bid documents department of fine arts - punjabeproc.punjab.gov.pk/biddingdocuments/58767_bid...

OFFICE OF THE TREASURER PROCUREMENT WING – ACCOUNTS DEPARTMENT

2nd Floor, Admin Block, Quaid-e-Azam Campus, Lahore. Tel: 042-99233105, Fax: 042-35863230 Email: [email protected]

Price: Rs.500/- No. /PW/Bid Date /2016

of 14

BID DOCUMENTS

Selected bids are invited by University of the Punjab from manufacturers, authorized

distributors, dealers, firms, registered with GST & NTN for the procurement of below

mentioned Research and Teaching Equipment for College of Arts & Design under

the HEC Project “Capacity Building & Up-gradation of Selected Departments” at

University of the Punjab.

Sr.

No. ITEMS DESCRIPTIONS Qty.

TO BE FILLED BY BIDDERS

Brands

Unit Price

(Inclusive of

taxes)

Total Price

(Inclusive of

taxes)

DEPARTMENT OF FINE ARTS

1

Printers A3 Black Laser Technical Specifications: (Equivalent / M435nw

or higher values)

PRINT

Speed: Up to 28 ppm or higher,

Resolution: Up to 1200x1200 dpi,

Mobile printing capability :ePrint,

Wireless direct printing, Mobile Apps

SCAN Resolution:upto 1200x1200 dpi

Scan size maximum: A3

COPY

Speed: 30 cpm,


Supported media sizes: A4; A3; B4; B5;

A5

Price must include extra Toner Cartridge

With complete accessories.

3 years on site warranty of parts and service.

1

2

Multimedia + Screen (4500 lumens) or

equivalent

a) Multimedia

Specifications:

Resolution:1024x768

Brightness: 4500 lumens

Contrast:4000:1

Lamp Life: up to 3,000 hours

PC-Less Display from USB Drive through

USB Type

Input Connections: VGA, HDMI

Accessories:HDMI Cable, Power Cord, VGA

Cable, Remote Control, Quick Start Guide, CD for

User’s Manual.

With complete accessories

3 years on site warranty of parts and

service

2




of 14

b) Wall Mounted Manual Projection Screen Specifications:

Projection Image Size: 6 x 6 feet

Screen Surface: Matte White

Product Material:Vinyl coated fiberglass OR

Nylon

Gain: 1.0x

Viewing Angle: 50°

o For classroom and meeting room facilities

o Allows for hanging from a ceiling or flush

mounting to a wall


3 years on site warranty of parts and service

3

Scanners A3

Technical Specifications:

SCAN

Type/Technology: Flatbed/CIS,

Resolution:upto 1200x1200 dpi

(mono/color, flatbed),

File Format: PDF, JPEG, PNG, TXT

(Optional),

Input modes: Front-panel scan,


PRINT

Speed: Up to 30 ppm,

Resolution:1200x1200 dpi

COPY

Speed: 30 cpm,

Resolution: Up to 300x300 dpi


A5



1

4

Voice Recorders Technical Specifications:(Equivalent to WS-650S

or higher values)

High quality recording with multi formats

25 hours battery timing,

minimum 8GB internal memory and 32GB

external Card,

Micro SD card slot.



1

5

Studio Light

Spot light for Tungsten Bulb with Concave

reflector + stands Specifications:

A high quality spot light with iron pipe and

revolving stand.

10




of 14

Hieght – 66”

Double folding pipes, 43”, 19” and 4”

Bulbs holder – 11”

Tungsten bulbs – (1 watt each) – 47 bulbs

Wheels – 5

Cord – 20’

More specipications as per sample avaible in

University College of Art & Design.


