bill of quantities lira technical institutepreamble to bill of quantities the objectives of the bill...
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UGANDA SKILLS DEVELOPMENT PROJECT (USDP)
MINISTRY OF EDUCATION AND SPORTS - UGANDA
MINISTRY OF EDUCATION AND SPORTS
LOT 1 : VOLUME - 4 OF 5
BILL OF QUANTITIES
LIRA TECHNICAL INSTITUTE
FEASIBILITY STUDIES, ENVIRONMENTAL AND SOCIAL SAFEGUARDS, DETALED
DESIGN, DOCUMENTATION AND CONSTRUCTION SUPERVISION OF CIVIL WORKS FOR
RENOVATION AND UPGRADING OF INSTITUTIONAL BUILDINGS
UGANDA TECHNICAL COLLEGE - LIRA
(Kitgum Technical Institute, Kalongo Technical Institute & Ora Technical Institutes)
FEBRUARY 2020
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VOL 1 OF 5:BIDDING PROCEDURES, EMPLOYER'S REQUIREMENTS, CONDITIONS OF
CONTRACT AND CONTRACT FORMS
VOL 2 OF 5: TECHNICAL SPECIFICATIONS
VOL 3 OF 5: DRAWINGS
VOL 4 OF 5: BILLS OF QUANTITIES
VOL 5 OF 5: ENVIRONMENTAL AND SOCIAL MANAGEMENT PLAN / PROJECT BRIEF
SUMMARY OF DOCUMENTS
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TABLE OF CONTENTS
ITEM TABLE OF CONTENS PAGE NO
A PREAMBLES P/1
B GRAND SUMMARY GS/1
C BILL No. 1- CONDITIONS OF CONTRACT 1
D BILL No.2- PRELIMINARIES 2E BILL No.3 -NAIT TRAINING LABORATORY AND
CLASSROOM
3
F BILL No.4 -CLASSROOM BLOCK 4G BILL No.5 - ADMINSTRATION BLOCK 5H BILL No. 6 - EXTERNAL WORKS 6
I BILL No. 7 - DAY WORKS 7
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PREAMBLES TO BILL OF QUANTITIES
PREAMBLE TO BILLS OF QUANTITIES
1 Objectives
2
Grand Summary
3
4
The Bills of Quantities shall be referenced and read in conjuction with clauses
numbered in the Specifications.
The Contractor’s unit rates in these bills are to cover supplying of materials, taking
delivery, transporting, loading and off loading inspection, storage, stacking, landing,
preparation, installation including provision of all labour, requirement false work,
temporary support, surface preparation and testing of the works. The rates shall
include all applicable taxes and duty. The cost of testing of the materials to be used in
the works unless otherwise provided is to be included in the rates of the respective Bill
items.
List of principal Quantities
BILL No. 1- CONDITIONS OF CONTRACT
BILL No.2- PRELIMINARIES
BILL No.3 -NAIT TRAINING LABORATORY & CLASSROOM
BILL No.4 -CLASSROOM BLOCK
BILL No.5 - ADMINSTRATION BLOCK
BILL No. 6 - EXTERNAL WORKS
BILL No. 7 - DAY WORKS
Preamble to Bill of Quantities
The objectives of the Bill of Quantities are
(a) to provide sufficient information on the quantities of Works to be performed to
enable bids to be prepared efficiently and accurately; and
(b) when a Contract has been entered into, to provide a priced Bill of Quantities for
use in the periodic valuation of Works executed.
In order to attain these objectives, Works have been itemized in the Bill of Quantities
in sufficient detail to distinguish between the different classes of Works, or between
Works of the same nature carried out in differently or in other circumstances which
may give rise to different considerations of cost.
The Bills of Quantities for the Works comprise the following:
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PREAMBLES TO BILL OF QUANTITIES
5
6
7
8
Measurement for payment shall be for the complete installation and having passed all
necessary tests.
“Rock” is any material which, in the opinion of the Engineer, requires for its removal
the use of explosives, sledgehammers and wedges, breaking tools or which cannot be
removed by a 145 KW tractor with rear-mounted heavy duty ripper.
Where materials other than those entered in this Bill are to be procured for use on the
Works, the basic rate shall be calculated on the invoiced purchase price plus the costs
of insurance, handling charges, unavoidable damage and delivery to store or site.
Payment will be made in the currency expended upon presentation of supporting
documentation. In addition, a percentage on the base rates will be allowed to cover
the Contractor’s overheads and profit: this percentage must be stated in this Bill.
Payment for materials used in Day works shall be made at the rates entered in this Bill.
These rates shall include invoiced price, freight, insurance, handling charges,
unavoidable damage and delivery to store and / or site together with stockpiling as
required. These rates shall also include the Contractor’s profit and overheads.
Individual boulders of size greater than 0.2m3 in volume shall be included in “rock”
when their nature and size are such that they cannot be removed without recourse to
the stated methods.Where their aggregate volume is 50% or more of the total volume
of material removed, the material shall be measured as rock throughout.
Work shall not be executed on a Day work basis unless ordered in writing by the
Consultant on approval by the Employer. The rates entered in the Day works Bill of
Quantities shall apply to any quantity of Day work instructed by the Consultant.
Nominal quantities have been indicated against each item to permit the extended
total to be carried forward to the Grand Summary.
Payments for labour under Day works shall be made against records of the time of
arrival of the labour at the site of the work to be executed to the time of departure
but excluding meal breaks and rest periods. Only the time of classes of labour directly
doing the work will be paid for; charge hands (working gangers) actually working with
their gangs will also be recorded for payment but the time of foremen or other
supervisory personnel will not be paid.
Payment for the classes of labour will be made at the rates entered in this Bill. These
rates shall cover all direct costs including, but not limited to, the amount of wages
paid to such labour, transportation time, overtime, subsistence allowances and such
social benefits as required by law.
The rates for labour shall also be deemed to cover the Contractor’s profit, overheads,
superintendence, administrative costs, liabilities, insurance and allowances to labour
and the use of consumable stores, water, lighting and power, workshop and stores,
staging and scaffolding, portable power tools, hand tools and equipment and any
charges incidental to the foregoing.
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PREAMBLES TO BILL OF QUANTITIES
9
10
11
12
13
14 In no case will any claim for expenses incurred by the Contractor in preparation of this
Tender be allowed.
The cost of hauling and handling materials for use on Day works from store or
stockpile to the place of usage will be paid in accordance with the labour and
Contractor’s equipment rates in this Bill.
Payment for equipment available at site in respect of Day works shall be made at the
rates entered in this Bill. These rates shall be deemed to include allowance for
depreciation, interest, indemnity and insurance, repair and maintenance, supplies,
fuel, lubricants and other consumables, overheads, profit and administrative costs
related to the use of such equipment.
The costs of drivers, plant operators and assistants in respect of plant and equipment
deployed on Day works shall be paid for separately under the appropriate items in the
labour section of the Day works.
Payment for the Equipment shall only be made against actual hours worked except
that where applicable, and with prior agreement of the Engineer, the traveling time to
and from the Day work location shall also be included for payment.
