Berkeley CountySchools

Preparation for the OEPA Audit

Today’s Purpose:

Plan for an OEPA visitOverview of OEPA process to beginning

preparation for February OEPA reviewTools for preparationTraining dates

Five Components of the Visit1. School Monitoring Report

Self Evaluation and Evidence2. Documentation Review

Including school maps, financial audit, school lunchesBerkeley County OEPA notebook

3. Lesson PlansCompletenessCorrelation to Next Gen StandardsVariation in Instructional MethodsUse of TechnologyEvidence of Inquiry based, hands on Science (ES)Administrator Review and CommentsSubstitute Folder

Five Components of the Visit (cont.)4. Classroom Observations

EngagementVariation of Instructional PracticesExplicit Writing InstructionEffective and Meaningful use of Technology

5. Staff InterviewsSchool CultureKnowledge of Strategic PlanSPL ProcessUse of Data to drive instructionBest PracticesHigh Expectations for allPLCsTime spent in direct service to students (Counselors –

75/25)

The day of the visitsProvide: individual team member packets,

meeting room, and refreshmentsBe helpful, offer assistance to individualsTeachers must be prepared to teach for the

full instructional period (instructional minutes count) and match the lesson being taught to lesson plan

Staff should be cognizant of how they address students and colleagues

Show your knowledge, skills, and professionalism

School notebook readyEngagement, Engagement, Engagement! Any individual present at the school the day

of the visit could be selected for an interview. This includes students and parents.

Who will the auditors be?Team members are selected based on expertise in:

school high quality learning conditions and knowledge of school and county policy and Code

the programmatic level of the school attending.

The size of the team is reflective of the size of the school and number of schools in the system.

Team members will include professionals from across the state of West Virginia:

• Principals• Central Office

Personnel• Retired

Administrators

• Counselors• RESA Personnel• Office of Technology

How should your school prepare for the monitoring visit?

Complete the School Monitoring Report Embed Strategic Plan Review Policies and Codes

2320 - Accreditation 2510 - Curriculum 4373 – Safe and Supportive Schools 2340 – Assessment Instructional Minutes School Counseling policy

Data Teams should review student performance data Common Assessments, End of year, Benchmarking Be able to articulate the SPL processes and procedures for your building

All staff should identify and be able to discuss at least 3 best practices of the school and implementation process

Make sure lesson plans are complete and available Have Berkeley County notebook fully updated

How do you the principal prepare for the monitoring visit?Participate in Principal training today Attend Strategic Plan training workshop September

2/3, General Principals meeting, and Instructional Principals meetings

Review lesson plans to ensure they meet all components

Know the goals of your school’s Strategic PlanUse your files to access any documentation that

supports the outstanding work you do for students in your school – show evidence

Review High Quality Standards and prepare to talk about areas of strength

Train your staff on August 13 and throughout the year using training manual

The Training Manual

What are the monitors looking for during the classroom observation.

Student EngagementHigh ExpectationsClassroom ManagementBehavior ManagementVariation in Instructional StrategiesUse of Appropriate Materials and Technology

Technology in the ClassroomAccess and Monitoring – Ensure you and your staff have answers to these

questions

Is there adequate access to technology? Is there a signup for labs/carts? What is the process? Is there regular use of technology by all teachers? How does the principal monitor technology use?

Implementation

How is technology being used in the classroom? What software and resources are teachers/students using? HS – Are virtual courses available? For what reasons? Are there adequate opportunities to receive technology professional

development? 21ST Century Learning Skills And Technology Tools Content Standards And

Objectives For WV Schools (2520.14)

The School Monitoring Report

State submittal required by July 30

School submittal for county review: October 15

Revisions can be made up until January 22

Final County Submittal to OEPA: January 22

School Monitoring Report

The School Monitoring Report is a document designed to assist schools in evaluating their own processes toward providing a high quality learning environment for students.

