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SAP BusinessObjects Planning and Consolidation 7.5, version for the NetWeaver platform

September 2011English

REF DokSprache \* MERGEFORMAT English

Performance Review and Forecast (B60)

SAP AGDietmar-Hopp-Allee 16D 69190 WalldorfGermanyBuilding Block Configuration Guide

Copyright

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Icons

IconMeaning

Caution

Example

Note or Tip

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type StyleDescription

Example textWords or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example textEmphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXTNames of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example textScreen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXTKeys on the keyboard, for example, function keys (such as F2) or the ENTER key.

Example textExact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

Contents5Performance Review and Forecast

51Use

52Terminology

53Prerequisites

54Navigation in the System

65Configuration

65.1Uploading Templates

75.2Creating Logic Script (Optional)

85.3Creating Data Management Package (Optional)

85.4Creating Business Process Flow

135.5Creating BPF Instance

146Test and Use

Performance Review and Forecast1 Use

This document describes how to create two input schedules:

Input Schedule for Currency Translation Rates: This schedule is used to maintain exchange rates for the different countries in which your company has subsidiaries.

Input Schedule for Planning Data: This schedule is used to plan future phase reference from historial dataBoth schedules are also delivered ready to use in the Misc folder of the SAP Best Practices for Business Planning and Consolidation documentation DVD. However you can use the detailed description here to get an overview of how to create these schedules. This allows you to create your own schedules if the ones delivered on the DVD do not completely fulfil your needs.

2 Terminology

This document refers to the Business Planning and Consolidation application also known as SAP BPC.

Application Sets

An application set is a group of applications. An application set contains a set of dimensions that may be shared among its applications.

Applications

An application is a functional unit used for a particular purpose (for example: finance application, sales application). Applications may share dimensions with other applications within the same application set, or have dimensions that are unique.

Dimensions

Dimensions consist of members. If the members of the dimension are arranged in a hierarchical order, the relationship between members is described with terms such as Parent, Child, and Sibling.

Properties

Dimension members are described by properties.

Data

Data is described by dimension members.

3 Prerequisites

Before you start installing this building block, you must install prerequisite building blocks. For more information, see the Building Block Prerequisite Matrix (Prerequisites_Matrix_[xx]_[yy]_ [zz].xls; the placeholder [xx] depends on the SAP Best Practices version you use, e.g. BPC refers to the SAP Best Practices SAP BusinessObjects Planning and Consolidation 7.5, [yy] depends on the language version, e.g. EN for English language, and [zz] depends on the country version, e.g. CN for China: Prerequisites_Matrix_BPC_EN_DE.xls). This document can be found on the SAP Best Practices documentation DVD in the folder ..\[xx]_[zz]\Documentation\; ([xx] depends on the SAP Best Practices version and [zz] depends on the country version).4 Navigation in the System

When you start the Business Planning and Consolidation application you first see the Launch Page, from where you can select the user interface that you want to work in, for example SAP BPC Administration, SAP BPC for Excel, and so on.

Once you have chosen one of the options mentioned above, you see the Action Pane on the right-hand side of your screen, where you can select your tasks and activities. With the buttons on the top you can see details on the session information, the login information and the current view (CV).

Below the title, for example SAP BPC Administration, you can choose various tasks.

With the buttons at the bottom you can open other available interfaces or with See Also open the SAP BPC help.

At the top of the Action Pane you can navigate back and forth with the arrows. With the Home button you can return to the start page of the specific SAP BPC application you are in.

5 Configuration

5.1 Uploading Templates

Use

This section describes how to upload and install in the system the predefined report and planning input schedules delivered together with SAP Best Practices.

Procedure

1. Log on to Interface for Excel.To do so start the SAP BPC Launch Page from your desktop icon or via the Start menu of your desktop, then in the Programs folder choose SAP ( Business Planning and Consolidation.

2. On the SAP BPC Launch Page, choose Interface for Excel. In the dialog box, select the AppSet SAP_BP_Planning and the Application Sales_Planning.