“Rates and prices shall be inserted in the rate and total columns of the Bill of
Quantities in Uganda Shillings
Bills of Quantities are to be read in conjunction with the Instructions to Bidders, the
Conditions of Contract Data, the Specifications and the Drawings. The quantities
stated against each item in the Bills of Quantities, with the exception of those items
specifically marked ‘sum’, are the estimated quantities of the Work to be executed by
the Contractor in fulfillment of his obligations under the Contract.
The Contractor is required to check the number of the pages and should any be found
to be missing or in duplicate he must inform the Engineer at once and have the same
rectified.
No liability whatever will be admitted or claim allowed in respect of errors in the
Contractor’s tender due to mistakes in the Bills of Quantities which should have been
rectified in the manner described above.
The contractor shall not alter or otherwise qualify the text of these Bills of Quantities.
Any alteration or qualification made without authority will be ignored and the text of
the Bills of Quantities as printed will be adhered to.
Each item in the Bills of Quantities is to be priced. If any items are left un-priced it will
be assumed that the value of the work described there under is elsewhere allowed for.
The prices and rates to be inserted in the Bills of Quantities are to be fully inclusive of
all costs and expenses which may be required for the construction of the work
described, together with general risks, liabilities and obligations set forth or implied in
these documents.
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PREAMBLES TO BILL OF QUANTITIES
15
16
17
18
19
20
PM Project manager
kg kilogram
t tonne
m / lm metre
m2 / Sm square metre
m3/ cm cubic metre
mm millimetre
Nr./ NO/ No Number
Ushs Uganda Shillings
uPVC un-plasticized poly vinyl chloride
HDPE high density polyethylene
GMS galvanized mild steel
BS British Standards
Sum Lump Sum
UGX Uganda Shillings
PS Provisional Sum
General Items
Unless otherwise provided there are no separate measurement items for Contractual
requirements. The Contractor is deemed to have included his costs for the Contractual
requireme
The following abbreviations have been used in the Bills of Quantities:-
The Contractor is solely responsible for the accurate ordering of materials in
accordance with the Specifications, Drawings and Engineer’s Instructions and no claim
for any loss or expense will be entertained for orders for materials based on the Bills of
Quantities.
The quantities given in the Bills of Quantities are estimated and no claim by the
Contractor for the final quantities being larger or smaller than the quantities given in
the Bills of Quantities will be permitted except in accordance with Clause 38 of the
Conditions of Contract.
“Provisional Item” designated in the Bill of Quantities for the execution of any part of
the Works may be carried out in whole or in part, or not at all on the instruction of the
Engineer.
The dimensions given in the Drawings are generally in millimeters unless otherwise
indicated. Levels are given in meters.
The term ‘provide’ or ‘supply’ used for any item shall be deemed to include transport
to site, handling, storage and fixing complete, and the Bidder’s rate shall include for
this.
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GRAND SUMMARY
GRAND SUMMARY PAGE NO. AMOUNT (UGX)
A BILL No. 1- CONDITIONS OF CONTRACT 1/8
B BILL No.2- PRELIMINARIES 2/21
C BILL No.3 -NAIT TRAINING LABORATORY & CLASSROOM 3/1
D BILL No.4 -CLASSROOM BLOCK 4/1
E BILL No.5 - ADMINSTRATION BLOCK 5/1
F BILL No. 6 - EXTERNAL WORKS 6/1
G BILL No. 7 - DAY WORKS 7/1
SUB TOTAL - 1 (UGX)
CONTINGENCY (10%)
SUB TOTAL 2 - (UGX)
ADD 18% VAT
TOTAL CARRIED TO FORM OF BID (UGX)
UGANDA TECHNICAL COLLECGE LIRA - LOT 1
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BILL NO. 1
CONDITIONS OF CONTRACT
1
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BILL No.1 - CONDITIONS OF CONTRACT
Item Description Amount UGX
A PRICING OF ITEMS
B DEFINITION OF TERMS
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
Total carried to summary -
Directed, "Selected", "As Required" or words of similar meaning
whenever used in the contract documents shall be understood to mean
the direction, selection or requirement of the Project Manager.
Employer. The term “Employer” wherever used hereinafter and in all
contract documents shall mean Ministry of Education and Sports
" In Writing" shall mean when its required to inform, instruct, agree,
confirm, obtain approval or obtain instructions; it must be done in
writing.
"Instructions" ( and words derived there from) shall mean the
instructions in writing of the Project Manager specified.
"Fix only" shall mean take delivery of materials or articles at the place
specified, pay all demurrage and transport charges, load and transport
to site, unload, store, unpack, check contents against orders and packing
list, assemble as necessary, distribute to position, hoist and fix only.
BILL No. 1 : CONDITIONS OF CONTRACT
Wherever in these Bills of Quantities the Contractor does not insert his
price against an item, the value of such work items shall be deemed to be
included in his rates for all other priced items in the Bills of Quantities.
The Terms and Abbreviations used in these bidding Documents Shall be
deemed to have the following meaning wherever used herein after and
in all tender documents:
"Approved" (and words derived there from) shall mean approved in
writing by the Project Manager.
"As Described" or "As Specified" shall mean as shown on the drawings,
as described in the technical specifications or in the Bills of quantities or
as described elsewhere in the contract documentsContractor. The term “Contractor” wherever used hereinafter and in all
contract documents shall be held to mean the successful bidder, i.e. the
person or persons , partnership, firm or corporate body whose bid for this
work (i.e. the work described in and or referred to in these Bills of
quantities) who has been accepted by the Employer and is named as such
in the agreement, and means provider as defined in the Public Procurement
and Disposal of Public Assets Act 2003
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BILL No.1 - CONDITIONS OF CONTRACT
Item Description Amount UGX
(ix)
(x)
(xi)
(xii)
(xiii)
(xvi)
(xv) Dimension and Measurement
Total carried to summary -
'Pvo'' shall mean Permanent loured vent over
"Pr" shall mean Pair
"Kg" shall mean Kilogram
"MS" shall mean measured separately
"P.C" shall mean Prime cost
"KPS" shall mean knot prime and stop
"M.S" shall mean mild steel
No claims will be allowed for travelling or other expenses, which may be
incurred by the Contractor in visiting the Site for the Bid of the Works.
"BSM" shall mean both sides measured
“Nr.” shall mean Number
"L.m or m" shall mean Linear meter
"Sm" shall mean Square meter
"Cm" shall mean Cubic meter.
" Otherwise Described" or " Otherwise Specified" shall mean
information that may be in the drawings or in the particular
specification or contained in the written instructions of the Project
Manager which may override these Bills of quantities.
The Name “Project Manager” or “Architect” or “Engineer” or “Quantity
Surveyor” is the person named in the Particular Conditions of the
Contract(or any other competent person appointed by the Employer) who
is responsible for supervising the execution of the works and administration
of the contract."Works" shall mean all or any portion of the whole of the works to be
executed under the contract, including the work of all Subcontractors
whether nominated or otherwise. It shall also include all variations to
the contract, materials and articles wherever the same are being
manufactured or prepared for the use in the execution of the contract
and whether the same may be on site or not
"Satisfaction" or other synonyms thereto shall mean satisfactory to or
to the satisfaction of the Project Manager.
