Author addresses with Bibexcel

In Web of Science, you find author addresses in the C1-field, and also in the RP(Reprint author) field. Some records only have RP field.

For more recent years author names within brackets are inserted before the address.

C1- [Hsu, Ping-Yu] Natl Cent Univ, Dept Business Adm, Tao Yuan, Taiwan; [Su, Yu-Min] Natl Chengchi Univ, Dept Comp Sci, Taipei 11623, Taiwan; [Pai, Ning-Yao] Natl Chiao Tung Univ, Inst Informat Management, Hsinchu, Taiwan|RP- Hsu, PY, Natl Cent Univ, Dept Business Adm, Tao Yuan, Taiwan|

Addresses also have different sub parts, like main organization first and country last.

Bibexcel can help analyzing these various aspects

Removing authors in brackets from addresses

Make an out-file based on C1 field and as Whole field intact

You can see the [brackets] here

Now, from the menu run Edit outfiles/Remove [..] from whole field

The wcm-file has no brackets!

Now, from the menu run Edit outfiles/Decompress outfile

The nnu-file has one address in each row

To be able to handle countries etc, you should replace commas with slashes, so run Edit outfiles/Convert comma-delimited addresses

The odr-file has now slashes and a double slash before country names

Make these settings and press Start

View the oux-file that has country names, with duplicates removed!

If you wish to make use also of the RP-field and remove brackets with author names, there is a routine that makes all of this. Select the doc-file and run Edit outfiles/Standardize addresses/Clean and add address fields. You will get some questions and you should answer YES or OK to all of them. This will produce an oux-file!

Now you can go on and run Edit outfiles/Convert comma-delimited addresses…..

Suppose you would like to study author names connected to addresses. Then we would need to create a file with one column for addresses and one for authors.

We have made an out-file on C1-field whole and intact

Run this on the out-file

The oxx-file has one address and one author per row. However, some rows will not have authors, since records sometimes lack that information. Therefore you may need to open the file in Excel and delete unwanted rows. I saved the edited file with the same name, cocit569.oxx.

…then I recommend that you standardize author names by selecting columns 1 and 3 from the oxx-file, using Edit out-files/Select columns. Result is in cocit569.col.

Select cocit569.col and run this. Answer Yes to next question

Look at the cocit569.loa file that now has a list of standardized author names.

In Excel I added the standardized names in column D, and I recommend you use that instead of column C.

..of course you may proceed to standardize addresses …or you may select rows for a particular country, or university, to make a study of the internal network

I decided to study interaction among scholars from Belgium and Netherlands. First, select relevant rows into a new file.

Now, the bne-file has the relevant rows.

To continue making a network of authors:- select column 1 and 4- remove duplicate names

The oux-file is deduplicated and can be used for making co-authorship pairs.

Since there are not many authors we can run this routine…

The coc-file now has the co-authorship pairs that can be used for mapping with Pajek

The Pajek map shows only one mixed cluster with authors from Belgium in yellow and from Netherlands in red.

Suppose you would like to use fractional counting by using the author+affiliation data in the oxx-file. Each author is given the same fraction, but if the author has several affiliations in the same article his fraction will be reduced accordingly.1.Select the doc-file and make a outfile on the C1-field with whole field intact2.Select the out-file and run Edit out-file/Extract author names and addresses from C1 field. 3.Select the oxx-file and run Edit out-files/Select and swap two columns4.Select the swp file and run Edit outfiles/Decompress extra5.Select the nnx-file and deduplicate by using Whole string, Remove Duplicates/Make new outfile6.Select the oux-file and run Analyze/Calculate author+affiliation fractions7.Results are in the frf-file that you can open from within Excel. Some rows lack authors. For summing over authors, you should add authors to the oxx-file.

Doc No Author Affiliation N of affiliationsAuthor fraction

1 Hsu, Ping-Yu Natl Cent Univ, Dept Business Adm, Tao Yuan, Taiwan 1 0.3333331 Pai, Ning-Yao Natl Chiao Tung Univ, Inst Informat Management, Hsinchu, Taiwan 1 0.3333331 Su, Yu-Min Natl Chengchi Univ, Dept Comp Sci, Taipei 11623, Taiwan 1 0.3333332 Long Isl Univ, Palmer Sch Lib & Informat Sci, Greenvale, NY 11548 USA 1 1.0000003 Garud, Raghu Penn State Univ, Smeal Coll Business, University Pk, PA 16802 USA 1 0.3333333 Raghuram, Sumita Penn State Univ, Dept Labor Studies & Employment Relat, University Pk, PA 16802 USA 1 0.3333333 Tuertscher, Philipp Vienna Univ Econ & Business, Inst Entrepreneurship & Innovat, A-1090 Vienna, Austria 1 0.3333334 Estabrooks, Carole A. Univ Alberta, Fac Nursing, Edmonton, AB T6G 2G3, Canada 1 0.1666674 Lavis, John N. McMaster Univ, Dept Clin Epidemiol & Biostat, Hamilton, ON, Canada 1 0.1666674 Profetto-McGrath, Joanne Univ Alberta, Fac Nursing, Edmonton, AB T6G 2G3, Canada 1 0.1666674 Scott, Shannon D. Univ Alberta, Fac Nursing, Edmonton, AB T6G 2G3, Canada 1 0.1666674 Wallin, Lars Karolinska Inst, Dept Neurobiol Care Sci & Soc, Div Nursing, Stockholm, Sweden 1 0.1666674 Winther, Connie Univ Alberta, CARE Program Integrat Hlth & Healing, Dept Pediat, Edmonton, AB T6G 2G3, Canada 1 0.1666675 Waaijer, Cathelijn J. F. Leiden Univ, Ctr Sci & Technol Studies, Leiden, Netherlands 1 0.3333335 van Bochove, Cornelis A. Leiden Univ, Ctr Sci & Technol Studies, Leiden, Netherlands 1 0.3333335 van Eck, Nees Jan Leiden Univ, Ctr Sci & Technol Studies, Leiden, Netherlands 1 0.3333336 Hong Kong Polytech Univ, Sch Hotel & Tourism Management, Kowloon, Hong Kong, Peoples R China 1 1.000000

Now, make you own download of papers and run this exercise on it! You can start with papers from your own university.

Good Luck!

BibExcel can handle fractional counting that takes multiple affiliations in a given paper into consideration. The procedure is called:

Analyze/Calculate authors+affiliation fractionsBut first follow the instructions below!