set to either an integer or a string value.

VISIBILITY (SHOW)

The “Show” parameters of the store settings table are used to toggle the visibility of a variety of store

sections and features. To show or use a particular item set the description field value to “true.”

Conversely, to hide or disable a particular item set the description field value to “false.”

INTEGER (INT)

The third section in the store settings table is the integer section. This section is used to set the product

image heights and widths that will be used throughout the store.

LABEL (LBL)

The final section in the store settings table is used to store label (text) information. All labels begin the

letters “lbl” (short for label), and each label contains the text that is used on the store web site.

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STORE_SETTINGS TABLE


AllowAnonymousCartRetrieval

True or false True – Allows users to

retrieve abandoned cart

item(s) by storing a non-

expiring cookie. Cookies

cannot be deleted for this

functionality to work.

False – Not allowed.

AllowCoupons

True or false True – Turns on the

couponing feature

False – No coupons allowed

AllowRegistrationAdditions

Note: iMIS 20.1.X.X and higher only

True or false True – Allows registrants to

edit registrations

False – Registrants are not

allowed to edit registrations

AllowRegisterSomeoneElse

True or false True – Turns on the global

setting to register someone

else from your company for

all events

False – Not allowed –

controlled at event level

CombineHandlingWithFreight

True or false True – Combines handling

charges with freight charges

False – Keeps charges

separate

ConfigAnonymousOrderID

ID number in iMIS This will be the ID number of

the Anonymous record

created for nonmember

pricing before a customer

logs in.

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ConfigAutoFrameDuration

Number of Milliseconds This is the number

milliseconds that the

scrolling window frames will

hold before scrolling to the

next frame in the horizontal

and vertical scrolling areas

for automatic scrolling in

specials and recently viewed

items.

ConfigAutoScrollDuration

Number of Milliseconds This is the number of

milliseconds that it takes to

scroll from one frame to

another in the horizontal


for automatic scrolling in

specials and recently viewed

items.

ConfigCouponManagerID


the Store Manager record in

iMIS that you will use to

manage your coupons. It is

recommended that you use

your MANAGER record for

this.

ConfigDefaultCountryDatabase

Typically left blank for US

customers – see note.

The value in the Country

table for the default country.

This is used for freight. For

many clients in the United

States, this is blank and

therefore they need to leave

it blank in the db.

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ConfigDefaultCountryDisplay

Example: USA Value to display for the

default country in the

database. For example, they

may set the

ConfigDefaultCountryDataba

se to blank but set the


to “United States”. Whatever

value they use will be

displayed in the dropdown

of the country table when

calculating freight.

ConfigDefaultEventTimezone

Name of Time Zone (i.e.

Central Standard Time)

NOTE: The description of

the time zone must match

what’s listed in the Time

Zone Registry on the server

the Online Marketplace is

installed. This can be found

under the following registry

key:

HKEY_LOCAL_MACHINE\SO

FTWARE\Microsoft\Window

s NT\CurrentVersion\Time

Zones.

This is the time zone that will

be used for your default

events

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ConfigDefaultSearchSortOrder

Number This is the number of the

default sort order for search

results acceptable values are

as follows

0 – ProductMemberPrice

1 -

ProductMemberPriceDes

c

4 - ProductTitle

6 – PublicationDateDesc

7 - PublicationDate

ConfigDefaultShippingMethod

Name of Shipping Method

to be used to calculate

freight before someone

logs in

This table works in

conjunction with the

STORE_SHIPPING_METHODS

table. Order of selection is:

1 – Entry set here

2 – Default Shipping Method

setup in Orders module

3 – If 1 & 2 do not exist then

the first method in the

STORE_SHIPPING_METHODS

table is used

ConfigDonationsBannerURL URL URL of banner html to show

on the donations page

ConfigDuesAnnualStartMonth

Number Sets the default dues annual

start month. If 0, then it will

calculate based on the ‘First

Month of Fiscal Year’ setting

in iMIS.

ConfigDuesBillCompanyRecord Reserved for future use.

ConfigDuesManagerID

ID number in iMIS ID record in iMIS that will

manage dues processes. It

is recommended that you

use your MANAGER record

for this.

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ConfigEmailCSSURL

URL of the CSS Stylesheet This is the URL of the CSS

stylesheet that will be

included in email receipts.

ConfigEventAutoAddGroupHeader

True or False – Default

setting is True

True – Automatically

displays the ‘Additional

Programs’ and ‘Additional

Information’ headers

between Sort Sequence

groups.

False – Turns off these

group headers to allow for

custom group header

creation in Events. See

Setup in Events section for

details.

ConfigEventDetailDisplayMode

Options: Linear, Tabs,

PanelsExpandAll,

PanelsExpandNone,

PanelsExpandFirst

Controls the mode of display

of the event detail on the

Event Detail Page.

ConfigEventDetailResourceGroup

Text – Name of Event

Resource Group

When set, any meeting

resources that match this

resource group will be

displayed on the event

details page. This can be

used for adding things like

learning objectives and such

to the display.

ConfigEventDetailResourceType

Text – Name of Event

Resource Type

When set, any meeting

resources that match this

resource type will be

displayed on the event

details page. This can be

used for adding things like

learning objectives and such

to the display.

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ConfigEventEditRegUseOrderDate



setting is True

True – When a person edits

their registration the original

order date will be used to

calculate pricing.

False – When a person edits

their registration the current

date will be used to calculate

pricing.

ConfigEventEndDateMustBeInFuture


setting is True

This setting controls which

events display on the

calendar view. Events that

span more than two weeks

do not display on the

calendar. This entry also

determines if an event

should be removed from the

cart or if it can be added to

the cart.

ConfigEventFunctionDisplayMode

Options: Linear, Tabs,

PanelsExpandAll,

PanelsExpandNone,

PanelsExpandFirst

Controls the mode of display

for function detail on the

Event Registration page.

ConfigEventIgnoreMaxRegistrantsForEve

nt

True or False True: Maximum on Define

an Event screen is ignored.

Only function limits are

enforced. Registrants

include all statuses including

Cancel & Cancel/Transfer).

Also, if there is no Maximum

set at the event level but

there is an auto-enroll

function that is full the event

is considered full.

False: Maximum on Define

an Event screen is enforced.

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ConfigEventMemberRegClass

Valid Registrant Class in

iMIS

A valid registrant class in

iMIS that will determine the

registrant class that will be

used to display member

pricing prior to the person

logging in.

ConfigEventNonMemberRegClass

Valid Registrant Class in

iMIS

A valid registrant class in

iMIS that will determine the

registrant class that will be

used to display non-member

pricing prior to the person

logging in.

ConfigEventPasskeyEnabled

True or False True: If using Passkey an

image will show on the

Myorders.aspx page.

False: No Passkey

functionality enabled.

ConfigEventStartDateMustBeInFuture


setting is True

This setting controls which

events display on the

calendar view. Events that

span more than two weeks

do not display on the

calendar. Setting this entry

to false will allow people to

register after the start date

of the event.

ConfigEventsBillCompanyRecord

True or False True – Sets the Bill To ID on

all registrations to the

Company ID of the

registrant. If the person is

not linked to a company the

Bill To ID will be the ID of the

doing the registration.

False – Bill To ID of

registrant is set to person

doing the registration.

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ConfigEventTimeConflicts


setting is True

True – Functions that occur

at the same date/time will

be in conflict and a person

cannot register for others at

the same date/time.

False – Overrides the

date/time conflict and allows

people to register for

functions at the same

date/time.

ConfigGiftCardManagerID iMIS ID Number Reserved for future use.

ConfigManualFrameDuration

Number of milliseconds This is the number

milliseconds that the

scrolling window frames will

hold before scrolling to the

next frame in the horizontal


for manual scrolling in

promotions, featured items,

best sellers, newest items

and specials in the highlight

section.

ConfigGoogleAnalyticsEnhancedEComme

rce

True or False True – Google Analytics

Enhanced eCommerce Tags

added.

False – Google Analytics tags

not added.

ConfigGoogleAnalyticsTrackingID Google Analytics Tracking

ID

Enter the Google Analytics

Tracking ID for your website.

ConfigGoogleTagManager

True/False True – Turns on inclusion of

Google Tag Manager

False – Does not include

Google Tag Manager

ConfigGoogleTagManagerIdentifier Not used – reserved for

future use

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ConfigManualScrollDuration

Number of milliseconds This is the number

milliseconds it takes to scroll

from one frame to another

in the horizontal and vertical

scrolling areas for manual

scrolling in promotions,

featured items, best sellers,

newest items and specials in

the highlight section.

ConfigOrdersBillCompanyRecord

True or false True – Sets the Bill To ID on

all orders to the Company ID

of the customer. If the

person is not linked to a

company the Bill To ID will

be the ID of the person

placing the order.

False – Bill To ID of

customer is set to person

ordering.

ConfigPaymentSourceCode

Source Code in iMIS

(Default is WEB)

Name of a source code in

the iMIS SOURCE_CODE

General Lookup/Validation

table to set as the default

source code for all

transactions.

ConfigPaymentSourceCodeParameter

Name of parameter to call

when setting a specific

source code. (Default is

PROMO)

When sending customers to

a specific page and to set a

specific source code to the

transaction, this is the name

of the parameter in the URL.

For example,

http://store.mysite.org/defa

ult.aspx?PROMO=SPRING20

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ConfigPreviousReceiptDays

Number Number of days back a

person can see their

receipts. Setting this to 0

means no restriction. There

is also a link at the bottom of

the page if someone wants

to see all of their previous

orders.

ConfigProductInfoURLNewWindow

True or false If true clicking on product

info URL will open the link in

a new window. If set to false

it will open the link in the

same window.

ConfigProFormaOrderTypesThatDoNotAffec

tInventory

Pro-forma order types –

comma-delimited list

List of pro-forma order types

that do NOT affect

inventory.

ConfigPromotionsManagerID


the record in iMIS that you

will use to manage your

promotions

ConfigReceiptLogoURL

URL to logo URL of a logo that will show

up in the receipt. If it is blank

there will be no logo.

Otherwise, this logo will

show up, in the upper left

hand corner of the receipt.

ConfigSearchExcludeCategories

Text This is a comma separated

list of categories. No

products with these

categories will be shown in

the search results. Do not

use spaces between

commas

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ConfigSearchExcludeEventCodes


list of event codes that will

not be shown in the search

results. Do not use spaces

between commas.

ConfigSearchExcludeEventTypes


list of event types that will



between commas

ConfigSearchExcludeProductCodes


list of product codes that will



between commas.

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ConfigSocialPrimary

• ShareOnTwitter – for

www.Twitter.com

• LinkedIn – for

www.LinkedIn.com

• Delicious – for

www.Delicious.com

• Blogger – for

www.Blogger.com

• Digg – for www.Digg.com

• Reddit – for

www.Reddit.com

• StumbleUpon – for

www.StumbleUpon.com

• MySpace – for

www.MySpace.com

• Tumblr – for

www.Tumblr.com

• ShareOnFacebook – for

www.facebook.com

• GoogleBookmarks – for

www.google.com/bookmar

ks

• MailTo – opens the user

machine’s mail client

• SendEmail – opens the

built-in Send E-mail form in

the browser

Determines the types and

sort order of the social

networks that show up on

the screen at all times. This

is a comma delimited list of

the valid social networks.

http://www.twitter.com/

http://www.linkedin.com/

http://www.delicious.com/

http://www.blogger.com/

http://www.digg.com/

http://www.reddit.com/

http://www.stumbleupon.com/

http://www.myspace.com/

http://www.tumblr.com/

http://www.facebook.com/

http://www.google.com/bookmarks

http://www.google.com/bookmarks

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ConfigSocialSecondary

Same list as

ConfigSocialPrimary and

• FacebookShare – creates a

Share button

• FacebookLike – creates a

Like button

• FacebookSend – creates a

Send button

• FacebookRecommend –

creates a Recommend

button

• GooglePlusOne

• LinkedInShare

Determines the types and

sort order of the social

networks that show up in

the secondary popup. This is

a comma delimited list of

the valid social networks.

ConfigSplitCartByEntity

True or false True – Enables multi-entities

in the Online Marketplace

False – Multi-entities not

enabled.

ConfigStoreBannerURL

URL to banner (i.e.

http://www.atsol.org/storeb

anner.html)

This is a URL to point to a

custom banner for the

marketplace

ConfigStoreCSSUrl

URL This is the URL that allows

you to define the location of

the override style sheet for

the Online Marketplace.

Used to create custom styles

and extend branding from

the overall site wrapper to

the Online Marketplace

elements or override default

values.

http://www.atsol.org/storebanner.html

http://www.atsol.org/storebanner.html

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ConfigSyncSubDatesWithPrimaryDues

True or false

NOTE: Multi-year

subscriptions will not sync

correctly with single years

dues.

True – Subscriptions added

to the cart will synchronize

with the primary dues item’s

dates.

False – Subscription dates

will be calculated according

to the billing cycle.

ConfigVaultExpirationDays

Number This is the number of days

that an electronic document

will be able to be

downloaded. After that time

people will need to

repurchase the item.

ConfigVaultRootPath

Server folder name

NOTE: Entry must include

trailing backslash –

c:\electronicdocuments\

This is the URL where

electronic documents need

to be stored that is outside

of the root website yet

available to the web server

process via permissions.

ContinueShoppingURL

Text This is the url to go to when

someone clicks on the

continue shopping button

EmailAllReceipts – NOT USED 12/2012 True or false Sends separate emails for all

transactions.

EventSendConfirmationLetters

True or false True – Activates the Online

Marketplace Confirmation

Letter system.

False – Not turned on.

FreeHandlingwithFreeShipping

True or false True – This means that if the

shipping is free the handling

will also be free

False – This means that if

the shipping is free the

standard handling rates (if

entered) will apply.

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FreightNote

Note (ie We cannot ship to

PO Boxes.)

This will be a note that you

enter about your shipping

(optional).

intCartImageMaxHeight

Number

Default Setting = 30

0 means no limit

Maximum number of pixels

for height of images in the

Payment, Checkout & View

Cart screens.

intCartImageMaxWidth

Number


0 means no limit


for width of images in the

Payment, Checkout & View

Cart screens.

intDetailsImageMaxHeight

Number

Default Setting = 0

0 means no limit


for height of images in the

Event Registration and

Product Detail pages.

intDetailsImageMaxWidth

Number


0 means no limit


for width of images in the

Recently Viewed, Featured

Items, Best Sellers, Newest

Items & Special Items

sections.

IntEventGoogleMapHeight - NOT USED

06/2016 v. 2016.11

Number – Default is 420 Allows for resizing the height

of the Google map for

events.

IntEventGoogleMapWidth - NOT USED

06/2016 v. 2016.11

Number – Default is 420 Allows for resizing the width

of the Google map for

events.

IntMaxSearchResults - NOT USED 06/2014

Number Indicates the maximum

number of results displayed.

A value of 0 (zero) indicates

no limit.

intMaxTagCloudItems

Number


Sets the maximum number

of words to display in the

Tag Cloud

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intSearchImageMaxHeight

Number This is the maximum

number of pixels for the

height of an image on the

search results page

intSearchImageMaxWidth



width of an image on the

search results page

intSearchRecordsPerPage

Number This is the number of items

per page displayed in a

search.

intThumbnailImageMaxHeight



height of a thumbnail

picture

intThumbnailImageMaxWidth

Number


0 means no limit

This is the maximum


width of a thumbnail picture

(in recently viewed and

specials)

lblAlreadyRegisteredForEvent

You have already registered

for this event. To change

your registration, please

contact us by email at <a

href=mailto:[email protected]

>[email protected]</a> or call

us at (888) 243-2263.

Customizable label for

message to customers

already registered for an

event.

lblAmountDue

Text Label for text on Amount

Due line on receipts and

confirmation letters

lblBestTab

Best Sellers Customizable label to

identify your Best Sellers

section

mailto:[email protected]

mailto:[email protected]

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lblCannotCalcFreight

Example: Your order is too

large to calculate freight,

please contact the

association office.

Customizable message for

orders that freight cannot be

calculated for.

lblCartSummary Text Label for Cart Summary

(Mini-cart)

lblChekcout

Text – Default: Pay Now Text for the ‘checkout’

button that takes you

directly to the payment

screen when there are no

shippable items in the cart.

lblComplimentaryOrderButton

Text – Default: Place Order Allows you to change the

label on the Place Order

button for complimentary

orders.

lblContinueShopping Text Text for ‘Continue Shopping’

button

lblCrosssell You might be interested in Customizable label used for

cross-sell items

lblDonations Text Text of Donations label

lblDues Text Text of Dues/Subscriptions

label

lblDuesProcessSomeoneElseButton

Text Text of label for button

when allowing ‘pay someone

else’s dues’

lblEnterPayment Text Text for ‘Enter Payment’

button

lblEventAddress Text Event Address label

lblEventCalendarButton

Text This is the text that will be

shown on the Event

Calendar Button

lblEventCalendarURL Text This is the url of the event

calendar

lblEventCategories

Text (i.e. Events) This is the text that will

display as the heading for

the Events category section

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lblEventCoordinators Text Event Coordinators label

lblEventDescription Text Event description label

lblEventDetails

Text Text that displays at the top

of the event

detail/registration page

lblEventDetailsButton


on the button to show event

details.

lblEventDirections Text Event Directions label

lblEventEditRegistrationButton


Text

Default: Edit Registration

Label that controls text on

the Edit Registration button

lblEventError

Text

Default: This event is not

setup for taking

registrations yet. Please

come back soon to register

online.

Message displayed when

there is an error like no

functions found.

lblEventFull

Text

Default: This event has

reached the maximum

number of registrants. We

are no longer taking

registrations for this event.

Message displayed when an

event is at capacity.

lblEventFunctionCategory


Text Label displayed when

showing the function

Category field

lblEventFunctionCreditHours

Text This is the label that will be

shown for CEU’s (e.g., “CPE

hours:”). The default is

“Credit Hours:”

lblEventFunctionTrack


Text Label displayed when

showing the function Track

field

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lblEventLogin

Text

Default: You must be

logged in to register. After

logging in your browser will

return to this page.

Message displayed to

prompt login for

registration.

lblEventLoginButton Text Label on Login to Register

button

lblEventNotes Text Event Notes label

lblEventRegisterButton Text (Register) Text on ‘Register’ button

lblEventRegisterSomeoneElseButton Text (Register Someone

Else

Text on ‘Register Someone

Else’ button

lblEventRegistrationEditCutoffMessage

Text Text displayed when

someone tries to edit a

registration that is past the

date to allow itinerary

changes in the Staff Site

lblEventRegistrationNotStartedMessage

Text Text displays when someone

tries to register for an event

prior to the registration start

date set in the Staff Site

lblEventSpeakers Text Label for Speaker Info

lblEventTitle Text Event Title label

lblEventTitleHeaderPrefix

Text Controls the ‘Event

Registration’ text at the top

of the registration page

before the event title.

lblEventWebViewOnly

Text

Message displayed when the

event is set to view on web

only.

lblFeatured

Featured Items Customizable label to

identify Featured Items

section

lblFreight Freight Customizable label used to

identify freight charges

lblHTMLPageTitle Text This is the title that will be in

the browser window

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lblHandling Handling Customizable label to

identify handling charges

lblHighlights Highlights Customizable label to

identify highlights section

lblLoginToCheckout Text Text for ‘Login to Checkout’

button.

lblMemberPrice Member Price Customizable label to

identify member price

lblNewestTab Newest Customizable label to

identify newest section

lblNonMemberPrice Non Member Customizable label for non-

member price

lblPayment

Text Label for payment line on

receipts and confirmation

letters

lblPayPalExpressItemDescription

lblPayPalExpressOrderDescription

lblProductAuthor Text Text that displays when

Author is displayed.

lblProductAvailableForDownload

Text Text that displays indicating

a product is an electronic

document

lblProductBackorder Text Text that displays when a

product is on backorder

lblProductBackorderEmailNote

Text Text that displays before the

email field for notification

when a product is no longer

on backorder

lblProductCatalogDescription Catalog Description Customizable label to

identify catalog description

lblProductCategories

Text This is the text that will

display at the top of the

product categories box

lblProductCode Text Text that displays before

displaying product code.