3. Choose OK.

4. In the Connection Wizard dialog box, enter your user ID and password as required and choose Finish.5. In Interface for Excel, expand the current view (in the upper right-hand corner of the action pane) by choosing the + sign left of CV (current view.)6. Once the current view is expanded, set the current view to the following parameters:

Field nameUser action and values

ApplicationSales_Planning

7. In BPC for Excel from the menu, choose File ( Open.

8. Browse for the \Misc\B60 folder on the SAP Best Practices for BPC documentation DVD and open file B60_IS_SalesPlanning_Forecast.xlt9. Once the files are open for each file from the menu bar choose eTools ( Save Dynamic Templates.

For Excel 2007 users, make sure that the files are saved in Excel 2003 format and not Excel 2007 format. Otherwise the templates might not be selectable when defining Business Process Flow.

10. Save the input schedule B60_IS_SalesPlanning_Forecast.xlt to the folder /Sales_Planning/EEXCEL/Input Schedules.

11. In the current view, select Sales_Planning, change the application to PL_Planning 12. Repeat steps from 7~10 to open input schedule B60_IS_Profit_Loss_forecast.xlt and save it to the folder .. PL_Planning/EEXCEL/Input Schedules.13. In the current view, select Sales_Planning, change the application to Rate

14. Repeat steps from 7~10 to open input schedule B60_IS_Rate.xlt and save it to the folder .. Rate/EEXCEL/Input Schedules.Result

You have successfully uploaded the templates used in the Best Practices scenarios. Now you can proceed on with chapter 5.2 Creating Logic Script.

5.2 Creating Logic Script (Optional)Use

Script Logic is used to load data from one application to another. In the Integrated P&L Planning scenario, data from the Sales Plannig scenario and the HCM scenario (optional) is analyzed together with planning data for different entities. Therefore data needs to be loaded into the Profit and Loss Statement application.

Ignore this step if script logic Sales_to_PL has been already created in BB B61.Procedure

1. On the SAP BPC Launch Page, choose BPC Administration.

2. In the SAP_BP_Planning tree, in the left-hand screen area, choose Application ( Sales_Planning ( Script Logic.3. Choose Default.LGF.

4. Copy the script from Default.txt which located in \Misc\B60 into the Script Logic screen area.5. In the action pane, choose Validate and Save.6. Select Close, if the validation status is success in Validation Result screen.7. In the SAP_BP_Planning tree, in the left-hand screen area, choose Application ( HCM_Planning ( Script Logic.8. Choose FXTRANS.LGF.

9. Copy the script from FXTRANS.txt which located in \Misc\B60 into the Script Logic screen area.10. In the action pane, choose Validate and Save.11. Select Close, if the validation status is success in Validation Result screen.12. In the action pane, choose Create New Logic.13. In the New Logic dialog box, input SALES_to_PL and choose OK.14. On the empty screen for Script Logic [SALES_to_PL.LGF], paste the script included in SALES_to_PL.txt file from \MISC\B60 folder.

15. In the action pane, choose Validate and Save.

5.3 Creating Data Management Package (Optional)

Ignore this step if script logic Sales_to_PL has been already created in BB B61.Procedure1. Log on to Interface for Excel.

2. To do so start the SAP BPC Launch Page from your desktop icon or via the Start menu of your desktop, then choose Programs ( SAP ( Business Planning and Consolidation.

3. On the SAP BPC Launch Page, choose BPC for Excel. In the dialog box, select the AppSet SAP_BP_Planning and the Application Sales_Planning.

4. Choose OK.

5. In the Connection Wizzard dialog box, enter your user ID and password as required and choose Finish.

6. From the menu bar, choose eDATA (Organize Package List and select the Data Management package group from the list.

7. From the menu bar of the Data Manager, select the first icon to add a new package.

8. In the Data Manager Add Package dialog box, Choose Process Chain for Package Type.9. Choose the Select icon right to the File field. 10. Select RUN_LOGIC under folder Business Planning & Consolidation: System Choose Select.11. Enter Move_Sales_to_PL as Package Name.

