Appendix EUsers Manual

Splash ScreenThis is the splash screen or sometimes called the start up form. The system starts with this splash screen before proceeding to the Login Form.

User Login FormThis is the Login Form of the system. Enter a valid account which details such as username and password being put in corresponding textbox. If an invalid account is being entered, the systems immediately prompt a message to inform the user about the error. The system limits the number of errors into just three (3) times. If the system recognizes the account as valid, the system shows the main window. Click the Log in button or press enter to confirm login and if the user wishes to exit the application then the close button should therefore be clicked.

Exit DialogWhen the close button is purposely or accidentally clicked, this dialog window shows. It asks the user to confirm the exit. Click the Yes button to confirm and No to go back to Login Form.

Main FormThis is the main window of the system. It displays the username of the current user as well as the current date. A set of menu item is available and is broken down as follows:

A. Records1. To add a new student information click Records Students Add Student. The student entry form will then appear afterwards.2. To update student information, click Records Students Edit Student. The students list will be shown and select a specific record to be updated.3. To add or update a student attendance record, click Attendance. The attendance form will be prompted. After the form appeared, you can click the add button to enable new entry of attendance or select a record and click edit button to update a record. In updating, you can also double click the selected record to update it.4. To add an evaluation record on development for kinder, click Development Kinder. A form is prompted which saved records are being displayed. Click the add button then the entry form for the development for kinder will be shown. You may also click the edit button or double click after selecting a record to be updated.5. Click the Criteria Scores to view previously added and updated records. A form is shown with records of scores is being displayed. Click the add button to show the entry form and you can add new scores then. Click the edit button, after selecting a record, to update it.

B. View1. To display student records, click View Students. Students Form will show.2. To view subjects, click View Subjects. The list of subjects appears. You can add a new subject, by clicking the add button or update a record by clicking the edit button after selecting a record or double clicking it.3. To show the list of teachers, click View Teachers. The Teachers Window will be shown. Therefore you can add by clicking the add button or update a record by clicking the edit button or double clicking the preferred record to change.4. To view narrative reports, click View Student Narrative Report. You can add new report by just clicking the add button. To update a record, locate and select a specific record then click the edit button or double click the record to update it.Depending on the type of user, some menu items are restricted and might not be shown. Those items are the User Log for the Form View and User Log for the Report View which snapshots are shown below. To view the user log in form view, click View User Log. User Log Form will then appear. To view the user log in report view, which is ready to be printed, click Reports User Log. The report for User Log will show and you can click the print button to print it.

C. ReportsTo display a Form 137, click Reports menu then Kinder for the report card for kindergarten 1 and kindergarten 2 or Elementary for the Form 137 for 1st to 6th grade. To print the report, click the print button.

D. OptionThis menu contains some tools in enhancing the systems operation. The submenus are the set criteria and set subject teachers. To set criteria, click Option Set Criteria Rating. To assign a teacher to teach a specific subject, click Option Set Subject Teachers.E. ExitTo exit the application, click the exit menu item at the menu bar.

Students FormThis student form displays the student basic information in list view. To add a new student, click the Add button. The entry form appears. The preceding steps are continued below.To edit a student, select one record then click Edit or double click it. A new form appears in which you can apply the changes.If you click on the Attendance button, the attendance form will show. You can add, update and search for a attendance record of a student then. By clicking the Development button, a new form shows. It is either the development form for kinder level or development form for grade level depending on the grade level of the selected record on the student list. The Narrative Report button is linked on the narrative report form. To add, update or search record on it, just click the button. To view the grades of a certain student, select a record and click Academic Grades button. The grades form will show displaying the grades of the selected record. You can then narrow the displayed grades by using several filters which is further explained in grades form below. By also clicking the ECA button, the ECA scores form will show. By then you can add, update or search for ECA scores of a certain student.This form supports right clicking.

Student Information FormThis is the entry form of a new student as well as the update form. After clicking the Add button on the students form or clicking Records Students Add Student on the main form, this form will appear with the fields being blank. It then indicates the Add mode of the form. Enter the information of the student then click Save Record button. Note that by selecting a Grade/Level, the subjects list displays a set of subject. The displayed subjects depend on the Grade/Level being chosen. This form shows with fields being filled after clicking the Edit button on the students form. This means that the form is in its update mode. Apply necessary changes then click Save Record button to update the selected record.

Attendance FormThis form allows user to add, update and search for a student attendance record. To add a new student attendance record, click Add button. Click Find button to select a student. Enter each value on its corresponding fields. Specify a school year then click Save button. To update a record, select a student attendance record on the list then click Edit button or double click it. Apply the necessary changes then click Save button.This form also allows searching for attendance records. Enter a student ID on the search box with school year as a filter.