6

Electric Welding Plant

(Electricity) Technical Specifications: (Speciation Equivalent to

Honda GX390 Japan 70 AMP - 150 AMP or

equivalent) Specifications:

Input Power Voltage/Frequency

Rated input power capacity 18KVA,

Rated input Current 27.3A,

Rated output Current 400A,

Output current Range 20-400A,

Output Voltage range 20.8-36V,

Insulation class,

No load voltage

Protection class



1

DEPARTMENT OF GRAPHIC DESIGN

1

Pen tablets Wacom bamboo

Specifications:

Pen tablet must have following functions:

Fun Small Pen & Touch

Interface: USB

Maximum reading height with pen: 16mm

No. of Express Keys: 4

Fun Medium Pen & Touch

25




of 14

Interface: USB

Maximum reading height with pen: 16mm


Three year warranty of Parts and

DEPARTMENT OF ARCHITECTURE

1

Printer A3 Color Laser Technical Specifications:

A3 Printing

250-sheet top output bin

250-sheet input tray 2 with close-assist

180 MB or Higher

500 MHz processor or Higher



1

2

Multimedia + Screen (4500 lumens) or

equivalent

a) Multimedia Specifications:

Resolution:1024x768

Brightness: 4500 lumens

Contrast:4000:1

Lamp Life: up to 3,000 hours

PC-Less Display from USB Drive

through USB Type

Input Connections: VGA, HDMI

Accessories:HDMI Cable, Power Cord, VGA

Cable, Remote Control, Quick Start Guide, CD for

User’s Manual.


3 years warranty

b) Wall Mounted Manual Projection Screen Specifications:




Nylon

Gain: 1.0x

Viewing Angle: 50°



mounting to a wall

1




of 14


3 years warranty

3

Scanners A3

Technical Specifications:

SCAN





(Optional),



PRINT



COPY

Speed: 30 cpm,



A5



Wall Mounted Manual Projection Screen

Specifications:



Product Material: Vinyl coated fiberglass OR

Nylon

Gain: 1.0x

Viewing Angle: 50°



mounting to a wall With complete accessories.

Three year warranty

1

4

Camera DSLR

Technical SpecificationsEquivalent to D700 or

higher values

Specifications:

● Approx. 16.2 effective megapixels. Employs

newly developed Nikon DX-format CMOS sensor.

● Full HD (1,920×1,080, 24p) movie-recording

function "D-Movie", compatible with external

1




of 14

stereo microphone featuring high image quality and

operability.

● Viewfinder employing glass pentaprism features

approx. 100% frame coverage and approx. 0.94x

high-magnification.

● Double SD card slots, SDXC compatible.

Wall Mounted Manual Projection Screen Specifications:




Nylon

Gain: 1.0x

Viewing Angle: 50°



mounting to a wall


Three year warranty

5

Surveying instruments Items:

1. Digital Meter for Laser distance

Measurement:

a) Range 2” to 984 ft

b) File format: jpg, dxf

c) Memory for CAD: 20 files

d) Protection Class: IP 54

2. Total Station

a) Accuracy: 2”

b) Angle accuracy 0.1 second

c) Memory 24000points + SD card

d) Range 5km with one prism

3. Digital Theodolite

a) Internal Memory: 15000 points

b) Angular Accuracy: 9”, 6”

c) Distance without reflector: 80m

d) Distance without reflector (90% reflective):

80 m

e) Distance to reflective tape (60x60mm x

60mm)

3




of 14

4. Locators

a. Accuracy per KM double run

leveling: 2.5 mm

b. Magnification: 20x

c. Shortest focusing distance: 0.8m

d. Compensator: working range +15’ ,

setting accuracy: 0.5”

5. Surveying Mapping Software

Educational License


Three year warranty of Parts & services

6

Voice Recorders Technical Specifications: (Equivalent to WS-

650S or higher values)




external Card,

Micro SD card slot.


Three year warranty of Parts & srevices

1

DEPARTMENT OF TEXTILE DESIGN

1

Printers A3 Black Laser Technical Specifications:

PRINT



Mobile printing capability :ePrint,

Wireless direct printing, Mobile Apps

SCAN Resolution:upto 1200x1200 dpi


COPY

Speed: 30 cpm,



A5


3 years on site warranty of parts and services

1

2

Plotters 44”

Technical Specifications: (Equivalent to Cannon

IPF-810 or higher values)

Specifications:

44” large format printer

5 color reactive inks

Built-in 80GB HDD

HP-GL/2, HP-RTL and HDI Driver.