Site:
The Contractor shall be required to visit the site and he shall be deemed
to have acquainted himself therewith as to the nature and position and
means of access, etc. Claims arising from the Contractor's failure to
comply with above condition shall not be entertained
"Necessary","Proper" or words of similar meaning wherever used with
respect to the extent, conduct or character of the work described shall mean
the said work shall be executed to the extent, must be conducted in a manner
or be of character which is 'necessary' or 'proper' in the opinion of the Project
Manager
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BILL No.1 - CONDITIONS OF CONTRACT
Item Description Amount UGX
A SCOPE OF CONTRACT
Description GROSS FLOOR AREA (SM)
1 NAIT TRAINING LABORATORY & CLASSROOM 546
2 CLASSROOM BLOCK 1158
Ground Floor 745
First Floor 413
3 ADMINSTRATION BLOCK 1748
Ground Floor 962
First Floor 786
4 EXTERNAL WORKS
5 DAY WORKS
TOTAL AREA 3,452
- Total carried to summary
'' SHS'' shall mean square hollow section
'' RHS'' shall mean rectangular hollow section
''NEMA'' shall mean National Enviromental Management Authority
''MDF'' shall mean meduim density fibre board
'ESHS'' means environmental, social, health and safety.
The works to be carried out include construction of new infrastructure
as listed below.
"P.S" shall mean Provisional sum
"PM" shall mean Project Manager
"R.C" Reinforced Concrete
"75mm to 150mm" shall mean Exceeding 75mm but not exceeding
150mm in girth, and all items described in this manner shall be similarly
construed."E.O" shall mean extra over
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BILL No.1 - CONDITIONS OF CONTRACT
Item Description Amount UGX
A PROGRAMME OF THE WORKS
B FORM OF CONTRACT AGREEMENT
Total carried to summary -
The contactor is expected to submit together with his bid, a detailed
programme, showing how he intends to carry out the works to conform
to the bid period offered in the Form of Bid. The programme shall be
updated in accordance with the Conditions of Contract and the
Particular Conditions of Contract
The form of contract under which terms the Contractor will be required
to enter into a contract with the Employer is contained in Volume 1 of 5
of the Bidding Documents, Part 3, Sections VIII, IX and X
If the Contractor considers that compliance with any of the Conditions
of Contract as particularly amended or qualified by the Particular
Conditions of Contract and of which headings are set out hereunder
involve expenses to him which are not included elsewhere in his prices,
he shall set down opposite any such condition the value he attaches
thereto:
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BILL No.1 - CONDITIONS OF CONTRACT
Item Description Amount UGX
GENERAL CONDITIONS OF CONTRACT
CLAUSES
A. GENERAL
1.
2.
3.
4.
5.
6.
7
8.
9.
10.
11.
12.
13. -
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
B.
25.
26.
27.
28.
29.
30.
C.
31.
32.
33.
34.
D.
37.
38.
37.
Total carried to summary -
Changes in the Contract Price
Variations
Identifying Defects
Tests
Correction of Defects
Uncorrected Defects
Cost Control
Contract Price
Extension of the Intended Competion Date
Acceleration
Delays Ordered by the Project Manager
Management Meetings
Early Warning
Quality Control
Access to the Site
Instructions, Inspections and Audits
Appointment of the Adjudicator
Procedure for Disputes
Time Control
Program
Contractor to Construct the Works
The Works to Be Completed by the Intended Completion Date
Approval by the Project Manager
Safety
Discoveries
Possesion of Site
Personnel and Equipment
Employer's and Contractor's Risks
Employer's Risks
Contractor's Risks
Insurance
Site Data
Language and Law
Project Managers Decisions
Delegation
Communications
Subcontracting
Other Contractors
Definitions
Interpretation
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BILL No.1 - CONDITIONS OF CONTRACT
Item Description Amount UGX
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
E. Finishing the Contract
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
GCC PARTICULAR CONDITIONS OF CONTRACT
1.1 (d)
1.1 (s)
1.1 (v)
1.1 (y)
1.1 (aa)
1.1 (dd)
1.1 (hh)
1.1 (ii)
2.2
2.3(i)
3.1
5.1
8.1
9.1
9.2
Total carried to summary -
The Language of the Contract
The Project Manager may delegate
Schedule of other Contractors
Key Personnel
Code of Conduct (ESHS)
Site Location
Start Date
Works Consist of
ESHS
Sectional Completion
Documents Forming part of the Contract
Release from Performance
Suspension of Bank Loan or Credit
Financing Institution
The Employer
Intended Completion date
The Project Manager is
Final Account
Operating and Maintenance Manuals
Termination
Fraud and Corruption
Payment upon Termination
Property
Advance Payment
Securities
Dayworks
Cost of Repairs
Completion
Taking Over
Tax
Currencies
Price Adjustment
Retention
Liquidated Damages
Bonus
Cash Flow Forecasts
Payment Certificates
Payments
Compensation Events
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BILL No.1 - CONDITIONS OF CONTRACT
Item Description Amount UGX
13.1
14.1
16.1
20.123.1 and 23.2
24.3
24.4
26.1
26.2
26.3
34.1
38.2
40
44.1
45.1
46.1
47.1
48.1
49.1
50.1
56.1
56.2
57.2 (g)
58.1
Total carried to summary -
Performance Security
Operating and Maintenance Manuals
As Built drawings
The maximum number of days is
The percentage to apply to the value of the work not completed
Currency of Employer's Country
Price Adjustment
Payments retained
Liquidated Damages
Bonus
Advance Payment
Submission of Program
ESHS Reporting
Program Updates
Defects Liabilty Period
ESHS risks and impacts of the Variation.
Failure to perform any ESHS obligations
Site Data
ESHS Management Strategies and Implementation Plans
Site Possession Date
Appointing Authority for the Adjudicator
Hourly Rate for the Adjudicator
Arbitration Procedures
Minimum Insurance Amounts
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BILL No.1 - CONDITIONS OF CONTRACT
Item Description Amount UGX
SUMMARY
BILL NO. 1 CONDITIONS OF CONTRACT
Total Carried From Page 1/1
Total Carried From Page 1/2
Total Carried From Page 1/3
Total Carried From Page 1/4
Total Carried From Page 1/5
Total Carried From Page 1/6
Total Carried From Page 1/7
TOTAL CARRIED TO GRAND SUMMARY
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BILL NO. 2
PRELIMINARIES
2
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BILL No. 2 : PRELIMINARIES
Item Amount UGX
General Notes
A Note
B Note
C Note
D Note
E Note
F Note
G Note
H Note
I Note
J Note
Mechanical plant and equipment which emits excessive noise, smoke,
fumes, obnoxious gases etc., will not be allowed to be used in the site,
without the prior approval of the Project manager
The contractor shall be responsible for any loss or damage to the works,
existing structures, adjoining structures and unfixed materials.