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lblProductDate

Text Text that will be displayed as

a label in front of a product

date

lblProductDescription


displayed as a label in front

of the product description

lblProductDetails Text Label that displays at the top

of the product detail page

lblProductEdition Text Text that displays when

displaying the Edition field

lblProductInfo

Additional Product Info (this

is an example of what you

might use here)

Text that appears on the

web site that when clicked

on, will take you to the

ProductInfoUrl in the web

options in iMIS for a

product.

lblProductISBNNumber

Text Text that displays when

displaying ISBN Number

field

lblProductMedia Text Text that displays when

displaying the Format field

lblProductOtherDescription Other Description Customizable label to

identify other description

lblProductPages Text Text that displays when

displaying the Pages field

lblProductPublisher Text Text that appears when

displaying Author field

lblProductTotalQtyAvailable


displaying quantity available

for a product

lblProductUnitOfMeasure


displaying Unit of Measure

field

lblProductWebDescription Web Description Customizable label to

identify web description

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lblPromotions

Text This is the text that will

appear above the

promotions box on the

home page

lblReceiptBottomNote Text Text for note at bottom of

receipts

lblReceiptCompanyAddress

Text This is the company address

that will be displayed on the

receipt. This is optional if

you use graphics/logos in

your receipt stylesheet.

lblReceiptCompanyName

Organization name Customizable label used on

receipts. This is optional if

you use graphics/logos in

your receipt stylesheet.

lblRecommendations

Text Label that appears at the top

of the recommendations

section.

lblRegisterToCalculate

Text

Default: Register to

Calculate

Text displayed when the

Online Marketplace cannot

determine pricing before

someone logs in.

lblRegistrationCancelled

Text Text displayed when

someone tries to register for

an event and their

registration is cancelled.

lblRemovedItemNotice

Text If a product become

unavailable (e.g., deleted, set

to a status other than active,

out of inventory) then it is

removed from the cart and

this text will be displayed in

the cart summary (if visible)

or at the top of the cart

display (for checkout and

payment screens)

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lblReplacement Replacement Items Customizable label to view

replacement items

lblSearchHeaderText

Text This is the text that prints in

the header of the search

results

lblSearchResultsText

Text Text that displays at the top

of the search results page.

Default is Search Results.

lblSpecials

Text This is the text that appears

at the top of the specials

section

lblSpecialsTab

Text This is the text that appears

on the specials tab in the

highlights section.

lblStoreHomeButton Store Home Customizable label for store

home button

lblStoreSearchButton Search Store Customizable label for

search button

lblSubscriptionDescription Text Label for description of

subscription items

lblSubscriptionDetails Text Label at the top of the

subscription detail page

lblSubscriptionDetailsButton

Text Label for ‘Details’ button

when subscription items are

shown in the brief listing

lblSubtotal Desired label for subtotal in

cart – i.e. Subtotal:

Customizable label used to

identify subtotal charges

lblTagCloud Text – Default: Keywords Label for Tag Cloud box

lblTax Desired label for subtotal in

cart – i.e. Tax:


identify sales tax charges

lblTotal Desired label for total in

cart – i.e. Total:


identify total charges

lblUpsell Also Available Customizable label for upsell

items

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lblViewAllOrdersButton

Text Button text displayed on

‘View Previous Orders’

(myorders.aspx) page when

a limit is set with

ConfigReceiptPreviousDays

Setting to view all previous

orders.

lblViewCart

View Cart/Checkout Customizable label for the

buttons customers click to

view their cart or checkout

lblViewEventCalendar Example: Calendar Text for button to go to

calendar view

lblViewEventSchedule Example: Schedule of

Events

Text for brief event listing

lblViewEventList Example: List Text for full event listing

lblViewOrdersButton

View Previous Orders Customizable label for the

button customers click to

view past orders

lblWatermarkCopyrightStatement

Text Text that appears when

watermarking PDF files is

enabled.

lblYourPrice

Example: Your Price Label that displays on the

screen when you enable

Your Price

MaxBest Number (default 10) Maximum number of items

to display in Best Sellers

MaxFeatured Number (default 10) Maximum number of items

to display in Featured Items

MaxNewest Number (default 10) Maximum number of items

to display in Newest Items

MaxSearchResultsMessage - NOT USED

06/2014

Text Message displayed if the

actual number of results

returned from a search

exceeds the number defined

in

ShowIntMaxSearchResults.

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PaymentACH

True or false True – Allows customers to

pay by ACH

False – This feature is not

displayed

PaymentACHNote Text Text note to display on

payment screen

PaymentACHShowCheckImage

True or false True – Displays an

informational image of a

check for completing ACH

(electronic check) payment

(account number, routing

number, etc.)


displayed

PaymentAdminOptions

True or false

True – Enables staff to select

desired cash account at

checkout for ‘check’ type

payment

False – Feature not enabled

PaymentCC


pay by credit card


displayed

PaymentCCShowStreetAddress

True or False True - Shows line for street

address during payment

entry

False – Does not show line

for street address during

payment entry

PaymentNotice Text Text note to display on

payment screen.

PaymentPayPalExpress

True or False True – Enables payment by

PayPal Express

False – No PayPal Express

payment option offered

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PaymentPayPalExpressButtonText

Text Text of button to select

PayPal Express payment

type

PaymentPayPalExpressNote

Text Note displayed once PayPal

Express payment type is

selected

PaymentPurchaseOrder

Versons iMIS 15.2.1 and lower only


pay by purchase order for

EVENTS only


displayed

PaymentPurchaseOrderOrders

Versons iMIS 15.2.5 and higher only



Orders


displayed

PaymentPurchaseOrderEvents

Versons iMIS 15.2.5 and higher only



Events


displayed

PaymentTelecheckType

1 or 2 Set to 1 or 2 based on your

PayPal Telecheck account

type.

PDFSecuritySecure True or False True – Enables PDF Security

False – Not enabled

PDFSecurityEncryptionSize 40 or 128 Size of encryption key for

PDF security.

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PDFSecurityOptions

Valid Values:

CANCOPYCONTENT -

Can copy the

document content.

CANEDITCONTENT -

Can edit PDF

document content.

CANFILLFORMFIELDS -

Can fill the form

fields.

CANPRINT - Can print

the document.

CANEDITANNOTATION

S - Can edit PDF

document

annotations.

Sets the values of the PDF

security settings. Those that

are included are set to TRUE,

otherwise they are set to

false. This is a string and can

be comma delimited.

NOTE: PDF files cannot have

any pre-existing security

applied to them for this

feature to work.

PDFSecurityOwnerPassword

Text Password that will be

applied to PDF’s for security.

It will be required to change

OWNER options of the

rendered PDF.

PDFSecurityUserPassword

Text Password that will be

applied to PDF’s for security.

It will be required to change

USER options of the

rendered PDF.

PurchaseOrderNote

Text A note that displays when

purchase orders are

enabled. i.e. - Please email a

copy of your purchase order

to [email protected].

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ReceiptAlwaysEmailDonations

True or false

By default if there is only

one receipt (order) then it is

sent by email.

True – Multiple emails will

be sent for multiple

donations done at the same

time (different distributions)

False – No receipt is

emailed. Customer is

directed to the Previous

Orders page in the Online

Marketplace with only

current orders displayed to

print receipts

ReceiptAlwaysEmailDues

True or false



sent by email.


be sent for multiple dues

done at the same time

(mixed cart)







print receipts

ReceiptAlwaysEmailEvents

True or false



sent by email.


be sent for multiple event

registrations done at the

same time (mixed cart)







print receipts

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ReceiptAlwaysEmailOrders

True or false



sent by email.


be sent for multiple orders

done at the same time

(mixed cart)







print receipts

ShowAddToCalendar

NOTE: For the EVENT_BEGIN_TIME and

EVENT_END_TIME fields the time is set to

be the start time of the first function

that is set to ‘Show on Web’ and the end

time of the last function set to ‘Show on

Web’ in chronological order. If there are

no functions have a time then it would

be considered to start at midnight.


add an event to their

Calendar


displayed

ShowAddToCalendarBrief

NOTE: For the EVENT_BEGIN_TIME and

EVENT_END_TIME fields the time is set to

be the start time of the first function

that is set to ‘Show on Web’ and the end

time of the last function set to ‘Show on

Web’ in chronological order. If there are

no functions have a time then it would

be considered to start at midnight.

True or false True – Shows add to

calendar option on the

search results page


displayed

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ShowAddToCartNotice

True or false True – This will show a

notice that someone has

added something to the cart

when they click on the ‘add

to cart’ button.

False – This will not show a

notices that someone has

added something to the cart

when they click the ‘add to

cart’ button.

ShowAutoTextBoxSearch

True or false True – Turns on auto-

searching feature


enabled

ShowBackorderEmail

True or false True – Turns on field to

allow customer to enter an

email address once item is

back in stock

False – This feature not

available

ShowBanner

True or false True – Turns on the banner

URL in the

ConfigStoreBannerURL

False – Banner not displayed

ShowBestTab

True or false True – Turns on the Best

Sellers tab

False – Best Sellers tab not

displayed

ShowCalendarScheduleView

True or false True – Shows a brief listing

of events (Title, City,

State/Province, Date, Link to

Registration)

False – Schedule view not

displayed for events

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ShowCalendarView

True or false True – Shows a calendar

view button in search results

that contain at least one

event

False – Calendar view not

displayed for events

ShowComments

True or false True – Shows comments

people add about products

False – Product comments

are not displayed

ShowCoupon

True or false True – This turns on the

feature to allow someone to

enter a coupon.

False – This turns off the

feature to allow someone to

enter a coupon.

ShowCrosssell

True or false True – Allows for cross-

selling of your products if

setup in iMIS on each

product

False – Cross-sell items not

displayed

ShowDonationsAtCheckout

NONE (default), ALWAYS or

ONCE

This setting controls how

many times the customer is

taken to the donations page

before checking out.

ShowDuesCategoriesList

True or false True – Turns on

Dues/Subscription box in

right gutter

False – Not displayed

ShowEventCalendarToolTip

True or false True - tooltip displays when

you hover over an event in

the event calendar.

False - tooltip will not

display when you hover over

an event in the calendar.

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ShowEventCategoriesList

True or false True – Shows event

categories on the store

home page

False - Hides event

categories on the store

home page

ShowEventCoordinators


coordinators on the event

page

False - Hides event

coordinators on the event

page

ShowEventCoordinatorsBrief


coordinators on the search

results page

False - Hides event

coordinators on the search

results page

ShowEventDatesBrief

True or false True - Shows event dates

on the search results page

False - Hides event dates on

the search results page

ShowEventDescription

True or false True - Shows event

description on the event

page

False - Hides event

description on the event

page

ShowEventDescriptionBrief

True or false True - Shows event

description on the search

results page

False - Hides event

description on the search

results page

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ShowEventFunctionCategory


True or false True – Shows function

category

False – Does not show

function category

ShowEventFunctionCreditHours

True or false True - Shows CEU hours on

the event details page

False - CEU info not shown

on the event details page

ShowEventFunctionTrack


True or false True – Shows function track

False – Does not show

function track

ShowEventFunctionsAtCheckout

True or false True – Allows customer to

expand/collapse functions in

a registration in the Cart

False - Registrations in the

Cart are not

expandable/collapsible.

ShowEventGoogleMap

True or false True – Displays a Google

map of the event location

False – No map displayed

ShowEventNotes

True or false True – Displays a Notes box

in Event Setup in iMIS

False – Notes not displayed

ShowEventNotesBrief

True or false True – Displays a Notes box

in Event Setup in iMIS in the

brief listing

False – Notes not displayed

ShowEventPricingBrief

True or false True – Displays Member &

Nonmember price in the

brief listing

False – Pricing not displayed

ShowEventPricingMini


Nonmember price in mini

listings – Featured Items,

Highlights, Special Items


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ShowEventsMemberPrice

True or false True – Shows the member

price in the event detail

brief, highlights, recently

viewed, and specials

False - Member price not

displayed

ShowEventsNonmemberPrice

True or false True – Shows the

nonmember price in the

event detail brief, highlights,

recently viewed, and specials

False - Nonmember price

not displayed

ShowEventSpeakers

True or false True – Displays Event

Speakers on Event detail

page

False – Speakers not

displayed

ShowEventSpeakersBrief


Speakers on Event brief

page

False – Speakers not

displayed

ShowEventSpeakersImage


Speakers photo on Event

detail page

False – Speaker photos not

displayed

ShowEventsYourPrice

True or false True – Shows the YourPrice

fees in the event detail brief,

highlights, recently viewed,

and specials

False - YourPrice price not

displayed

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ShowFeatured

True or false True – This shows the

featured items

False – This does not show

the featured items

ShowFRAppealsAtCheckout

True or false True – This shows

Fundraising Distribution

items at checkout if they are

set to an Appeal type listed

in the

STORE_FUNDRAISING_APPE

ALS table

False – No Fundraising items

are displayed

ShowFreight


freight options

False – This hides the freight

options

ShowFRVOLDuesAtCheckout

True or false True – This shows VOL Dues

items at checkout if they are

set to Sell on Web

False – No VOL Dues items

are displayed

ShowGiftCard

True or false True – This shows the gift

card option for payment

False – This hides the gift

card option for payment

(not currently implemented)

ShowHandling


handling as a separate line

item on the receipt and

checkout page.

False – This combines

handling with freight into

one line on the checkout

page and on the receipt.

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ShowHighlights


highlights at the bottom of

the store home page

False – This hides the

highlight section at the

bottom of the store home

page.

ShowHomeButton

True or false True - Show the Store

Home button

False - Store Home button

not displayed

ShowMasterProductDescription


description of Master

Products

False – Master Product

description not displayed

ShowMasterProductSelectedDescriptions


description of selected

product within Master

Products

False – Selected product

description not displayed

ShowOnlyYourPriceWhenLoggedIn

True or False True – When the person is

logged in, it will hide the

member and nonmember

price and only show the

Your Price value.

False – YourPrice not

displayed.

ShowProductAuthor

True or false True – Shows product

author field from Publication

Demographics in iMIS

False – Author not displayed

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ShowProductAuthorBrief

True or false True – Shows product

author field from Publication

Demographics in iMIS in the

search results

False – Author not displayed

ShowProductCatalogDescription

True or false True – Displays Catalog

Description of product from

Manage Inventory window in

iMIS

False – Catalog Description

not displayed

ShowProductCatalogDescriptionBrief


catalog description from

iMIS in the brief listing

False – Brief Description not

displayed

ShowProductCategories

True or false True – This shows product

category on the product

detail page

False – Product category not

displayed on product detail

page

ShowProductCategoriesBrief


product category on the

‘brief listing’

False – Product category not

displayed on ’brief listing’

ShowProductCategoriesList

True or False True – Displays the list of

the categories on the right

gutter

False – Product category list

in right gutter not displayed

ShowProductCode

True or false True – Displays the iMIS

product code

False – Does not display

product code

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ShowProductCodeBrief

True or false True – Shows the product

code on the brief page

False – Product code not

displayed in the brief listing

ShowProductDate


date on the detail page

False – Product date not

displayed

ShowProductDateBrief


date on the brief detail page

False – Product date not

displayed

ShowProductDescription

True or false True – Displays the Desc.

field of product from Mange

Inventory window in iMIS

False – Desc. Field not

displayed

ShowProductDescriptionBrief


description on the brief page

False – Product description

not displayed in the brief

listing

ShowProductDetrailImageZoom

True or false True – Allows for an image

to be zoomed out when

moused over

False – Zoom feature not

enabled

ShowProductEdition

True or false True – Shows the Edition

field from Publication

Demographics on the detail

page

False – Product Edition not

displayed

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ShowProductEditionBrief

True or false True – Shows the Edition


Demographics on the brief

listing page

False – Product Edition not

displayed

ShowProductInfo

True or false When set to true this will

show the Product Info Link

on the brief listing of a

product (search results). This

is the url that is entered into

the ProductInfoUrl in the

web options in iMIS for a

product.

ShowProductInfoBrief

True or false When set to true this will

show the Product Info Link

on the brief listing of a

product (search results) This

is the url that is entered into

the ProductInfoUrl in the

web options in iMIS for a

product.

ShowProductISBN

True or false True – Shows the ISBN field

from Publication


page

False – Product ISBN not

displayed

ShowProductISBNBrief

True or false True – Shows the ISBN field

from Publication


listing page

False – Product ISBN not

displayed

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ShowProductMedia

True or false True – Shows the Format



page

False – Product Format not

displayed

ShowProductMediaBrief

True or false True – Shows the Format



listing page

False – Product Format not

displayed

ShowProductOtherDescription

True or false True – Displays the Other

Desc. field of product from

Mange Inventory window in

iMIS

False – Other Desc. not

displayed

ShowProductOtherDescriptionBrief

True or false True – Shows the Other

Desc. from iMIS on the brief

listing

False – Other Desc. not

displayed

ShowProductPages

True or false True – Shows the Pages field

from Publication


page

False – Product Pages not

displayed

ShowProductPagesBrief

True or false True – Shows the Pages field

from Publication


listing page

False – Product Pages not

displayed

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ShowProductPricingBrief


Nonmember price in the

brief listing


ShowProductPricingMimi


Nonmember price in mini

listings – Featured Items,

Highlights, Special Items


ShowProductPublisher

True or false True – Shows the Publisher



page

False – Product Publisher

not displayed

ShowProductPublisherBrief

True or false True – Shows the Publisher



listing page

False – Product Publisher

not displayed

ShowProductsMemberPrice

True or false True – Shows the member

price in the product detail,

product detail brief,


and specials

False - Member price not

displayed

ShowProductsNonmemberPrice


nonmember price in the

product detail, product

detail brief, highlights,

recently viewed, and specials

False - Nonmember price

not displayed

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ShowProductsYourPrice

True or false True – Shows the YourPrice

fee in the product detail,

product detail brief,


and specials

False - YourPrice not

displayed

ShowProductWebCategoriesLevel

Number If set to 0, will not expand

any of the iMIS 15 Web

Categories, if set to 1, will

expand the first level and so

on. When using iMIS15 Web

Categories products that are

set to inactive will not

display.

ShowProductWebCategoriesList

True or False True – Turns on iMIS Web

Categories. When this is set

to true items in

Store_Product_Categories

and

Store_Product_Categories_A

ddl do not display.

False – Web categories not

displayed.

ShowProductWebDescription

True or false True – Displays the Web

Desc. field of product from

Mange Inventory window in

iMIS

False – Web Desc. not

displayed

ShowProductWebDescriptionBrief

True or false True – Shows the Web Desc.

from iMIS on the brief

display

False – Web Desc. not

displayed

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ShowPromotions

True or false True – Shows promotions

on the home page

False – Promotions not

displayed

ShowQRCode

True or false True – Shows QR codes on

the detail page

False – QR codes not

displayed

ShowQuantityAvailable

True or false True – Shows number of

product available from iMIS

Inventory

False – Inventory quantities

not displayed

ShowQuantityAvailableBrief

True or false True – Shows quantity

available on the brief listing

False – Quantities not

displayed

ShowRecentlyViewed

True or false True – Allows recently

viewed items to be displayed


available

ShowRecommendations

True or false True – Show

recommendations (meaning

people who bought this

bought that)

False – Recommendations

not displayed

ShowRegisterSomeoneElseCompany

True or false True – Shows company

name in the ‘Register

Someone Else’ display

False – Company not

displayed

ShowRegisterSomeoneElseImage

True or false True – Shows image from

Picture tab in the ‘Register

Someone Else’ display

False – Image not displayed

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ShowRegisterSomeoneElseTitle

True or false True – Shows Title in the

‘Register Someone Else’

display

False – Title not displayed

ShowReplacement

True or false True – Allows for display of

replacement items for sold

out products if setup in iMIS

on each product

False – Replacement items

not displayed

ShowReviews

True or false True – Displays reviews of

products by other customers

False – Reviews are not

displayed for products

ShowReviewsBrief

True or false True – Shows customer

reviews on the brief display

False – Reviews not

displayed

ShowSearchBox

True or false True - Shows search box

False - Search box not

displayed

ShowSearchEvents

True or false True – Turns on event

search box

False – Event search box is

not displayed

ShowSearchProducts

True or false True – Turns on product

search box

False – Product search box

is not displayed

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ShowSearchSubscriptions

True or false True – If set to true,

searches include

Dues/Subscription items.

