BHSPractices/Procedures/ConsistencyAugust 13th, 2009

“Nothing endures but change.” Heraclitus

Introductions:• Joe Blair – art• Liz Bratcher – full time science• Todd Boddie – social studies/coach• Brian Canard - ISS• Anne Chambliss – full time Spanish• Jesse Collett – orchestra• Jaclyn Evans – social studies/coach• Christina Gryte – Sped Aid• Doug Hansen - science

Introductions:• Ali Johnson – English• Megan Keene – Math• Erin Martin – Spanish part-time• Brian Matchell –History/ Gateway/ coach• Anna McCain – medical professions• Jason McMahan – PE/BB coach• Clay Morton – Science• Lisa Nelson – south bookkeeper• Patti Neubert – speech path

Introductions:• Stephanie Ordaz – science• Leslie Pappas – Counselor• Kari Penturf – math• Gina Roughton – full time

librarian aid• Chris Weeks – Drafting and

Design• If you have an intern, would you

introduce your intern?

The rest of the week:• Thursday – 12:30-3:30 – PLC time• Friday – 8:00-11:30 Dr. C. here (6 hrs)

– 1:00-3:30 Special meetings or you choose• Monday - 9th grade BTS; 10-12th workday

– Fine Arts and club sponsors who compete – Meeting 3:45 North faculty lounge

• Tuesday (6 total hours)– 8:00-9:30 SLC Meetings– Staff development choice

• Wednesday - 10th-12th BTS; 9th gr. workday

Comments from Evaluations• Thank you – your evaluations

help me to support you better.• Sorry that someone felt that I

treated you like little kids. • I hope today will answer a lot of

your questions. • Mr. Jedamski – you need better

shoes. • My summer was great! Thank

you for asking!

Learning Outcomes• To understand specific

expectations for discipline, policies and procedures.

• To develop consistency and efficiency.

• To make everyone’s life easier and better.

• To build better working relationships.

Norms• We’re going to do some

group work so when I raise my hand, those who can see me will do the same and quit talking and when you see someone with a raised hand, you’ll do the same. This should take less than 5 seconds from start to finish.

Group Norms• Reminder of our norms:

Time to Meet some people• In just a minute, we’re going

to get see which SLC is the fastest.

• You will line up according to a specific topic in YOUR SLC.

• As soon as the topic is announced, GO!

New Table Partners• Please move to a table with your

new table members. • It’s Team Interview Time.• Write 5 questions about things

you would like to know about your team members.

• You’ll have 60 seconds to fire questions at one member at a time.

BHS Survey• You have spoken and we

have acted.

• Not: “Don’t do another survey and not listen to anything.”

BHS Administrators• ..\..\BHS Admin 0910\

Principal duty Flow Chart 2.pub

Practices/Policies• Let’s go through our website.

BHS NEW Websitehttp://www.bentonville.k12.ar.us/bhs/

Thank Ben Warrington when you get a chance!

Email Chad Scott with additional ideas for improvements.

Handbooks • http://

www.bentonville.k12.ar.us/bhs/– BHS Website – Student and

Teacher books– We do not have 200+ extra

handbooks. – Make sure that you’ve reviewed.

I’ll also hit some highlights during the year in my memo.

– You can search by keywords.

Other things to be placed on the website under “Staff Information”:• Staff list• Teacher room assignments• Seminar guidelines• Bookkeeping/Money guidelines• Absence guidelines• EVERYTHING

Our goal is not just paperless…

• Our goal is to quit sending you things that you lose or throw away.

• Our goal is to attach them to my weekly memo and then tell you in the memo where this document has been saved.

• Then when you need the info, you can go and find it.

• Hold us accountable.

Consistency…• When we are not

consistent as adults, we confuse our students.

• When we confuse our students, we lose them!

• We are a team and you are an important member of this team. We need you to be consistent.

What does inconsistency do?• “All staff must support

and enforce them (rules). When they do not, kids get the message that they can break any rule with which they disagree.”– What Do I Do When? How

to Achieve Discipline with Dignity in the Classroom by Allen Mendler

What else happens?Anthony Muhammad in Transforming

School Culture explains that when teachers give privileges that are not allowed in other classes, “as long as students are happy and compliant, this system remains intact…But this system tends to break down on a regular basis. Students become increasing demanding, and those concerned with achievement become frustrated with the lack of learning opportunities and begin to involve their parents.”

More Help• Jason Jedamski, 9th

grade/Gateway Principal, will be located in the South office putting a 9th grade principal on both floors.

