basic excel training - 20140825

7/25/2019 Basic Excel Training - 20140825

http://slidepdf.com/reader/full/basic-excel-training-20140825 1/22

Table of Contents

I. Getting Start

II. The New Interface

III. Excel Basic



I. Getting Start - Starting Out

1. What is Excel ?

Excel is a computerize spreasheet! "hich is an importantbusiness tool that helps #ou report an anal#ze

information.

Excel is soft"are that lets #ou create tables! calculate ananal#ze ata. This t#pe of soft"are is calle spreasheetsoft"are.

$%icrosoft

&. What is spreasheet ?

' t#pe of application program "hich manipulates numericalan string ata in ro"s an columns of cells. The (alue in acell can be calculate from a formula "hich can in(ol(e othercells. ' (alue is recalculate automaticall# "hene(er a (alueon "hich it epens changes. )i*erent cells ma# be



I. Getting Start $ Starting +ut

,. Common scenarios for using Excel inclue-

'ccounting $ Exp. cash$o"! income /0 statementetc.

Bugeting $ Exp. %ar2eting! e(ent! retirement etc.

Billing an sales $ Exp. Sale in(oice! purchase orer etc.

3eporting $ Exp. /ro4ect performance! forecast ata.Etc.

/lanning $ Exp. Wee2l# report! #earl# report etc.

Trac2ing $ Exp. Timesheet! to o list etc.



I. Getting Start

Excel stores spreasheets in ocuments calle "or2boo2s.

1.Each "or2boo2 is mae up of ini(iual "or2sheets! orsheets&.B# efault! Excel "ill open a blan2 "or2boo2 that containsthree "or2sheets 5spreasheets6

I. Getting Start 7 'bout "or2boo2

Microsoft Excel

Worksheet



I. Getting Start 7 Exploring "or2boo2



I. Getting Start 7 Exploring "or2boo2

8 9se the 'lt : Enter 2e# combination to enter text onmultiple lines "ithin the same cell



I. Getting Start 7 Getting ;elp in Excel &<1<

C l i c k

H e r e



II. Getting Start – Tool Bar

The =uic2 'ccess Toolbar

this is a customizable toolbar that contains a set of commansthat are inepenent of the tab on the 3ibbon that is currentl#ispla#e. >ou can mo(e the =uic2 'ccess Toolbar from one ofthe t"o possible locations! an #ou can a buttons thatrepresent commans to the =uic2 'ccess Toolbar.




;ome Tab -

The ;ome Tab in %icrosoft Excel &<1< has a lot of functionalit#

for number crunching built right into it. >ou can o things li2eformatting! alignment! inserting an eleting ro"s or columns!sorting an ltering numbers! appl#ing st#les an formattinge*ects! ning an replacing ata an much more using theTab.




/age la#out -

The page la#out Tab in %icrosoft Excel &<1< has a lot of

functionalit# for printing. >ou can o things li2e page setup!scaling! sheet option an much more using the Tab.




@ormula -

The @ormulas Tab in %icrosoft Excel &<1< greatl# simplies the

tas2 of number crunching. The Excel @ormulas Tab has thefollo"ing groups-

•@unction ibrar#•)ene Aames•@ormula 'uiting•

Calculation




)ata tab -

9sing this tab! #ou can import ata from external sources

incluing but not limite to a text les! %icrosoft 'ccessatabases! "eb pages! xml ocuments! %icrosoft =uer#!%icrosoft S= Ser(er atabases.




3e(ie" tab -

This Tab has functionalit# that "ill let #ou proof rea #our Excel

"or2boo2s! a an elete comments! protect an unprotectExcel sheets"or2boo2s an nall# allo" users to trac2changes in a multi user Excel "or2boo2.



III. Excel Basic

Short cut 2e# -

%# fa(orite- Full list of excelshort cut

Most frequent

short cut key



III. Excel Basic

earn cop# an paste-

Through mouse.

Through 2e#boar.



III. Excel Basic

Excel @ormula Errors 7 9nerstan an )ebug Them

The follo"ing are some errors that ma# appear in a spreasheet 5thereare others too6

$ Cell is too narro" to ispla# the results of the formula. To x thissimpl# ma2e the column "ier an the Dreal (alue "ill be ispla#einstea of the signs. Aote that e(en "hen the signsare being ispla#e! Excel still uses the Dreal (alue to calculateformulas that reference this cell.

$ A'%E? >ou use a cell reference in the formula that is not forme correctl#5e.g. FBB:1< instea of FB,:1<6

$ '9EH9suall# the result of tr#ing to o math "ith a textual (alue. Example-F'18, "here '1 contains the "or Dhello



III. Excel Basic

$ )I<HTr#ing to i(ie b# zero. Example- F,'1 "here '1 contains < 5zero6

$ Circular 3eference9sing a formula that contains a reference to the cell that the formulaDli(es in. Example- putting the formula F'1:1 in cell '1 or puttingthe formula FS9%5'1-B&6 in an# of the cells '1! B1! '&! B&

-A'

this is one of the freuent errors #ou see "hile using (loo2up formula.The A' error is sho"n "hen some ata is missing! or inappropriatearguments are passe to the loo2up functions 5(loo2up! hloo2up etc.6

-3E@HThis is one of the most common error messages #ou see "hen #ou

le "ith a "or2sheet full of formulas. >ou get 3E@H error "hen oneof the formula parameters is pointing to an in(ali range. This canhappen because #ou elete the cells. @or eg. tr# to "rite a sumforumla li2e FS9%5'1-'1<! B1-B1<! C1-C1<6 an then elete thecolumn C. Immeiatel# the sum formula returns 3E@H error.



III. Excel Basic

- Create @ormulas.

@ormulas are euations that can perform calculations! returninformation! manipulate the contents of other cells! test conitions!an more. ' formula al"a#s starts "ith an eual sign 5F6.

Fsum5s#ntax6

Cell references

ientif# ini(iual cells or cell ranges in columns an ro"s.

Cell references tell Excel "here to loo2 for (alues to use in a formula.



III. Excel Basic

- 3eference of cells.

163elati(e references-

automaticall# change as the#Jre copie o"n a column or across aro".

&6 'bsolute references-

The# are xe. The# onJt change if #ou cop# a formula from one cellto another. 'bsolute references ha(e ollar signs 5K6 li2e this- K)KL



III. Excel Basic

- @unction.

16S9%&6'(erage,6S9%I@M6C+9ATN6C+9AT'O6C+9ATI@P6 I@

Cell formattingQ



Thank You!

basic excel training - 20140825

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