This should only be turned

on if you are licensed for the

Dues Module of the Online

Marketplace.

False – Dues/Subscription

products are not searched

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ShowSocialSharing

True or false

If set to True there are two

Store_Settings that must be

set to determine what

social networks are shown

– CONFIGSOCIALPRIMARY

and

CONFIGSOCIALSECONDARY

. Social network buttons fall

into two categories.

Primary Buttons and

Secondary Buttons. The

Primary Buttons are those

that always show on the

screen. The Secondary

Buttons are those buttons

that only show up when

you click on the down

arrow in the social

networking area.

You can determine the

number and the sort order

of these buttons by adding

the appropriate social

networking buttons to the

two store settings.

True – Turns on social

network sharing options

False – No social networking

is displayed

ShowSpecials

True or false True – Displays specials

from the STORE_SPECIALS

general lookup table

False – Does not display

store specials

ShowSpecialsTab

True or false True – Displays a special tab

to view Store Specials

False – No tab displayed

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ShowSubscriptionPricingBrief

True or false True – Displays subscription

product prices in the brief

listing

False – Subscription pricing

not displayed in the brief

listing

ShowTagCloud

True or false True – Displays Tag Cloud

False – Tag Cloud not

displayed

ShowTax

True or false True – Displays sales tax

charged

False – No sales tax

displayed

ShowUnitOfMeasure

True or false True – Shows unit of

measure as setup in each

product in Orders

False – No unit of measure

is displayed

ShowUnitOfMeasureBrief

True or false True – Shows the unit of

measure on the brief listing

False – Unit of measure is

not displayed

ShowUpsell

True or false True – Allows for up-selling

of your products if setup in

iMIS on each product

False – Up-sell items not

displayed

ShowViewOrders

True or false True – Allows customer to

view past orders

False – Feature not available

ShowWatermarkPDFFiles

True or false True – Turns on PDF

watermarking

False – Watermarking not

enabled

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URLAddRegistrantToIMIS

For example -

http://www.myassociation.

org/addregistrant.aspx

This is the url of a page that

will let you add someone to

iMIS. This is a url outside of

the store. The external

webpage should be able to

add the person to iMIS and

return the person to the url

provided in the querystring.

URLEventImageNotFound

URL URL that will be shown if an

event image is not loaded

into iMIS

URLPaymentNotice

URL

URL of a file that will include

text that can be displayed on

the payment screen. This file

is often used to display seals

or approvals from SSL

vendors. Here is an example

provided by GoDaddy.

http://help.godaddy.com/arti

cle/4073?isc=&locale=en

URLPersonImageNotFound

URL URL that will be shown if a

speaker does not have a

photo on their Customer

record iMIS on the Picture

tab.

URLProductImageNotFound

URL URL that will be shown if a

product image is not loaded

into iMIS.

URLReturnParamAddRegistrantToIMIS

For example -

http://www.myassociation.

org/addregistrant.aspx?ret

url

this is the querystring

parameter that is used by

the external program

http://www.myassociation.org/addregistrant.aspx

http://www.myassociation.org/addregistrant.aspx

http://help.godaddy.com/article/4073?isc=&locale=en

http://help.godaddy.com/article/4073?isc=&locale=en

http://www.myassociation.org/addregistrant.aspx?returl



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URLSubscriptionImageNotFound

URL URL of subscription image to

display if one is not set on

the subscription/dues item.

NOTE: You cannot set this in

iMIS however; it can be done

with SQL in the Products

table.

ViewOrderTypes

Options include:

MEETING,DUES,FR and any

of your Order Types in the

Orders Module such as PF,

REG, INV

Comma delimited list of

order types to display in

‘View Previous Orders’

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Table: Store_Shipping_Methods

This table contains a list of available shipping options that a user may choose when checking out of the

Online Marketplace. The code field should specify the abbreviated name of the shipping method while

the description field should specify the full name of the shipping method. A list of all accepted shipping

methods can be found in the “SHIP_METHOD” general lookup table (find this entry in the drop down list).

Only include shipping methods that are available to web users, and be sure that the code is typed

correctly.

We recommend that you check the ASI website (www.imis.com) to see if they’ve recently released a new

Zip Code file. You can find this under the Tech Support Community in the Downloads section. You can

work with your AiSP to import this updated zip code file or there are instructions for doing this yourself.

NOTE: If

you are

licensed

for Real-

time USPS

Freight

Calculations, please see the Real-time United States Postal Service Freight Pricing section below for

additional setup instructions.

http://www.imis.com/

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Table: Store_Specials

This table represents current Product specials that apply to the web store. The items in the table shown

to the right are not required and they are only included here for demonstrational purposes. Before

adding any items to this table, it is important to first create the product with its special price in iMIS. Once

the product has been created, it can be added to the Store_Specials table by specifying the product code

in the code field and by adding a brief description describing the special (for example “1/2 off this month

only”) to the description field. Once a special has expired, simply remove it from this table and it will no

longer

appear

in the

Online

Marketplace.

This will display in the Marketplace in the Highlights section under Specials or in the Specials section in

the right gutter. These are controlled by Store_Settings – ShowSpecials (right gutter), ShowSpecialsTab

(Highlights box)

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Table: Store_Specials_Events

This table represents current Event specials that apply to the Online Marketplace. The items in the table

shown to the right are not required and they are only included here for demonstrational purposes.

Before adding any items to this table, it is important to first create the Event with its special offer in iMIS.

Clicking on the link will take the customer to the specific page for that event where they can take

advantage of your special. Once a special has expired, simply remove it from this table and it will no

longer appear

in the web

store.

This will display in the Marketplace in the Highlights section under Specials or in the Specials section in

the right gutter. These are controlled by Store_Settings – ShowSpecials (right gutter), ShowSpecialsTab

(Highlights box).

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Table: Store_Tax_Auth

This table determines how a customer will be charged sales tax. The priority of tax determination is

City/State, Zip Code then State. Here are some examples of setting up this table.

CODE Description (Values) What it does

Denver|CO Name of Tax Code –

City/State tax example:

DenCty

Any order with a ship to address in Denver, CO will be

charged the DenCty sales tax as setup in AR/Cash>>Set up

tables>>Tax Codes

ZIP|80202 Name of Tax Code – Zip

Code tax example: Denver

Any order with a ship to address with a zip code 80202 will

be charged the Denver sales tax as setup in AR/Cash>>Set

up tables>>Tax Codes

STATE|CO Name of Tax Code – Stat tax

example: CO

Any order with a ship to address with a state of CO will be

charged the CO sales tax as setup in AR/Cash>>Set up

tables>>Tax Codes

Each of the values in the Description field must be a valid Tax Authority in iMIS.

NOTE: If you are using this functionality you must setup a tax code in iMIS called NONE with a rate of

0.0.

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AR/Cash>>Set up tables>>Tax

codes

NONE

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Table: Store_Unbilled_Dues

The purpose of this is to identify what to do with dues items that are not billed as part of a join/renew in

the Online Marketplace. The options are:

Delete the subscription record

Inactivate it

Do nothing

The code is either the word DEFAULT, A product type (e.g., DUES, VOL) or a specific product code (e.g.,

ANNUAL). It will check in this order:

1. DEFAULT - if no other entries are entered it will find this code

2. PRODUCT_TYPE – for example DUES or VOL

3. PRODUCT_CODE – you have to prepend the product type to this entry in the gen table (e.g.,

VOL/PAC)

The description needs to be one of the following entries. D, I, N and that will designate what to do with

the dues item that is not billed as part of the online marketplace (e.g., an old journal entry)

D – At the end of the process DELETE the subscription record

I – At the end of the process leave the subscription record but set the status to I (Inactive)

N – Do nothing and at the end of the process leave the dues item as it was before the process

started

NOTE: If this table does not exist the N option will be used on all unbilled items.

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Table: Store_Warehouses

This table will list the names of the warehouses and the order products will be ordered from them. Only

used if using iMIS Multi-Warehouse functionality.

The Code is the name of the warehouse and the Description is the order in which orders will be fulfilled.

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Tables: Cross-sell, Substitute, Up-sell

The following 9 tables all consist of a Code (meeting code or product code) and a comma delimited list in

Description field for up-sell/cross-sell/replacement items. If you need more than one value in the

Description enter each code separated by a comma without spaces. Displaying these options are driven

by the ShowCrosssell, ShowUpsell, ShowReplacement values in the STORE_SETTINGS table.

General Lookup/Validation Table Purpose

STORE_CROSSSELL_EVENT_TO_EVENT Cross-sell events to other events

STORE_CROSSSELL_EVENT_TO_PROD Cross-sell events to other products

STORE_CROSSSELL_PROD_TO_EVENT Cross-sell products to other events

STORE_SUBSTITUTE_EVENT_TO_EVEN Substitutes events to other events (yes, it is spelled without the

last T as it won’t fit in iMIS)

STORE_SUBSTITUTE_EVENT_TO_PROD Substitute events to other products

STORE_SUBSTITUTE_PROD_TO_EVENT Substitute products to other events

STORE_UPSELL_EVENT_TO_EVENT Up-sell events to other events

STORE_UPSELL_EVENT_TO_PROD Up-sell events to other products

STORE_UPSELL_PROD_TO_EVENT Up-sell products to other events

CROSS-SELL EXAMPLES

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SUBSTITUTE EXAMPLES

UP-SELL EXAMPLES

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USER-DEFINED WINDOWS – FIELD OVERVIEW

The following is an overview of each of the user-defined tabs.

User-defined Table Description

ATS_Checkout_Windows This is window that will you allow you to display a pop-up after a person

checks out. For example, a survey could be presented

ATS_Dues This is used to manage all dues/subscription processes available in the

Online Marketplace

ATS_Shopping_Cart Store cart data

Coupons This table is used for you to setup all of your available coupons for the

online store

Product_ReviewComment Comments from previously-entered product reviews (Stored on each

commenter’s record in iMIS)

Product_Reviews Online product reviews from customers (Stored on each reviewer’s record

in iMIS)

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ATS_Checkout_Windows Tab

The ATS Checkout Window functionality allows web pages to be displayed to the user after the user has

finished the payment and has reached the receipt page of the online marketplace. The web page is

presented as a popup window and displays the content from any URL. This allows for a few scenarios

that should cover most needs, such as surveys for the user, registering at a third party site, or simply

running code and closing the window.

Another feature is to define is the logic to determine who sees the popup window. For example, you may

only want to display a survey once and if the user fills it out, never show it to that user again. This is

accomplished by creating SQL views in that database. With a little creativity, views can be scripted to

check if a user has a particular iMIS activity, or other database entry, such as a survey entry.

All data for ATS_Checkout_Windows will be stored on the record identified in the Store_Settings table

under the ConfigCouponManagerID setting.

IN DETAIL

The first thing that happens once the user has reached the receipt page is that a check is done to see if

the current user qualifies for any of the popup windows that have been defined. The views are listed in a

custom user-defined table called ATS_Checkout_Windows. If any views return the current user’s ID, then

the popup window is shown and the first URL (sorted in the table with a sort order value) is auto-

navigated to.

The page that is navigated to can do anything a programmer writes it to do. As mentioned, this could be

a survey or a call to a web service to register the user at another site. The one requirement for pages to

be included in this system is that they must read the URL parameter named retURL and redirect the page

to the value of that parameter when the user submits the page. So in the example of a survey, there will

likely be a submit button. When that button is clicked, the code should save the survey results and then

redirect the user based on the retURL parameter.

When control is returned to the Checkout Window via the above redirect, the code then checks to see if

user is still qualifies for the next URL in the ATS_Checkout_Windows table by using the listed view and

seeing if the user’s ID is in the results. If so, then the process repeats. If not, the popup window is

automatically closed. This leaves the user on the receipt page.

FIELD What it does

Description Ignored by system, use to add a note for staff about

what this window does.

View Name SQL Server view name, view needs to return a set of iMIS

ID’s of the user’s that should see this popup window url.

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NOTE: The destination page in the URL field will need to read in the retURL parameter that will be

automatically added to the URL entry. For example, if http://www.google.com is the entry, the system will

go to http://www.google.com?retURL=http://store.atsol.org/store/

modalwindows/checkoutmodalwindow.aspx.

URL The location of the page to display (or have run). Could

be an internal or external site.

Status Enter ‘A’ for active, any other value will define the status

as inactive. Inactive rows will be bypassed by the

system.

Sort Order Number – All rows will be sorted by this entry. URL’s will

be navigated in the order based on this field.

http://www.google.com/

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BT_ID The bill to id of the shopping cart

ST_ID The ship to id of the shopping cart

SUBSCRIPTION_TRANS_IDS The transaction ids of any subscriptions purchased at checkout

DONATION_TRANS_IDS The transaction ids of any dues purchased at checkout

ORDERS_IDS The order numbers of any products or events purchased at checkout.

VIEWS

The individual SQL views that determine if a user should see a particular url merely needs to return the

list of eligible iMIS IDs. Your view must have a column named ID but you can alias other ID fields as ID

(e.g. select BT_ID as ID from Name...) For example, to show URL to everyone, every time they checkout,

the view could be defined as select ID from Name where STATUS = ‘A’. Or, to only show users the popup if they

haven’t completed a survey (determined if a ‘SURVEY’ activity exists for the user), the view would look like

this select ID from Name where ID not in (select ID from Activity where ACTIVITY_TYPE = ‘SURVEY’).

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EXAMPLE

In this example, the customer is presented with a survey after their purchase:

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ATS_Dues Tab

This tab will be used to manage all dues and subscription processes available in the Online Marketplace.

The only entries in iMIS exist on the ConfigDuesMangerID entry in the Store_Settings General

Lookup/Validation table. Please review the Setup in Dues section of this document for further

information.

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FIELD VALUE What It Does

TYPE JOIN/RENEW/SUB Describes the type of dues

management record this is. Renew

records will be checked first and if

a person cannot renew the system

will look through join records.

JOIN – this is a record that

describes someone who is trying to

join.

RENEW – this is a record that

describes someone who is going to

renew their membership.

SUB – this is a subscription record

that is used by the subscription

module of the Online Marketplace.

BILLING_CYCLE A valid billing cycle name

from the iMIS Billing setup

This billing cycle name is the billing

cycle that will be used for this dues

management record to determine

what options a person will see

when going through the billing

cycle

START_MEMBER_TYPE Any valid member type or

an Asterisk “*” as a

wildcard. A comma

delimited list of values can

also be used.

When searching for a match of

dues management records the

system will look for a specific

match first and if it cannot find one

will look for a wildcard.

START_BILLING_CATEGORY Any valid billing category

from iMIS or an Asterisk “*”

as a wildcard. A comma


also be used.






START_STATUS Any valid status from iMIS

or an Asterisk “*” as a

wildcard. A comma


also be used.






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START_CHAPTER Any valid chapter from iMIS

or an Asterisk “*” as a

wildcard. A comma


also be used.






END_MEMBER_TYPE Any valid member type This is the member type that the

person will have at the end of the

join/renew process.

END_BILLING_CATEGORY Any valid billing category This is the category that the person

will have at the end of the

join/renew process

END_STATUS Any valid status, usually “A” This is the status that the person

will have at the end of the

join/renew process

END_CHAPTER Not used at this time – for

future use.

ELIGIBLE_TEXT Any text to be displayed on

the join/renew/sub page

This text will display on the dues

page if the person is eligible for the

operation. It can include

instructions on the process or any

other information.

NOT_ELIGIBLE_TEXT Any text to be displayed on


This text will display on the dues

page if the person is not eligible for

the operation. This will come up if

the person matches the dues

management record. For example,

if the person falls into the renew

record but has already renewed

their dues. (e.g., You are not

eligible to renew at this time,

please contact the office for more

information.)

IS_COMPANY Checkbox that is checked

or not checked

This indicates that this dues

management record only applies

to company records and that

eligibility will be checked through

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the COMPANY_AUTHORIZATION

field.

COMPANY_AUTHORIZATION Name of SQL view and is

only applicable if the

IS_COMPANY field is

checked.

This is the name of a SQL view that

should contain two fields. ID and

CO_ID. ID is the ID number of the

person logged in and CO_ID is the

ID number of any company records

that the person is eligible to

join/renew for.

CUSTOMERTYPE_TEXT Any text to be displayed on


This text will display at the top of

the page in situations where the

person is eligible to join or renew

for more than one member type

(e.g., a student can renew as a

student member or renew as a

professional member)

BILLINGCATEGORY_TEXT Any text to be displayed on


Text that will be displayed if the

dues requires a selection of Billing

Category.

DUESPRODUCT_TEXT Any text to be displayed on


This text will display at the top of

the page in situations where the

person is eligible to choose

between multiple dues products

(e.g., DUES_1YR, DUES_2YR,

DUES_3YR)

DUESPRODUCT_ALWAYS_SHOW Checkbox that is checked

or not checked

If not checked, and only one dues

item is available to the person then

the dues product page will not

show (to select a dues product).

However, if this is checked, then

the page will always show even

though there may only be one

option. This is will show the single

line item with the only option pre-

checked.

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NUM_COMP_DUES Number Integer field to set the number of

complimentary DUES items.

CHAPTERPRODUCT_TEXT Any text to be displayed on

the chapter selection page

This text will be displayed on the

chapter selection page.

CHAPTERPRODUCT_ALWAYS_SHO

W

Checkbox that is checked

or not checked.

If not checked, and only one

chapter item is available to the

person then the chapter product

page will not show. However, if this

is checked, then the page will

always show even though there

may only be one option. This will

show the single line item with the

only option pre-checked.

CHAPTERPRODUCT_ALLOW_CHAN

GE


or not checked.

If checked, then the person will be

able to check/uncheck boxes on

the page based on all chapters in

the billing cycle. If the box is not

checked, then only the pre-checked

chapter option will be displayed

and shown.

MIN_CHAPTERS Any number 0 or above This indicates the minimum

number of chapters a person must

select on the chapter screen. If set

to 0, then no chapter selection is

necessary.

MAX_CHAPTERS Any number 1 or above This indicates the maximum

number of chapters a person can

select on the chapter screen.

NUM_COMP_CHAPTERS Number Integer field to set the number of

complimentary CHAPT items.

SECTIONPRODUCT_TEXT Any text to be displayed on

the section selection page


section selection page.

SECTIONPRODUCT_ALWAYS_SHOW Checkbox that is checked

or not checked.

If not checked, and only one

section item is available to the

person then the section product

page will not show. However, if this

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is checked then the page will

always show even though there

may only be one option. This will

show the single line item with the

only option pre-checked.

SECTIONPRODUCT_ALLOW_CHANG

E


or not checked.

When checked, allows the person

to change their SEC products

during join or renewal. When

unchecked, they are not allowed to

change SEC products.

MIN_SECTIONS Any number 0 or above This indicates the minimum

number of sections a person must

select on the sections screen. If set

to 0, then no sections selection is

necessary.

MAX_SECTIONS Any number 1 or above This indicates the maximum

number of sections a person can

select on the section screen.

NUM_COMP_SECTIONS Number Integer field to set the number of

complimentary SEC items.

MISCPRODUCT_TEXT Any text to be displayed on

the MISC subscription

selection page


MISC subscription selection page.

MISCPRODUCT_ALWAYS_SHOW Checkbox that is checked

or not checked.

If not checked, and only one MISC


the MISC product page will not

show. However, if this is checked,

the page will always show even

though there may only be one

option. This will show the single


checked.

MISCPRODUCT_ALLOW_CHANGE Checkbox that is checked

or not checked.


to change their MISC products


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change MISC products.

MIN_MISC Any number 0 or above This indicates the minimum

number of MISC subscriptions a

person must select on the MISC

screen. If set to 0, no MISC

subscription selection is necessary.

MAX_MISC Any number 1 or above This indicates the maximum

number of MISC subscriptions a

person can select on the MISC

screen.

NUM_COMP_MISC Number Integer field to set the number of

complimentary MISC items.

SUBPRODUCT_TEXT Any text to be displayed on

the SUB selection page


SUB selection page.

SUBPRODUCT_ALWAYS_SHOW Checkbox that is checked

or not checked.

If not checked, and only one SUB


the SUB product page will not

show. However, if this is checked

then the page will always show

even though there may only be one



checked.

SUBPRODUCT_ALLOW_CHANGE Checkbox that is checked

or not checked.


to change their SUB products



change SUB products.

