basic excel capabilities mba 7025 statistical business analysis reviewed at various places in data...

Basic Excel Capabilities

MBA 7025Statistical Business Analysis

Reviewed at various places in Data Analysis and Decision Making with Microsoft Excel

L99A MBA 7025 - Basic Excel, Office 2007

2

Objective of module

• Learn basic Excel capabilities.

• Practice using Excel “Functions”.


3

Basic Spreadsheets Capabilities

• Cut, Copy, Paste & Paste Special• Cell corner Copy• Add or delete Rows or Columns• Change width/height of row/column• Font, alignment, boarder & number of cell• Referencing and calculations with cells.• Data / Sort• Naming cell or range of cells• Insert / Function / Average• Sum, Max, Min, Count, Small and Large• Single quote for equation statement. • REPLACE command.• DATA / Group & FORMAT: Column, Hide. • Grab an entire column of data (CTRL+SHIFT, down arrow).


4

Cut, Copy, Paste & Paste Special

Icons on toolbar

Right Clip fro Drop-down Menu

CTRL + C, CTRL+VCTRL + Insert, SHIFT + Insert


5

Cell corner Copy

Grab corner, hold left button and pull down.

Release corner


6

Cell corner Copy

Double click corner


7

Add or delete Rows or Columns

NO

Right Click, then Insert or Delete from Drown-down menu

Right Click, then Insert or Delete

from Drown-down menu


8

Add or delete Rows or Columns

Yes


9

Change width/height of row/column

Right Click, then Row Height

from Drop-down menu

Right Click, then Column Width from Drop-down menu


10

Font, alignment, boarder & number of cell.


11



12



13

Referencing and calculations with cells.

Relative addressing


14

Referencing and calculations with cells.

Absolute addressing


15

Data / Sort

DA

TA

: Sor

t


16

Naming cell or range of cells

1) Hi-lite array of data

2) Give arra

y a name

3) Use name in subsequent calculations


17

Insert / Function / Average


18

Examples of Insert Functions


19

Excel Function - COUNTIF


20

Single quote for equation statement.

Single quote


21

REPLACE command.

EDIT: Replace


22

DATA / Group

DATA: Group / G

roup


23

FORMAT: Column, Hide.

FORMAT: Column, Hide

Right Click, then Hide from Drop-down menu


24

Grab an entire column of data (CTRL+SHIFT, down arrow).

Hi-lite top cell, th

en CTRL+SHIFT, down arrow


25

Preferred Pasting Procedures

• Paste ‘Excel Worksheets’ in to other documents (WORD or POWER POINT) using “Paste Special”, “ Picture”.

– Do NOT use “Paste” which sometimes creates an active table. Definitely don’t use “Paste Link” which will create a live link to the original Excel spreadsheet.

– If the object to be pasted in a picture or graph use “Picture Enhanced Metafile”, instead of “Picture”

Sometimes

YES

YES

NO


26

Capturing Procedures

• Paste Menus from other program into WORD and POWER POINT y using “Alt”-”Print Screen” to capture the current, active image in the other program and send it to the clip board. Then, use regular “Paste” to insert a picture of the menu into your document.

• Note, if “Print Screen” (without holding down Alt) is used, the entire screen is captured.

• Alternatively, if you only want a portion of the active, image use the Snipping Tool. Access this by clicking on the following /All Programs/Accessories/Snapping Tool/

basic excel capabilities mba 7025 statistical business analysis reviewed at various places in data...

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