• Admin will be in the hallways between classes. We have assigned areas and hope to see you outside of your rooms too.

Announcements• Will not be read in class.• All announcements will be sent

by email to all BHS staff members and all individuals who sign up.– Encourage all students to sign up

to receive them on their personal account.

– Encourage all parents to sign up.

Announcements• Will be scrolled in large screen

TV monitors in the cafeterias. • Will be scrolled on Channel One.• Once we have Channel One

working, use them:– When students are coming and

going in your room– During individualized work– Other times that you want to use

them with.

Additional ways to communicate• Phone call system

– You can target as many students as you want and be as specific as you want. See Jane Kilby (North) or Kay Roark (South)

• Website– Announcements – to Vicky by previous day. – News articles – link on BHS – Teacher Tab

• Email Distribution lists• Tiger Weekly

– Email to me by end of day Thursday

More ways to communicate• Koffee with Kim – Twice a

month on Friday mornings in the Lecture Hall – come and enjoy coffee and light breakfast and chat – Sept. 4th at 7:45am-8:15. – Ask questions– Voice concerns– Voice celebrations– Just visit!

And even more ways• Deb Reynolds will be doing

video interviews:– Staff– Clubs– Someone who just won an event– The Coach’s prediction for this

week’s game– Etc. – We’ll post on “News” for our

website and send to you for your website.

And it just keeps coming…• I’ll send out invitations to my

calendar. You can then see what your principal does all day.

• ISS for a student will no longer be an email, it will be sent as an invitation. – But that means that you have to open

your calendar each morning!• Choose “accept” to Outlook

invitations but don’t send a reply. (Keep that email uncluttered.)

And speaking of websites…• YOUR WEBSITE is a great, easy

way to communicate!• All staff members have access at

http://portal.bentonville.k12.ar.us/BHSTeacherTemplace to create their own if they haven’t done so.

• Sept 1st – All will go live to our website and an automated call will be made to notify parents.

Basic expectations of your website:• Best times to contact you• Contact number• Basic course

description(s)• Test and project dates on

the calendar.• Syllabus• Class expectations• Update monthly minimum

Get help with your website• At E-library at these times/dates:

– Friday, Aug. 14th 1:00-3:30– Monday, Aug. 17th – all day– Tues, Aug. 18th – 9:30-3:30– Wed, Aug. 19th – all day

• It’s VERY easy – click and insert. If you can use outlook, you can do it.

• NO Designing necessary!

Other info to keep in mind when publishing:

• http://denali/KB/article.aspx?id=10371

• http://denali/KB/article.aspx?id=10150&cNode=7P2I7O

• http://denali/KB/default.aspx?cNode=7P2I7O

Additional ways NOT to communicate

• Mass emails to everyone– If you do this, EVERY STAFF

MEMBER is going to send an email reply – YOU’VE BEEN NORMED.

• Asking Kim simple questions of where to find something.– Have a buddy teacher or email

your department chair– Go to our BHS Website.

Unclutter the email….• Don’t send out lists of students

leaving for events to BHS Staff. • All teachers/coaches who take students

out of school must submit those names by NOON of the day BEFORE the trip to the “BHS Secre-tarial Staff”. The SLC secretaries will enter SB for a student absent BEFORE the trip so teachers know.

• If a student comes to school, send the SLC secretary an email that they are here and it will be changed.

More uncluttering…• Don’t email to principal and

bookkeeper purchase orders. • Just send to Laurie Watts for the

North Bldg and Lisa Nelson for the South Bldg –AFTER getting Department Chair’s signature.

• Bookkeepers will print POs and get my signature.

• Only email if you want to know if you can buy something.

Ways to cut costs…• Use the Print Center first

- .0058. (15 or more copies)• Use the Xerox Copier 2nd

- .0069• Use the printer LAST – 3

cents each - .03 • We need your help since

our budget was cut by $175,000.

South Building Lounge • We’ve taken the exercise

equipment out of the old south building lounge and as soon as today is over, you’ll have tables again so you have a place to eat and socialize.

Print Shop • The south building print shop

jobs will be taken to the south building mailroom each morning for your convenience.

• The north building print shop jobs will be taken by cart instead of the scenic delivery truck to the north mailroom each morning for your convenience.

Jeans Passes• Scholarship Program – Purchase

passes for $2.00 to wear Professional Jeans with collared shirts EVERY Thursday. (See Laurie Watts – bookkeeper in North building.

• United Way – we may have a special donation pass for some additional jeans days.

