benefits & programs

BENEFITS & PROGRAMS

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A compelling benefits program that is competitive from an industry & geographically perspective and enables recruiting & engenders retention.

• Provide quality providers, competitive rates, and comprehensive coverage• Provide income protection & continuation• Offer optional lifestyle benefits• Facilitate a secure retirement• Foster community within every site!

Offerings

• Medical plans include: HMO, HRA and PPO for California & Colorado employees and HRA and PPO for all others

• Other benefits - life insurance, short term & long term disability income, flexible spending account plan & competitive PTO benefits

Objective & Offerings

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Medical/Vision & Dental Insurance Offerings: Kaiser, BC/Anthem, VSP• HMO Option • PPO Option• High deductible Health Reimbursement Account Plan

Short-term and Long-term Disability: Sun Life• 66% base salary protection for STD up to $2,500/wk• 66% base salary protection for LTD up to $10,000/mo• Option to pay the tax on the premium & receive benefit tax-free

Life Insurance: Sun Life• 3X annual salary up to $1M• Additional 3X annual salary for accidental death up to $1M

Additional Option Life Insurance: Sun Life

Flexible Spending Reimbursement Account: IGOE• Pre-tax deferral allowance of $104.17 per pay period annually for unreimbursed

medical $208.34 per pay period for dependent care expenses

Benefit Offerings Summary: Health & Wellness

All STATES (excluding CA & CO)

Coverage Medical Vision Buy-Up Option Dental

Carrier Anthem VSP Anthem Dental

Plan PPO HRA Enhanced PPO PPO

Employee Only $95.00 $65.00 $7.00 $20.00

Employee & Spouse $290.00 $185.00 $11.00 $48.00

Employee & Child(ren) $240.00 $155.00 $12.00 $40.00

Family $425.00 $315.00 $18.00 $70.00

MONTHLY COST SHARING CONTRIBUTIONS

MONTHLY COST SHARING CONTRIBUTIONS

COST SHARING

CALIFORNIA & COLORADO

Coverage MedicalVision Buy-Up

OptionDental

Carrier Anthem Kaiser VSP Anthem Dental

Plan PPO HRA HMO HMO Enhanced PPO PPO

Employee Only $150.00 $70.00 $90.00 $90.00 $7.00 $20.00

Employee & Spouse

$335.00 $200.00 $265.00 $265.00 $11.00 $48.00

Employee & Child(ren)

$280.00 $170.00 $225.00 $225.00 $12.00 $40.00

Family $500.00 $335.00 $385.00 $385.00 $18.00 $70.00

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Health Club Reimbursement: $300/annually for offices without an existing health club on premises

Optional Legal Services Plan: Hyatt Legal, $23 a month

PTO (Sick and Vacation):

Year of Service # of PTO Days Monthly Rate of Accrual

1st - 5th 20 1.666 days6th onward 25 2.083 days

Accrued balances may equal one and a quarter (1.25) times current rate of paid time off accrual.

Accruals over the current 1.25 PTO rate accrual will be grandfathered until time is taken down to the level where accruals may begin

Benefit Offerings Summary: Well Being

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10 Company Paid Holidays Per Year

Wednesday, January, 1st New Year’s Day

Monday, February, 17th President’s Day

Monday, May 26th Memorial Day Weekend

Friday & Monday, July 4th & 7th Independence Day Observed

Monday, September 1st Labor Day

Thursday & Friday, November 27th & 28th Thanksgiving Weekend

Thursday & Friday, December 25th & 26th Christmas Day

Company Shut Down: All US operations will be closed Friday, July 4th through Friday, July 11th and employees will be required to use 4 days of PTO.