The Tenderer shall read, understand and acquaint himself with the
requirements in the conditions of contract , Technical Specification of
Work, Tender and Preamble Notes. It is the Tenderer's responsibility to
see that their price includes for compliance with all the above
requirements whether specifically referred to in the Bills of Quantities or
otherwise.
The contractor shall be responsible for providing necessary lighting,
watchmen, and other suitable security measures during construction until
handing over.
Cost and expenses in connection with providing any protective netting,
fencing, screens, barricades, railing, walk-ways at site and any other
safety precautions to the required standard, is deemed to be included in
the tender rates unless otherwise measured and paid separately.
If no price has been stated against any item hereunder the Contractor
will not be entitled to claim any money for such items even though he is
obliged to execute the work or provide services described therein.
Preliminary items priced by the Tenderer are deem to include the cost of
not-priced items.
TOTAL CARRIED TO COLLECTION
BILL No. 2 : PRELIMINARIES
Description
Contractor shall leave blank any cells referring to items he has priced or
included elsewhere within the respective work package.
If the Project manager is of the opinion that any item in this section has
not been fully attended by the Contractor, the Project manager may
adjust amounts quoted by the Contractor for the items concerned.
The Tenderer is required to visit the site of the proposed work, as it is
their responsibility to ascertain the conditions governing access to the
site, the external working space, storage area etc.,
Cost and expenses in connection with any other preliminary item which is
not listed below, but is necessary for the due completion of works, is
deemed to be included in the tender rates.
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
A
i)
ii)
iii)
B
C
D
(i) The works involve substructures, Concrete Structural Frame, Concrete
Block Walling, Steel structure, steel roof structure, roofing sheets, Timber
or Steel Casement doors, Steel casement Windows, Tiled or Terrazo or
Screeded floor finish, Tiled or Painting to Plastered Walls, Plastered Metal
Lathe Ceiling, Plumbing and Electrical Installations, Fittings and Fixtures
and Associated External Works include.
TOTAL CARRIED TO COLLECTION
DESCRIPTION OF WORKS
Site:
The site of the proposed works are located at Uganda Technical College
Lira in Lira District
The Contractor shall be required to visit and inspect the site before
submitting his bid to ascertain and fully acquaint himself with the nature
of the site and works and adjoining property and other services that are
necessary for the smooth carrying out of the works.
Claims arising from the Contractor's failure to adhere with the above
conditions shall not be entertained
DRAWINGS
The drawings from which these Bills of quantities and the specifications
have been prepared are contained in Volume 3 of 5 of the bidding
document. However, some of the measurements were taken on site. The
said drawings form part of the contract documents. The Contractor is
deemed to have examined the drawings before bidding and to have
satisfied himself regarding their details and regarding the nature and
extent of the works and the method of construction involved. No claims
arising out of misapprehension in these respects will be allowed.
VISITING AND INSPECTION OF SITE
MATERIALS FOUND ON SITE AND ARISING OUT OF THE WORKS.
Materials of any kind arising from the works, found on site or during the
progress of the work, including debris arising from demolitions, are the
property of the Employer and shall not be used, or taken out by any
means whatsoever by the Contractor without express and written
permission from the Project Manager. Should such permission be given,
the Contractor shall pay the Employer for materials so used or taken out
at a price to be determined by the Employer. the Contractor shall take
charge of such materials and deliver the same to the Employer in good
order.
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
A
B
C
i)
SUFFICIENCY OF BID
The Contractor shall be deemed to have satisfied himself before bidding
as to the correctness and sufficiency of his bid for the Works and of the
rates and prices stated in the Bills of Quantities which rates and prices
shall cover all his obligations under the Contract and all matters and
things necessary for the proper completion and maintenance of the works
GENERAL MATTERS
Plant, Tools and Vehicles.
The Contractor shall be responsible for the provision of all materials,
tools, plants, staging, access gangways, tackle, tarpaulins, tools, moulds,
templates, cranes, pulleys and transport required for the Works except
insofar as may be stated otherwise herein and he shall allow for the
provision of the foregoing except for such items specifically and only
required for the use of the Nominated Sub-Contractors as described
herein.
Safety, Health and Welfare of Work ,People. (OHS Provisions)
Due precautions shall be taken by the Contractor at his own cost, for the
safety of his labour and personnel. In collaboration with and to the
requirements of the local health authorities he must ensure that healthy
and safety staff, first aid equipment and stores person are available at
the:- camps, housing and on the site at all times throughout the period of
the Contract. Suitable arrangements are to be made by the Contractor for
anti-malarial precautions and for preventation of epidemics and for all
necessary welfare and hygiene requirements. A warning sign to the
effect that safety gear such as helmets, safety boots/gum boots, overalls,
reflectors, ear plugs glooves, gogles, nose masks where necessary are to
be worn should be clearly displayed at the Works. The Contractor shall
ensure that all personnel working on site wear necessary safety gears.
TOTAL CARRIED TO COLLECTION
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
ii)
A Fair wages
B Sanitation of the works
i)
ii)
iii)
The Contractor shall provide a qualified health and safety officer to deal
with OHS, HIV/AIDS and Gender Awareness and provide all necessary
facilities including transport. HIV/AIDS and STD prevention and
counselling shall include information, education and counselling
campaigns including regular distribution of condoms. The Contractor shall
provide, maintain and operate a HIV/AIDS and STD clinic or make
alternative arrangements with an existing facility to the approval of the
Project Manager. The Contractor shall have a gender action plan and also
carry out Gender sensitization and awareness raising meetings and
workshops and provide gender sensitive monitoring and reporting.
The Contractor shall pay rates of wages and observe hours and conditions
of labour not less favourable than the minimum rates of remuneration
and minimum conditions of employment applicable in the district in
which the works is carried out. The relevant notice must be posted up and
kept posted upon the Site where it can conveniently be read by the
employees concerned.
Sanitation of the Works shall be arranged and maintained by the
Contractor to the satisfaction of the Government and Local Authorities,
Labour Department and the Project Manager.
The Contractor shall allow for providing the necessary waterborne toilets
and abolutions for the labour employed on the Works, including labour
employed by Sub-Contractors, to the satisfaction of the Local Health and
Medical Authorities and for maintaining the same in a thoroughly clean
and sanitary condition and paying all conservancy fees.
The Contractor shall allow for removing the said Water borne toilets and
abolutions, filling pits with hardcore and murram and leaving the ground
clean, free from pollution upon completion of the Works to the
satisfaction of the Health and Medical Authorities.
TOTAL CARRIED TO COLLECTION
UTC LIRA - LOT 1 2/4 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
A
B
i)
ii)
iii)
C Contractor's Project and Site Administration; and Foreman-in-charge
No Work shall be commenced by the Contractor until he has received
written instruction from the Project Manager to adjust such discrepancies
which may be proved. Upon receipt of such instructions, the Contractor
shall thereupon be responsible for accurate setting out of the Works,
giving effect to the adjustments necessary to comply with such
instructions, and no claim for extra expense or relief from the provision
based on any discrepancy or error in the dimensions or levels shown on
the Drawings may be made thereafter.
