xviCERTIFICATION

This thesis entitled AUTOMATED GRADING SYSTEM OF ANASTROPHE CHRISTIAN SCHOOL, prepared and submitted by Janus Cesar R. Lazo, in partial fulfillment of the requirements for the Degree Bachelor of Science in Information Technology, has been examined and recommended for Oral Defense.

MARIBEL T. TACLA, MBACritic

PETER R. RABANAL, MBAAdviser

APPROVAL SHEET

Approved by the Panel of Examiners on Oral Examination with a grade of ____________.

MILAGROS R. REMULAR, Ed. D.Chairman

CAREN KATE V. QUITORIANO, BSIT JENNIFER ALASAAS, BSCS Member Member

Accepted and approved in partial fulfillment of the requirements for the degree Bachelor of Science in Information Technology.

MILAGROS R. REMULAR, Ed. D. Dean, CCIT

Date: _________________, 2013ACKNOWLEDGMENT

First of all, the researcher would like to acknowledge the Almighty Father for His guidance, giving the strength and courage to face the obstacles as well as for the blessings that led to the completion of this endeavor. The researcher would also like to extend his gratitude to the following who shared their time, expertise, effort and most of all, their trust and motivation;Dr. Milagros R. Remular, Dean of the College of Communication and Information Technology and Chairman of the Defense Panel, for her invaluable guidance, professional motivation and encouragement;Mr. Peter R. Rabanal, his adviser, for the patience, assistance and for giving the trust, motivation and encouragement as well as for sharing some of his expertise in the improvement of the study;Miss Caren Kate V. Quitoriano, one of his panel members, for her assistance and suggestions for the improvement of this study;Miss Jennifer A. Alasaas, his panel member, who contributed through her valuable comments and recommendations for the study;Mrs. Maribel T. Tacla, his critic, for her assistance, suggestions and most of all, her patience in refining the manuscript;Mrs. Teodora R. Jamon, his class adviser, for her concerns and support;Mr. Bryan Irvin J. Lamarca, for sharing his expertise in giving suggestions and recommendations for the enrichment of this study;Mrs. Gina C. Raqueo, the owner of Anastrophe Christian School, for allowing the researcher in conducting his study in the said institution;.Mrs. Joenellen A. Rubina, former principal of the Anastrophe Christian School, for giving the researcher some of the information and documents that contribute to the development of the study;Mrs. Sherry Ann B. Rabang, the principal of Anastrophe Christian School, for the information, documents and latest preferences needed in the development of this study;The faculty members of the College of Communication and Information Technology for sharing their broad knowledge and expertise;Lastly, to his family, band mates, friends and relatives for the trust, sacrifices, understanding, patience, inspiration, motivation, and most of all, the financial and moral support because without them, the completion of this endeavor would not have been possible.

J.C.R.L.

DEDICATION

The success of this piece of work is whole-heartedly dedicated to:My ever supportive mother, Mrs. Lucila Lazo;My father, Cesar Quilenderino;My brothers, Rexam Quilenderino, Vladimir Quilenderino and sisters, Terza Quilenderino and Richelle Lazo;My cousins, Lola Andring and my late grandparents;My very special aunt and my second mom, Ludivina Lim;My other aunts and uncles;My band mates and my brothers, Messed Throw, Bogart, and Royce;My very special one, my inspiration, Miss J;And most of all, to our Father Almighty.

Jance

ABSTRACT

This study aimed to develop a computerized system for the Anastrophe Christian School that will help minimize the problems that the school encounters most specially in keeping and organizing the academic records of the students.In the development of the proposed study, the researcher used the waterfall model as the software process model. The researcher gathered information through interview. The programming language that was used by the researcher in developing the proposed system was the Microsoft Visual Studio 2008 Professional Edition and the database software that was used for the systems database was MySQL.The Cost Benefit Analysis shows the Break-Even point of the proposed system occurs between years 1 and 2, specifically at 1.19 years. The Automated Grading System of Anastrophe Christian School was evaluated by the end users, Chairman and panel members of the defense panel as Excellent as supported by the mean rating of 4.97. This shows that the proposed system is technically and functionally feasible. Thus, it meets the requirements of the end users.The following are the findings of the study: a) in saving and updating students grades, the Anastrophe Christian School used the paper-based or the manual way of collecting data. Certain data collected such as the criteria scores is written in a class record. Their files of student information were kept in a filing cabinet and it was not well organized and is also prone to lose; b) in retrieving students grades, the teacher asks some key information from the student like student ID number and name as the basis for manually searching the records from the file cabinet; and c) in generation of Form 138, the Anastrophe Christian School used the paper-based and the manual way of generating students report like the Form 138. Every quarter, the subject teacher submits the grades of the students to the adviser which were validated at the Principals Office. Thus, the adviser records the grade in their Form 138.The researcher concluded that the Automated Grading System of Anastrophe Christian School is a solution to ease the processes of saving, retrieving and updating students grades as well as the generation of reports.The researcher highly recommends the implementation of the computer-based Grading System for the Anastrophe Christian School and further recommends that the end users will undergo briefing/training for them get familiarized with the operations as well as the use of the computerized system. There should be personnel in charge of maintaining the Automated Grading System and a good back up habit is recommended. For further study, the researcher recommends an archive system in which records filed in the filing cabinet is being scanned and stored in a database that is constantly backed up.The researcher also recommends an upgrade on the computer system of the school for faster operation of the Automated System.