Benefit Offerings: Well Being

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Tuition Reimbursement:• Annual amount of $3,500

Employee Recognition Programs: • Bravo - $10 Peer to Peer • Making a Difference - Management to Staff $150 – $300• Excellence Awards – Outstanding Accomplishment $500 – $1,500• Service Awards – 1, 3, 5,7, 10 and every 5 years thereafter

Performance Reviews & Objective Setting:• Happens annually commencing in January of each year • Performance reviews follow completion of prior year self review & are

conducted by 2/28• Merit Increases – 4/1• Qumas Alignment – 2014 objective setting, participation in the 2014/2015

merit process

Benefits Summary: Development & Recognition

Benefit Open Enrollment

Open enrollment is effective now through March 21 during which time you can elect your benefit plans for coverage during April 1 – September 30, 2014, with an effective date of April 1.

This will be your opportunity to elect coverage for:•Medical/Vision•Dental•Life Insurance•Tax-Free Disability Insurance •Health and Dependent Care Flexible Spending Account Enrollment •Legal Service Plan Benefits

Accelrys’ benefit plan year is October – September: elections will be in place through September 30 th unless you have a ‘life event’ (marriage, birth of a child, divorce, change in employment).

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Additional Policies & Information

Accelrys Benefit Site –

• Accessible to you and families• Provides links to plan provider websites, plan summaries,

physician directory, forms and policies• Benefit Help Desk – CareCounsel

•http://accelrys.gethrinfo.net/Default.aspx

http://accelrys.gethrinfo.net/Default.aspx

EMPLOYEE BENEFITS OVERVIEW

BENEFITS OVERVIEW

Medical• Anthem PPO • Anthem HRA • Anthem HMO (ca & co)

• Kaiser HMO (ca & co)

Vision• VSP Core PPO• VSP Buy-up PPO

Other Benefits • Hyatt Legal • EAP • CareCounsel

Life & Disability• Sun Life Financial Life / AD&D• Sun Life Financial Short-term Disability• Sun Life Financial Long-term Disability• Sun Life Financial Voluntary Life / AD&D

Dental• Anthem PPO

BENEFITS HOTLINE – CareCounsel

CareCounsel is a confidential service that helps employees navigate the healthcare system. Healthcare professionals can assist in the following areas:

Understanding health benefits and coverage

Assist with claims processing and service denials

Assistance in choosing a PCP, specialist or hospital

Understanding drug formularies to make most cost effective decisions

Call (toll-free) 1-888-227-3334, Monday through Friday, 8:30am – 5:00pm PST or email, [email protected].

MEDICAL PPO – Anthem

Calendar year deductible

Coinsurance

$250 / individual$500 / family

20% after deductible 40% after deductible

Out of pocket maximum$2,000 / individual

$4,000 / family$6,000 / individual

$12,000 / family

Routine preventive care

Office visit

Inpatient hospitalization

No charge

20% after deductible $500 / admit + 40% after ded.

40% after deductible


$20

Prescription Drugs

Laboratory & radiology

Durable medical equipment

Tier 1 / Tier 2 / Tier 3 / Tier 4

Mail order – 90 day supply

20% after deductible 40% after deductible


$10 / $30 / $50 / 20% + 50%

Not covered


$10 / $30 / $50 / 20%

$10 / $60 / $100 / 20%

In network Out of network

Outpatient surgery 40% after deductible20% after deductible

Emergency room $100 (waived if admitted) + 20%

Urgent care 40% after deductible$20

Acupuncture 20% after deductible

Chiropractic 40% after deductible20% after deductible24 visits / calendar yr.Chiropractic limitations

$500 / individual$1,000 / family

Acupuncture limitations 12 visits / calendar yr.


MEDICAL HRA – Anthem

Calendar year deductible

Coinsurance

$3,000 / individual (fund pays first $750)$6,000 / family (fund pays first $1,500)

No charge 30% after deductible


$8,000 / family$6,000 / individual

$12,000 / family

Routine preventive care

Office visit


No charge

No charge after deductible 30% after deductible



No charge after deductible

Prescription Drugs – Medical Deductibles Apply




Mail order – 90 day supply

No charge after deductible 30% after deductible


30%

Not covered


$10 / $30 / $50 / 30%

$10 / $60 / $100 / 30%

In network Out of network

Outpatient surgery 30% after deductibleNo charge after deductible

Emergency room No charge after deductible

Urgent care 30% after deductibleNo charge after deductible

Acupuncture No charge after deductible

Chiropractic 30% after deductibleNo charge after deductible24 visits / calendar yr.Chiropractic limitations

Acupuncture limitations 12 visits / calendar yr.


