author:prof.dr.tomas ganiron jr1 chapter 7 project execution, monitor & control process 7-1...

Author:Prof.Dr.Tomas Ganiron Jr 1

CHAPTER 7PROJECT EXECUTION, MONITOR &

CONTROL PROCESS7-1 Project Executing process

7-2 What is Project monitor & control process?

7-3 Project monitor/control phase- Time Management, Cost Management, Quality Management, Change Management, Risk Management, Issue Management. Procurement Management, Acceptance Management, & Communication Management.

7-4 Project Management Review


7-1 Executing ProcessThis consists of the processes used to complete the work defined in the project plan to accomplish the project's requirements.

This process involves coordinating people and resources, as well as integrating and performing the activities of the project in accordance with the project management plan. The deliverables are produced as outputs from the processes performed as defined in the project management plan and other frameworks that might be applicable to the type of project at hand.


Project Execution Phase

Purpose : to develop or purchase the product or service that the project was commissioned to deliver based on Project Management Plan

Executing Process

Activities in this group are:

Direct and Manage Project Execution Perform Quality Assurance Acquire Project team Develop Project Team Information Distribution Request Seller Responses Select Sellers


PM Responsibility in Executing Process

The Project Manager needs to provide managerial guidance to human resources, subordinates, and others ( including subcontractors) that will result in their effective, timely work


7-2 What is Project Monitor & Control Process?

These consists of those processes(managing time, cost, quality, change, risks, issues, suppliers, customers and communication) performed to observe project execution so that potential problems can be identified in a timely manner and corrective action can be taken, when necessary, to control the execution of the project.


Monitoring and controlling tasks


•Measuring the ongoing project activities ('where we are‘).

*Monitoring the project variables (cost, effort, scope, etc.) against the project management plan and the project performance baseline (where we should be).

•Identify corrective actions to address issues and risks properly (How can we get on track again).

•Influencing the factors that could circumvent integrated change control so only approved changes are implemented


Definition:Corrective Action

Steps taken to align future project direction with the stakeholders’

success measures.

PM Responsibility in Project

Monitoring/Controlling Process

The Project Manager needs to measure performance to find out how progress differs from plan in time to initiate corrective action. The controlling activity often cause a redefinition of project objectives


Author:Prof.Dr.Tomas Ganiron Jr 107-3 PROJECT MONITOR/CONTROL TASKS

Time Management The act or process of planning and

exercising conscious control over the amount of time spent on specific activities, especially to increase efficiency or productivity.

It is a necessity in any project development as it determines the project completion time and scope.



TIME SHEET

COST MANAGEMENT

The process of planning and controlling the budget of a business.

It is a form of management accounting that allows a business to predict impending expenditures to help reduce the chance of going over budget.


QUALITY MANAGEMENT

A process to ensure that an organization or product is consistent, can be considered to have four main components: quality planning, quality control, quality assurance and quality improvement.

It focused not only on product/service quality, but also the means to achieve it


Change Management

This refers to a project management process where changes to a project are formally introduced and approved.


Risk Management It is the process of identification, assessment, and

prioritization of risks (defined in ISO 31000) as the effect of uncertainty on objectives, whether positive or negative) followed by coordinated and economical application of resources to minimize, monitor, and control the probability and/or impact of unfortunate events or to maximize the realization of opportunities.


Issue Management It is the process of identifying and resolving

issues or problems in a project or organization. Problems with staff or suppliers, technical failures, material shortages – these might all have a negative impact on the project. If the issue goes unresolved, you risk creating unnecessary conflicts, delays, or even failure to produce deliverable.


Procurement Management

This is the process companies use to purchase economic resources and business input from suppliers or vendors.

This process helps companies negotiate prices and get the best quality resources for production processes.


Acceptance Management

This is a process by which deliverables produced by the project are reviewed and accepted by the customer.

This is used to ensure that every deliverable produced by the project is formally:

• Completed * Reviewed

• Documented * Approved


Communication Management

This is the systematic planning, implementing, monitoring, and revision of all the channels of communication within an organizations, and between organizations.

It also includes the organization and dissemination of new communication directives connected with an organization , network, or communication technology.


7-3 Project Management Review

This process is conducted to measure the deliverables produced by the project, and the results of the review are documented on this Project Review Form which is presented to the sponsor for approval.

This is conducted at the end of the Initiation, Planning ,Execution phases & Monitor/Control within a project.


author:prof.dr.tomas ganiron jr1 chapter 7 project execution, monitor & control process 7-1...

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