TABLE OF CONTENTS

PageLIST OF FIGURES ..... xiiLIST OF TABLES ... xiiiChapterI THE PROBLEMIntroduction ......... 1Background of the Study .... 2History of the Agency/Office .......... 3Mission .................................. 4Vision .................................. 5Research Locale ...................... 6Organizational Structure ..... 7Statement of the Problem .... 8Significance of the Study .... 8Scope and Delimitation ....... 10Characteristics of the Current System . 10II REVIEW OF RELATED LITERATURE AND METHODOLOGYReview of Related Literature .. 13Operational Definition of Terms ..... 15Methodology ....... 19System Design and Construction ........ 20System Testing and Maintenance ... 20III PRESENTATION AND ANALYSIS OF THE PROPOSED SYSTEMThe Proposed System .. 21Context Diagram ............................................................................................. 22 Top Level ........................................................................................................ 23Entity Relationship Diagram ... 25Data Dictionary ... 26Data Structure with Sample Records .. 38Input Process Output ... 63Hierarchical Input Process Output .. 65Summary of Cost Benefit Analysis . 71Evaluation of the Proposed System .... 73IV FINDINGS, CONCLUSIONS AND RECOMMENDATIONSFindings .. 75Conclusions . 77Recommendations ... 78BIBLIOGRAPHY .... 80 APPENDICESARequest Letter .. 83BEvaluation Sheet .. 84CSample Gathered Forms .. 86DSample Reports 89EUsers Manual .. 93FProgram Evaluation and Review Technique Chart ..... 99GProgram Evaluation and Review Technique Diagram . 100HGantt Chart ... 101CURRICULUM VITAE .. 103

LIST OF FIGURESFigure Page1 Research Locale ... 62 Organizational Structure .. 73 Context Diagram .... 224 Top Level Diagram .... 235 Entity Relationship Diagram ...... 256 Input-Process-Output (IPO) ... 637 Hierarchical Input Process Output (HIPO) . 658 Break-Even Analysis .... 71

LIST OF TABLES

Table Page1Data Structure for tbAccount ..... 381.a Sample Records for tbAccount ...... 382Data Structure for tbAttendance .... 382.a Sample Records for tbAttendance ..... 393Data Structure for tbAverage ..... 393.a Sample Records for tbAverage ...... 394Data Structure for tbCharacterTraits ... 394.a Sample Records for tbCharacterTraits ... 405Data Structure for tbCriteria .. 405.a Sample Records for tbCriteria ... 416Data Structure for tbDevelopmentI .... 416.a Sample Records for tbDevelopmentI ..... 417Data Structure for tbDevelopmentII ...... 427.a Sample Records for tbDevelopmentII ... 428Data Structure for tbDevelopmentIII ..... 438.a Sample Records for tbDevelopmentIII ...... 439Data Structure for tbDevelopmentIV ..... 439.a Sample Records for tbDevelopmentIV ...... 4410Data Structure for tbECApts ...... 4410.a Sample Records for tbECApts ....... 4411Data Structure for tbECAptsStruc ..... 4411.a Sample Records for tbECAptsStruc ....... 4512Data Structure for tbExperiments ...... 4512.a Sample Records for Experiments ....... 4513Data Structure for tbExperimentsStruc ...... 4513.a Sample Records for ExperimentsStruc ...... 4614Data Structure for tbHomeWork .... 4614.a Sample Records for tbHomeWork . 4615Data Structure for tbHomeWorkStruc ... 4715.a Sample Records for tbHomeWorkStruc .... 4716Data Structure for tbLog ........ 4716.a Sample Records for tbLog ..... 4817Data Structure for tbNarrative ... 4817.a Sample Records for tbNarrative ..... 4818Data Structure for tbOtherOutputs ..... 4918.a Sample Records for tbOtherOutputs ...... 4919Data Structure for tbOtherOutputsStruc .... 4919.a Sample Records for tbOtherOutputsStruc ..... 5020Data Structure for tbParticipation .......... 5020.a Sample Records for tbParticipation ... 5021Data Structure for tbParticipationStruc ...... 5121.a Sample Records for tbParticipationStruc ... 5122Data Structure for tbPeriodicalTest ... 5122.a Sample Records for tbPeriodicalTest ..... 5223Data Structure for tbPeriodicalTestStruc ... 5223.a Sample Records for tbPeriodicalTestStruc .... 5324Data Structure for tbProj .... 5324.a Sample Records for tbProj ..... 5325Data Structure for tbProjStruc ... 5425.a Sample Records for tbProjStruc ..... 5426Data Structure for tbQuiz ... 5426.a Sample Records for tbQuiz .... 5527Data Structure for tbQuizStruc .......... 5527.a Sample Records for tbQuizStruc ... 5628Data Structure for tbRanks ..... 5628.a Sample Records for tbRanks ...... 5629Data Structure for tbSubjectTeachers .... 5729.a Sample Records for tbSubjectTeachers ..... 5730Data Structure for tbStudents ..... 5730.a Sample Records for tbStudents ...... 5831Data Structure for tbStudentSubjects ..... 5831.a Sample Records for tbStudentSubjects ...... 5832Data Structure for tbSubjectGrades ... 5932.a Sample Records for tbSubjectGrades ........ 5933Data Structure for tbSubjects ..... 5933.a Sample Records for tbSubjects ...... 5934Data Structure for tbStudents ..... 6034a Sample Records for tbStudents ...... 6035Data Structure for tbThemes ...... 6035.a Sample Records for tbThemes ... 6136Data Structure for tbThemesStruc . 6136.a Sample Records for tbThemesStruc ........... 6137 The Recurring Costs of the Current System ...... 6738 The Recurring Costs of the Proposed System .... 6839 System Development Costs.. 6840 Net Economic Benefits .. 6941Summary of Cost Benefit Analysis .... 7142Evaluation of the Proposed System ... 73