MIN_SUBS Any number 0 or above This indicates the minimum

number of SUB products a person

must select on the SUB screen. If

set to 0, then no SUB selection is

necessary.

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MAX_SUBS Any number 1 or above This indicates the maximum

number of SUB products a person

can select on the SUB screen.

NUM_COMP_SUBS Number Integer field to set the number of

complimentary SUB items.

VOLPRODUCT_TEXT Any text to be displayed on

the VOL selection page


VOL selection page.

VOLPRODUCT_ALWAYS_SHOW Checkbox that is checked

or not checked.

If not checked, and only one VOL


the VOL product page will not

show. However, if this is checked

then the page will always show

even though there may only be one



checked.

VOLPRODUCT_ALLOW_CHANGE Checkbox that is checked

or not checked.


to change their VOL products



change VOL products.

CRITERIA Name of SQL View Name of SQL View that allows

access to the line in ATS_DUES. See

the Advanced Criteria section for

more information.

PROFILE Name of SQL View This is the name of a SQL view that

will prohibit a person from

completing a dues/subscription

process due to something missing

from their record (i.e. email

address). See the Advanced

Criteria section for more

information.

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ATS_Shopping_Cart Tab

The ATS Shopping Cart is a utility table used by ATS and should not be used by clients. However, it can be

used for reporting or research to see who has what in their carts. Currently only donations are being put

into this new cart but eventually, orders, events, and dues will be put in this table.

LIST OF THE SESSION DATA STORED:

Session ID

Cart Type

Bill To

Ship To

Product Code

Product Major

Product Minor

Product Type

Fund Code

Campaign Code

Appeal Code

Distribution Code

Is Kit Item

Kit Product Code

Quantity

Unit Price

Note

Dues Term

Dues Effective Date

Dues Member Type

Dues Billing Category

Tribute Code

Tribute Text

Tribute Person

Session Date

Date Added

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Coupon Tab

Use this tab to manage all of your coupons.

FIELD What it does

Coupon Code Code to be used in the Online Marketplace by customers at checkout (ie BIG10,

SEPT15).

Coupon

Description

Description of coupon that is displayed on the web.

Coupon

Category

There are several types of coupons that can be offered:

o Dues – Discounts on Dues/Subscription products.

o Events – Discounts for event registrations

o Freight – Discounts to freight charges

o Handling – Discounts to handling charges

o Orders – Discounts to order products

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FIELD What it does

o Shipping – Discounts to freight and handling combined. If the coupon is

a percent-off coupon, then the percent off will be off of both freight and

handling. If the coupon is a dollars-off coupon then the dollars off will be

applied to the freight charge first and then any money remaining to the

handling charge. In addition, in the product code you can enter a freight

method (e.g., UPS) and the coupon will only be valid if the person selects

that freight method. You can use a comma delimited list of freight

methods to apply this to as well (e.g., UPS,FEDEX). If you leave the freight

method

blank then the coupon will apply to all freight methods.

o SUB – Discounts to subscription (SUB) products. This can only be used

for subscription-only billing. If combined with other DUES products, use

the DUES category.

Coupon Type Type of discount coupon will apply (Percent or Dollars off).

Coupon Value Number field – Enter the amount or percent off.

Status Status of coupon (Active, Inactive, Pending).

Start Date Date that coupon offer starts.

End Date Date that coupon offer ends. NOTE: The current date has to be LESS than the

coupon end date. So a coupon with an end date of 11/1 will not be able to be used

on 11/1.

Single Use Per

Person

Can a person only use this coupon once? Check box for yes.

Is Coupon

Stackable

Can this coupon be combined with other coupons?

Restricted to

Member Types

List of member types that can use this coupon. List member types separated by a

comma. NOTE: Do not put spaces between the commas when listing more than

one.

Restricted to

Product List of product codes this coupon is restricted to. Do not put spaces between the

commas when listing more than one.

Wildcards: An asterisk (*) is allowed as a wildcard. Information and Examples:

Events: When restricting to an event you must list the Event Code/Function Code.

o Event_Code/* - Allows the coupon to be used for any function within the

designated event (i.e. AM2015/*)

o */Function_Code – Allows the coupon to be used with any event that

uses the designated function (i.e. */REG_MAIN)

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FIELD What it does

Dues: List each dues product code unless the coupon is for chapters. Chapters

must have the product type (CHAPT) listed as well.

o CHAPT/* - Allows coupon to be used for any chapter product.

Orders: List each product code

o PRODUCT_CODE* - Allows any product(s) that start with the same

characters to be used with the coupon. (i.e. BOOK* or DUES*)

Shipping – List each shipping method to restrict a coupon to a specific ship method

o UPS* - Allows for a coupon to be used with any ship method that begins

with UPS

Freight - List each shipping method to restrict a coupon to a specific ship method

o UPS* - Allows for a coupon to be used with any ship method that begins

with UPS

Handling – Wildcards not available with Handling coupons.

SQL View – Enter the name of the SQL view that identifies which product(s) the

coupon can be applied against. The view must contain a column named

PRODUCT_CODE and have one row per unique product code.

Restricted to

Product Cat

List of product categories this coupon is restricted to.

Coupon Product

Code

Not Used as of September 2012. If your version of the Online Marketplace is prior

to September 2012 you will enter the name of the product, setup in Orders, for

Coupons.

Product Type System type limitation (ie DUES, MEETING, ORDER)

Maximum Uses

Per Product

Code

Maximum uses per order for this coupon.

If the value is set to 0 there is no limit.

If the value is set to a number greater than 0 you will only be able to buy that

many (quantity) of products that match the restrictions (product category and

product code).

The discount (dollars off or percent off) will be applied to the most expensive

eligible products first.

Sometimes rounding will need to occur to have the order put into iMIS correctly.

For example, if you purchase a book and get $10 off but purchase 3 books, the

unit price of all books needs to be adjusted and therefore the person may get

$10.01 off instead of $10.00 off.

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FIELD What it does

o 3 Books @ $10 each

1 coupon for $10.00 off one book

o Results in 3 books for a total of $20.00 or $3.33 off per book. Meaning

each book is $6.66 each for a total charge to the customer of $19.98 or

($10.02 discount)

Maximum

Orders

Maximum number of orders for this coupon (i.e. First 50 orders get this offer).

Times Used So

Far

This field is automatically updated by web orders but can be manually advanced for

iMIS Desktop orders. NOTE: This field will only automatically update if you set a

maximum in the ‘Maximum Orders’ field.

Coupon Batch

Code

User-assigned batch code from the Coupon Generator

User Field 1 Tracking Code 1

User Field 2 Tracking Code 2

Source Code Used to identify coupons created in the Coupon Generator

Ship To ID

Restriction

This field can be used in two different ways to restrict a coupon

ID: Enter ID number(s) of records that the coupon is restricted to. Enter multiple

ID’s separated by a comma and no space.

SQL View: Enter the name of a SQL view to this field that selects the ID’s that are

eligible to use the coupon. This can be very powerful in that you can really write

your own rules for coupon usage.

This screenshot shows where your customers will enter the coupon code in the checkout cart.

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COUPON GENERATOR

The Online Marketplace

includes a coupon

generator for creating

groups of coupons in

mass. This tool is in the

Administrative Portal.

To access the Administrative Portal go to <YourStoreURL>/store/admin/storeadmin.aspx (i.e.

http://www.atsol.org/store/admin/storeadmin.aspx). If you are not already logged in you will be taken to

a login page. Once logged in, any user with the ATSStoreAdmin Access Keyword will be directed into the

administrative portal. Click on the Maintenance tab, then Coupons and Coupon Generator to access the

screen to create coupons. The Coupon List page is still under development.

NOTE: This is not recommended for creating single coupons, but for creating many coupons at one

time.

http://www.atsol.org/store/admin

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ADDITIONAL FIELDS IN THE COUPON GENERATOR:

Coupon Count – Number of coupons to create.

Coupon Generation Method – Method for naming coupons.

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EXAMPLES OF COUPON GENERATION METHODS:

STATIC VALUE

Select this option to assign the same

code to all coupons.

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View in iMIS:

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RANDOM ALPHA NUMERIC

Provide a length for the

coupon code in the Coupon

Length field.

Results:

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SEQUENTIAL WITH MASK

Provide a starting

sequence number,

sequence length, coupon

prefix and suffix.

NOTE: The maximum

length for a Coupon Code

is 11. This includes

Sequence Number, Prefix

and Suffix.

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Results:

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View in iMIS:

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Product Review Tab

This tab stores all product reviews as they are entered by customers on your site.

PRODUCT_CODE – Product code of reviewed store item.

RANK – 1 through 5 review ranking.

TITLE – Title of review.

DESCRIPTION – Actual text review.

REVIEW_DATE – Date/time of review.

You must be logged in to review products:

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Once logged in you can review any

product

The review is stored on

the ID number of the

person who entered the

review in the Product

Reviews tab.

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Product Review Comment Tab

This tab stores all product comments

as they are entered by your

customers.

REVIEW_SEQN – Sequence number

of the review this comment is for.

COMMENT – Comment text.

COMMENT DATE – Comment

date/time.

HELPFUL – Was this helpful (1 for

yes, 0 for no).

PRODUCT_CODE – iMIS product

code that was reviewed.

Your customers will be able to add

comments to reviews once logged into

the Marketplace.

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Comments are stored on

the customer’s record

under the Product

Review Comments tab.

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ACTIVITY SETUP

The Online Marketplace uses activities for some functionality. Those activity types are: BO_EMAIL,

CONFLETTER, Coupon_Use, Donation, Promotion and SHIPPING activities. Activity Types are setup on

install/upgrade.

BO_EMAIL

This activity type is used to store backorder information when a customer would like to purchase an item

that is not in stock.

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The customer will see that

the product is out of stock

and have the ability to

enter their email address

for notification when

inventory is available.

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Once you add inventory to the product you can pull a list of each person with the BO_EMAIL activity and

the desired product to notify them that it is now available.

The BO_EMAIL activities are stored on the Anonymous record if the person isn’t logged in. If they are, it

will be stored on their record.

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CONFLETTER

The purpose of this

activity record is for

storing confirmation

letters from the Online

Marketplace

confirmation letter

system. These

activities will be

automatically

generated from the

Confirmation Letter

feature and stored in

the Store Manager

record in iMIS.

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COUPON_USE

The purpose of this activity

record is to log each time a

user uses a coupon when

checking out of the Online

Marketplace. These

activities will automatically

be created on the

purchaser’s record in iMIS.

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As your customers use

coupons, a COUPON_USE

activity will be created on

their record.

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DONATION

In order to report on the

tribute selections users

make, there will be

activities created for each

donation that has a

tribute.

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Sample Donation Activity:

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PROMOTION

The purpose of this activity is

to create entries for

promotional ads. They can be

used for association ads on

the website or can also be

created for ad sales to

manage online ads.

Once this activity is setup, you

will create different

PROMOTION activities that

contain specific information

for your ads. For association-

specific ads, you will use one

Store Manager ID (designated

by you) to store all of these activities. Below is an explanation of each field:

Description – Enter a description of your ad

Start Date – Start Date of the ad running

End Date – Date ad will stop running

URL – URL to ad

ImageURL – URL to the image for your ad

IsFillerAd – If this field is set to 1 then it is a filler ad, if it is set to 0 then it is NOT a filler ad

IsPopupAd – If this field is set to 1 then the ad will open in a new window

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EXAMPLE

Here is an example of what the activity will look like on your designated record in iMIS:

Promotions display in the top product bar in the Marketplace.

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SHIPPING

The SHIPPING activity will allow you to manually create Activities on records to allow a customer to track

the shipment of their order(s). Once a SHIPPING activity is added to a record with the carrier, tracking

number, order number and date they will be able to click and track their shipment from the ‘View

Previous Orders’ page. Currently, only DHL, FedEx, UPS and USPS are supported.

EXAMPLE ACTIVITY:

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VIEW PREVIOUS ORDERS PAGE:

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SETUP IN AR/CASH

Credit Card Types

The credit card types listed in “AR/Cash” >> “Set up module” are the types that will be available in the

shopping cart.

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Batch Control

Enable Batch Control – Batch Control in iMIS must be turned on.

1. AR/Cash>>Set up module>>Batch Control

2. Click Edit and selection the batch naming option you prefer

3. Click Save

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PayPal Express Setup

The Online Marketplace supports payment via PayPal Express. This section explains the setup to enable

this feature.

STORE_SETTINGS

There are several Store_Settings for PayPal Express:

lblPayPalExpressItemDescription – This is a description that will display in the Item Description

in the PayPal Order Summary. It cannot itemize the items from the cart.

lblPayPalExpressOrderDescription – This description is used for where the order came from.

For example, ‘ABC Association Checkout’.

PaymentPayPalExpress – True/False setting. When set to True, PayPal Express payment is

enabled.

PaymentPayPalExpressButtonText – Text that displays for customer to select PayPal Express

payment type.

PaymentPayPalExpressNote – Note displayed after customer selects PayPal Express payment

type.

SETUP IN CREDIT CARD AUTHORIZATION

A new credit card authorization account will also need to be setup in iMIS for your PayPal Express

account.

1. AR/Cash>>Set up module>>Credit Card Auth

2. Click New to setup a new gateway

a. Gateway: Custom

b. Select Immediate Authorization

c. Account Code: PAYPALEC

d. Account Description: PayPal Express Checkout

e. Administrator’s Email: Email address on your PayPal Express account

f. Partner: leave blank

g. Host URL: www.sandbox.paypal.com (test transactions) or www.paypal.com (live

transactions)

h. Host Port: 0 or leave empty

i. Vendor: API Signature for your PayPal account

j. Username: API Username for your PayPal account

k. Password: API Password for your PayPal account

l. Timeout: 0 or leave empty

http://www.sandbox.paypal.com/

http://www.paypal.com/

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m. Proxy Server Address: leave empty

n. Proxy Server UserId: leave empty

o. Proxy Server Port: leave empty

p. Proxy Server Password: leave empty

q. Verify Proxy Server Password: leave empty

r. Click Save

CASH ACCOUNT SETUP

You’ll need to setup a cash account for PayPal Express.

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1. AR/Cash>>Set up tables>>Cash accounts

2. Click New

a. Code: PAYPAL

b. Title: PayPal

c. Type: Credit Card

d. Account: Desired GL account code

e. Entity: Desired entity code (optional)

f. CC Auth Account: PAYPALEC

g. Click Save

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CHECKOUT

As your customers check out they will select PayPal Express as the payment type:

After clicking the PayPal Express Checkout button (configurable with Store_Setting

PaymentPayPalExpressButtonText) they will be directed to the PayPal checkout

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Customers are then re-directed back to the Online Marketplace and displayed the receipt.

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PayPal TeleCheck Setup

The Online Marketplace supports payment via PayPal TeleCheck. This section explains the setup to

enable this feature. You need to make sure your PayPal account includes this feature as well. Check with

PayPal to verify this is part of your account setup.

STORE_SETTINGS

There are several Store_Settings for PayPal Express:

PaymentACH – True/False setting. When set to True, customers are allowed to pay by

electronic check.

PaymentACHNote – Text note that displays on payment screen after selecting ACH payment

type.

PaymentACHShowCheckImage – True/False setting. When set to true, displays an

informational image of a check for completing ACH (electronic check) payment (account

number, routing number, etc.).

PaymentTelecheckType – 1 or 2 – Your PayPal Telecheck account type will be 1 or 2. Enter that

for this setting.

o Type 1 accounts process transactions as a Sale

o Type 2 accounts process transactions like credit card transactions (Authorization,

Delayed Capture/Void). See the Credit Card Processing section for details.

CASH ACCOUNT SETUP

You will need to setup a cash account in iMIS for processing electronic checks. It must be a ‘credit card’

type account that points to your PayPal processor.

BATCH_SETTINGS

Batch_Setting that control ACH payments will also need to be configured. Those settings are:

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BatchCashAccountCheck – Name of the cash account in iMIS used for Online Marketplace ACH

payments.

CashAccountCheck – Name of the cash account in iMIS setup for ACH payments.

CashAccountCheckProcessor – Name of your PayPal account setup under AR/Cash>>Set up

module>>CC Auth.

Staff Only Payment Options

This functionality allows staff who use the impersonate functionality in the Online Marketplace to select a

specific cash account at checkout. The payment is processed as a check and the transaction shows as paid

in iMIS. This is typically used in a lockbox situation where the organization has already received the

payment through the bank.

NOTE: Staff must impersonate the customer through the administrative portal for this feature to appear,

once enabled.

STORE_SETTINGS

There is only one Store_Setting:

PaymentAdminOptions – True/False setting. When set to True staff will have the option to select a

specific cash account at payment time.

STORE_ADMIN_PAYMENT_OPTIONS

This general lookup table contains the codes of the cash accounts you want available for these transactions.

It is required that these are all ‘cash’ cash accounts and not credit card cash accounts. See the Tables:

Store_Admin_Payment_Options section for detailed information about setting up this table.

When impersonating a customer in the Online Marketplace the staff member will be presented with an

Administrator Options radio button on the payment screen that allows them to select one of the cash

accounts from the Store_Admin_Payment_Options general lookup table. The batch created will use the cash

account selected and the transaction will be recorded as paid in iMIS.

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SETUP IN ORDERS

The Web Order Type under Orders>>Set up module>>Web must be set to PF. PF is a pro-forma order

type that is set on all web orders. They are then converted to regular orders using the iMIS desktop.

Where Product Information Displays

The following example will show you where some of the fields in iMIS displays in the Online Marketplace.

Most of the fields in the Manage Inventory window are can be displayed using the ‘Show’ entries in the

Store_Settings General Lookup/Validation table. Also, the labels displayed for each field are configurable

using the ‘lbl’ entries in the Store_Settings General Lookup/Validation table.

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Freight by Weight - United States Shipping Setup

This section only applies if you use Freight by Weight for freight determination. Additionally, depending

on how countries are stored in iMIS will drive how zone tables are setup.

Country On Customer Record Country on Zone

Blank Blank

United States United States

USA USA

Zone Table Setup (Orders>>Set up tables>>Zones)

Store_Settings

Code Description What it does

ConfigDefaultCountryDataba

se

Typically left

blank for US

customers –

see note.

The value in the Country table for the default country.

This is used for freight. For many clients in the United

States, this is blank and therefore they need to leave

it blank in the db.


Example: USA Value to display for the default country in the

database. For example, they may set the

ConfigDefaultCountryDatabase to blank but set the

ConfigDefaultCountryDisplay to “United States”.

Whatever value they use will be displayed in the

dropdown of the country table when calculating

freight.

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The Store_Shipping_Methods general lookup table will be where you indicate which of your shipping

methods are allowed in the Online Marketplace. Types must exist in the iMIS standard general lookup

table Ship_Method.

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Multi-Warehousing

The Online Marketplace does support iMIS Multi-Warehousing functionality. See the Section ‘Table:

Store_Warehouses’ for specific information.

Shipping Tracking

The Online Marketplace can track shipping through SHIPPING activities that are manually added to iMIS

customer records. See the Section ‘Activity Type: SHIPPING’ for specific information.

Stored-Procedure Pricing for Products

The Online Marketplace is setup to allow for stored-procedure pricing on products. Your stored

procedure can contain the following parameters. Any parameters that you specify will be sent by the

Online Marketplace to your stored procedure.

Parameter

Name

Description

@PRODUCTCODE This is the product code of the item

@BTID This is the Bill to ID of the shopping cart

@STID This is the Ship To ID for the item being purchased

@QTYINCART This is the quantity of this item in the cart. I could also be acquired through SQL in

the stored procedure.

@QTYTOORDER This is the quantity of this item that the person would like to order. Currently

always 1

The stored procedure needs to return a single price. That price should be rounded to two digits.

CREATE THE GENERAL LOOKUP TABLE

First you must create the General Lookup table called STORE_PRODUCT_SP_PRICING.

Stored procedure pricing for products can be defined for all products using a “DEFAULT” value or

on a product by product basis.

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For each product that you want to execute a stored procedure, enter the product code as the

CODE in the general lookup table. The Description should be the name of a stored procedure to

be executed to calculate the price.

If there is not an entry for a product code, the Online Marketplace will look for a code of DEFAULT.