HRA fund established by Accelrys

$750 individual

$1,500 family

Deductible

$3,000 individual ($2,250 after fund)$6,000 family ($4,500 after fund)

Coinsurance0% individual

100% Anthem

100%

Pre

ven

tive

In Network

Out of pocket maximum$4,000 individual ($3,250 after fund)

$8,000 family ($6,500 after fund)

FS

A

Preventive Care Such as annual physicals/exams, and age/condition appropriate screenings and immunizations

Anthem HRA

The HRA plan is a calendar year plan. Employees who enroll in the Anthem HRA will:

Receive annual fund amount of $750 / $1,500 at the beginning of the calendar year (prorated each month thereafter)

HRA FUNDING

Anthem HMO

$3,000 / family

Calendar year deductible None


Office visit (PCP / specialist)


Outpatient surgery

$20

$100 / procedure

$200 / admit

Prescription Drugs




Mail Order Tier 1 / Tier 2 / Tier 3 / Tier 4

$10 / $30 / $45 / $45

No charge

20%

$10 / $60 / $90 / $90

In network only

Emergency room $100 (waived if admitted)

Urgent care $20

Routine preventive care No charge

Acupuncture $20

Chiropractic (60 days after illness/injury) $20

KAISER HMO

$3,000 / family

Calendar year deductible None


Office visit (PCP / specialist)


Outpatient surgery

$20

$20 / procedure

$250 / admit

Prescription Drugs

Generic / brand / Specialty Drugs



Mail Order - Generic / brand

$15 / $30 / 20% up to $250 copay max.

No charge

20%

$30 / $60

In network only

Emergency room $50 (waived if admitted)

Urgent care $20

Routine preventive care No charge

Acupuncture Not covered

Chiropractic (20 visits / cal. yr.) $20

90 day supplySupply Limit

Available for members who are under the care of a provider who is not currently in the Anthem network:

Must be in an active course of treatment, have a terminal illness, have a scheduled surgery or are pregnant

Members must complete and submit the Transition of Care form found on the benefits portal

TRANSITION OF CARE

DENTAL PPO – Anthem

Orthodontic treatment (adults & children)

Lifetime maximum

Basic Services

In network

Amalgam, one surface permanent

Composite/white (anterior), one surface permanent

Surgical removal of erupted tooth

Extracted impacted tooth

Single root canal

90%

90%

90%

90%

90%

Calendar year deductible (indiv. / family)

Calendar year plan benefit maximum

Diagnostic & Preventive – Deductible Waived

Office exam

Teeth cleaning

Full mouth x-ray

$50 / $150

$2,000

100%

100%

100%

Major Services

Full cast metal crown

Porcelain/metal crowns (molars)

Dentures (full or partial)

60%

60%

60%

Orthodontic Services

50%

$1,500

80% of UCR

80% of UCR

80% of UCR

80% of UCR

80% of UCR

$100 / $300

$2,000

100% of UCR

100% of UCR

100% of UCR

50% of UCR

50% of UCR

50% or UCR

50% of UCR

$1,500

Out of network

Benefits “Core” Plan “Buy-up” Plan

In network In network

Exam copay $25 $25

Examination Every 12 months Every 12 months

Lens replacement Every 12 months Every 12 months

Single vision Covered Covered

Bifocal Covered Covered

Trifocal Covered Covered

Anti-Reflective coating Not covered Covered

Progressive lenses Not covered Covered

Scratch resistant coating Not covered Covered

Frame replacement Every 24 months Every 12 months

Contacts (in lieu of glasses) Every 12 months Every 12 months

Frame / contact allowance $120 $150

VISION PPO – VSP (core and buy-up)