• Foundation Jeans day – Feb. 1st – 5th.

Faculty Dress Code• Professional Dress

Monday-Thursday except for Friday’s – Jeans and college/school t-shirts are allowed.

• Professional Dress does not include flip flops, shorts, jeans, or t-shirts.

• Jeans should not have holes or be ragged.

Fist to Five• At your table – Rank your position

with “I can be consistent with everything so far.”

• 5 – I agree and can lead.• 4 – I agree and can support.• 3 – I am not sure, but will trust

the group opinion.• 2 – I need more discussion.• 1 – I need the alternative

modified before I can support it.• Fist – I cannot support this.

Seminar • Our goals are:

relationship builders and prevention specialists– Build relationships with

your seminar students– Look for ways to help kids

succeed in school• Extra paper, pencils, organize

for the day, focus for the day, etc.

Two types of Seminar now:• Tuesday/Thursday Seminar

– Get help with homework from teachers. (Travel)

– Study or Read– Make up tests– Assemblies– Guided Study – focused help for

those failing classes. – Club meetings

New Seminar:• Friday Seminar/Advisory

– No Travel to see teachers– Advisory Activities– Check Grades and Attendance– Special SLC speakers– Special Activities– Counselor Checklists– Students read or do homework when

not doing an advisory activity. – Teachers who have duty during T/TH

Seminar will do lunch duty during Friday Seminar/Advisory

Seminar Goals• Tuesday/Thursday Seminar

– Academic Success– Building relationships– Preventing problems

• Friday Seminar/Advisory– Future plans crosschecked

against current progress (Relevance)

– Building relationships – Preventing problems

Seminar• 1:50 Bell rings. Reading

time begins. • Everyone reads until

2:05pm. We must model what we want. Stop and pick up a magazine, newspaper, or book and just relax and read. No homework is allowed yet.

• 2:05 Bell rings to signal travel is permitted.

Seminar• Homework or Reading. Not visiting

or playing games.• Seminar is counted as academic

time by the state. We could lose it if we don’t use it correctly.

• 2:40 Athletes in season are released.

• 3:20 Channel One comes on. Turn on your TV! In-Season Athletes can leave.

• 3:35 Class is over.

Seminar• No one travels without

a seminar pass. • You can email a teacher

and if that teacher confirms, then create a pass for that student.

• No pass; no traveling; no exceptions.

Tuesday/Thursday SeminarTo help students travel

sooner in the school year, you will not attend the SLC Principal meetings. The FLC will meet the first week with their students and then travel can begin on August 25th.

Students must pass the handbook test to travel.

Seminar Advisory• Email the SLC secretary if you see

attendance issues.• All grades and attendance should be

checked each Friday unless you have a special SLC activity.

• Email the SLC principal or counselor with grade issues.

• Be that person who cares about the student whose parent can’t or won’t take the time to check on these issues. You may be the only one who helps an at-risk student stay in school or go on to college.

Tuesday/Thursday Seminar• Guided Study Seminars

– Counselors will change the schedule of students placed in that class.

– When they are passing a class or if GS has been unsuccessful, then they will return to your class.

– There will be a waiting list so please realize that an F is not automatic placement.

Guided Study• Guided study will not work

unless all regular teachers coordinate with the GS teacher regarding work.

• The GS teacher will let you know when one of your students is placed with him/her and then you MUST communicate about classwork.

Seminar• The guided study teacher

will find out specific ways to help that student and then will let classroom teachers know: – More background

knowledge is needed.– Show relevance for student.– Reinforce new

organizational skill.– More one-on-one support.

Seminar• Pros-N-Cons• Think - Pair – Share:

– A – present all the Pros for Seminars

– B - present all the Cons for Seminars

– Jot down ideas on paper.– Share.– Switch partners and repeat.

Seminar • Jot down any unanswered

points on a sticky note.• AP’s will pick those up

from tables to put on Discussion List Paper.

Academic time is precious!• As much as humanly

possible, all class meetings, assemblies, forms, etc will take place during seminar.

• Please let us know when we are not following this rule.

• Unfortunately, discipline cannot always be done the period that it occurred in, but that is a priority.

Less Interruptions• We will limit the class notes

going to your classes. • If parents call or bring

something by, we will send at the end of the class or the end of the day.

• Counselors will still need to see students during class but they are sensitive to academics.

Tardies• Students will not check into the

office if they are tardy.• They will report directly to class.• You will mark them tardy in the

grade book.*• Tell the student that he/she was

tardy. ** • SLC secretaries will run tardy

reports frequently to catch problems and send them to AP to discipline.