The entry of DEFAULT will be used for all other products that do not have individual lines for the

product code. If there is no DEFAULT entry then no stored procedure pricing will be calculated for

the product.

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EXAMPLE OF A SIMPLE STORED PROCEDURE:

This example will calculate the product price at half of the Member Price.

SET ANSI_NULLS ON

GO


GO

CREATE PROCEDURE [dbo].[sp_HalfMemberPrice]

@PRODUCTCODE VARCHAR(31)

AS

select PRICE_1 * .5 from Product where PRODUCT_CODE = @PRODUCTCODE

GO

HOW PRICING IS DISPLAYED FOR STORED-PROCEDURE PRICING PRODUCTS:

In the Online Marketplace you can define three types of pricing to display. Each of these can be shown or

hidden based on store settings.

1. Member Price: Determined by the Member Price field as entered in the Manage Inventory screen.

2. Non Member Price: Determined by the Non-Member price field as entered in the Manage

Inventory screen.

3. Your Price: If you have stored procedure pricing setup as described earlier, that is the price that

will show up in the Your Price field. Otherwise, the system will look at the currently logged in user

(or anonymous user if you are not logged in) to display in the Your Price field. Your Price is always

the price that is put into the cart.

Purchase Orders

Starting with iMIS versions 15.2.5 and higher you can allow your customers to pay for an order by

purchase orders. The PaymentPurchaseOrderOrders setting in the Store_Settings General

Lookup/Validation table controls this. To enable purchase orders set this setting to true.

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PDF Watermarking & Security

PDF Watermarking functionality allows you to

watermark electronic PDF files that are available in

your Online Marketplace. There are two settings in the

Store_Settings table that control this:

ShowWatermarkPDFFiles: This is a True/False

setting to turn on or off this feature. Setting

this to true turns it on.

lblWatermarkCopyrightStatement: This is the

statement that will print along with the

customer’s name, company, order number and

order date.

NOTE: Watermarks cannot be applied to any

encrypted PDF.

See an example to the right:

PDF SECURITY:

These are the Store_Settings for assigning security to PDF’s.

PDFSecurityEncryptionSiz

e

40 or 128

Size of encryption key for PDF security.

PDFSecuritySecure True – Enables PDF Security

False – Not enabled

PDFSecurityOptions Sets the values of the PDF security settings. Those that are included are

set to TRUE, otherwise they are set to false. This is a string and can be

comma delimited.

NOTE: PDF files cannot have any pre-existing security applied to them for

this feature to work.

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Valid Values:

CANCOPYCONTENT - Can copy the document content.

CANEDITCONTENT - Can edit PDF document content.

CANFILLFORMFIELDS - Can fill the form fields.

CANPRINT - Can print the document.

CANEDITANNOTATIONS - Can edit PDF document annotations.

PDFSecurityOwnerPasswo

rd

Password that will be applied to PDF’s for security. It will be required to

change OWNER options of the rendered PDF.

PDFSecurityUserPassword Password that will be applied to PDF’s for security. It will be required to

change USER options of the rendered PDF.

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Newest Items

There is a section on the Online Marketplace homepage to display newest items. Newest items are

determined by the Publication Date set on the product in the Publication demographics window. The

Store_Settings ShowNewestTab (turns on Newest tab) and LblNewestTab (label for Newest tab) control

this feature.

From Orders>>Manage Inventory

select the desired product and click

the Publication button. Note: To

enable the Publication button you

must check the ‘Use Publication

Demographics’ box on the item’s

category under Orders>>Set up

tables>>Product categories.

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Newest Tab:

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Web Categories

The Online Marketplace supports iMIS web categories. There are two Store_Settings that control this.

1. ShowProductWebCategoriesList – When set to true the Product Category section in the right

gutter switches to a tree-like view using the iMIS web categories and disables the use of the

category search by the category set on the product.

2. ShowProductWebCategoriesLevel – This number determines the number of levels expanded in

the category tree by default.

Prior to iMIS 20.2 web categories can be managed in the iMIS Desktop under System Setup>>Set up

commerce web components>>Store home.

We have created an interface in the Online Marketplace Administrative Portal for managing web

categories since the interface in the iMIS Desktop was removed in version 20.2. To access this interface

go to your administrative portal and under Products>>Products Audits and Tasks>>Manage Web

Categories:

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Tab Description:

Information: Brief description of this functionality.

Add New Category: Add new web categories.

Manage Category Products: This is where you add or remove products from each category by selecting a

category from the tree above and using the arrow buttons to move from ‘Products not in Category’ to

‘Products in Category’. There is a checkbox to include inactive products if needed.

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Edit/Update Category: Lets you update category title, description or online status.

Deleting a Category: If a category has no products assigned to it, it is eligible to be deleted in the

Edit/Update tab. The delete button displays in this scenario.

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Reports: Contains on listing of products not in a category

NOTE: There is limited functionality to re-order the web categories by dragging and moving them up or

down.

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How Products are Displayed

This describes how products are displayed based on the product status and web setting:

Status Web Option Description

Active Not on Web Will not display on store, message states: product not

found

Active View on Web Will display, but cannot add to cart

Active Sell on Web Displays and can add to cart

Inactive ANY Will not display on store, message states: product not

found

Order Processing in iMIS

Here are the steps you’ll need to follow in iMIS to process your orders that come from the web. All

orders first appear in iMIS as a Pro Forma or Quote. These quotes will need to be converted to Orders to

finalize processing and create transaction records.

1. Review and Post Batches

a. Transaction records are not written in iMIS until batches are posted

i. AR/Cash>>Manage Batches>>Highlight Batch

1. Click Print Selected to review the batch entries

ii. After reviewing your batch, select Post Selected to post your batch

2. Convert Quotes to Orders – All orders will come into iMIS as Quotes and will need to be converted

to orders.

a. Orders>>Process Orders>>Print Quotes

i. Highlight desired quotes and click the Convert button

ii. This will print the quotes to the screen. You don’t need to print them just close the

report

iii. NOTE: If you don’t need this stage for other quotes, you can go to Orders>>Set up

module>>Order Staging and uncheck the ‘Print Quote’ box under Pro Forma Orders

and then this step is eliminated.

b. Orders>>Process Orders>>Convert Quotes

i. Highlight desired quotes and click the Convert button

3. Once orders have been converted you can then move them through the stages needed (as setup

in your iMIS database for the order type)

a. Orders>>Process Orders

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i. Print Pick Lists

ii. Print Shipping Papers

iii. Ship Orders

iv. Invoice Orders

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REAL-TIME UNITED STATES POSTAL SERVICE FREIGHT PRICING (ADD-ON

MODULE)

This is an add-on module to the Orders Marketplace for calculating USPS real-time freight pricing. You

must be licensed for this from ATS in order to use this functionality. Currently, the following ship

methods have been configured:

USPS (12 ounces or less)

USPS Priority Flat Rate Envelope (less than

4 pounds)

USPS Priority Flat Rate Box (less than 70

pounds)

MediaMail (less than 70 pounds)

International Flat Rate Priority Box (less

than 20 pounds)

International Flat Rate Priority Envelope

(less than 4 pounds)

International limits can vary by country.

Note: To request another ship method, please submit an enhancement request at

http://atsstore.ideascale.com.

You will need to obtain a license from the USPS to use their web tools. You can do this here:

https://secure.shippingapis.com/registration/. Make a note of the UserId they assign you.

http://atsstore.ideascale.com/

https://secure.shippingapis.com/registration/

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Setup the Shipping General Lookup Tables

You will need to add a few General Lookup/Validation tables for this feature of the Online Marketplace.

TABLE: SHIP_METHOD

This standard iMIS General Lookup

table must contain a list of all shipping

options in iMIS (Desktop and Online).

The code field should specify the

abbreviated name of the shipping

method while the description field

should specify the full name of the

shipping method.

TABLE: STORE_SHIPPING_METHODS

Be sure that all of your online shipping

methods are listed here. This allows

you to have other methods for only

iMIS desktop processing. A list of all

accepted shipping methods can be

found in the SHIP_METHOD General

Lookup table (find this entry in the

drop down list), along with their

accepted abbreviated name. Only

include shipping methods that are available to web users, and be sure that the abbreviated name is

typed correctly.

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TABLE: STORE_USPS_EXTERNAL_SETTINGS

These are the settings that

communicate with USPS.


SHIPFROMZIP Origination Zip Code Zip code you are shipping from

USERID UserID given to you from

USPS

Tells the USPS who you are

USE_EXTERNAL_USPS True or False True – Enables US shipping rate calculations

False – Does not enable US shipping rate

calculations

USE_EXTERNAL_USPS_INTL True or False True – Enables International shipping rate

calculations

False – Does not enable International

shipping rate calculations

TABLE: STORE_USPS_INTL_SHIP_METHODS

International Setup for

USPS:

CODE Description

(values)

What it does

USPS_PRIORITYMAILINTERNATIONALFLATRATEBOX_CODE USPS_FIFRB Code used for Int’l Priority

Flat Rate Box

USPS_PRIORITYMAILINTERNATIONALFLATRATEENVELOPE_C

ODE

USPS_PIFRE Code used for Int’l Flat

Rate Envelope

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TABLE: STORE_USPS_SHIP_METHODS

US setup for USPS:


MEDIAMIALW MEDIAMAIL Code for MediaMail

USPSW USPS Code for USPS First Class Parcel

USPS_PFLEW USPS_PFLE Code for USPS Priority Flat Rate Envelope

USPS_PRIOW USPS_PRIOR Code for USPS Priority Flat Rate Box

TABLE: STORE_USPS_MAX_WEIGHT

This table allows you to set a maximum weight

restriction for a ship method. This shipping method

will not appear in the cart when an order is over this

maximum weight. The Code in this table refers to the

Ship Method and the Description is the weight in

pounds (partial amounts are allowed such as .50).

This code must already exist in either the

STORE_USPS_INTL_SHIP_METHODS or the STORE_USPS_SHIP_METHODS table.

NOTE: For USPSW the weight of the order must be 12 ounces or less.

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SETUP IN EVENTS

Event Functions

ATS has designed the following function prefix codes to allow functions to display differently. These

prefixes are added to the registration function codes. For example, instead of using MAIN for your Main

Registration you would now use REG_MAIN.

REG_ FUNCTIONS

Functions with the REG_ functions need to have a Sort Sequence below 1000, will be displayed with radio

buttons, and the registrant can only select one. At least one of these is required.

QUESTION FUNCTIONS

QSTO_

Function displays a textbox under the description and filling out the textbox is optional; prefix is

shorthand for "question optional".

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QSTR_

Function displays a textbox and is required. Required functions can display with a different color.

CHECKBOX FUNCTIONS

Please note that you cannot use these prefixes if your registrants can select more than one of a function.

This is basically a yes/no option.

CBXO_

Function displays a checkbox next to the description and the checkbox is optional.

CBXR_

Function displays a checkbox and the checkbox is required. Required functions can display with a

different color.

INFORMATIONAL FUNCTIONS

NFO_

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Function is an information only item. This is useful for displaying messages and notices. This does not

show date and time. NOTE: MEMO Functions also function like NFO_ Functions.

NFOT_

Function is an information only item. This is useful for displaying messages and notices. This does show

date and time.

EMERGENCY CONTACT FUNCTION

EMRG_

Function will display emergency contact text boxes for the user to fill out. NOTE: This data can only be

saved in user-defined fields designated in the app_settings file and is the same for each event. It is

recommended that you use a QSTO_ function for this purpose.

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GROUP FUNCTIONS

GRPR_[CODE]

Function displays as a group label, with a selection from the group being required. Functions following

this function will be considered a group if their function code starts with [code]. For example,

GRPR_BRK01 would define a group, with the title being displayed as the label. Functions following this

that start with BRK01_ would be part of that group; i.e. BRK01_SES01 and BRK01_SES02.

GRPO_[CODE]

Function displays as a group label, with a selection from the group being optional. Otherwise, it works

like GRPR_.

When deciding what codes you will use for your groups keep in mind that any other function(s) that start

with that same letter or code will be included in your group. We recommend at least 3 characters. For

example, if you create a GRPO_A function for your ‘A’ sessions and then follow with functions A_1, A_2,

A_3 any other function code that starts with the letter A would be included in that group so it might be

better to use a naming convention like this: GRPO_ASSESS with following functions of ASSESS_1,

ASSESS_2, ASSESS_3.

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NOT USING FUNCTION PREFIXES

If you decide not to use the prefixes as described above your functions will display on the web if the

‘Show this function on the Web?’ box is checked. However, not using the prefixes means that the

functions will not follow the same rules. For example, you can create a function called MAIN_MON and

give it a Sort Sequence of 100 and it will display in the Main Registration section but it will not function

like other functions with a REG_ prefix where only one of that type can be selected. You can auto-select a

function by checking the Automatic Option box in iMIS.

USING YOUR OWN FUNCTION PREFIXES

If your organization already uses a different function prefix naming schema you can override the Online

Marketplace settings by using the Store_Event_Function_Prefixes General Lookup table.

This table allows for the use of pre-defined function prefixes to function like ATS Function Prefixes. The

description is a comma delimited list of your custom functions that will have the same functionality as the

one in the CODE. See the ‘Setup in Events’ section of this document for an explanation of all ATS Function

Prefixes.

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PRE-REQUISITE FUNCTIONS

The General Lookup table STORE_EVENT_FUNCTION_PREREQ contains entries for function(s) and which

function a person must sign-up for before they are able to register for that function.

Example

Your event (DMAANNUAL) has the following REG_ functions defined:

REG_MAIN – full conference registration

REG_MON – Monday-only registration

REG_TUE – Tuesday-only registration

REG_WED – Wednesday-only registration

You have a Welcome Reception that will be held on Monday (Function Code: XTRA_BANQ) and you only

want people who have signed up for REG_MAIN or REG_MON to see that function. The entry in the

STORE_EVENT_FUNCTION_PREREQ table would look like this:

Code: DMAANNUAL/XTRA_WELCOME

Description: REG_MAIN,REG_MON

Once that entry is made in the table then the only registrants that will wee the XTRA_WELCOME functions

are those that either sign up for REG_MAIN or REG_MON.

CUSTOM REGISTRATION VALIDATION

Currently the ATS Online Marketplace provides several ways to help guide the registrant to select the

correct options. Those include prerequisite functions, conflict coding, restrictions by registration class,

and special grouping of functions. If your validation needs aren’t met by any of these methods you can

create a custom validation of the registration through the use of a stored procedure. The

STORE_REGISTRATION_VALIDATION general lookup table will allow you to restrict registration based on

custom rules. Please refer to the section ‘Table: Store_Registration_Validation’ for detailed information

and an example stored procedure.

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FUNCTION BEHAVIOR

NOTE: Functions work the same way functions do in the iMIS Desktop. All of your functions must have

pricing setup, even if they are complimentary (check the Comp box).

FUNCTION LOGIC

If the registration class has pricing it will be used

If a Default Price is setup (non-zero or complimentary) the default pricing will be used

If the person meets neither of the above two scenarios they will not be able to register for the

FUNCTION

If the person has no functions available to their registration class they will receive an error

message that they are unable to register for the EVENT

Functions that have the ‘Automatic Option’ box checked will be selected by default.

Functions that have no pricing for the registrant class of the person logged in will not display.

Any ‘required’ functions have a style applied to them in the style sheet that can display them

differently.

This can be VERY POWERFUL – You can ask questions of just members or just non-members. Some

examples are:

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Create a ‘Speaker Lunch’

function with only pricing for

the Speaker registrant class

that only speakers can see.

If a CBXO function (one of the

ATS function prefixes listed

above), is not set to

complimentary for the

registration class, the person

will not be able to register for

the function. In addition, if the

Default Price is set to

complimentary then anyone

registering will see the

question.

NOTE: All events must have an early

and regular cutoff date.

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SORT SEQUENCE

The Online Marketplace uses the Sort Sequence field in the function to help determine its placement on

the registration screen.

Any functions with a Sort Sequence under 1000 and a function prefix of REG_ (or designated alternate

function prefix) are considered ‘registration’ functions. These functions will display as radio buttons and

selection of one is required.

Functions with a Sort Sequence over 999 will be in conflict (displayed as radio buttons) in the following

scenarios:

The date/time conflicts and the ConfigEventTimeConflicts entry in the Store_Settings table is set to

True.

Two or more functions share a conflict code.

Functions on receipts and confirmations will print in order of the Sort Sequence set on each function.

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EVENT SECTION HEADERS

If the

CONFIGEVENTAUTOADDGROUPHEADER entry in the Store_Settings table is set to True (default) the

behavior is function grouping headers will be displayed as follows:

Additional Programs (before the first function that is 1000 or greater)

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Additional Information (before the first function that is 2000 or greater)

When the CONFIGEVENTAUTOADDGROUPHEADER in the Store_Settings table is set to False, you have the

ability to setup your own group headers within an event.

Create a function in the Event that will display your desired header text – the Type for this function must

be MEMO. The function code and title can be whatever you like. What you enter into the DESCRIPTION

field will be what is displayed in the section header on the website. These functions must be set to show

on the web.

Here is an example of a Memo function with a sequence number of 0. The description will be added

immediately below the ‘Registration: Registrant Name’ line:

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Event Question Manager

The ATS Online Marketplace can utilize questions setup in iMIS using the Survey Questions.

iMIS 15-20.2.1.235: Once in Define an Event, click More>>Web Setup Wizard. Questions are defined on

the Survey tab.

iMIS 20.2.26.3109 and higher: Questions are defined in the Staff Site.

Questions that are assigned to a function will be displayed directly below that function.

Questions that are not assigned to a function will display after all functions.

Functions set as an ‘Automatic Option’ will display the questions immediately

Functions that are not set as an ‘Automatic Option’ will not display questions until the function is

selected.

Any question setup will display.

EXAMPLE

Question assigned to a function called

GOLF asking the person’s handicap:

This displays in the Online Marketplace

like this:

Because the question is required it

displays with a different color.

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An optional question not linked to a function would look like this:

In iMIS:

Online Marketplace:

Function set without

‘Automatic Option’

selected does not

display the question(s)

until the function is

selected:

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Event Resource Web Display

NOTE: As of September 2013 the ConfigEventDetailResourceGroup and

ConfigEventDetailResourceType Store_Settings has been phased out. This functionality is being

expanded with the addition of the Store_Event_Function_Resources and

Store_Event_Meeting_Resources general lookup tables.

The ConfigEventDetailResourceGroup and ConfigEventDetailResourceType settings in the

STORE_SETTINGS table have been phased out and replaced with the following Store_Settings.

CONFIGEVENTDETAILDISPLAYMODE

EXAMPLE OF TABS ON EVENT DETAIL PAGE

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CONFIGEVENTFUNCTIONDISPLAYMODE

EXAMPLE OF EXPANDING PANELS FOR FUNCTION DETAIL

VALID ‘DESCRIPTION’ VALUES

The valid ‘Description’ values for these 2 settings are:

Value Behavior

Linear displays all resources in a linear display on the Event Detail page

Tabs displays each resource ‘Type’ in a tabbed format

PanelsExpandAll displays each resource in a collapsible panel and all are expanded by default with

this setting

PanelsExpandNone displays each resource in a collapsible panel and all are collapsed by default with

this setting

PanelsExpandFirst displays each resource in a collapsible panel and only the first is expanded by

default. The first setting is controlled by the resource’s Sort Order

Function resources popup in the format of the designated when clicking on the Function Title.

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SETUP EVENT RESOURCES

Under Events>>Set up tables>>Event

resources setup the different

resources. We recommend using the

STAFF Type.

The Item Sort Order will

determine what order each

resource is displayed.

Each resource you want to

display online will need to be

added to either the

Store_Event_Meeting_Resources

or

Store_Event_Function_Resources

general lookup table.

o Code = Title displayed for

resource section (panel,

tab, etc.)

o Description = Resource

Type|Resource Group

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You may also use a wildcard character of a percent sign. For example a description of

STAFF|WEB% would result in pulling groups named WEB1 and WEB2 from the STAFF type into the

same tab or panel.

In this example, on the REG_MAIN

function in our event we entered the

information in these resources. You

can enter these resources on any

function within your event

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The values were set for each resource.

This is how the

information displays

after clicking on the

function name.