The Contractor shall permanently deploy the Project and Site
Administrative Staff as presented in their bid and approved by the
Employer. These will include a site Engineer, a contract Manager, General
Foreman-in-charge and other trades foremen properly qualified and
fluent in English. The Contractor shall submit to the Project Manager a
Site Organization Structure Chart within seven (7) days of commencement
of the Contract. The Contractor's attention is drawn to clause 9 of the
Conditions of Contract.
TOTAL CARRIED TO COLLECTION
Before any Work is commenced by the Sub-Contractors or Specialized
Firms, dimensions must be checked on the Site and / or buildings and
agreed with the Contractor, irrespective of the comparative dimensions
shown on the Drawings. The Contractor shall be responsible for the
accuracy of such dimensions.
Setting out the Works
The Contractor shall set out the Works in accordance with the dimension
and levels shown on the Drawings and shall be responsible for the
correctness of all dimensions and levels so set out by him and will be
required to amend all errors arising from inaccurate setting out at his own
cost and expense. In the event of any error or discrepancy in the
dimensions or levels marked on the Drawings being discovered, such
errors or discrepancies shall be reported by the Contractor to the Project
Manager for his immediate attention.
Notices and Fees for local Authorities and Public undertaking
The Contractor shall give all notices in accordance with the Conditions of
Contract. The Contractor shall pay all fees and charges required in the
Conditions of Contract. The amount of all such fees and charges shall be
deemed to be included in the contract Sum. Those in respect of the
following items are included elsewhere in this Document if applicable to
the works; temporary telephones, Uganda Telecom Limited, water for the
works (National water and sewerage corporation) & Electricity (UMEME),
Local Authority, Ministry of Gender, Labor and Social Development and
National Environmental Management Authority (NEMA)
UTC LIRA - LOT 1 2/5 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
A
B Transport to and from the site
C
i)
ii)
iii)
D
E
If the Contractor decides for purposes of expediting the works or any
other reason to permit the working of overtime or night work necessary
so that the works or any part shall be completed in the contract, then he
will be deemed to have included for the same in his bid as no extra
payment will be allowed for this in the settlement of accounts.
In the event the Project Manager directs the Contractor in writing to
carry out work outside working hours, the Contractor will be reimbursed
the net difference in cost between the operatives normal rate of pay and
the enhanced overtime rate.
Safety
The Contractor shall take all precautions necessary to prevent loss or
damage by fire to works or to the adjacent property.
TOTAL CARRIED TO COLLECTION
PREVENTION OF ACCIDENTS, NUISANCE, DAMAGE OR LOSS
The Contractor shall take all precautions necessary to ensure the safety of
all persons engaged upon or visiting the works and shall observe strictly
the safety regulations of government and /or local authorities.
Fire Precaution
Labour regulations
The Contractor shall comply and ensure that all persons and organisations
involved in executing the works (including sub Contractors and those not
directly employed) comply with the relevant current Uganda government
labour regulations, acts and orders regarding emoluments, working hours
and working conditions.
No work shall be carried out at night or gazzetted holidays unless the
Project Manager shall so direct.
The Contractor shall include in his prices for the transport of materials,
workmen and other inputs to and from the Site of the proposed Works, at
such hours and such routes as are permitted by the Project Manager and
the Authorities.
Working hours
UTC LIRA - LOT 1 2/6 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
A
B
i)
ii)
C
i)
ii)
iii)
D
i)
ii)
Maintenance of existing private and public roads
The Contractor shall keep the approaches to site clear of mud, pools,
debris, spoils and ensure that no damage is caused to the public or private
roads and foot paths
The Contractor will be required to make good, at his own expense, any
damage he may cause to the present road surfaces and pavements during
the period of the Works. In particular all the existing lawns, gardens,
storm water channels, hedges, fences etc., which may be destroyed or
damaged during the progress of the Works are to be made good by the
Contractor to the approval of the Project Manager.
TOTAL CARRIED TO COLLECTION
The Contractor shall take any reasonable and practical precaution
consistent with good and expeditious work to prevent nuisance from
noise, water, smoke, dust, rubbish and other causes to the occupants of
the existing and adjacent buildings and to the public generally and shall
meet the cost of complying with the Project Manager's instructions to
prevent such nuisance in these respects.Adjoining Property
Should the Contractor wish to make use of such adjoining buildings or
property, he shall obtain prior permission in writing of the owner and/ or
occupier and approval from the Project Manager, pay any charges in
connection therewith and clear away at completion or when directed by
the owner's/occupier's satisfaction and that of the Project Manager.
The Contractor shall notify all services authorities of the proposed works
before commencing operations on site. Prior to the commencement of
any Work, the Contractor is to ascertain from the relevant Authorities the
exact position, depth and levels of all existing telephone cables, electric
cables, water pipes or other services in the vicinity.
Any damage or disturbance caused to any service shall be reported
immediately to the Project Manager and the relevant Authority and shall
be made good to their satisfaction at the Contractor's expense.
Nuisance
The Contractor shall prevent any trespass on any adjoining buildings or
property and materials, plant, rubbish collecting on such adjoining
buildings or property as a result of his carrying out of the works.
Existing public and Private Services
The Contractor shall not interfere with the operation of any service on or
within the vicinity of the site prior to consent or direction of the service
authority and the Project Manager. Should the service authorities so
direct, the Contractor shall make whatever provisions may be required by
the Authorities concerned for the support and protection of such services.
UTC LIRA - LOT 1 2/7 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
A Existing Features
B
C
i)
ii)
D
i)
ii)
Materials, goods, components and equipment shall be new and unused
unless specified.
Manufacturer's Recommendations: the Contractor shall handle, store, fix
every material , good or component strictly in accordance with the
printed or written recommendations of the manufacturer and or supplier.
The Contractor shall supply the Project Manager with copies of the
manufacturer's recommendations. The Contractor shall notify the Project
Manager if the manufacturer's recommendations conflict with any
specified requirements, and obtain the Project Manager's instructions
before proceeding.
TOTAL CARRIED TO COLLECTION
Security Regulations
The Contractor shall be entirely responsible for the security of all the
Works, stores, materials, plant, personnel, Take all reasonable precaution
to prevent unauthorized access to the site and the works. Both of his own
and Sub-Contractors’, and shall provide all necessary watching, lighting
and other precautions as necessary as to ensure the security and the
protection of the public. The Contractor shall therefore provide and
maintain qualified technical and administrative personnel on site, fluent
in English with suitable and relevant office equipment like computers and
furniture and he shall provide and maintain appropriate armed security
for proper protection of the Works, Materials and plant at the site in
conformity to any security regulations of the Project Manager
Materials and Workmanship generally
Scope: Where work shown on the drawings or required by the Project
manger or the particular specification is not identified by any single
heading or clause in the technical specifications, all relevant clauses for
similar work will be applicable. External works are not separately
specified, and are to be executed in accordance with the relevant trades
or sub trades.Alterations, Additions and Extensions: Where the works include
alterations or extensions to the existing buildings and/or external works,
new work is to match up in all respects to the existing works unless
otherwise specified, shown on the drawings or approved forehand by the
Project Manager.