Teacher Caused Tardies• Keeping student(s) after the bell

for bad behavior is not an acceptable behavioral strategy. Use something else.

• Not paying attention to the time is not an acceptable classroom management strategy. Buy a buzzer, use a stop watch, ask a student, but learn to manage the 90 minutes.

Talking chips (pens)• Place your pen in the center

before talking.• Participants cannot talk once

pen is used until all pens are in the center.

• Keep going for 3 minutes.• Topic: How can you effectively

begin class and enter tardies?

Cell Phones• Cell phones – please do not

give back or overlook ONE cell phone. Send all cell phones to Officer Vera so that we are consistent with all students. There are no exceptions or excuses for a cell phone being out or going off.

• Visible Cell phones are banned from 8:35-3:35.

• We only give back to parents/guardians or students who live on their own.

Dress Code• Dress Code – send all dress code

violations to the office. We will document all infractions before they call home so that discipline will take place for the frequent flyers.

• Dress Code – please check at the beginning of the day for holes above finger tip length, length of skirt/shorts, and shoulder straps. Low cleavage – email the assistant principal any time.

Dress Code• It’s not just a female teacher

responsibility. Most of it can be easily addressed. Send cleavage comments to the AP.

• If everyone is consistent, this will not be the big deal that it’s become.

• Hit it hard the first month, and it’s downhill from there.

IPODS• From the surveys, this was a hot

topic.• At our summer Leadership

Meeting, we voted to ban IPODS for safety and academic reasons.– Too many are using during

instruction and teachers do not know.

– They are used in the hallways and students do not hear what is going on or do not respond to teachers.

IPOD rule• Visible IPODs are banned from

8:35-3:35 in both buildings. • Take them away and send to

Steve Vera. Don’t lay them down for someone to steal.

• Steve Vera will send names to Assistant Principals as they are picked up. AP’s will follow up with discipline.

• Parent/Guardian will have to pick up.

IPOD AND ACADEMICS• Students do not need their

IPODS to behave. • If they are finished with work

early, they need to read, study, do a puzzle, etc.

• \\briana\kgarrett$\My Documents\Discipline\IPOD Alternatives.docx

• There are no exceptions to this rule.

Hats, hats, and more hats!• No longer will students be

able to walk around and take off and put on their hat as people instruct them to do or not to do.

• NO VISIBLE HATS – IN THE HAND OR ON THE HEAD IN ANY BUILDING AT ANY TIME.

Hat Rule• Take it away• Send it to the AP• Students can pick up a

hat on a Friday only.• Repeat offenders will be

disciplined for insubordination.

• HATS ARE NOT ALLOWED IN ANY CLASSES!

Inconsistency• We need your help - please

enforce the rules.• If you do not like a rule, use

the system to get rid of it.• With 3300 students, no one

person, no one group, no one team can discipline effectively in isolation. It takes all of us working together!

Discipline: Change is the Goal• Please handle small

infractions. – Not having supplies– Jumped over chair

• Please save the office for repeat offenders and truly major situations that cause you to stop teaching.

Everyone will hand out Aug. 17th-21st!

You’ve been Warned!__Cell phone or IPOD Not allowed 8:35-3:35 any

where__ Dress Code (See handbook)__ Hat – No wearing or

carryingNot allowed inside any

buildingDiscipline begins August 24th Don’t lose privileges! 

Paraphrase Passport• How can we help all staff

members be consistent with discipline?

• A responds while B listens• B must correctly restate

A’s ideas. A can help fix.• B responds while A listens.• A must correctly restate

B’s ideas. B can help fix.

Homework• Research says that it is

harder to relearn a skill than learn it the first time.

• Therefore, don’t send students home with something to “learn” or “figure out.”

• Homework should be practice of what they have learned to do to increase automation.

Homework• If you don’t get to that

section, then don’t stay with your original homework plans.

• Homework should be meaningful, not busy work.

• Remember the students who will not have any help from parents and may not even have a quiet place to study at home. What can you do to help them?

Grades / Grade book• We need everyone to use the

“Z” for zero papers so that parents, students, counselors, and principals know that a “Z” means – The student didn’t do the work.

• Use “0” for students who scored a zero.

• Minimum of 2 grades per week (District Policy)

• Grades updated within 2 weeks. (District Policy)

Parent Contacts• As a professional, you should be in

contact with the parents of your students.– Never underestimate the power of good

news.– Changes in grades.– Large projects/ assignments/tests

• Having grades posted on in the internet does not release you of your responsibility.