1




of 14


3

Multimedia + Screen

Multimedia

Specification Native Resolution: XGA 1024 X 768

Brightness: 3500 lumens Normal Mode

Contrast Ratio: 15000:1

Input Sources: HDMI 1.4, FGA x 2, USB-A

(for USB thumb drive or wireless network

adapter), Composite Video, S-Video, 3.5 mm

stereo input x 2, RS-232

PC-Less Display from USB Drive through

USB Type A Control: Projector Keypad, IR

Remote, RS232, USB B Mini for mouse

Warranty:

Two year Parts and service, One Year Lamp

warranty against any manufacturing fault for

Multimedia Projectors.

Wall Mounted Manual Projection Screen

Specifications:




Nylon

Gain: 1.0x

Viewing Angle: 50°



mounting to a wall With complete accessories.

Three year warranty

1

4

Scanners A3

Technical Specifications: (Specifications

Equivalent M435nw or higher values)

SCAN





(Optional),



PRINT



COPY

Speed: 30 cpm,

1




of 14



A5



5

Voice Recorder Technical Specifications: (Equivalent to WS-

650S or higher values)




external Card,

Micro SD card slot.


Three year warranty.

1

WORKSHOPS EQUIPMENT & MACHINES

1

Solar Study heliodor Specifications: - 48" (1.2m) diameter Formica covered table

- Seven lamp hoops for all 12 monthly positions

- Hoops are manually rotated to hourly positions

- Lamp/month-selector switch on a 12' (3.6m) remote

cable

- 5' (1.52m) diameter equinox hoop for high accuracy

- Calibrated latitude adjustment with 0 to 90 degree

positioning

- Locking brake for latitude adjustment

- Welded steel frame with durable powder coating

and locking castor

- Low voltage (12vdc), 24° flood, MR-16 halogen

lamp


Three year warranty

1

2a

Model making workshop

Electric Cutter Specifications:

Suitable for large and medium-sized enterprises in

the mass production, and also suitable for small

enterprises and individual processing.

Working area: 1300mm*2500mm

Laser power: 80W/100W/130W/150W

Laser type: CO2 sealed laser tube, water

1




of 14

cooled

Engraving speed: 0-60000mm/min

Cutting speed: 0-1000mm/min

Graphic format: BMP, PLT, DST,

DXF,AI,CDRsupported

software supported: Corel Draw, Photoshop,

AutoCAD

Laser output control: 1-100% software

setting

Highest scanning: 2000DPI

Resolution ratio: <0.01mm

Location precision: <0.01mm

Working temperature: 5c-40c

Recommend spare: Laser tube, mirror and

lenses


Three year warranty

2b

Model making workshop

Shapers

1. Shaper/Bend Saw Wood Shaper

Specifications:

Shaping the wood of 48” width

14” pad

Drill to make whole into wood

2 h/power motor

Wire/cable = 7.44

Length wire/cable = 20’ Ft.


Double whole vices

Round cutter blade = 10”

Bend Saw (Wood Cutter) Specifications:

18” bend saw machine

Metal Casted iron body

2 h/power motor

Wire/cable = 7.44

Length wire/cable = 20’ ft.

Wheel size = 18”

Wheel width = 2 ½”

Wheel rods = 10


Three year warranty

1




of 14

3

Lathe Machine Specifications:

12 Feet Lathe machine, made in Pakistan. Brand:

Orient. The machine is heavy duty, Export Quality

and for Precision Job.