12. Choose Data Management in the Group field.13. Enter Move Data from App Sales_Planning to PL_Planning as Description14. Choose User Package as Task Type. Then choose Add.15. Choose Save.16. From the menu bar, choose eDATA ( Organize Package List.17. In the Data Manager dialog box, select the package Move_Sales_to_PL from the list and choose Modify package using the context menu.18. Select View Package beside the File field.19. Choose Advanced to access the dynamic script editor to modify the package.20. On Data Manager Dynamic Script screen, paste the script included in SALES_to_PL.txt file from MISC folder (\Misc\B60)21. Choose OK to close the dialog box Data Manager Dynamic Script.22. Choose Save to close the dialog box Data Manager Package View & Dynamic Script Editor.23. Choose Save to close the dialog box Modify Package.

24. Choose Save to close the dialog box Data Manager.5.4 Creating Business Process Flow

1. From the Launch Page, choose BPC Administration.

2. From the Action Pane, select Manage Business Process Flows.

3. Logon to your SAP_BP_Planning application set. The Admin console is displayed.

4. From the hierarchical view on the left side of BPC Administration, select Business Process Flows.

5. From the Action Pane, select Create new BPF template.

6. Define the Setup Requirements (Step A) to match the following (adapt the email address to the ones you maintained for the user Controller)as following tables:Field nameUser action and values

Business Process flow nameSales PF Review and Forecast

Business Process flow descriptionPerformance review and adjustment for sales Planning

What is the Controlling ApplicationSales_Planning

7. Choose Continue to Setup Step B at the lower right-hand corner of the window.

8. Define the Setup Requirements (Step B) as reference from following table:DimensionIdentity Dimension

Category

Customer

Product

P_CC

RptCurrency

SalesAccount

Time

9. Choose Continue to Setup Step C at the lower right-hand corner of the window.

10. Define the Set Requirements (Step C) to match the following:AvailableView bySelected

TeamsSalesTeam1

TeamsSalesTeam2

Users[domain]\BPC_SYSADMIN

You need to select a team of which you are a member.

11. Choose Next to continue. The Define Steps/Sub-Steps screen is displayed.

12. Choose Add.

Define the sub-step using the following information, then select OK and confirm the dialog box An action cannot exist at a step level with No. 13. Create BPF structure as following table:How do you want to add your Business Process Flow?What is the name and instruction for the new step/sub-step?

Select Add...Maintain Currency Rate

Select Add...Review and Forecast for Sales

Select Add a new sub-stepSales Planning Adjustment

Select Add a new sub-stepMove Sales Data to PL

14. Choose Modify... to maintain step properties as follows:

The step properties of a sub-step are same as the parent step, so you just need to matain the step properties of the parent step.

15. You need to choose Define Step Region Criteria... to maintain some properties bellow. StepsAllow ReopenOpening CriteriaChoose driver dimensionChoose owner propertyDriver Dimension Member Selection

Maintain Currency RateYesAll Step RegionsP_CCOWNERDimension members: CorperateHQ

Selection Criteria:SELF

Review and Forecast for SalesYesAll Step RegionsP_CCOWNERDimension members: SalesHQ

Selection Criteria:BAS

16. Choose Next to continue.

17. On the Define Actions screen:StepsInterfaceTaskName\Parameter ValueApplicationCurrent View

Maintain Currency RateInterface for ExcelSchedule LiraryB60_IS_Rate.xltRateCategory: Inherit from CV

InputCurrency: Inherit from CVR_ACCT: Inherit from CV

R_Entity: Inherit from CV Time: Inherit from CV

Sales Planning AdjustmentInterface for ExcelSchedule LiabrayB60_IS_SalesPlanning_Forecast.xltSales_PlanningCategory: Inherit from CV

Customer: Inherit from CVProduct: Inherit from CV

P_CC: Inherit from CV RptCurrency: Inherit from CV SalesAccount: Inherit from CV Time: Inherit from CV

Move Sales Data to PLData ManagerRun User PackageSales_Planning

You need to create a BPF instance when maintaining current view, Time: Inherit from BPF instance . To create a BPF instance, please follow step 5.5.18. Choose Next to continue.