• Keep a record of them. (not printing all of them. )

How to put something on the master calendar…

• Send it to Chad Scott for approval and to put it there.

• Garry Bruch for Arend Arts Center.

Where do I find that?• We need to always ask

the fewest number of people possible when we have a question.– Use this form.– Email Kim for

suggestions/improvements.– Cut down on email clutter!

Teacher Contract Times• 8:00-3:45 – Your contracted day.

If you have your planning period at the beginning or end, you cannot arrive late or leave early.

• If you need to leave early for arrive late for a special situation, clear that thru your SLC principal.

• All absences are still thru K. Garrett but will be changing to SLC principal soon.

Duty Schedule• Mr. Runnels will have ready on Friday

for my memo.• He will also have a description of each

duty.• If you have questions, you can meet

with him either Monday at 10:00 in the Lecture Hall or Wednesday at 10:00 in the Lecture Hall or by appt.

• The bad news – we’ve gone to the district approach – you’ve got duty all year.

• The good news – It’s the same duty.

Hallways• We need all teachers to

be in the hallways between classes.

• Administrators will also have an area that they patrol during each passing period.

Tutoring Sign• Please post for your

students!• Always mention our

homework assistance/tutoring times for parents in your letters and emails at the beginning of the year.

Staff Development Workday• Any time that you are not

in a meeting where you sign in, you must document your time on this workday page.

• Make copies as needed.• Turn into Vicky Cowart

Professional Development Planner• Begin your 09-10 staff

development folder.• Document as you go.• Put in proof as you go.• Print a copy at the end of

the year. • Turn in at the end of the

year without scrambling! • This is required for the

state.

Professional Development• When you plan to attend

professional development, you need to:– 1. Put in your absence in AESOP

for approval and include how your sub will be paid.

– 2. Fill out the purchase order request if it costs money.

– 3. Fill out the staff development PRE-approval form on-line.

PGP• Due to your Evaluator by

October 1st.

AESOP Changes for 09-10• http://portal/

BHSstaffinfo/Documents/AESOP%20Absence%20Procedure%2009-10Staff.pdf

Extra Food at BHS• State Law is that we are only

allowed outside food 9 days at BHS.• This is not 9 days per class. This is

a total of 9 days in the entire year.• We will work in the Leadership

group to set these 9 days and we will need for you to work within this requirement.

• Exceptions are allowed for food in the curriculum.

Bell Schedule• Please post for students

too!• Found on website under

Staff Info.

Safety at BHS• 1. Duties – You are

responsible for getting another teacher to sub for you if you are gone on a duty day.

• 2. Crisis Plan- this is located in ______. Please read through so that you are familiar with the expectations.

Safety• Mr. Runnels will be

getting this information out to everyone.

• I’ll have more info in a memo.

First Weeks• Counseling info – read in

Friday’s memo. Important!• Thursday – B; Friday – A• Do Warm Body Counts at

10:10 for the Thursday-Tuesday. Form will be given to you in your mailbox before each day. If you don’t tape to your door, we will have to interrupt your classroom.

F’s last year by SLC

At-Risk strategies• Relevance

– What is relevant should be considered every time that a lesson is planned.

• Relationships– They don’t care what we

know until they know we care.

PLCs• James Swim will be the

administrator supporting PLC Teams.

• He will attend some meetings of all groups and coordinate with admin.

• He’ll be compiling information about our teams so that the admin know best how to support.

PLCs• Mr. Swim has sent a spreadsheet

to everyone of the PLC teams.• Please email revisions to him.• ..\..\PLC\PLC EXPECTATIONS.docx• Email Mr. Swim the locations for

your meetings this week. • Email Mr. Swim the following:

– Team Leader– Regular meeting Rm, day, time

PLCs• A journey…never a program or

destination– Therefore, we have many avenues

that we can travel – no one set road.

• The important part is that we’re part of the trip!

PLCs• It’s about:

– keeping your creativity in teaching,

– analyzing your students and teaching to those weaknesses and strengths,

– and assuring parents, students, and future teachers that ALL students in the same curriculum class were exposed to the same essential skills.

Placemat Consensus• Decide what area is yours. • Write in your area as many items on

the topic as you can (I’ll give you the topic)

• Go around the group announcing an item. Discuss as a team, record if everyone agrees that’s a great idea in the middle.

• Repeat until all items are discussed.• Carousel walk