Development Record List for KinderThe form displays previously saved records on the development evaluation of kinder level. To add a new record, click the Add button. Select a record and click Edit button or double click it to update. Adding and updating a record is further explained below. To search a certain record, enter a student ID on the search bar. The grading period and school year serves as the filter on searching.

Development for Kinder Entry FormUpon clicking the Add button on the development record list for kinder, this form shows with black fields. The form is then on the adding mode. Click Find button and select a student. Set also the grading period and school year. Select an appropriate grade on the list boxes. A legend is prepared on the lower part of the form. Click Save button to confirm.If this form shows with fields being filled then it is in its update mode. Apply the changes and click Save button to confirm the update.

Development for Grade SchoolTo add a new development record of a student, click Add button. Student by clicking Find button, a form appears as the selection. Set the grading period and school year then enter appropriate data. Afterwards, click Save button.To update a record, first select a specific record on the list. Apply the updates the click Save button to confirm it.To search previously saved record, enter an ID on the search bar then user the period and school year as filter.

Criteria Score ListThis form displays the records on criteria scores. Click Add button to add new scores. Select a record then click Edit button or double click it for update.You can do some searching by entering a student ID on the search box. The subject and criteria will then be the filter of the searching.

Criteria Scores Entry FormThis form allows new entry or update of a record. If this form shows with blank fields, it indicates adding. To add a criteria score, click Find button then select a student. Set the school year then select a subject. Choose among the criteria. Also select a school year and teacher. Afterwards, enter the criteria score on the score text box. Set the late and lastly, click Save button.If this form shows with filled fields, it indicates updating. Apply necessary changes and to confirm, click Save button.

Narrative Report FormThis form displays and allows adding or updating a narrative report of a student. To add a narrative report, click Add button then enter the data to its corresponding fields then click save. To update a record, select a specific record on the list or double click it, apply the necessary changes then confirm it by clicking the Save button.You can search previously added record by entering a student ID on the search bar with the grading period and school year as additional filters.

Subjects FormAt run time, the subjects are being displayed. To add a subject, click the Add button. Enter the subject title on the field and click Edit button. To update a subject, select a certain subject, click edit or double click it. Make the changes and confirm by clicking the Save button. To exit the form, click Close button or close button.You can search a subject by entering its title at the search bar and using the grade list box to specify the level of the subject.

Teachers FormTo add a new teacher, click the add button. Enter the last, first and middle name to their corresponding fields. Select an advisee using the advisee list box and set a school year using the school year list box.To search a teacher, enter the teacher ID on the search bar, its advisee on the advisee list box and school year the teacher thought on the school year list box.Note: ID for teacher is automatically generated.

Set Criteria FormThis form is used to prepare criteria for grading in a subject. To set a criteria, click add button. The find button will enable and click it to view selection for subject then select one. Next, select for a school year. Enter the rating on its corresponding criteria. To reset the criteria field, just click the Clear button.Note: The total of the rating should be equal to 100.

Subject Teacher FormThe subject teacher form displays the subject with the teachers being set or assigned to teach also with the school year it was assigned. To assign a teacher to teach a subject, click Add then click the find button located near the subject textbox. The subjects form will appear then select a desired subject. Next, click the find button located beside the teacher textbox. The teachers form will show then select a specific teacher to assign on the previously selected subject. Set the school year and click save button to confirm.You can also update the assignment. Select a specific record or double click it. Click find button beside the subject text box to change subject or find button beside teacher text box to change teacher or change the school using the school year list box.You can also search subject that is already been assigned with teacher. Use the subject list box to display all the subjects. Narrow the search by using the school year.

GradesThis window displays the compiled grades of students. At runtime, the form displays all the grades being saved at the database. You can narrow the display by filtering. To filter or search for student ID, enter the ID of a specific student on the student ID search box. You can further narrow the display using the subject, grading period and school year. Click the dropdown arrow on the subject list box then select for a certain subject. To filter the grading period, click the dropdown list arrow on the grading period list box then select for a desired period. To narrow the search or display by applying school year, click the dropdown arrow on the school year list box then select for a specific school year.

AccountsThe accounts form. This form displays the registered user on the system. The entry form is also being integrated in the form. To add a new account, click the New button. To update an account, select an account from the list then click Edit or double click the record.

User Log FormThis user log form displays the user log in a form view. To print the log, click print log. The user log report will prompt. Confirm the printing by clicking the print button. You can also display specific user and date of log. It is further discussed below.

User Log ReportThe user report displays the user and its activity in a specific time of Log in and Log out as well as the date of log. To search for a certain user, enter a username on the textbox provided for username entry and click go. You can also filter the searching by setting the date of log. Use the Date Time Picker located at the upper left of the form. Set the desired date then click go.