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GENERIC RESOURCES

The ATS Online Marketplace also includes a number of KEYWORDS that have special meaning. For

example, if you want to display the event address in a tab, you can add a meeting resource and use the

special code of ADDRESS. By doing that, you can control the sort order and position of the address in

your display.

NOTE: You do not need to re-enter the information (i.e. Address) into the resource, the code will pull it

from the Event Address window.

The following keywords are reserved. This means if you make the CODE in meeting resources match

these words, the text for the page will be pulled from other sources than the Event Resources. These

items will display even if you have the corresponding configuration turned off in the Store_Settings table.

In other words, this supersedes those settings.

Meeting Resources CODE Meaning Label comes from

ADDRESS Event address LBLEVENTADDRESS

DIRECTIONS Event driving directions LBLEVENTDIRECTIONS

NOTES Event notes LBLEVENTNOTES

COORD Event coordinators LBLEVENTCOORDINATORS

DESC Event Description LBLEVENTDESCRIPTION

UF1 Event User field 1 Event Setup










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EXAMPLE OF EVENT ADDRESS:

Event Resource Group and Item

created:

The first Type entry creates the

name of the resource group to

display

Each resource within that Type

displays if data exists for that

field. Blank resources do not

display

Resource added to

Store_Event_Meeting_Resources

general lookup table:

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Add the address to your event setup:

Address Tab display on event detail

page:

TIP: You could also include other

resources in the STAFF|ADDRESS group

that would display along with the

address. For example, Transportation

information, driving directions

(DIRECTIONS), etc.

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Displaying Speaker Information

Details about your speakers can be displayed along with your event information. There are five settings

in the Store_Settings table that control this functionality:

Setting What it does

ShowEvent Speakers shows event speakers on the detail page. Set to False if using

functionality above

ShowEventSpeakersBrief shows event speakers on the Search Results page

ShowEventSpeakersImage Show/Hide speaker images if ShowEventSpeakers is turned on

lblEventSpeakers Label to display

URLPersonImgageNotFound this URL will display a graphic when a photo does not exist on a

speaker’s record in Customers

Setting these options to True will

display speaker names and optionally

speaker photos. Any speaker within

your event will be displayed, regardless

of the function they are assigned to.

Name, company name, and optionally

picture will be displayed. You will need

to create an Event Resource to assign a

speaker to your event. This is done in

iMIS under Events>>Set up

tables>>Event Resources:

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Within your function you can then

assign an ID to this speaker resource:

To display pictures you need to have a

picture in the person’s record in

Customers:

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To display all speakers you can utilize

the Store_Event_Meeting_Resources

and Store_Event_Function_Resources

tables. Using % as a wildcard will

display all speakers for an event

and/or function:

Example of speakers displayed when

added to

Store_Event_Meeting_Resources table.

Example of speakers displayed for a

function when added to the

Store_Event_Function_Resources

table.

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Example of speaker information in the

Event Brief Listing

(ShowEventSpeakersBrief = True):

Sample of speaker information on the

Event Detail Page (ShowEventSpeakers

= True):

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Guest Functions

Setting a function up as a Guest

Function in iMIS will allow your

registrants to create guest badges

while registering. You will check the

Guest Function box and then set the

number of guests allowed for this

function in the ‘Max Registrations per

Registrant’ box.

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When a registrant selects a Guest

Function they are presented with a

window to create the guest badges:

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Click + to add each badge:

Badges are editable until the registrant

checks out. The badges are stored in the

Badges window in iMIS.

Guest Badges

You can control what fields are displayed and how they can be edited by using the

Store_Event_Guest_Badge_Fields general lookup table. Each entry in this table can be set to one of the

following options:

READONLY – displays existing value from iMIS but does not allow changes

EDIT – displays existing value and allows editing

REQUIRED – same as EDIT but the field must have a value

Fields Available:

AddressLine1 InformalName

AddressLine2 LastName

AddressLine3 MiddleName

City PostalCode

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Company Prefix

Country StateProvince

DelegateNumber Suffix

Designations Title

FirstName

The information collected creates an Order_Badge record and is visible on the Badges screen in the iMIS

desktop.

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Register Someone Else Functionality

The ATS Online Marketplace has the ability to let your customers register themselves as well as other

people at their company for your events. Here are the features and settings needed for this functionality.

ALLOWREGISTERSOMEONEELSE

When this entry in the STORE_SETTINGS General Lookup/Validation table is set to true then this

functionality is allowed for all events. If set to False, you can control this functionality within each event

under Web Options (iMIS 15.2 and higher) or from the Web Setup Wizard.

This feature of the Online Marketplace allows a person at a company to register other individuals

at their company (they have the same Company ID). If you need different functionality than this

you can create a view to select the desired list – see the General Lookup/Validation Table –

STORE_EVENT_REG_AUTHORIZATION.

Will not allow someone to edit an existing registration. (iMIS 20.0.X.X and lower only)

Will not allow someone to register someone that is already registered.

Will not allow someone to register a company record (can be over-ridden by using a custom view).

Additional settings:

o ShowRegisterSomeoneElseCompany – True shows the person’s company

o ShowRegisterSomeoneElseImage – True shows the person’s photo

o ShowRegisterSomeoneElseTitle – True shows the person’s title

o ShowRegisterSomeoneElseImage – True/False – if set to true a person’s image will display

in the ‘register someone else’ list. If this is set to true and a person does not have a picture

the URLPersonImageNotFound image will be displayed.

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WEB OPTIONS WINDOW (IMIS 15.2 & HIGHER):

WEB SETUP WIZARD (IMIS 15.1 & BELOW):

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REGISTRANT SELECTION LIST

When you click the ‘Register Someone Else’ button you are displayed a list of people you are eligible to

register. There is also a Filter box to search. Text entered in this box uses ‘contains’ when searching so

any characters are search throughout the fullname.

iMIS 20.0.X.X and below:

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iMIS 20.1.X.X and higher

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Edit Registration – iMIS 20.1.X.X and higher only

Starting with iMIS 20.1.X.X you now have the ability to let your registrants edit their registrations and

guest badges. The rules are:

You cannot remove any functions

You cannot create a credit balance situation

The Store_Settings that control this functionality are:

AllowRegistrationAdditions – True/False – if set to true registrants will be able to edit registrations.

See documentation for specific details.

ConfigEventEditRegUseOrderDate – True/False – controls whether the original order date will be

used when calculating prices on edited registrations.

lblEventEditRegistrationButton – Text that controls the label on the edit registration button.

Default: Edit Registration.

lblEventRegistrationEditCutoffMessage – Text displayed when someone tries to edit a registration

that is past the date to allow itinerary changes in the Staff Site.

lblEventRegistrationNotStartedMessage – Text displayed when someone tries to register for an event

prior to the registration start date set in the Staff Site.

Click Edit Registration:

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Already selected functions are highlighted and only available functions are able to be selected. You can

also edit guest badges.

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Other Information – Event Setup

When the Online Marketplace determines price ranges for events it finds the highest and lowest

priced function and displays that range. It only considers functions that are marked ‘Show this

function on the web?’

If the begin and end date for the event are the same only one date is displayed. If the begin and

end time is the same for all functions then the time is displayed, otherwise only the date is

displayed.

Member pricing is based on member type alone. Status is not considered when determining

pricing.

Allowing your registrants to pay by purchase order is allowed. Based on your iMIS version, the

following Store_Settings control this functionality:

o iMIS 15.2.1 and Lower – PaymentPurchaseOrder – set to true to enable purchase orders

o iMIS 15.2.5 and Higher – PaymentPurchaseOrderEvents – set to true to enable purchase

orders

Tracking ID number of the person that created a registration in Order_Meet.REGISTERED_BY_ID

(iMIS 20.1.X.X and higher only).

Track and Category fields are displayed with functions (iMIS 20.0.X.X and higher only).

Events with only one function will display an add to cart button on searchresults.aspx unless the

event is full. NOTE: On versions below 20.0.X.X the iMIS Business Objects do not support this and

will show an add to cart button even if the limit on the event is full. It is recommended to set

limits on the functions, which is supported.

If someone has a registration in their cart and does not check out but comes back later to finish

the registration and the event has reached its maximum, the registration will be removed from

the cart. NOTE: On versions below 20.0.X.X the iMIS Business Objects do not support this and will

not remove the registration from the cart even if the limit on the event is full. It is recommended to

set limits on the functions, which is supported.

Functions will print on receipts and confirmations based on the Sort Sequence set on each function.

Schedule of Events Listing

This is the listing that displays when the SHOWCALENDARSCHEDULEVIEW Store_Setting is set to True.

Other Store_Settings that affect this view:

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LBLVIEWEVENTCALENDAR –

Label on the Calendar button

as shown to the right

LBLVIEWEVENTSCHEDULE –

Label for the ‘Schedule of

Events’ as shown to the right

LBLVIEWEVENTLIST – Label on

the List button as shown to the

right

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Event Registrant Class Determination in iMIS 15

Registration classes determine the price

a person will pay for a function within

an event. In iMIS 15.0, 15.1 and 15.2.0,

you need to set the ‘Registrant Class

Determination’ option in the Web Setup

Wizard. In the Define an Event window

go to More>>Web Setup Wizard. Here

you will choose the method for

determining registration classes:

Map Type – this means that you

must have a registrant class

setup for each member type

Member/Non-Member – this

means you must have an ‘M’ and

‘NM’ registrant class setup with

pricing. The

member/nonmember is then

determined from the Customer

Type table in iMIS. If the ‘Is a

Member’ box is checked, the

person receives member pricing,

if not, they receive nonmember

pricing.

Stored Procedure – this allows

you to create custom rules for

determining a person’s

registrant class. See the

following section for more

information about creating pricing stored procedures.

In iMIS 15.2.5 and higher this information is consolidated under More>>Web Options:

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Event Stored Procedure Pricing for iMIS 10.x

iMIS 10 allows for either using a registrant’s member type to be passed through as the registrant class or

pass through member/nonmember (M/NM) as the registrant class based on the registrant being a

current member (or not). With the ATS online marketplace, a third option is available, stored procedure

pricing.

Stored procedure pricing provides a completely customizable method for calculating registrant classes.

For example, if a business rule stated that members that have 3 or more years of continuous

membership get a $100.00 off the normal member registration fee for the annual conference, then a

store procedure could be programmed to determine if a given registrant qualified and set the registrant

class to one that has the discount built into the registration fees.

Each event can have a unique stored procedure, in the case pricing is calculated a different way. Or, each

event can share the same stored procedure; letting you leverage the programming effort across all

events. Any event that isn’t set up to use stored procedure pricing will use the standard iMIS calculation

based on the event module setting; i.e. pass through member type or member/nonmember.

TO UTILIZE STORED PROCEDURE PRICING

There are two requirements:

1. Create and add the stored procedure to SQL server

2. Map the event code to the name of the stored procedure.

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CREATE AND ADD THE STORED PROCEDURE

The stored procedure must accept, as parameters, the event code and the contact ID. It must also have a

single return value that is the registrant class code. Below is a simple stored procedure that determines

M or NM as the registrant class. This example can be used as a baseline for building a custom stored

procedure; note that it is beyond the scope of this document to explain the process of creating and

modifying stored procedures.

CREATE PROCEDURE [dbo].[sp_EVENTPRICING]

@ID varchar(30),

@EVENTCODE VARCHAR(100)

AS

BEGIN

DECLARE @REGCLASS VARCHAR(100)

SET @REGCLASS = 'NM' -- Assume NM unless we find out ID is for a member

DECLARE @CURRENT VARCHAR(30)

SET @CURRENT = (SELECT ID FROM Name WHERE MEMBER_RECORD = 'true' AND STATUS = 'A' AND ID = @ID)

IF @CURRENT = @ID

SET @REGCLASS = 'M'

SELECT @REGCLASS

END

MAP THE STORED PROCEDURE

Once the stored procedure has been added to the sql server, it needs to be mapped to the event code

for the event that will use it. This mapping is done with the use of an iMIS general lookup table named

“EVENT_REG_SP”. If the table doesn’t exist, add it to the general lookup tables in iMIS. Then for each

event that will use stored procedure pricing, add a new entry to the general lookup table. Set the Code

field to the event code. For example, if “CONF-2011” is the event code for the 2011 annual conference,

then use “CONF-2011” as the Code. In the description field, put the name of the stored procedure. For

example, if we use the above stored procedure, then “sp_EVENTPRICING” would be entered.

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Once the general lookup table has been set up, the online marketplace will begin using it for registrant

class calculations for those events mapped.

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Add to Calendar Functionality

The Online Marketplace has the ability to allow registrants to add events and functions to their email

calendar. After a person registers for an event they will be able to add the event, the individual functions

they registered for or both the event and functions to their email calendar from the ‘View Previous

Orders’ page.

EXAMPLE

After registration, the customer can

navigate to their ‘View Previous Orders’

page and see the event(s) they have

registered for. They will see a ‘Calendar’

button to use this functionality.

After clicking the Calendar button they

will see the options for adding items to

their calendar:

NOTE: The Add to Calendar feature creates a multi-event ICS file that is opened by the users email

client. The user experience can vary for different email clients.

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Confirmation Letter System

The Online Marketplace has a

confirmation letter system built into the

administrative portal that allows you to

create custom confirmation letters on a

meeting-by-meeting basis, by event

type or one generic confirmation for all

events. In addition to automatically

sending these confirmations to

registrants through the Online

Marketplace there is also functionality

to email these to registrants who

mail/fax in their registrations.

In the Web Options for an event a staff

ID number can be set. If this field has

an ID number in it, this ID will receive

copies of all confirmation letters via

email.

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The Confirmation Letter System is

turned on by a setting in the

Store_Settings table called

EventSendConfirmationLetters:

To access the Administrative Portal go to your store /store/admin/storeadmin.aspx (i.e.

http://www.atsol.org/store/admin/storeadmin.aspx).If you are not already logged in you will be taken to a

login page. Once logged

in, any user with the

ATSStoreAdmin Access

Keyword will be directed

into the administrative

portal.


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CONFIRMATION

LETTER MANAGEMENT

Click on Events then

Expand Confirmation

Letters. Click on

Confirmation Letter

Management:

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CHANGE GLOBAL SETTINGS

Allows you to turn the Confirmation Letter System on and off. This is the same as changing the

EventSendConfirmationLetters setting in the Store_Settings General Lookup table.

SET HOW TEMPLATES ARE APPLIED TO EVENTS

Allows you to set separate confirmation letters for each of your events. Items in red indicate that there

has been no letter setup for that event.

EDIT TEMPLATES

Allows you to create and edit letters to assign at a global, event type or event specific level.

ASSIGN MEETING SPECIFIC TEMPLATES

Allows you to assign and edit confirmation letters. The Event list is a listing of all of your events in iMIS

that are set to ‘Allow Online Registration’, the End Date is in the future and have a Status of Active.

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SET HOW TEMPLATES ARE APPLIED TO EVENTS

This screen allows you to

set a system wide

confirmation or a

confirmation based on the

Event Type in iMIS. After

creating your templates,

select an available one

from the drop-down.

TEMPLATE EDITOR

Click the ‘Create/Edit Template

Confirmation Letters’ button’

This will bring you to the list of existing

templates and also a button to create a

new template. Click Edit to make

changes to an existing template or click

‘Create a New Template Letter.’

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This will direct you to the WYSIWYG

editor:

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You can enter and format text as well

as insert fields from iMIS:

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You can select the fields from iMIS from

the ‘Insert iMIS Field...’ button. The full

list of fields can also be viewed from

the top of the editor by expanding the

legend:

EXPLANATION OF EVENT TIME FIELDS

Field Explanation

EVENT_BEGIN_DATE event begin date entered into iMIS

EVENT_END_DATE event end date entered into iMIS

FIRST_BEGIN_DATE the date of the chronological first function that is set to show on the web and

has a date/time

FIRST_BEGIN_TIME the time of the chronological first function that is set to show on web and has a

date/time

LAST_END_DATE the date of the chronological last function that is set to show on the web and has

a date/time

LAST_END_TIME the time of the chronological last function that is set to show on web and has a

date/time

If there are no functions that have a time then it would be considered to start at midnight.

You can view your template in Design,

HTML and Preview view. When you save

your template it will be available to

assign to any event:

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Click ‘Go Back to Confirmation Letter

Home Page’ to assign the template to

an event. Click the Set button to select a

template confirmation letter to be sent.

You can also create an Event Specific

Letter but it will not be available to use

as a template for other events.

Confirmation letter templates are

stored in iMIS under your Coupon

Manager record. They are stored as

CONFLETTER activity. The HTML is

stored as an attachment to the activity.

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CONFIRMATION LETTER DELIVERY

Click the ‘Confirmation Letter Delivery’ button to access the area where you can generate email

confirmations for those registrations that do not come in through the Online Marketplace (i.e. mail or

phone-in registrations).

You can click Preview to see the template confirmation. When you click ‘Review/Send’ you will be

displayed a list of people that have registered but have not received a confirmation. The

Orders.CONFIRMATION_DATE_TIME is used for determining if a person should be selected; if this field is

NULL for the registration they will be selected. If a confirmation has been generated from iMIS, a person

would not be selected.

The Reprint button will allow you to resend all confirmations to any registrant with an email address.

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SETUP IN DUES

This section will explain the setup options for dues/subscriptions. You must define each

dues/subscription process in the ATS_Dues user-defined table on the record set as the

ConfigDuesManagerID in the Store_Settings general lookup table.

Setup a row for every end member type scenario. This means that for every process (join, renew,

subscription) you will have an entry in the ATS_Dues table for the end result of the process (End Member

Type field). If a nonmember can join as different types of members you will need an entry for each type

of member the nonmember can join as. A description of each field is in the ‘ATS_Dues Tab’ section of this

document.

The Billing_Cycle field refers to a billing cycle setup in iMIS under Billing>>Set up module>>Billing Cycles.

Dues products sort by Payment Priority.

NOTE: you will need to select all of your products in the product column as the ‘Other Billing

Instructions’ checkboxes are not recognized.

The values available for the Type field are JOIN, RENEW or SUB.

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Join

EXAMPLE OF A NONMEMBER JOINING THE ORGANIZATION

NOTE: All END_STATUS must be set to A.

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The Online Marketplace uses a wizard-type approach for dues with each product type (DUES, CHAPT, SEC,

SUB, MISC, VOL) are their own screen in the join/renew. Here is an example of a JOIN with chapter

selection.

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Renewal

For RENEW cycles the records in iMIS must first be billed before a person would be eligible to renew.

Without a balance due they would receive the NOT_ELIGIBLE_TEXT message for that RENEW entry.

EXAMPLE OF RENEW ENTRY

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Chapters

If you use ‘Chapter’ products but don’t call them chapter, the prompt setup in iMIS under

Customers>>Set up module>>General>>Chapter Prompt will now display when an error is displayed

upon chapter selection.

Display in the Online Marketplace:

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NOTE: If the option CHAPTERPRODUCT_ALLOW_CHANGE is set

to false and CHAPTER_ALWAYS_SHOW is set to false then

the chapter selection page will not be shown and existing

chapter Subscription records will automatically be

added to the cart but only if the product codes are

selected in the billing cycle.

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Company Dues/Pay Someone Else’ Dues

Some organizations have company memberships. This scenario is accommodated with the ‘Is Company’

and ‘Company Authorization’ fields. When you check the ‘Is_Company’ box it means that this JOIN or

RENEW is only for Company records in iMIS. Company records are identified in iMIS when you check the

‘Is a Company’ box on the Customer Type table for that customer type under Customers>>Set up

module>>Customer Types.

When the Is_Company

box is check on a dues

process you also need to

enter the name of a SQL

view that will identify who

in iMIS is eligible to

complete this process on

behalf of the company.

This view will contain two

fields: ID and CO_ID

where the ID is the record

that can act on behalf of the company.

This functionality can also be used to allow someone to pay someone else’s dues. Check the ‘Is Company’

box and enter the name of the view that identifies the ID’s that one ID can pay.

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EXAMPLE

An example view that allows anyone with the same company name to pay dues for anyone at the

company looks like this (the ID is the payer and the CO_ID is the payee):

USE [OnlineMarketplace]

GO

/****** Object: View [dbo].[vwATSPayDuesSomeoneElse] Script Date: 02/21/2014 14:06:00 ******/

SET ANSI_NULLS ON

GO


GO

CREATE VIEW [dbo].[vwATSPayDuesSomeoneElse]

AS

select n2.id as ID, n1.id as CO_ID

from name n1, name n2

where n1.company = n2.company

and n1.company <> ''

and n2.status = 'A'

and n1.status = 'A'

GO

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In addition, there is a Store_Setting –

lblDuesProcessSomeoneElseButton

that lets you customize the text on the

button when renewing multiple

people.