Below are some specs. of the machine,

1. Center Height: 18 Inches

2. Bed Width: 16 Inches

3. Spindle Bore: 5 Inches

4. Shaft: 3

5. Dog Chuck: 20 inches

6. Motor: 5 HP RPM 950

7. Doorbeen and Rest Steady


Three year warranty

1

4

Metal Casting Klin

Specifications

Working Volume: 2.5' x 2.5' x 2.5'

Opening: Front opening door

Input Voltage: 3 Phase 440V 50Hz

Power: 25 kW

Maximum Temperature: 1000 (Degree C)

Maximum Capacity: 50kg

Temperature Sensing: Thermocouple

Temperature Control: Set-point on

Controller

Control Type: SSR With complete accessories.

Three year warranty

1

Note:

1. An Affidavit / Undertaking on Stamp Paper of Rs.20/- (minimum) must be submitted by the

bidder stating that:

a) The firm has not been blacklisted by any Government / Semi Government Organization

neither the process of blacklisting is under consideration.

b) The brand / model / item being quoted by the bidder is not obsolete at the time of

submission of bid.




of 14

2. Quotations must also be submitted in printing form on the letter head pad of the

firm/bidder. In case, only the hand written quotation / rates have been submitted and there

is over writing / cutting in the rates / specifications / models / warranty period etc., the bid

for the said item will be rejected or the decision of University, will be final & applicable

which will not be challengeable anywhere.

3. Complete brochures / supporting documents of the quoted brands / items must be enclosed

along with the bid document.

4. Brand details and Origin must be mentioned in the concerned column.

5. Technical Specifications Equivalent or Higher. Soft copy must be provided in form of (MS

Word) CD along with bid.

6. Signature & stamp of the bidder is essential at the proper place given at the end of bid

document.

7. Training will be the reasonability of the vendor and no extra charges will be paid

for training.

8. Detail & Tenure regarding free of cost after sale services/warranty for 3 years must

be mentioned in the bid documents.

TERMS & CONDITIONS:

1. Bid should be addressed in the name of Treasurer, University of the Punjab and reach in this

office (Procurement Wing) by 18-10-2016 at 10:30 (a.m.).

2. The Tender Opening Committee will open the bids on same date at 11:00 (a.m.) in the presence

of bidders, who wish to attend. In case of bid submission / opening date falls on the public

holiday, the submission / opening date will be next working date.

3. Bid received after due date/time will not be accepted under any circumstances.

4. The bid should be submitted along with 2% Earnest Money Demanded (EMD) in the form of

Demand Draft, Bankers Cheque, or CDR in favor of the Treasurer, University of the Punjab

payable at Lahore to be issued from any enlisted bank with State Bank of Pakistan. No bid shall

be acceptable without EMD. The said Earnest Money will be kept until the decision of the tender.

Moreover, the Earnest Money of the successful bidder will be retained until the satisfactory

performance of the job / delivery of goods as per purchase order or until the expiry of contract

period. The Earnest Money of rejected bidders will be returned after decision.

5. Bid shall remain valid for 90 days from the date of opening the bid.

6. In Case of Rate Contract, the Rate Contract (RC) will be valid for one year from the date of issue

of order. However, it can be further extended with the mutual consent of both parties subject to

the satisfactory performance of the firms.

7. As Rate Contract shall be placed with only registered / reputed manufacturers / authorized

distributors of foreign manufacturers who are authorized for supplying the stores, so fresh

registration/authorization certificate is required along with bid.

8. Since the time is the essence of the RC. Therefore, the purchase order should be executed

promptly within delivery period mentioned in Purchase Order/Rate Contract. In case, the firm

fails to supply the stores within stipulated period, University of the Punjab reserves the right not

to accept the supply, in part or in full and to claim liquidated damages @ 2% per Month subject

to a maximum of 10% of the total value of stores ordered.

9. In case, more than one options have been quoted by any vendor, then the bid security must be

submitted according to the highest quoted option. Otherwise tender will be rejected.




of 14

10. Any parallel Rate Contract for similar items can be placed (by University of the Punjab) at any

time during the period of rate contract with one or more firms/manufacturers.

11. The vendor should ensure that no other Govt. organization is being offered / benefited more than

this discount. If the same is found at any stage recovery will be made accordingly.