19. Choose Save. Confirm the dialog box.

20. Choose Close.

21. In the dialog box do you want to save, choose Yes.

22. Confirm the dialog box.23. Repeat 1 to 21 to create BPF template PL PF Review and Forecast using information below.Define BPF:

Field nameUser action and values

Business Process flow namePL PF Review and Forecast

Business Process flow descriptionPerformance review and adjustment for PL Planning

What is the Controlling ApplicationPL_Planning

Instance Identifier:

DimensionIdentity Dimension

Category

P_ACCT

P_CC

RptCurrency

Time

Set Access:

AvailableView bySelected

TeamsFI Team

TeamsHR Team

TeamsIT Team

TeamsSalesTeam1

TeamsSalesTeam2

Users[domain]\BPC_SYSADMIN

Define Steps/Sub-Steps:

How do you want to add your Business Process Flow?What is the name and instruction for the new step/sub-step?

Select Add ...Review and Forecast for PL

Select Add a new sub-stepPL Plan Adjustment

Properties of the new step

StepsAllow ReopenOpening CriteriaChoose driver dimensionChoose owner propertyDriver Dimension Member Selection

Review and Forecast for PLYesAll Step RegionsP_CCOWNERDimension members: CorporateHQSelection Criteria:BAS

Define Actions:

StepsInterfaceTaskName\Parameter ValueApplicationCurrent View

PL Plan AdjustmentInterface for ExcelSchedule LiraryINPUT SCHEDULES\B60_IS_Profit_Loss_forecast.xltPL_PlanningCategory: Inherit from CV

P_ACCT: Inherit from CVP_CC: Inherit from Step Region RptCurrency: Inherit from CV Time: Inherit from BPF Instance

5.5 Creating BPF Instance1. From the Launch Page, choose BPC Administration.

2. From the Action Pane, select Manage Business Process Flows.

3. Logon to your SAP_BP_Planning application set. The Admin console is displayed.

4. From the hierarchical view on the left side of BPC Administration, select Business Process Flows5. Choose Sales PF Review and Forecast under the node Business Process Flows.6. From the Action Pane, select Create BPF instance.7. Choose filed Time, Select a dimension member for field Time, for example, 2012.005.8. Choose Create Instance Step 2 of 29. Choose to select a instance owner for field Select instance owner, for exapmle, [domain]\BPC_SYSADMIN.10. Choose Create BPF Instance. In the BPF Instance Preview region, the default owner for every steps are listed based on the setting in Driver Dimension Member Selection and Dimension member sheet. If there is any change necessary, please check the item and choose update owners (select user or team to be the owner for every step).Step RegionOwners

Step 1. Maintain Currency Rate

PCC.CorporateHQ[domain]\PLANNER_CORP

Step 2. Review and Forecast for Sales

PCC.SalesTeam1[domain]\PLANNER_S1

PCC.SalesTeam2[domain]\PLANNER_S2

11. Choose Finish. An instance with ID of time selected is created, which is inactive.12. From the hierarchical view on the left side of BPC Administration, select Business Process Flow. Select Manage BPF Instance on Action Pane.13. On the Manage BPF Instance screen, choose BPF template Performance Review and Forecast and status Inactive..14. Choose Refresh.15. Click the checkbox before the instance created before and choose Activate.16. Choose OK.17. Repeat step 1 to 17 for BPF template PL PF Review and Forecast.Step RegionOwners

Step 1. Review and Forecast for PL

PCC.FinancialDept[domain]\PLANNER_FI

PCC.HRDept[domain]\PLANNER_HR

PCC.ITDept[domain]\ PLANNER_IT

PCC.SalesTeam1[domain]\ PLANNER_S1

PCC.SalesTeam2[domain]\ PLANNER_S2

Result

You have created a BPF instance and activated it.6 Test and Use

Refer to the Business Process Documentation of this scenario to find out how to carry out the business processes._1118226115.bin