Quality, Samples, Testing and Approval
Prior to the commencement of any Work, the Contractor shall protect all
existing structures, fences, gates, walls, services, cables and other
features on site which are to remain in position during and after the
execution of the works unless directed otherwise by the Project Manager.
OBLIGATIONS IMPOSED BY THE EMPLOYER
UTC LIRA - LOT 1 2/8 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
A
B
i)
ii)
C Samples
D
i)
ii)
iii)
iv)
Suitability with local conditions
Sources: Where a choice of manufacturer is allowed for any particular
materials or goods or component, the Contractor shall obtain the quantity
required to complete the works from a single manufacturer after
obtaining the consent of the Project Manager to any change in the source
of supply. The Contractor shall produce written evidence of the source of
supply when requested by the Project Manager.
Testing
Allow for Testing of materials, goods components and workmanship and shall
be done at the discretion of the Project Manager in order to satisfy himself
that the materials, goods components and workmanship are in accordance
with the specifications. The testing of materials will unless otherwise stated ,
be carried out either by the chief Materials Engineer at the central materials
laboratory in Kireka, Kampala, or by the Project Manager's representative on
site when facilities for such site tests exist. The procedure for submitting
samples of materials for testing and the method of making for identification
of materials for testing shall be as laid down by the Project Manager.The Project Manager may, whenever he considers it desirable, test any
materials before they leave the maker's premises as well as after delivery on
the site and the Project Manager shall be at liberty to reject any materials
after delivery should he consider them unsatisfactory, notwithstanding the
preliminary test and approval of the materials at the maker's premises. The
costs of these tests are to be borne by the Contractor.The Contractor shall, whenever so instructed by the Project Manager, cut
out sections of work executed or samples of materials incorporated
therein and shall deliver them where directed for the purpose of testing.
All materials, goods and components shall be for suitable use in tropical.
The Contractor shall furnish at the earliest possible opportunity before work
commences at his own cost, any samples of materials of workmanship that
may be called for by the Project Manager for his approval or rejection and
any further samples in the case of rejection until such samples are approved
by the Project Manager and such samples when approved shall be the
minimum standard for the work to which they apply.
All work disturbed shall be made good forth with by the Contractor. All
costs incurred in cutting out, making good and delivering as aforesaid,
shall be borne by the Contractor unless the result of the test shows that
the materials etc., are in accordance with this contract.
TOTAL CARRIED TO COLLECTION
Evidence of Compliance with the Standards
Where specified or required by the Project Manager, the Contractor shall
obtain and produce invoices, delivery notes, certificates and the like
providing evidence of compliance with the specifications and standards
referred to herein.
UTC LIRA - LOT 1 2/9 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
A
i)
ii)
iii)
B
C
D
Legally Demandable taxes and duties
Compliance to NEMA regulations and recommendations
Imported Material and Special Items
When imported materials or special items of materials, goods or
components form part of the contract, the Contractor shall be entirely
responsible for making all necessary arrangements and placing all
necessary orders to ensure their prompt and timely arrival on site to suit
the building operations. No claim for an extension of time will be
entertained by the Project Manager unless the Contractor can produce
reasonable proof that the delay is beyond his control. The Contractor shall
allow for costs and expenses arising out of government or Uganda
Revenue Authority regulations governing imported goods.
The Contractor shall unless expressly specified otherwise in the contract
documents, be responsible for and shall pay all customs and excise duties,
tariffs, value added tax, and other taxes or duty legally demandable and
imposed by any statute, rule or ordinance as may be or may become
applicable during the course of the works.
The Contractor shall comply with the regulations set out by National
Environmental Management Authority (NEMA). The Contractor should
familiarize himself with the recommendations in the certificate of
approval of the ESIA/project brief and comply with them during the
excecution of the works. In addition the contractor should ensure that all
the recommendations/mitigation measures in the Environmental and
Social management Plan (ESMP) are complied with during the
implementation.
Ordering of materials
The Contractor shall be solely responsible for the early, timely and
accurate ordering of all the materials. The Contractor shall be responsible
for organization of the plant and labour for utilisation of the materials in
accordance with technical specifications and the Project Manager's
instructions.
The Contractor shall take his own measurements and make his own
calculations of quantities for ordering of materials. No reasonability or
claim will be accepted by the Employer for surplus, shortage, loss, or
expense if the goods are wrongly ordered or ordered based upon the Bills
of quantities. The Contractor shall replace or make good at his own
expense any materials lost or damaged, no matter how arising.
The Contractor shall enter into a binding contract with his suppliers
TOTAL CARRIED TO COLLECTION
UTC LIRA - LOT 1 2/10 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
A Water for the works
B Lighting and Power Supply
C Telephone
D
i)
ii)
The Contractor shall allow for providing all temporary water supplies
required for the works, including Sub-Contract Works, together with all
necessary storage tanks and distribution systems for the same and must
allow for bearing all expenses incurred and paying for all water consumed
without charge to any Sub-Contractor. Expenses in connection with
Nominated Sub-Contractors should be allowed for in the attendance
items under the relevant P.C. Sums.
The Contractor shall provide, install and maintain temporary telephone
and similar facilities for his use, Clerk of Works, project manager's
representative and for other personnel engaged in the implementation of
the Project from the commencement to the completion of the Contract
and shall pay all charges in connection therewith.
Roads
Upon the completion of the Works, the Contractor shall remove such
temporary roads, culverts, bridges, etc., and make good and reinstate all
Works and services disturbed to the satisfaction of the Project Manager
and local authority.
TOTAL CARRIED TO COLLECTION
TEMPORARY WORKS AND SERVICES
No guarantee or warranty is given as to the availability or suitability of
water at the site. The contractor shall further ensure that their temporary
water connection and supply doesnot in any way affect the existing
connections and water resources.
The Contractor shall allow for providing all temporary lighting and power
supplies required for the works, including Sub-Contract works, together
with all necessary distribution systems for the same and must allow for
bearing all expenses incurred and paying for all current consumed
without charge to any Sub-Contractor. Expenses in connection with
Nominated Sub-Contractors should be allowed for in the attendance
items under the relevant P.C. Sums.
No guarantee or warranty is given as to the availability or suitability of
power at the site. The contractor shall further ensure that their temporary
power connection and supply doesnot in any way affect the existing
connections and power resources.
The Contractor shall provide and maintain as necessary all temporary
roads, ramps, hard standings, tracks, crossings and the like for the
efficient running of the works for all vehicles entering and on site,
including those of sub-Contractors and afterwards remove and reinstate
the ground to its original condition if so directed by the Project Manager.
