Ballot ProofingEAC Roundtable

Presentation November 17, 2011

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Ballot Proofing Overview

Candidate Names & Ballot Measures

Races On The Ballot & Precinct Assignments

Optical Scan Ballots Touchscreen Ballots Minority Language

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Candidate Names

Candidate Names As Listed On Nomination Paperwork Have At Least 2 People Check The

Spelling Of Candidate Names Arizona State Statutes Require A Sample

Ballot Be Sent To Candidates & Political Parties To Review For Errors Or Omissions

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Ballot Measure Language

Have At Least 2 People Review Ballot Language

Read The Ballot Language Backwards To Check For Spelling Errors

Arizona State Statutes Require Sample Ballot Be Sent To Local Jurisdictions To Review For Errors Or Omissions

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Checking The Races On Each Precinct Ballot

Things That Need To Be Checked: The Precinct Ballots Have The Correct

Races On Them Rotation Of Candidate Names Where

Needed Write-In Lines Are Included Where Needed Political Party Is Listed By Candidate

Names Where Needed Instructions And Headers

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Proofing Races On The Ballot

First We Proof The Optical Scan Paper Ballots Our Network Analyst Builds His Database In GEMS

(Election Management System For Our Voting Equipment)

The Election Administrator Creates Ballot Worksheet In EXCEL

The Ballots Are Created In GEMS & Each Ballot Style Is Printed Out

Using The EXCEL Spreadsheet Each Ballot Style Is Checked

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Proofing Races On Ballots

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Useful Reports From Voter Registration System

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Useful Reports From Voter Registration System

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Useful Reports From Election Management System

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Useful Reports From Election Management System

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Do Not Forget To Proof Everything!

Titles Instructions Vote For # Political Party Labels Precinct Label

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2010 General Election Ballot

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Spanish Language Ballots Also Need To Be Proofed

We Use The Ballot Text Report From Our Election Management System For Proofing The Spanish Language Portion Of Our Ballots

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Navajo Language Ballots Also Need To Be Proofed

Voters That Need Navajo Language Assistance Do Not Read Navajo So The Language Shown On The Screen Is English But The Audio Portion Of The Ballot Is In Navajo

Our Voting System Requires The English To Be Entered Again Into The System

We Use A Second English Language Ballot Text Report To Proof The Navajo Ballots

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Proofing The Touchscreen Ballots

The Touchscreen Ballots Are Being Proofed At The Same Time As The Optical Scan Ballots During Our First Round Of Internal Testing How Does Everything Look On The Screen? The Audio Portions Of The Ballots Are

Reviewed The Printout For The Voter Verified Tape Is

Reviewed

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Example Of Problem With The Voter Verified Tape

Optical Scan Ballot

Touchscreen Ballot Voter TapeAUMENTO DEL PRESUPUE

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Questions?

Any Questions?