best practices and innovations of southern railway
DESCRIPTION
Best Practices and Innovations of Southern Railway. Topics covered. Basic Information for Staff & Contractors Using IT (BISCUIT ) E TDS Filing PAPer Less Office(PAPLO ) Failure Rate Analysis Monitoring & Evaluation System(FRAMES ) e z Pay card for imprest payments - PowerPoint PPT PresentationTRANSCRIPT
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BEST PRACTICES AND INNOVATIONS OF SOUTHERN RAILWAY
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TOPICS COVERED
Basic Information for Staff & Contractors Using IT (BISCUIT)
E TDS Filing PAPer Less Office(PAPLO) Failure Rate Analysis Monitoring &
Evaluation System(FRAMES) e z Pay card for imprest payments Corporate Internet Banking Door step banking - For station
collections
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BASIC INFORMATION FOR STAFF & CONTRACTORS USING IT (BISCUIT)
Started as Bill tracker for contractors(PGT & SA)
Presently available at public website of SRExtended to Staff Information over railnetPF details (Current Financial Year transactions)PF NominationSalary details ( 12 months) Income Tax Working sheetSoon to be available on Low Cost Android
based Touchscreen Terminal.
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BASIC INFORMATION FOR STAFF & CONTRACTORS USING IT(BISCUIT)
One day old data auto sync from AFRES@1 AMNo load on AFRES as data accessed from local server
SMS integration for PF doneLast 3 transactions with Closing Balance
Other details to be integrated with SMS soon.PGT , SA covered. Other divisions to be covered soonOpen source based application except for database
Linux Apache OracleXE PHPDesigned and developed by Sh. Md Faisal, Sr.DFM/PGT
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BISCUIT SCREEN SHOT
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E TDS FILING Form 24Q prepared in AFRES
Format available in TIN website Filing done using Digital Signature
from NIC One time cost of Rs.550/- Savings in recurring preparation and
uploading fees to TIN FC No dependency on TIN FC Any number of corrections free of cost Implemented @ PGT Other Forms to follow suit
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PAPER LESS OFFICE(PAPLO)• Paperless Office (ALMOST) • Accessible over railnet @ 10.187.10.17• Work flow based web application• Retrieval of letters easy• Know who is keeping it pending• Working since 01.01.2010 I
• in Pension and Establishment Section of Palghat Division
• More than 3600 letters sent using PAPLO
• Designed and developed by Sh. Md Faisal, Sr.DFM/PGT
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PAPER LESS OFFICE(PAPLO) Workflow based Application Parent Child relationship between
users DRAFT- CLK->SO->JS->SS->JAG->till
approved Approved draft
Inbox of the RecipientOutbox of the Sender
Quick and Advance search options Complete open source based
applicationLinux Apache MySQL PHP
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FAILURE RATE ANALYSIS MONITORING & EVALUATION SYSTEM(FRAMES)
Nothing to do with accountsSMS based communication systemA Keyword mapped to Recipients and
RespondentSMS with <keyword><text> is fwd to
Recipients and RespondentRespondent to give feedback for the
<text>Designed and developed by Sh. Md Faisal,
Sr.DFM/PGT
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FAILURE RATE ANALYSIS MONITORING & EVALUATION SYSTEM(FRAMES)
Presently used for Signal and Track defects reported by LPsLP > CBO > FRAMES > Recipients &
RespondentRespondent > FRAMES > Recipients & LP
Can be used for any application Employee Grievance redressalPassenger ComplaintsAny Interactive SMS based Application
Cost per SMSThrough SIM = 30pThrough Internet = 24p
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E Z PAY CARD FOR IMPREST PAYMENTS
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Present System
• Once bill passed, Cheque generated and cashier on encashment will disburse during his programme to different stations.• Recoupment - Twice a month.
E Z Paycard
• Here just like bank payment, Paycard A/c is loaded and imprest holder can withdraw from any ATM.
• Can be done any no. of times and is independent of cashier movement.
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OTHER FEATURES
• Issued in designation of imprest holder and linked to mobile number and email ID of imprest holder and has alert system.
• No change from earlier system with regard to maintainance of imprest account.
• Need to have mechanism of handing over of card and password at the time of transfer and be mentioned in handing over note.
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SMS ALERT FOR E Z PAY CARD
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CORPORATE INTERNET BANKING
1.Payments can be credited directly from Accounts office using Internet Banking Account.
2.Data taken directly from AFRES and no manual intervention.
3.Instant uploading and settlement without depending on Bank.
4.Data validated for IFSC code at the time of uploading itself.
5.Bank sends Reverse file and which is being Reconciled at Accounts office on Daily Basis.
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Data extraction from AFRES
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Internet Banking Home Page
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Porting of Data from AFRES to Internet Banking
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Status of Uploading
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Authorisation at ADFM level
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Final Payment Instruction
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Reconciliation and Reporting
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Reconciliation with No Returns
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Reconciliation with Returned Data
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Reporting along With UTR Number
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DOOR STEP BANKING – FOR STATION COLLECTIONS
Done through IDBI.
Started with 39 stations and cash office.
Cash, Cheques and Instruments will be collected on all bank working days.
Identity of staff established by photo id. Card, signature and HCI slip matching,
Cash and instruments sealed in tamper proof bags with one time use security tags.
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S.No. Particulars Cash Local Outstation
1. Date of Pick up Day* 0 Day 0 Day 0
2. Date of deposit or lodging for clearing Day 0 Day 0 Day 0
3.Date of realisation (T) and DMS (Transaction date)
Day 0 Day 2 On actual date of realisation
4.Date of bank acknowledgement on remittance note at station
Day 0 Day 0 Day 0
5.Date of delivering the Bank acknowledged challan to respective stations (2 copies)
Day 1 (at the time of pick up)
Day 2 Day 2
6.Put through Date/Date of crediting SR's account with RBI/Nagpur
T+3 (as per RBI stipulation)T+1 is desirable
T+3 T+3
Schedule for Crediting
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Thank you