UTC LIRA - LOT 1 2/11 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
A
B Temporary Buildings for use by the Contractor
C Sheds for storage of Materials
i)
ii)
D Sign board
i)
ii)
E
i)
ii)
The Contractor shall provide and erect where directed and maintain
during the whole period of building operations and remove at
completion, 2No. approved temporary two faced signboard to the Project
Manager’s standard design and giving the title of the Works and showing
the names of the Employer, Project Manager, Contractor, Nominated Sub-
Contractors and Suppliers, on both sides. The lettering concerning the
Project Manager is not to be more than 75mm high. No other industrial
names will be permitted whatsoever , nor will any advertisement be
allowed.
The Contractor shall allow for thoroughly maintaining all such protective
and other devices throughout the Contract and clearing away and making
good disturbed ground on completion.
The area of the Site which may be occupied by the Contractor for use as
storage and for the purpose of erecting workshops, etc., shall be defined
on the Site by the Project Manager.
The Contractor shall provide, erect and maintain on the site, in such
positions as may be directed, ample temporary watertight lock-up sheds
or buildings which are necessary for himself and his Sub-Contractors for
the proper storage and protection of materials liable to damage and shall
remove the same on completion and make good all surfaces disturbed.
Due to limited space on the site, the Contractor may make other
arrangements for the safe storage of materials off-site and shall pay all
charges of transport, handling, insurance, security and rentals of the
stores / buildings so rented.
Area to be occupied by the Contractor
The Contractor shall at his own cost, supply and erect all temporary
buildings, sheds, mess rooms and stores with floors at least 150mm above
ground level. No office, stores or other temporary buildings shall be
erected on Site without first obtaining the consent from the Project
Manager as to the type of temporary building to be supplied and the
position in which they are to be erected and shall remove the same on
completion and make good all surfaces disturbed.
Signboard shall also include the HIV log & Artistic impression of one of the
major building as approved by the Project Manager.
Temporary Hoardings, Fencing and the like
The Contractor shall allow for providing and erecting all necessary
protective hoarding construction in new gauge 30 precoated non
reflective iron sheets on treated timber framework with lockable gates to
approval of the Project Manager and Local Authority.
TOTAL CARRIED TO COLLECTION
UTC LIRA - LOT 1 2/12 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
A Site meeting room
i)
ii)
iii)
iv)
B Office for the Project Manager and his staff
The Contractor shall provide, erect and maintain where directed on site
an approved weather proof office for the use of the Clerk of Works. The
office shall be not less than 40 Sm and shall be of construction similar to
the office of the consultants. The office shall be furnished with 5 No. desk
with lockable drawers, 5 No. A0 Size drawing chest with four lockable
drawers, 5 No. lockable metal filing cabinet. The office shall have 5 office
swivel chairs for the occupants. The office shall also have all power and
lighting points as necessary. The Contractor shall allow for regular
cleaning of the office.
TOTAL CARRIED TO COLLECTION
The Contractor shall keep on the Site and maintain in good condition, one
dumpy or quickset level, leveling staff, two 7.5meters steel tapes and one
100 meters steel tape for the use of the Consultant. The Contractor shall
also provide stationery for use by the Project Manager.
The office and the closets shall be completed before the Contractor is
permitted to commence the Works.
The Contractor shall provide, erect and maintain where directed on Site
approved weatherproof lockup office for the sole use of the Project
Manager with a floor area not less than 60 square metres. The office shall
be constructed with concrete floor and the walls and ceiling internally are
to be lined with fibreboard. Atleast 4 Glazed windows shall be provided
of not less than 1(one) squaremetre area each and the door shall have a
strong lock or fastening. The office shall be provided with sufficient
artificial lighting and electric power. The office is to be furnished with a
table of sufficient size to carry the drawings, complete with lockable
drawers, and also stools and chairs. The table should be adequate to sit at
least 50 (Fifty) people. The Contractor shall also provide Five (5 No)
working desks and furniture for the Project Manager. The Contractor
shall allow for regular cleaning of the office.
He shall provide, erect and maintain a two lockup pedestal type water
closets for the sole use of the Consultant including making temporary
connection to drain where applicable to the satisfaction of the
Government and Medical officers of Health and shall provide the services
of a cleaner and pay all conservancy charges and keep both office and
closets clean and in sanitary condition from the commencement to the
completion of the Works and dismantle and make good disturbed
surfaces to the satisfaction of the Project Manager on completion of the
Works.
UTC LIRA - LOT 1 2/13 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
A
(i)
(ii)
(iii)
(vi)
(v)
(vi)
B
i)
ii)
C
i)
ii)
iii)
iv)
On completion of the project all the equipment in item A above shall
become the property of the Employer
The Contractor shall provide identification including uniform, tags and
identification cards for labourers and gangs on site.
PROCEDURES
If required by the Project Manager, this chart shall be generated and up-
dated by an approved computer program.
TOTAL CARRIED TO COLLECTION
2Nr. HP Spectre x360 13 (2018) intel core i7-7500U, 2.7GHz, Windows 10,
16 GB RAM, Intel HD Graphics 620 card,512GB storage,13.3inches screen
size to the satisfaction of the Project Manager manufactured by Dell or
equal approved
1No. Plain paper photocopier, desktop type with variable magnification
that can take A3 full size copies, minimum capacity 100copies/minute,
including 3kg toner and regular service by agent
2No. A3 colour printer
The Contractor shall also supply and maintain the following for the full
contract duration, with and including all consumables and maintenance,
to the Project Manager's Approval:-
Full time internet connection
2No. DSRL Camera Canon EOS 5D Mark IV,Full - Frame CMOS Sensor,
30.4MP, 3.2-inch touch screen, 1,620,000 dots, DCI 4K video Capture with
extra battrey, 4nr. 128GB memory cards, with compartible flash, backpack
bag, 4 lens ranging from 25mm focal length to 500mm focal length to the
satisfaction of the project manager
Labour Camps
Labour Camps will be permitted on site and the Contractor must make
appropriate arrangements to house some labourers on and off site.
Programme and progress chart
The Contractor shall submit to the Project Manager within 30 days from
the date for possession of the site, for approval and display in the site
offices (5No. A3 and 5No. A1 hard copies and 1No. soft copy) showing
the general methods, arrangements, order, and timing for all the
activities in the Works including the works of sub Contractors and other
concurrent with the contract. An update of the Program shall be a
program showing the actual progress achieved on each activity against
the planned progress and the effect of the progress achieved on the
timing of the remaining work, including any changes to the sequence of
the activities .The Contractor shall keep this chart up to date at all times.
Approval by the Project Manager of the programme shall not relieve the
Contractor of any of his obligations under this Contract.
The Contractor shall not without the Project Manager’s consent make any
material alteration to the approved programme.
UTC LIRA - LOT 1 2/14 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
v)
vi)
vii)
A
B
i)
ii)
C
i)
ii)
The Contractor is required to provide Lunch and refreshments to all
persons attending the regular scheduled site meetings for all the
construction period whose menus are to be decided by the Project
Manager.
Entries made in the works diary by the Project manager or his authorised
representatives shall be deemed to be written instructions issued in
accordance with the conditions of contract.
