Be Prepared !WHAT DO YOU DO WHEN……….

Being Prepared

When things happen that you cannot predict

Don’t let it RUIN your day. Have a plan !

Have a backup for every critical system to be able to

finish your surgery and keep the office running.

Some Examples………..

Being Prepared

Power outage

You need redundancy to supply electricity so you

can finish a surgery without power.

Being Prepared

Best Solution:

Being Prepared

Basic needs, basic Solutions:

Being Prepared

Power for portable equipment

Being Prepared

Other Solutions:

Being Prepared

Other Solutions:

Being Prepared

Other Solutions:

Being Prepared

Other Solutions:

Being Prepared

Being Prepared

Being Prepared

Other Solutions:

Being Prepared

Solution for:

Compressor Failure

Being Prepared

Being Prepared

Other Problems:

Suction Failure

Being Prepared

Other Problems:

Implant Handpiece

Being Prepared

Other Problems:

Implant Handpiece

Being Prepared

Other Problems:

Medical Emergency- Back up O2

All of our operatories have central O2 for nitrous oxide sedation which can also deliver positive pressure oxygen.

You have to have at least one portable O2 tank. You need 2 tanks in LA if you do IV sedation. These will help you if there is an emergency outside of an operatory

Being Prepared

Summary for equipment failure : Steps to take

Review every piece of equipment need to complete a surgery

Know what that equipment or device needs to operate properly

Develop a plan of action for the failure of each item

Can you finish without it?

If not, what can I replace it with?

What alternative devices or equipment are available to me?

Even if you associate with someone else, you have to have plans in

place to be able to finish your cases. Ask these same questions.

Computer Failure and Security

What will you do if you main server fails in your office?

Do you have a plan?

How is your data kept safe and private?

Being Prepared Computer Failure- backup

drive with optional cloud backup

Being Prepared

Computer Failure

Being Prepared Computer Failure- Mirrored Hard Drives

Being Prepared

Computer Protection and Security

Being Prepared

Computer Protection and Security

Being Prepared

While we are on the subject of computers………….

HIPAA and privacy of EHR

HIPAA SECURITY RULE

We need to discuss privacy issues……..

These Security Rule safeguards can help health care providers avoid some of the common security gaps that could lead to

cyber-attack intrusions and data loss.

Safeguards can protect the people, information, technology, and

facilities that health care providers depend on to carry out their primary mission: caring for their patients.

https://www.healthit.gov/sites/default/files/pdf/privacy/privacy-and-security-guide.pdf

HIPAA SECURITY RULE

https://www.healthit.gov/sites/default/files/pdf/privacy/privacy-and-security-guide.pdf

HIPAA SECURITY RULE

https://www.healthit.gov/sites/default/files/pdf/privacy/privacy-and-security-guide.pdf

Computer Security

Examples of Physical Safeguards

All computer stations should have password protection to access

any software and data.

The screens should timeout after a relatively short period of time.

This forces the operator to enter the password. This also prevents patients from doing anything on the operatory computers.

That screen should be turned away from the patient’s ability to

view it.

All workstations to be powered off when not in use.

Any patient data that leaves the office on removable drive or

laptop needs to be encrypted. This is most important

Computer Security

Summary:

EHR security is serious business

It is up to you to keep records safe and secure

Penalties for data breaches can be steep, depending on circumstances

This applies to you whether you own your own office or work for someone