CONFIDENTIAL | 1 Trusted by the world’s largest projects

Benefits of a company-wide project management platform

Case study of a global contractor

With

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Agenda

IntroductionIndustry SuccessLive DemoQ&A

Janet Poses, Aconex Tim Crisp, John HollandDanielle Borsato, AconexAll

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Current state of the construction industry

• Design and engineering technology has enabled more complex projects

• Mobile workforce• Large dispersed

project teams• Diverse contracting

models• Competitive

environment

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Technology adoption in construction

• Cloud-based software adoption by construction firms has more than doubled since 2012 Construction Technology Report by JB Knowledge.

• 42% of respondents reported a 32 percent or greater increase in IT spending over the past two years.

• 82% expect greater owner/contractor collaboration over the next five years - 2015 KPMG Construction Survey.

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AECOM Nearly 50% reduction of

submittal turnaround times

Hensel Phelps“30% reduction in handover

time”

Arup“75% faster review cycles”

Noteworthy accomplishments

Stuttgart 21 Train Station, Germany

€$2B Over Budget

Hill International“40% faster response time for

RFIs”

Parsons“Improved document control

Efficiency by 66%”

Royal Melbourne Hospital“80% faster access to

documents for handover”

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Tim CrispGroup Manager, External Applications

“Transforming the future through engineering excellence.”

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Tim Crisp – Background

• 10 years in engineering and contracting sector• Experience across 200+ engineering projects• Programme Manager• Project Manager• Information Manager (Perth Children’s Hospital)• Systems Manager, Urban Superway JV (South Road

Superway)• Collaboration Systems Manager• Collaboration Systems Engineer

Responsible for sourced software and information systems

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John Holland

Roles

• Head Contractor• Managing

Contractor• Operator• Investor and

Developer

Select projects

• Parliament House• ANSTO

Replacement Nuclear Research Reactor• Sydney

Desalination Plant• Eastlink

Motorway • Hong Kong

Sludge Treatment Facility

Sectors

• Infrastructure•Building•Rail

International engineering contractor based in AustraliaTurnover approx. AU$3b annually (US$2.2b)

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Diversity of John Holland

• Project values from under AU$1m - AU$4b (US$3b)• Various delivery models: Construct Only, D&C, O&M,

Services• Range of partnership models: Solo, Joint Ventures,

Alliances, and PPPs• Diverse contract types: Hard Dollar, Staged, Fee For

Service

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John Holland company-wide systems

• Health, Safety & Environment

• Operations• Finance & Commercial• Human Capital Management• Engineering & Design• Communications &

Collaboration• and many more …

Complex technology “ecosystem”

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Goals for Aconex platform

• Functionality– Inter-company collaboration– Document control fundamentals– Workflow-driven review and approval cycles

• Structure– Guide staff toward correct process– Maximum functionality with minimal restriction

• Standardization– A common platform with similar functionality – Consistent benefits with project specific configurability

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Challenges

• Legacy systems

• Diverse project requirements

• Internal reluctance to change

• External reluctance to adoption

• Knowledge

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How John Holland overcomes these challenges

Legacy systems

Diverse project requirements

Internal reluctance

External reluctance

Knowledge

Þ Migration

Þ Configurable solution

Þ Cost drivers

Þ Contractor engagement

Þ Build expertise

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How to standardize configurationCentralized management

Manage complexity

Low complexity for usersAdvanced configuration invisible

Multi-tiered standardization

UniversalProject typeProject specific

Unconscious standardization

Project templateAdvanced configuration

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How is John Holland using Aconex

Standard collaboration platform used by all project participants• Inter-company collaboration• Document control fundamentals• Workflow-driven approvals

Seamless part of a complex ecosystem on 30+ projects & tenders

Example: Perth Children’s Hospital• 441,609 mails• 72,531 docs (394,561 versions)• 138,274 workflows• 4,850 people in project directory

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Benefits of standardization

Early days but …• Project usage rates increased (anecdotal)• Tender launch times decreased (evidence)

Shift from “push” mandate to “pull” demand• Project teams now eager to establish collaboration system• Unprecedented demand now that platform is widely

accepted

Current average of 2 new Aconex projects per week

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Top tips for contractors implementing a company-wide system

Internal:• Project migration• Promotion & awareness• Unconscious standardization• Cost driver

External:• Work with clients and

partners to select systems• Formal comparison and

selection process• Concrete metrics and results

Centralized management

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Benefits of a company-wide project management platform

Danielle BorsatoSenior Consultant

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Field Inspections

Connecting teams company-wide

OperateConstructDesignBidPlan

Document Control

RFIs & Change Orders

Bidding & Tenders

Workflows &

Approvals

BIMCollaboration

Submittals Handover to

Operations

CostManagement

Dashboards & Reporting

API

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Single secure platformRespects ownership of your data and decisions

Subcontractor

Contractor

Engineer

PMClient

Consultant

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Connected processes with full visibilityConsultant

RFI

RFIResAdvAppr

ResAppr

RFIAdv

Appr

Client

Contractor

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Driving productivity across the project lifecycleTypical cycle times: Aconex projects vs industry averages

Scope Changes 40% reduction 10 Days6 Days

Dispute Management 22% reduction9 Days 7 Days

Shop Drawings 43% reduction 7 Days4 Days

Design-reviews 50% reduction 8 Days4 Days RFIs 50% reduction

3 Days

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Control across the enterpriseBenefits of control and standardization, with flexibility

Specific Project Configuration• Fast setup from pre-configured templates• Local, multi-lingual implementation teams• Unlimited training & support for all project participants

Business Unit & Model Flexibility• Configurable platform supports BU needs• Supports full project lifecycle with flexibility for DBB, DB,

EPC, JVs, PPPs, etc.

Defined Enterprise Standards• Standard workflows, terminology, document

& mail classification• Project and enterprise level reporting and

insights drive continuous improvement • Risk mitigation by corporate-wide best

practice implementation

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Enabling enterprise performance improvements

Case study: International contractor enterprise portfolio performance

2004 2006 2008 2010 2012 2014 2016

40

35

30

25

20

15

10

5

0

Workflow & Mail Processes Mail Response Times

Workflow & Mail Processes

 

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Demo: How to benefit from a company-wide platformA live Aconex demo was presented. Visit aconex.com/Demo to see Aconex

• Overview• Configurable

workflows meeting contract requirements

• Company-wide templates

• Portfolio management

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Benefits of a company-wide platform

• Reduced start up time• Workforce mobility • Deploy configurable

templates and workflows across projects

• Establish baseline and improve project to project

• Apply best practices across project portfolio

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Delivering your projects with confidence

Client-centered innovation•Product roadmap shaped with industry experience •200+ strong product development team

Proven engagement model•Global team of industry experts that understand your business•Consistent approach and quality with rapid deployment and scale

The leader in online collaboration•Purpose-built solutions•Proven success delivering projects and programs around the world

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Nine of the top 10 global EPCs

23 of ENR’s top 25 global design firms

Every Fortune 500 construction and engineering firm

More successful projects delivered than any other platform, industry-wide

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Our thanks to John Holland

Learn more at aconex.com/Demo

Thank you