Also, you must enter a value in the

URLDuesApplication entry in the

Store_Settings table. If you’re not

using a separate join/renew

application use ~/dues.aspx for this

setting.

After clicking, the person is taken back to the list of names to select the dues payment:

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Subscriptions

Subscription cycles can also be setup for customers to add or renew subscription products. The

Store_Setting ConfigSyncSubDatesWithPrimaryDues controls how subscription paid through are handled.

If set to true, subscriptions added to the cart will synchronize with the primary dues item’s dates. If set to

false, the subscription dates will be calculated according to the billing cycle.

SUBSCRIPTION EXAMPLE

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Non-eligible

You will also need to create a default JOIN entry for people that are ineligible to join.

NON-ELIGIBLE EXAMPLE:

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Settings

The ‘First Month of Fiscal Year’ in the AR/Cash module must be set to something other than zero. This is

in iMIS under AR/Cash>>Set up module.

The STORE_UNBILLED_DUES General Lookup/Validation table contains settings for identifying what to do

with dues/subscription items that are not billed as part of the join/renew in the Online Marketplace.

Please refer to the section ‘Table: Store_Unbilled_Dues’ for detailed setup information.

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ADVANCED CRITERIA

Dues Rollup – this General Lookup/Validation table allows you to combine multiple dues products to

display them as one item on the Dues Summary page, in the shopping Cart and on the receipt. See the

section Table: Dues_Rollup for an explanation of how to setup.

Store_Dues_Kits – this General Lookup/Validation table allows you to combine multiple dues products

together that will display as one line item during the join/renew process. VOL items are excluded from

this. Only available for join/renew (dues.aspx not subscription.aspx). See the section Table:

Store_Dues_Kits for an explanation of how to setup.

Criteria – The Criteria field allows you to add additional custom dues criteria to an entry in the ATS_DUES

table beyond Member Type, Billing Category and Status. You will add the name of a SQL view to the

Criteria field that contains the ID’s of the people allowed to use that line item. An example of how this

could be used would be to limit access to a product by a person’s country. This is limited to JOIN/RENEW

only (no SUB).

Example:

SET ANSI_NULLS ON

GO


GO

CREATE view [dbo].[vDuesCriteria_Country] as

select ID from Name where COUNTRY<>''

GO

You then add the name of the view to the Criteria field in the desired entry in ATS_DUES. This will

eliminate any of the ID’s not selected in the view from being able to join/renew on that entry.

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Profile – The Profile field will contain the name of a view that will prevent people from continuing

through the dues process. The view needs to have two columns: ID and NOTE. The ID is the iMIS ID

number of the person paying dues and the NOTE is a message that will be displayed on the screen. If the

person is not in the view then they will be able to continue through the dues process. If they are in the

view they will be stopped and the message will be displayed. Here is an example view that would stop

people from joining/renewing if they don’t have an email address on file.

Example:

SET ANSI_NULLS ON

GO


GO

CREATE view [dbo].[vDuesProfileCheck] as

select id as [ID], 'You must have an email address on file to join or renew. <a href="http://www.atsol.org">Click

here</a> to edit your profile and add an email address. <br /><br />(This is an example for demonstration purposes

only and the link should go to your profile editing tool.)' as Note from name where name.email = ''

GO

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The screen will display when the system identifies the specific line in the ATS_DUES table the person is

selecting. For example, you may have a restriction on people who join as a student that you don’t have on

people who join as a professional member. Therefore, the check will not happen until after the person

selects the member type that they want to join as.

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Cart Behavior

If a person adds dues to their cart but does not check out on the same day the following rules apply:

If dues in the cart are over 30 days old they are removed.

If using Start Date Control, the Marketplace compares the iMIS setting to the current date vs. the

day dues were added to the cart. If that is less than the iMIS setting the dues are removed from

the cart.

Dues Product Sorting

When offering multiple customer types during a join or renew you can control the order in which

the customer types are displayed using the Store_Member_Type_Sort_Order general lookup table.

When offering choices for category during a join or renew you can control the order in which the

categories are displayed using the Store_Dues_Category_Sort_Order general lookup table.

Dues items will be printed on receipts based on the Payment Priority. This can be set on each

product.

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DONATIONS

There are two different options for donations in the Online Marketplace. The donation page is

donation.aspx.

1. Allow Voluntary (VOL) Dues Items

2. Allow Fund Raising Items

Fund Raising options require purchasing the Donations Module for the Online Marketplace from ATS and

that you own the iMIS Fund Raising and eDonation modules.

There are a few Store_Settings that control donations:

ConfigDonationsBannerURL – This is the URL to a custom html banner on the donation.aspx page.

lblDonations – label that displays on the donation.aspx page.

ReceiptAlwaysEmailDonations – True/False setting. True will email the person a receipt after each

donation. False will not email a receipt but direct them to the myorders.aspx page to self-manage

their receipts.

ShowDonationsAtCheckout – None, Always or Once are the options for this setting that controls

how many times during a session a person is directed to the donation.aspx page before going to

the checkout page.

ShowFRAppealsAtCheckout – True/False setting. True shows any Distribution Codes assigned to

the appeals entered in the Store_Fundraising_Appeals general lookup table. False shows no Fund

Raising Distributions.

ShowFRVOLDuesAtCheckout - True/False setting. True shows any VOL Billing products set to

‘Accept Payments on the Web’ on the donation.aspx page. False displays no VOL Billing products.

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VOL Dues Product Setup

In iMIS go to Billing>>Set up module>>Products.

1. Create product(s) with a Product Type of VOL.

2. Set the Member/Nonmember price to the suggested donation price (optional).

3. Check the ‘Accept Payments on the Web’ box.

4. Pay Priority controls the sort of these products on the donation.aspx page.

5. Optional – Setup the Store_Donation_VOLProductCodes general lookup table to limit VOL

products displayed. See the section Table: Store_Donation_VOLProductCodes for more

information about setup.

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Fund Raising Product Setup

In iMIS go to Fundraising>>Set up tables>>Distributions and premiums

1. Create a new distribution.

2. Set the Appeal to one of your Appeals in the Store_Fundraising_Appeals General Lookup table (see

Table: Store_Fundraising_Appeals, Table: Store_Fundraising_Mappings and Table:

Store_Fundraising_Options for more information about setup).

3. The Gift Amount will be the suggested amount.

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Donation Page

Donation.aspx

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ONLINE MARKETPLACE BEHAVIOR

This section describes how the Marketplace reacts to specific activities.

Responsive Design

ATS has implemented additional stylesheet components to support responsive design. Many tables have

been changed to div tags. The site will still function the way it has in the past. If you have customized your

styles in the override.css file then some of those styles may need to be modified as some of the elements

have changed their class name to accommodate the responsive design. Please plan to review your site

when it gets upgraded. There are still some interior components that are using tables and they will be

changed to div’s in future releases.

Use Parent Company Pricing

When ‘Use Parent Company Pricing’ is enabled in iMIS under Customers>>Set up

module>>General>>Advanced the following rules apply:

1. Works only with Orders and Events (no Dues/Donations).

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2. The individual will always see pricing based on the company member type, even if the company is

a nonmember and the individual is a member.

3. Stored procedure pricing will always override member/nonmember pricing for products and

events whether this is enabled or not.

4. If a company is a nonmember and the company has dues in the cart, individuals linked to the

company also qualify for member pricing.

Staff Email Notifications

The Online Marketplace can generate emails to staff based on activity in the Online Marketplace. ATS

staff can assist you with these settings.

Events - set the ‘Event Contact’ under More>>Web options to the ID of the staff person you want

to receive copies of all registrations.

All Online Marketplace Transactions – there is an entry in the appSettings.config file where the

Online Marketplace is installed. Edit this entry to add the email address(es) you want to receive

email copies of all receipts generated from the Online Marketplace:

o <add key="EmailBCCAddresses" value="[email protected]"/>

Other web service errors (including PayPal errors when a transaction fails or is voided) update this

setting in the appSettings.config file where your Online Marketplace is installed to receive detailed

emails about the issue:

o <add key="ErrorsToEmail" value="[email protected]"/>

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Your Price

Your Price functionality allows you to choose how pricing is displayed. Your Price shows the price of the

person logged in. If no one is logged in then Your Price is the price of the anonymous user. People have

the ability to turn Member Price, Non Member Price, and Your Price on/off. This can be used in situations

where the client only has one price in the database. In addition, there is also a parameter called

ShowOnlyYourPriceWhenLoggedIn. When set to true, it will only show the Your Price value if the person is

logged in and automatically hide the nonmember and member price. This will show the Your Price even if

Your Price is turned off in the other settings.

These entries in the STORE_SETTINGS table control all of the pricing display options:

Entry Purpose

LblYourPrice this is the label that displays on the screen when you enable Your

Price

ShowProductsMemberPrice true/false – if true shows the member price in the product detail,

product detail brief, highlights, recently viewed, and specials

ShowProductsNonmemberPrice true/false – if true shows the nonmember price in the product

detail, product detail brief, highlights, recently viewed, and

specials

ShowProductsYourPrice true/false – if true shows Your Price in the product detail, product

detail brief, highlights, recently viewed, and specials

ShowEventsMemberPrice true/false – if true shows the member price in the event detail

brief, highlights, recently viewed, and specials

ShowEventsNonmemberPrice true/false – if true shows the nonmember price in the event detail

brief, highlights, recently viewed, and specials

ShowEventsYourPrice true/false – if true shows Your Price in the event detail brief,

highlights, recently viewed, and specials

ShowOnlyYourPriceWhenLoggedIn true/false – if true, and the person is logged in, it will hide the

member and nonmember price and only show the Your Price

value

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EXAMPLES

This example shows the Online

Marketplace home page before a

person has logged in:

This example shows the Online

Marketplace home page after a person

has logged in:

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SEARCHING IN THE ONLINE MARKETPLACE

There are several different ways to perform searches in the Online Marketplace:

Using the Search box Using the Tag Cloud Using Auto Search

Searching Products in the Marketplace

This is a list of fields in iMIS that are searched when a customer performs a search on the site:

DESCRIPTION

WEB DESCRIPTION

CATALOG

DESCRIPTION

OTHER DESCRIPTION

TITLE

PRODUCT CODE

AUTHOR

PUBLISHER

ISBN

FORMAT

Searching Events in the Marketplace

This is a list of fields in iMIS that are searched when a customer searches for an event. It will search for all

words (in any order) in:

TITLE

DESCRIPTION

NOTES

ADDRESS

EVENT CODE

In addition, it will search for all words in the following for each function. If one function in the meeting is

set to Show on Web and contains the search words, then the meeting will be returned in the search

results.

DESCRIPTION TITLE SPEAKER NAMES

Search Results Display Control

The Store_Setting IntSearchRecordsPerPage is where you will enter a number that controls how many

results are returned per page on a search. If the results are greater than that number the customer will

be displayed with current page, previous page and page number indicators to browse the results.

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Tag Cloud

Tag Cloud functionality allows you to show most popular words in a

cloud with weighting for more frequently used words. The Tag

Cloud will create a list of words from iMIS Products and Events. It

searches all searched fields including authors and presenters.

Words that appear more frequently will be displayed with a larger

font.

In the Administrative Portal you can create the custom table and

stored procedure to build the cloud. To access the Administrative

Portal go to your store /store/admin (i.e.

http://www.atsol.org/store/admin). If you are not already logged in you will be taken to a login page.

Once logged in, any user with the ATSStoreAdmin Access Keyword will be directed into the administrative

portal.

Click On the Setup link and click Verify:


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Click Create to build the table and stored procedure.

You will also need to create the Store_Search_Keyword_Exclude General Lookup table to exclude words

you do not want included in your Tag Cloud. This can also be created from this same screen. In the

‘Optional General Lookup Tables’ section click the Edit button next to the Store_Search_Keyword_Exclude

entry and you will be taken to a screen to manually create entries in the table. You can also create this in

iMIS under Customers>>Set up tables>>General Lookup/Validation.

In addition, click the ‘Add Top 150 English Words’ button to add the most common words in the English

language. This list is compiled from http://www.world-english.org/english500.htm.

http://www.world-english.org/english500.htm

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ADMINISTRATIVE PORTAL TABLE UPDATES

Create entries in

STORE_SEARCH_KEYWORD_EXCLUDE

General Lookup Table. Click Add New

Record:

Enter the word to be excluded in the

Code box and leave the Description

blank. Click Insert to complete the

action.

There are also several entries in the Store_Settings General Lookup table that help manage the Tag

Cloud:

SHOWTAGCLOUD when set to true will show the tag cloud (Boolean: Default true)

LBLTAGCLOUD label that will show at the top of Tag Cloud (String: Default Keywords)

INTMAXTAGCLOUDITEMS maximum number of cloud keywords to display (Number: Default 30)

CUSTOM FUNCTIONS

There are two custom functions required for this functionality to work: ATS_GETCHARACTERS and

ATS_STRIPHTML. These are typically created by ATS or your iMIS reseller on new installation but you can

also create these from the Administrative Portal under Setup>>Verify.

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Auto-Searching

You can also turn on the ‘Auto-Search’ functionality in your Online Marketplace. This will use the Search

button and as customers type letters into it a drop-down will display of the possible items they could be

searching for. This functionality uses the same settings, tables, stored procedures and functions as the

Tag Cloud above with the addition of the Store_Setting entry below which turns on this functionality.

You must create the ATS_CONTENT_KEYWORDS custom table as explained in the previous section - Tag

Cloud.

Store_Setting – SHOWAUTOTEXTBOXSEARCH – Set this to true to enable your Search box to display a

drop-down of possible searches as customers type letters into the Search box.

NOTE: The Auto-Search drop-down will not display until 3 letters are typed into the search box.

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HOW IMAGES WORK

The default image for a product’s detail is the main image. If it doesn’t exist then we look for a thumbnail

image and use that. If it doesn’t exist the default image (URLProductImageNotFound) entered into

Store_Settings is used.

For Best Sellers, Featured Items, Newest Items, Search Results, etc., the default is the thumbnail image if

it exists. If it does not then we look for the full image. If that doesn’t exist then the default image

(URLProductImageNotFound) entered into the Store_Settings is used.

IMMEDIATE ADD TO CART

Immediate Add to Cart functionality allows you to distribute a URL that will automatically add an item or

items to a person’s cart. This functionality exists for Orders and Events only. By appending

addtocart.aspx?id=PRODUCT_CODE the product will be dropped into the cart when the person clicks on

the link you provide.

Product (Orders) Examples:

www.yourstore.org/store/addtocart.aspx?id=BOOK1 will add Book 1 to the cart.

www.yourstore.org/store/addtocart.aspx?id=BOOK1,BOOK2 will add Book 1 and Book 2 to the cart.

If you add a product to the cart and the person already has that item in the cart the quantity will

be increased by 1 unless it exceeds the available inventory.

Registration (Events) Examples:

www.yourstore.org/store/addtocart.aspx?id=WEBINAR1/REG_MAIN will add the REG_MAIN function for

the Webinar 1 event to the cart.

www.yourstore.org/store/addtocart.aspx?id=WEBINAR1/REG_MAIN,WEBINAR2/REG_MAIN will add the

REG_MAIN function for the Webinar 1 and Webinar 2 events to the cart.

If you add a registration to the cart and the person already has that event in their cart, the original

functions for the event will be removed and the one you reference in your URL will be added.

Any functions you have setup as required will be ignored using this functionality.

Billing Item Examples:

http://www.yourstore.org/store/addtocart.aspx?id=BOOK1

http://www.yourstore.org/store/addtocart.aspx?id=BOOK1,BOOK2

http://www.yourstore.org/store/addtocart.aspx?id=WEBINAR1/REG_MAIN

http://www.yourstore.org/store/addtocart.aspx?id=WEBINAR1/REG_MAIN

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www.yourstore.org/store/addtocart.aspx?id=CHAPT/DALLAS will add the Dallas Chapter to the cart.

www.yourstore.org/store/addtocart.aspx?id=FINC will add the Billing product FINC (SEC) to the cart.

Billing item types included: CHAPT, MISC, SEC, SUB, VOL

Rows must be included in the ATS_DUES user-defined table for each individual product you will

use. See the section Setup in Dues for more information. This is not designed to work for a join

or renewal as this process does not update Member Type or Paid Through Date. It only adds a

new item to the person’s subscription collection (i.e. add a chapter or section, make a donation,

subscribe to journal).

Include a Coupon:

You can also include a coupon code with addtocart.aspx.

www.yourstore.org/store/addtocart.aspx?id=BOOK1,10OFF will add Book 1 and the 10OFF coupon to the

cart.

www.yourstore.org/store/addtocart.aspx?id=WEBINAR1/REG_MAIN,WEB15 will add the REG_MAIN

function for WEBINAR1 and the WEB15 coupon to the cart.

www.yourstore.org/store/addtocart.aspx?id=CHAPT/DALLAS,FREECHAPT will add the Dallas chapter and

a coupon for a free chapter to the cart.

If an item should not be in the cart because the person is not eligible to buy it, the event is over, or some

other reason, the standard Online Marketplace functionality will remove the item from the cart and

display the standard ‘this item has been removed from your cart for the following reason...’ message.

If a person adds an item to the cart and does not check out but comes back later and something on their

record changes what they should be charged for an item(s), the item(s) in their cart will be re-priced.

http://www.yourstore.org/store/addtocart.aspx?id=CHAPT/DALLAS

http://www.yourstore.org/store/addtocart.aspx?id=FINC

http://www.yourstore.org/store/addtocart.aspx?id=BOOK1,10OFF

http://www.yourstore.org/store/addtocart.aspx?id=WEBINAR1/REG_MAIN,WEB15

http://www.yourstore.org/store/addtocart.aspx?id=CHAPT/DALLAS,FREECHAPT

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SOURCE CODES

The Online Marketplace allows you to setup Source

Codes for tracking transactions. All of your source

codes must exist in the iMIS SOURCE_CODE General

Lookup/Validation table.

Once defined in the SOURCE_CODE table, there are two STORE_SETTINGS to control behavior:

ConfigPaymentSourceCode – This is the name of the source code that will be set as the default

source code on all transactions in the Online Marketplace. The default is set to WEB.

ConfigPaymentSourceCodeParameter – This is the name of the parameter to be used in the URL

to set a different source code for transactions. Default is PROMO.

You could send out an emailing that includes a link to a specific product in your Online Marketplace and

include in the URL the source code to assign to the transactions from that link.

http://store.mystore.org/default.aspx?PROMO=SPRING2013 – This link would direct a person to the

Online Marketplace home page and assign the source code on any transactions as SPRING2013.

http://store.mystore.org/registration.aspx?eventcode=ANNUAL&PROMO=SPRING2013 – This link would

direct a person to the page for the Annual Meeting and assign a source code of SPRING2013 to any

transactions that result.

http://store.mystore.org/default.aspx?PROMO=SPRING2013

http://store.mystore.org/registration.aspx?eventcode=ANNUAL&PROMO=SPRING2013

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GOOGLE ANALYTICS ECOMMERCE TAGS

The Online Marketplace can support tracking via Google Analytics. There are 2 Store_Settings that need

to be configured to turn this feature on:

ConfigGoogleAnalyticsEnhancedEcommerce – True/False setting to turn on Google Analytics

advanced tracking. True turns the feature on.

ConfigGoogleAnalyticsTrackingID – Enter the Google Analytics Tracking ID for your website.

The following tags are being tracked:

IMPRESSIONS

Featured Items

Best Sellers

Newest Items

Product Recommendations (people who bought this bought that)

Upsell

Cross-sell

Search Results

Calendar Views

PRODUCT DETAIL

Products

Events

Subscriptions

ADD TO CART

Products

Events

Subscriptions

Dues

Donations

OTHER

Remove From Cart

View Cart

Checkout

Payment

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Purchase

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TESTING YOUR MARKETPLACE SETUP

A very important part of implementing your online marketplace is testing its functionality. Here are some

suggested tests.

Process a transaction using each type of credit card you accept.