LIFE AND DISABILITY – Sun Life Financial

Basic Life / AD&D Benefit 3x Annual Salary to $1,000,000

Basic Accidental Death & Dismemberment 3x Annual Salary to $1,000,000

Short Term Disability 66.67% of weekly earnings to a maximum of $2,500 / week

Long Term Disability 66.67% of monthly earnings to a maximum of $10,000 / month

(Employees have an option to elect a non-taxable STD / LTD benefit)

OPTIONAL LIFE / AD&D – Sun Life Financial

Purchase a maximum of $500,000 in increments of $25,000 $150,000 Guarantee Issue

Spousal coverage available in increments of $5,000 up to $500,000

$25,000 Guarantee Issue

Cannot exceed employee coverage

Child(ren) $10,000 coverage is available

“Evidence of Insurability” required for amounts above guarantee issue (complete EOI form on Benefits Portal)

A pre-tax benefit which allows employees to set aside pre-tax dollars for unreimbursed medical, dental, vision and childcare expenses

•FSA Plan Year: April 1, 2014 – March 15, 2015•Contributions: April 1, 2014 – December 31, 2014 •Reimbursement requests must be submitted by – March 31, 2015

You can contribute:

•$104.17 per pay period for healthcare expenses

•$208.34 per pay period for childcare expenses

A Benefit Card will be issued to you if you enroll in the Medical FSA plan. It allows you to directly access your Flexible Benefit Plan pre-tax funds with the swipe of a card to pay for eligible products and services at qualified locations. Locations include hospitals, physician offices, dental offices, vision service locations, and pharmacies.

125 FLEXIBLE SPENDING PLAN

Dependent Care FSA Before/ after school programs for children under age 13 Daycare centers In-home day care / Nanny / Au Pair Summer day camp Nursery school and Pre-school programs Elder care or dependents not capable of self-care

FSA ELIGIBLE EXPENSES

FSA PLAN RULES

Subject to IRS “use it or lose it” provisions

Employee contributions are deducted from your paycheck pre-tax and deposited in your FSA

Annual enrollment required each year by the IRS

Contribution changes not allowed unless an eligible change in family status has occurred such as:

• Marriage/divorce• Birth/adoption • Death of dependent• Loss/gain of coverage

Covers employee, spouse and dependents for legal services including:

Estate Planning Real Estate Family Law Document preparation Financial Matters Traffic Offenses

$23 per month and enrollment for full plan year is required

LEGAL ASSISTANCE – Hyatt Legal Plan

100% Accelrys Paid

Five face-to-face counseling sessions per issue

Confidential counseling services and referrals to local counselors and resources to address issues such as:

Relationship Issues Family Problems Grief and Loss Addiction & Recovery

Available 24 hours per day, 365 days per year

Covers employees, spouses and children

EMPLOYEE ASSISTANCE PROGRAM – COMPSYCH

QUESTIONS?

NEXT STEPS

UltiPro System

Online Benefit Enrollment

•Must enroll and/or decline benefit plans by COB, March 21st

UltiPro Features -

•View Pay statements, W-2’s and personal data

•Access PTO balance

•View benefit plan details

Additional Features – (training will be provided at a later date)

•Submission of time-off requests and ability to record leave taken in the UP Time Management Module

Site Address: https://www4.ultiproworkplace.com/

https://www4.ultiproworkplace.com/

Employment • US Qumas employees will become employees of Accelrys effective April 1. With the

transition to the Accelrys payroll the following documents are needed to complete this process:

A new Form I9 providing identification documentation Proprietary Information and Inventions Agreement & Multi-Policy

Acknowledgment Policy Form Form W4, if applicable, State tax withholding form Direct Deposit Enrollment Form EEO Self-Identification Form Premium Tax Election Form EEO Self-Identification Form

• Your Qumas date of hire is your official start date with Accelrys for purposes of:

401(k) Vesting – 3DS Plan PTO Accrual Service Award Program

QuestionsFor assistance with the integration process, benefit enrollment or general questions, please contact Carla Frates, Stacy Fingerut or me.

Carla Frates – [email protected]. or 925-543-7301Stacy Fingerut – [email protected] or 925-543-7302 Deb Slaunwhite – [email protected] or 858-799-5258

mailto:[email protected]



benefits & programs

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