BCPS Device SelectionDivision of Curriculum and Instruction

Division of Business Services

March 6, 2018

Presentation Outline

I. Rationale

II. Current Devices

III. Stakeholder Involvement

IV. Proposed Devices

V. Vendor Provided Services

VI. BCPS Technology Support

Why Should We Continue?

•Academic Achievement

•Parental Support

Independent Evaluation

“In Year 3 of S.T.A.T., implementation progress clearly seems to be meeting and often exceeding expectations. Prominent strengths of the initiative include increases in student engagement, a focus on instruction and student-centered learning, and a variety of options and resources available for teachers to support learning.”

Johns Hopkins Center for Research in Education

End of Year Report Presented to the Board of Education on August 8, 2017

4

Academic Achievement: Mathematics

These gains represent between 51 -78 additional days of instruction.

169.2

188.5195

176.9

194198.4

173.8

186.4

198.2

150

160

170

180

190

200

Grade 1 Grade 2 Grade 3

MAP Mathematics Average Scaled Score

2014-2015 2016-2017 National Average

5

Academic Achievement: Reading

These gains represent between 45-64 days of additional instruction.

169.7

186.6194.1

176.8

189.8197.5

171.5

184.2

195.6

150160170180190200

Grade 1 Grade 2 Grade 3

MAP Reading Average Scaled Score

2014-2015 2016-2017 National Average

6

Academic Achievement: Mathematics

Lighthouse students showed greater improvements in proficiency than comparison students across the state.

7

Academic Achievement: English/Language Arts

Lighthouse students showed greater improvements in proficiency than comparison students across the state.

8

Why should we continue?

• Across 12 separate measures of student achievement, there have been substantial improvements in achievement – improvements that have exceeded the state and nation on these measures.

• Our independent evaluators report that we are meeting and sometimes exceeding expectations.

9

Parental Support

Of the parents who responded to the stakeholder survey in the spring of 2017:

84.9% = 8,491 parents

Agreed or Strongly Agreed that: Access to technology increases opportunities for making learning more personalized for students. (N=10,001)

80.8% = 8,041 parents

Agreed or Strongly Agreed that: Teachers are able to use technology to meet the academic needs of all students. (N=9,952)

10

What is our current implementation?

• Kindergarten pods of 6 devices in each classroom

• All students in Grades 1-8

• All students in Lighthouse high schools, Grades 9-12

• Staff in schools and central offices

11

What is BCPS’ Current Device and Services?

•HP Revolve

•4-Year Warranty

•4-Year Accidental Damage Protection

•4-Year Anti-theft Tracking Software

•4-Year Onsite Support

12

13

Why now?

How was the Selection Process conducted?

•Written Responses

•Vendor Demonstrations

•Technical Evaluations

•Student and Teacher Evaluations

14

15

RFP Evaluation Criteria

Criteria #1: Functional Requirements 30%

Criteria #2: Implementation Services 15%

Criteria #3: Experience and Qualifications of Firm 15%

Criteria #4: Experience and Qualifications of Proposed Staff 10%

Criteria #5: Price 15%

Criteria #6: Quality of Proposal Submission 5%

Criteria #7: Demonstrations/Oral presentations 10%

TOTAL: 100%

Who was involved in the RFP process?

RFP Tasks Participants/Stakeholders

Technical Review (Dec 11-15)Information Technology and Innovation and Digital

Safety

Written Response Review (Dec 11 - Jan 25)Information Technology and Curriculum and

Instruction

Student hands-on field testing/demos (Dec and Jan)20 students each:

2 elementary schools, 1 middle school, and 1 high school (80 students total)

Vendor Product Demonstrations (Jan 11-12)55 total people including teachers, parents, and

central office staff

16

Who responded to the RFP?

17

Vendor Brand % of Points Earned

Daly HP 86%

Data Networks Dell 79%

Virtucom Lenovo 77%

CDW-Government

Lenovo 71%

What device was selected?

Student Device: 11” HP Probook X360 11 G2 EE

Staff Device: 14” HP Elitebook X360 1030 G2

18

What services are included?

• Delivery and set up of devices or desktops .

• Pickup and return devices from previous lease .

• Long-life batteries with a 4-year battery warranty.

• Offsite repair of devices as needed .

• Offsite refreshing of devices, including repair, cleaning, and software installation.

• 20 technicians to assist with the teacher and administrator rollout in the spring 2018.

19

What enhancements come with the student device?Most Requested Features Proposed Device Current Device

Windows 10

Durable Casing

Keys that are not easily removed

Camera Features

Tablet Mode

Interactive Touch Screen

20

What enhancements come with the teacher device?

Most Requested Features Proposed Device Current Device

14” Interactive Touch Screen

11” Interactive Touch Screen

Durable Casing

Keys that are not easily removed

Windows 10

Tablet Mode

21

Contract Savings

4-year savings projected to be $19.8 million

$1.23

$1.83 C

ost

pe

r D

ay

Old Device New Device

32.8% Reduction

Student Device Cost $906*

Student Device Cost $1,348*

* Does not include support services.

BCPS Service Support Model

23

Highlights

• All students, Grades 1-12, will have a device assigned to them

• Additional vendor services included at the lower cost

• 14” device for staff members

• Long-life batteries with a 4-year warranty

• Summer refresh assistance

• Staff device rollout support

• Cost savings

24

25

Will we prepare them?

Questions?

26