Enter a meeting registration

Enter a product order

o Enter an order for a kit item

Enter a dues payment

Enter donations with and without tributes

Enter combination transactions:

o Registration, Order, Dues Payment, Donation

o Registration, Order

o Registration, Dues Payment

o Registration, Donation

o Test each combination of offerings from your marketplace

Test a transaction with a coupon payment

Be sure to finalize the transactions in iMIS by posting batches and invoicing orders to ensure the

transactions complete the way you expect them to.

When testing and making setting changes you may need to recycle the application pools to see the

changes immediately.

THINGS TO KNOW ABOUT IMIS WEB TRANSACTIONS

Product orders are created as Pro-Forma (quotes)

o You must convert them from quotes to orders (Orders>>Process Orders>>Convert Quotes)

o Until the batch is posted, the Trans records are not created.

For dues payments, you must post your batch before you see the payment transactions and paid

thru date advancement.

For event registrations, you must post your batch before you see the registration transactions

created.

If events have negative-fee functions it is allowable to let someone checkout but it will not credit

the credit card, rather it will create a credit on the account for future refund.

Coupons will never create a cart with a credit balance. If the full amount of a coupon cannot be

used the amount of the coupon is reduced.

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CREDIT CARD PROCESSING

Standard Processing

The processing of credit cards in the Online Marketplace uses the following steps. The reason for the

three step process is to minimize the amount of charges on a client’s credit card when processing errors

occur.

1) Authorization – This authorization at PayPal authorizes that the credit card has enough money on

it. If someone wants to make a $100 purchase then the Online Marketplace makes a call to PayPal

to determine if there are enough funds. If there are, we move to step 2. If not, then PayPal returns

an error code (e.g., declined) and that is presented to the web user with the information. Inside of

PayPal you will see a corresponding Authorization with a status of Declined. If for some reason the

system is not able to connect to PayPal the end user will receive an error on the screen and an

email will be sent to the ‘errrorsto’ email setup in the configuration with the details about the

error.

2) Process the payment and transaction in iMIS. In this step, the Online Marketplace takes the

authorization code returned from iMIS and creates a transaction in iMIS. That could be a product

order, event registration, dues payment, or donation. The system will attempt to contact the iMIS

database which will return a success or failure status. A failure status can occur when the server

cannot contact your iMIS server, when there is a problem with the transaction (e.g., someone just

deleted a product), or if there is a problem with the purchasers record (a corrupt iMIS record).

These are some of the items that can return a bad status code. If a bad status code is returned

from iMIS an error is displayed to the person on the screen and the credit card authorization is

VOIDED. In this case where there is an error PayPal will result in Authorization and a Void. In

unusual situations the error is fatal enough that the void cannot be sent to PayPal. Upon

successful completion though the process moves on to the third step.

3) Delayed Capture. In the case of a successful step 2, a Delayed Capture request is sent to PayPal. In

this situation the funds are actually charged to the card and the transaction is complete. It is rare

but can happen that the delayed capture cannot be processed. In this situation an error is

displayed to the person and an email is sent to the staff member(s) identified in the ‘errorsto’

email setup in the configuration with details about the error.

Other Factors

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Other factors that affect this processing include server performance and connectivity issues. If for

example the server cannot connect to the payment gateway then variations to this process can occur.

Additionally if the IIS server has an issue (e.g., the application pool recycles in the middle of this process)

then other items can be seen as issues.

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Troubleshooting

To troubleshoot this process you should always look at your payment processor and you should see a

pair of transactions.

An Authorization and a Delayed Capture

An Authorization and a Void

If you do not see a pair of entries in your processing then check the emails sent to the ‘errorsto’ address

and check your server logs to see what may have occurred in the seconds immediately after the

authorization occurred.

VOID NOTIFICATION

You can add email addresses to the ‘errorsto’ setting in the appSettings.config file that will generate an

email with the details of a voided transaction. NOTE: These email addresses will also receive other

Online Marketplace error emails, not just transaction voids.

Flowchart of Credit Card Process

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Start

Perform Authorization at

Payment Processor

Was Authorization Successful?

Display Error to web user and email staff

Stop

No

Process Transaction in iMS

Yes

Was Transaction Successful?

Process Void at Payment Processor


No

Perform Delayed Capture at Payment

Processor

Yes

Was Delayed Capture

Successful


No

Yes

ATS Standard Credit Card Processing Methodology

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IMIS USER SECURITY LEVELS

In order to perform the maintenance for the Online Marketplace, users will need minimum security levels

set on their logins in iMIS. Security levels are maintained by the MANAGER login in iMIS.

iMIS 15

Customers>> Find user record>>Click User Credentials button and expand the Staff Access section:

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iMIS 10

File>>System Setup>>User Passwords

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Modules

CUSTOMERS

Users will need a level 5 access level in order to see the Set Up Tables menu. Level 8 will give users

access to the Set Up Module and Utilities menus.

EVENTS

Users will need a level 5 to access the Set Up Tables menu and level 8 to setup Events and Set Up Module

menu.

AR/CASH


access to the Set Up Module menu.

ORDERS


access to the Set Up Module menu.

BILLING

Users will need a level 5 to see the Set Up Module menu.

FUND RAISING

Users will need a level 5 access level in order to see the Set Up Tables and Set Up Module menus.

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USER-DEFINED TABLES

User-defined tables are typically installed when the Online Marketplace is installed or updated. This

section is for reference only.

User-defined table names

ATS_Checkout_Windows

ATS_Dues

ATS_Shopping_Cart

Coupons

Product_ReviewComment

Product_Reviews

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User Defined Table: ATS_Checkout_Windows

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User Defined Table: ATS_Dues

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User Defined Table: ATS_Shopping_Cart

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User Defined Table: Coupons

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User Defined Table: Product_ReviewComment

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User Defined Table: Product_Reviews

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USER-DEFINED WINDOWS (TABS)

User-defined windows are typically installed when the Online Marketplace is installed or updated. This

section is for reference only.

WINDOW NAMES

Name-ATS_Checkout_Windows

Name-ATS_Dues

Name-ATS_Shopping_Cart

Name-Coupons

Name-Product_ReviewComment

Name-Product_Reviews

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SQL SERVER SETUP

This setup is typically performed by ATS when installed the Online Marketplace. The following sections

are for reference only.

Two stored procedures are created, as well as two jobs that will call those stored procedures on a daily

basis. The two stored procedures that need to be created are “ATS_BUILD_PRODUCT_BEST_SELLERS” and

“ATS_BUILD_PRODUCT_RECOMMENDATIONS.” These procedures do exactly as their names imply.

Creating the First Stored Procedure

1. Open SQL Server Management Studio and log in with an account that has administrative rights

2. Find the database being used by iMIS in the “Object Explorer” and expand it

3. A list of folders will appear below the database, click on and expand the one that says

“Programmability.”

4. Again, another list of folders will appear, this time underneath the “Programmability” folder. Find

and right-click the folder called “Stored Procedures.”

5. In the fly out menu select the “New Stored Procedure” option. At this point a new window pane

will open up with some auto-generated text for creating a new store procedure.

6. Select the entire block of text and replace it with the code below.

7. Go to the top of the newly pasted code and find the line that says “USE [ATS].”

8. Replace the “ATS” within the brackets with the actual name of the database, as seen in the object

explorer.

9. The stored procedure is now ready to be created. Click the “Execute” button to build.

USE [ATS]

GO

/****** Object: StoredProcedure [dbo].[ATS_BUILD_PRODUCT_BEST_SELLERS] Script Date: 08/02/2010

16:28:27 ******/

SET ANSI_NULLS ON

GO


GO

-- =============================================

-- Author: <Author,,Name>

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-- Create date: <Create Date,,>

-- Description: <Description,,>

-- =============================================

CREATE PROCEDURE [dbo].[ATS_BUILD_PRODUCT_BEST_SELLERS]

@PAST_MONTHS numeric

-- Add the parameters for the stored procedure here

-- <@Param1, sysname, @p1> <Datatype_For_Param1, , int> = <Default_Value_For_Param1, , -12>

AS

BEGIN

-- SET NOCOUNT ON added to prevent extra result sets from

-- interfering with SELECT statements.

SET NOCOUNT ON;

-- Insert statements for procedure here

--SELECT <@Param1, sysname, @p1>, <@Param2, sysname, @p2>

DELETE FROM ATS_PRODUCT_BEST_SELLERS

INSERT INTO ATS_PRODUCT_BEST_SELLERS

SELECT

ORDER_LINES.PRODUCT_CODE,

COUNT(ORDER_LINES.PRODUCT_CODE)

FROM

ORDER_LINES,

ORDERS,

PRODUCT

WHERE

ORDER_LINES.ORDER_NUMBER = ORDERS.ORDER_NUMBER AND

ORDER_LINES.QUANTITY_ORDERED > 0 AND

ORDERS.STATUS NOT IN ('C','CT') AND

ORDERS.ORDER_DATE > DATEADD(MONTH,@PAST_MONTHS,GETDATE()) AND

ORDER_LINES.PRODUCT_CODE = PRODUCT.PRODUCT_CODE AND

PRODUCT.PROD_TYPE = 'SALES' AND

PRODUCT.WEB_OPTION = 2 AND

PRODUCT.STATUS = 'A'

GROUP BY

ORDER_LINES.PRODUCT_CODE

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END

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Create the Second Stored Procedure

Providing no errors occurred when creating the first stored procedure, now will be the time to create the

second stored procedure. To create the second stored procedure follow the steps used to create the first,

except copy and paste the code below into the new stored procedure window pane. You will again want

to replace the “ATS” found at the top of the code with the actual name of the database that iMIS is using,

and once that is done click the execute button to actually build the procedure.

USE [ATS]

GO

/****** Object: StoredProcedure [dbo].[ATS_BUILD_PRODUCT_RECOMMENDATIONS] Script Date: 08/02/2010

16:29:19 ******/

SET ANSI_NULLS ON

GO


GO

-- =============================================

-- Author: <Author,,Name>

-- Create date: <Create Date,,>

-- Description: <Description,,>

-- =============================================

CREATE PROCEDURE [dbo].[ATS_BUILD_PRODUCT_RECOMMENDATIONS]

@PAST_MONTHS numeric

-- Add the parameters for the stored procedure here

-- <@Param1, sysname, @p1> <Datatype_For_Param1, , int> = <Default_Value_For_Param1, , -12>

AS

BEGIN

-- SET NOCOUNT ON added to prevent extra result sets from

-- interfering with SELECT statements.

SET NOCOUNT ON;

-- Insert statements for procedure here

--SELECT <@Param1, sysname, @p1>, <@Param2, sysname, @p2>

DELETE FROM ATS_PRODUCT_RECOMMENDATIONS

INSERT INTO ATS_PRODUCT_RECOMMENDATIONS

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SELECT

T.PRODUCT_CODE_1,

T.PRODUCT_CODE_2,

COUNT(T.BT_ID) AS NUM_PEOPLE

FROM

(

SELECT DISTINCT

O1.BT_ID,

OL1.PRODUCT_CODE AS PRODUCT_CODE_1,

OL2.PRODUCT_CODE AS PRODUCT_CODE_2

FROM

ORDERS O1,

ORDERS O2,

ORDER_LINES OL1,

ORDER_LINES OL2,

PRODUCT P1,

PRODUCT P2

WHERE

O1.ORDER_NUMBER = OL1.ORDER_NUMBER AND

O1.BT_ID = O2.BT_ID AND

OL1.QUANTITY_ORDERED > 0 AND

OL2.QUANTITY_ORDERED > 0 AND

O2.ORDER_NUMBER = OL2.ORDER_NUMBER AND

O1.ORDER_NUMBER <> O2.ORDER_NUMBER AND

O1.ORDER_NUMBER <> O2.ORDER_NUMBER AND

OL1.PRODUCT_CODE = P1.PRODUCT_CODE AND

P1.PROD_TYPE = 'SALES' AND

P1.WEB_OPTION = 2 AND

P1.STATUS = 'A' AND

OL2.PRODUCT_CODE = P2.PRODUCT_CODE AND

P2.PROD_TYPE = 'SALES' AND

P2.WEB_OPTION = 2 AND

P2.STATUS = 'A' AND

P1.PRODUCT_CODE <> P2.PRODUCT_CODE AND

O1.STATUS NOT IN ('C','CT') AND

O2.STATUS NOT IN ('C','CT') AND

O1.ORDER_DATE > DATEADD(MONTH,@PAST_MONTHS,GETDATE()) AND

O2.ORDER_DATE > DATEADD(MONTH,@PAST_MONTHS,GETDATE())

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) T

GROUP BY

T.PRODUCT_CODE_1,

T.PRODUCT_CODE_2

END

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SQL Server Jobs

With the stored procedures in place,

the last items to set up are the jobs that

will run the stored procedures on a

daily basis. To set up a new job:

1. Go back into the object explorer

and scroll to the bottom of the

list and find “SQL Server Agent.”

2. Expand “SQL Server Agent” to

reveal a list of sub-folders

3. Right-click on the “jobs” sub-

folder and select the “New Job…”

option. You will be presented

with the window shown to the

right.

In this window you will want to specify

the name of the job, as well as a description of what the job does. For the name fields I essentially took

the names of the stored procedures (ATS_BUILD_PRODUCT_BEST_SELLERS and

ATS_BUILD_PRODUCT_RECOMMENDATIONS) and replaced the “ATS” part at the beginning with the initials

of the association (CAA_BUILD_PRODUCT_BEST_SELLERS and

CAA_BUILD_PRODUCT_RECOMMENDATIONS). Feel free to follow this convention or to use your own.

After the name and description have been set, click the “OK” button to move on to the next screen where

you will specify what happens each time the job is run.

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Each time a particular job is run,

certain steps defined within that job

are executed. On the following screen

these steps are defined.

Fortunately the jobs that you will be

creating are very simple, and only have

one step each. To define this step, click

the “New” button towards the bottom

on the window.

When defining each step, you will have

to specify the step name, the database,

and the command. The step name can

be whatever you like, in the below

example “Run Stored Procedure” is

used. The database should be set to

the database that iMIS uses. Finally,

the command should be the name of

the stored procedure that you

previously set up, followed by a space

and a negative number. The negative

number lets the stored procedure

know how far in the past (number of

months) to analyze data when building

the best sellers or the

recommendations tables. The default

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value used is -3, but in reality this can be whatever negative number you like.

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Once the step name, database, and

command have been specified, click

the “Advanced” link on the left hand

side. Find the “On success action”

dropdown list and change it to “Quit

the job reporting success.” Click the

“OK” button in the lower right hand

corner to conclude the step

configuration. The following image

shows what the finished “Steps”

section should look like.

With the steps defined, the job will now

need to be set up to run on a daily

basis. To do so, click the “Schedules”

link on the left hand side, followed by

the “New” button towards the bottom

of the window.

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The following image shows how to

configure a job to run on a recurring

basis. Most of these options are self-

explanatory, and they can be set up

however you like, but the

recommended configuration is shown

below. Using the configuration shown

below, this particular job will run every

day at 3AM.

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SQL Server Tables

You will need to run the following scripts in SQL Server Management Studio to create the last of the

required tables for the store. Below is a list of the tables that will be created.

ATS_Product_Best_Sellers

ATS_Product_Recommendations

ATS_ShoppingCart

ATS_ShoppingCartDues

ATS_ShoppingCartEvents

Be sure when running each script to update the name of the database in the first line to the name of your

iMIS database.

TABLE: ATS_PRODUCT_BEST_SELLERS

USE [ATS]

GO

/****** Object: Table [dbo].[ATS_PRODUCT_BEST_SELLERS] Script Date: 12/13/2010 14:01:32 ******/

SET ANSI_NULLS ON

GO


GO

SET ANSI_PADDING ON

GO

CREATE TABLE [dbo].[ATS_PRODUCT_BEST_SELLERS](

[PRODUCT_CODE] [varchar](31) NULL,

[NUM_PEOPLE] [int] NULL

) ON [PRIMARY]

GO

SET ANSI_PADDING OFF

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TABLE: ATS_PRODUCT_RECOMMENDATIONS

USE [ATS]

GO

/****** Object: Table [dbo].[ATS_PRODUCT_RECOMMENDATIONS] Script Date: 12/13/2010 14:11:13 ******/

SET ANSI_NULLS ON

GO


GO

SET ANSI_PADDING ON

GO

CREATE TABLE [dbo].[ATS_PRODUCT_RECOMMENDATIONS](

[PRODUCT_CODE_1] [varchar](31) NULL,

[PRODUCT_CODE_2] [varchar](31) NULL,

[NUM_PEOPLE] [int] NULL

) ON [PRIMARY]

GO


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TABLE: ATS_SHOPPINGCART

USE [ATS]

GO

/****** Object: Table [dbo].[ATS_ShoppingCart] Script Date: 12/13/2010 14:11:55 ******/

SET ANSI_NULLS ON

GO


GO

SET ANSI_PADDING ON

GO

CREATE TABLE [dbo].[ATS_ShoppingCart](

[SessionID] [varchar](100) NULL,

[MemberID] [varchar](50) NULL,

[ProductCode] [varchar](50) NULL,

[Quantity] [int] NULL,

[DateTimeAdded] [datetime] NULL CONSTRAINT [DF_ATS_ShoppingCart_DateTimeAdded] DEFAULT (getdate())

) ON [PRIMARY]

GO


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TABLE: ATS_SHOPPINGCARTDUES

USE [ATS]

GO

/****** Object: Table [dbo].[ATS_ShoppingCartDues] Script Date: 12/13/2010 14:12:32 ******/

SET ANSI_NULLS ON

GO


GO

SET ANSI_PADDING ON

GO

CREATE TABLE [dbo].[ATS_ShoppingCartDues](



[ProductCode] [varchar](50) NULL,


[Type] [int] NULL,

[DateTimeAdded] [datetime] NULL CONSTRAINT [DF_ATS_ShoppingCartDues_DateTimeAdded] DEFAULT

(getdate()),

[EffectiveDate] [datetime] NULL,

[ProcessMemberType] [varchar](5) NULL,

[Price] [numeric](10, 2) NULL,

[Term] [int] NULL

) ON [PRIMARY]

GO


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TABLE: ATS_SHOPPINGCARTEVENTS

USE [ATS]

GO

/****** Object: Table [dbo].[ATS_ShoppingCartEvents] Script Date: 12/13/2010 14:13:42 ******/

SET ANSI_NULLS ON

GO


GO

SET ANSI_PADDING ON

GO

CREATE TABLE [dbo].[ATS_ShoppingCartEvents](



[EventCode] [varchar](50) NULL,

[FunctionCode] [varchar](50) NULL,


[IsKitItem] [char](1) NULL,

[KitProductCode] [varchar](50) NULL,

[FunctionNote] [varchar](255) NULL,

[ST_ID] [varchar](50) NULL,

[DateTimeAdded] [datetime] NULL CONSTRAINT [DF_ATS_ShoppingCartEvents_DateTimeAdded] DEFAULT

(getdate())

) ON [PRIMARY]

GO


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IBO PERFORMANCE

To improve performance of the iMIS Business Objects, ATS has an optional function that can be run to

minimize the startup time of the store and other iBO related functions. In the store is a .NET ASPX file

called IBOKeepAlive.ASPX. This file can be scheduled to run regularly and keep iMIS ready to go at

anytime. The following instructions show how to implement it on Windows server 2003. Set this up on

the server where the ATS web services are installed.

1. Under control panel go to

Scheduled Tasks.

2. Click on Add Scheduled Task

3. Click Next

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4. Highlight Internet Explorer and

click Next

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5. Select When my computer

starts and click next

6. Enter the username and

password that this program will

run as and select Next

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7. Check the box to open advanced properties for this task when I click finish

8. Under Run change the entry to include the name and location of the ASPX file that will be run and

press OK

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C:\PROGRA~1\INTERN~1\iexplore.exe

http://www.myassociation.org/webservices/ibokeepalive.aspx

Note: The URL will be specific to the location of the file on your server.

http://www.myassociation.org/webservices/ibokeepalive.aspx

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9. On the schedule tab click on the

Show Multiple Schedules

checkbox

10. Click the New button.

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11. Schedule the job to run every 5

minutes for 1 day and to run that

job daily.

12. Click Apply when done.

13. Then click OK when done.