Section 1Utilizing the input of their staff and LSICs,

schools are asked in Section 1 of the School Monitoring Report to rate themselves against the 7 standards for High Quality Schools (WVBE Policy 2322) by utilizing the scale:

4=Strong and pervasive characteristic (Distinguished) (All) 3=Present but not pervasive characteristic (Accomplished) (Most) 2=Present in a few areas and/or situations but needs improvement (Emerging) (Some) 1=Rarely evidenced; needs significant improvement (Unsatisfactory) (None)

OEPA will verify the school’s responses to each section of the School Monitoring Report during their reviews.

Standards for High Quality SchoolsStandard 1: Positive Climate and Cohesive CultureShared Beliefs and ValuesHigh Expectations for AllSafe, Orderly and Engaging Environment

Standards for High Quality Schools

Standard 2: School LeadershipPrincipal LeadershipSchool Teams and CouncilsTeacher LeadershipStudent Leadership

Standards for High Quality SchoolsStandard 3: Standards-Focused Curriculum, Instruction and AssessmentsClassroom Learning EnvironmentStandards-Focused CurriculumInstructional PlanningInstructional Delivery

Standards for High Quality Schools

Standard 4: Student Support Services and Family/Community ConnectionsPositive RelationshipsStudent Personal DevelopmentParent and Community Partnerships

Standards for High Quality Schools

Standard 5: Educator Growth and Development

Professional Development Teacher CollaborationEvaluation, Feedback and Support

Standards for High Quality Schools

Standard 6: Efficient and Effective Management

FacilitiesFiscal ResourcesPersonnel Data, Information Systems, Technology Tools and

Infrastructure

Standards for High Quality SchoolsStandard 7: Continuous Improvement

Focused and Coherent PlanProcesses and StructuresMonitoring for Results

Section 2: Needs Analysis, Capacity Building and Efficiencies

Section 2 of the School Monitoring Report asks for schools to identify additional supports needed for continuous improvement.

Essential Guiding Questions to Plan for Change and Ensure Success:

To implement college- and career- ready standards, our school or district may need to change the way that we… We need to ensure success by…

To ensure students are well prepared for post secondary training, college, and careers, we must… We need to ensure success by…

How do we proactively build understanding and purpose for our staff, our students, and our community. We need to ensure success by…

Do daily instructional practices TRULY prepare kids for college, jobs, careers? We need to ensure success by…

Section 2: Needs Analysis, Capacity Building and Efficiencies

Please identify any significant resource and/or facility needs that staff believes are substantially impacting student performance.

Given information above, what additional resource or facility needs do you see that would have a direct and substantial impact on student performance?

Section 2: Needs Analysis, Capacity Building and Efficiencies Please identify professional development and other capacity building needs that are

significantly impacting staff’s ability to improve student performance. At ________________ school we have a strong core belief that ALL student can learn. After

analyzing student data (EOY/BOY benchmark, common assessments, summative assessments), our school has chosen ______ areas to focus on to impact student performance. Additional professional development in these areas would be helpful in supporting the school strategic plan and student performance.

Our main goal is to produce students who are truly college or career ready. To support this objective our staff would benefit from professional development in _________.

Possible professional development topics: Co-teaching Accessible Instructional Materials (to enable special education students to access the

general curriculum) Differentiated Instruction Universal Design for Learning Operating Effective PLCs Reading/Writing/Math Instructional Strategies Classroom Management Positive Behavior Support Technology Integration Creating Common Assessments

Section 3: Best PracticesSection 3 of the School Monitoring Report asks schools to identify outstanding best practices that have been implemented in their schools and should be noted during the accreditation process.

Best Practices are defined as exemplary, unique and data driven. These are practices that can be supported by pre and post data, can be replicated by other school systems and have a direct link to improved student achievement.

Compliance Checklists(Must be Full Compliance)Review Policies and Codes

2320 - Accreditation2510 – Regulations for Educational Programs

4373 – Expected Behaviors2340 – Measures of Academic Progress

Physical Education §18-2-7aSchool Counselors §18-5-18b

Coordinator Assignments

Principal Reflections

Small Groups:Next StepsReflections

Questions

and Answers