12. For any Damages/Shortage during transit, bidder will be responsible & the same must be replaced

within maximum 7 working days.

13. 10% Security of the ordered value will be deducted at the time of payment. In case of warranty,

the amount of Security will be held by the University till warranty period and the said amount

will be released upon the satisfactory report of end user.

14. The supply will be checked by the Technical Committee if so desired.

15. In case the vendor fails to complete the job or provide substandard articles, or withdraw his offer

for any reason, the EMD will be forfeited.

16. The material must be supplied in one lot. Part supplies generally will not be acceptable.

17. The orders will be placed as per our requirement irrespective of value.

18. Force majeure clause is acceptable as defined under sales of goods & contract Act.

19. No advance payment will be made in favor of tender awarded firm.

20. Normally the payment will be made within 21 days after receipt of supplies & found in order in

quality and quantity.

21. Stamp Duty (Stamp Papers) @ 0.25% of total amount must be attached with the bill as per rules

at the time of payment.

22. The supplies must be confirmed to the specification of supply order and free of defects in all

respects. If the same is found defective, the same must be replaced immediately free of charge at

University of the Punjab, Lahore.

23. University of the Punjab reserves the right to place order(s) with you or any other firm or to

cancel the rate contract, the rate contract can be terminated at any time by giving one month

advance notice by either side.

24. All the disputes under the Rate Contract will be settled by the Main Purchase & Indent

Committee, University of the Punjab and will be binding on vendor.

25. The competent authority reserves the rights to increase or decrease the quantity as per actual

requirement / availability of funds.

26. It is the intention of the authority to make the selection of vendor(s) as fair, transparent objective

and efficient as possible. The Technical Committee will adopt the approach outlined below to

achieve this objective.

(i) Review all quotations to ensure that the minimum technical specifications are met. Any

bid which fails to meet the defined minimum specifications will be disqualified.

(ii) Evaluate the proposed products that are above the minimum requirements. The evaluation

procedure adopted is based on the weighting of all requirements and scoring the vendor’s

responses appropriately.

(iii) Good will / past experience/ history of the firm will be considered while evaluating the

bids.




of 14

27. The end user on behalf of the University shall notify the supplier in writing / through telephone

immediately of any defect that occurs during the warranty period. On receipt of such

intimation/notification within the warranty period, the supplier shall attend the breakdown call

within a maximum of 06 working hours.

28. All the expenses for the above remedial measures including the repair / replacement if so required

shall be born by the supplier. In case the fault has occurred as direct consequence of undesirable

condition i.e. electricity or temperature, the supplier shall inform the buyer for taking corrective

measures prior to the commencement of the remedial activity.

29. Wherever a brand has been specified, equivalent will be entertained subject to technical

evaluation according to PPRA Rules.

30. The rates should be quoted after allowing rebates / discounts, if any but including transportation,

delivery at site, commissioning, packing charges, forwarding and all taxes.

(i) If the supply is taxable, the rate must be quoted inclusive of all taxes.

(ii) If the supplies are exempted of taxes, the exemption certificate/ comprehensive

supporting documents must be provided along with the bid

31. While quoting the rates of required/specified supplies, its make & made/brand should be written

against each. The rates should be quoted only in Unit / Per Kg. / Per Litter / Pack Each according

to the nature of the quotations / bids.

32. The supply shall be accepted subject to the condition of final and unchallengeable approval of the

Purchase / Inspection Committee of the University, at the destination.

33. Competent authority / University of the Punjab, has full unchallengeable rights for formal

approval / rejection of bids or overall the purchase case.

34. The bid amount will be quoted by the vendor along with this certificate:

Assistant Treasure (Procurement)

I / We have read all the above Bid Document’s instructions and submit bids/rates in

conformity / compliance with the given instructions.

________________________________________

Signature & Stamp of Supplier/Bidder/Vendor

________________________________________

Signature & Stamp of Supplier/Bidder/Vendor

bid documents department of fine arts - punjabeproc.punjab.gov.pk/biddingdocuments/58767_bid...

Documents