TOTAL CARRIED TO COLLECTION
The Contractor shall provide and keep an accurate site diary in which he
shall record all happenings and events which might affect the progress
and quality of the works, including weather conditions, number of
artisans, labourers and others employed, deliveries of materials,
consignment, dayworks, overtime, work of sub Contractors and visits to
the site of supervisory and other staff of the Employer.
The Project Manager shall notify the Contractor if the Project Manager
ascertains that the rate of progress of the works or any section, is too
slow to meet the Date for Practical Completion and that this is not due to
a circumstance for which the Contractor is entitled to an extension of
time under the Contract.
Following receipt of such a notice, the Contractor shall take such steps as
may be necessary, and as the Project Manager may approve, to remedy
or mitigate the likely delay, including revision of the programme. The
Contractor shall not be entitled to any additional payment for taking such
steps.
The Contractor shall take and develop (in both digital and still form) site
progress photographs every two weeks to be displayed on the notice
board as may be directed by the Project Manager
Adequate copies shall be made for distribution to the Employer and the
Project manager
Site Meetings
If the Project Manager ascertains that work progress does not match the
programme, he may order the Contractor to revise the programme. The
Contractor shall thereafter revise the programme to show the
modifications necessary to ensure completion of the works by the Date of
Practical Completion.
Site progress photographs
Site Meetings will be held at the Site meeting room set up on site by the
Contractor at monthly intervals or as directed otherwise by the Project
Manager, and the Contractor will be required to summon the attendance
of sub Contractors and specialists and generally arrange for all necessary
provisions and facilities required for the meetings. The Project Manager
will take and distribute minutes of the site meetings.
Works, Diary and Visitors Book
UTC LIRA - LOT 1 2/15 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
iii)
iv)
A
i)
ii)
iii)
B
C
i)
ii)
Day sheets received by the Project Manager will be dealt with at the
completion of the contract but the receipt of the same by the engineer is
not to be taken as confirmation of an addition to the contract.
All work measured provisionally in the Bills of quantities shall be
remeasured to the extent executed and valued accordingly. Work likely to
be covered up shall be left exposed for a reasonable time and due
notification given to allow these re-measurements to be taken by the
Project Manager. Should the Contractor default in this respect, he shall, if
the Project Manager so directs, uncover the works at his own expense to
enable measurements to be taken.
Provisional Work
The term provisional sums wherever used in the bill of quantities shall
mean a sum provided for work or for costs which cannot be entirely
foreseen, identified or detailed at the time of tendering. Such sums of
money shall be subject to adjustment at final account of the work which
may require it.
In the final account, all provisional sums shall be deducted and the value
of the works properly executed in respect of them upon the Project
Manager order added to the contract sum.
TOTAL CARRIED TO COLLECTION
The Contractor shall deliver the works diary and the visitors book into the
safe custody of the Project Manager on completion of the works and shall
at all reasonable times, during the progress of the works, make them
available for inspection by the Project Manager
Signed day sheets received as above by the Project Manager shall be
taken as certifying that time, materials and plant are correct and shall not
be held to justify a claim that the works shall be so charged, or that it
cannot be measured at the rates given in the day works schedules, if any,
or the Bills.
The Contractor is required to control all visitors to the site and keep out
unauthorised visitors and shall provide a visitors book and ensure that all
authorised visitors, including consultants and the Employers staff sign
therein.
Day works
Day works shall only be executed with the prior permission of the Project
Manager. Where its authority is given day-work sheets giving the fullest
particulars of hours worked, names of craftsmen and labourers,
descriptions of work executed, quantities of materials and type and
number of plant used in the items shall be prepared, signed by the
Contractor counter signed by the Project Manager supervising officer and
forwarded to the Project Manager not later than seven days after the end
of the week in which the work was carried out. Late submission of the
foregoing record will not be permitted.
Provisional Sums
UTC LIRA - LOT 1 2/16 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
iii)
A
B
C
D
(i)
(ii)
Unloading and hoisting shall include for providing, erecting and
dismantling scaffolding or the equivalent beyond that required for the
Contractor’s own use to enable Sub-Contractors to execute their work.
Special scaffolding shall be provided only where Sub-Contractors may
require scaffolding in locations where there is no contiguous work by the
Contractor for which scaffolding would generally be used.
The Contractor shall cover up and protect all finished works liable to
damage including provision of temporary roofs, gutters, drains, etc., until
the completion of the Works.
TOTAL CARRIED TO COLLECTION
GOODS AND MATERIALS FROM NOMINATED SUPPLIERS
The Contractor shall allow for checking Nominated Suppliers' invoices and
quotations before placing orders and will be held solely responsible for
insuring that all materials so ordered are correct in quantity, quality and
contain due allowance for waste.
The Contractor shall allow for checking at time of receipt, all Nominated
suppliers' materials and taking necessary action for the re-ordering of any
broken or damaged items where items described as "FIX" the Contractor
shall include in his rates for hoisting, unloading, storing, unpacking,
assembling as necessary getting into position and fixing as described and
return empty cases and packing material carriage paid to the firm
supplying the items.
PROTECTING AND CLEANING THE WORKS
In the event of any damage occurring to the Works, materials, sewers,
drains, gullies, paths or other Works on the Site temporarily in the
possession of the Contractor, for the purpose of this Contract, either from
the weather, want of proper protection, defects or insufficiency of the
Works, the Contractor alone shall be responsible and shall without extra
charges, make good all damages and pay all costs which may be levied.
WORKS BY NOMINATED SUB-CONTRACTORS
The Contractor shall under no circumstances execute work or incur any
expense upon items of the work for which the provisional sums are stated
without the written approval of the Project Manager. Where the
Contractor wishes to do such works he shall first submit a quotation for
approval.
WORKS BY PUBLIC BODIES
The Contractor shall allow for all costs arising from the items of special
attendance which have been included where required after the items of
general attendance following the P.C. Sum to which it applies.
UTC LIRA - LOT 1 2/17 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
A Scaffolding
B Removal of Rubbish and debris
C
i)
ii)
iii)
iv)
v)
vi)
v) Before final inspection and handing over date, the Contractor shall leave
the whole building weather tight, clean, perfect, disinfected, sterile and fit
for occupation to the approval of the Project Manager.
The Contractor shall as work progresses, remove and clear away all
,debris and unused material, and shall all the time have the Site of the
Works in a clean and tidy state to the satisfaction of the Project Manager.
He shall also remove all rubbish and dirt from the Site at weekly intervals
or as directed by the Project Manager.
Works to be delivered clean
On completion of the Contract, the site and the Works shall be cleared of
all temporary buildings, plant, rubbish and unused materials and shall be
delivered up clean and in perfect condition in every respect to the
satisfaction of the Project Manager. Particular attention is to be paid to
leave all windows, doors, floors, walls and fittings clean and removing all
paint and cement stains, including unblocking gutters, drains and
channels.
Painted surfaces: touch up minor faults, carefully match colour and brush
out edges. Repaint badly marked areas back to suitable breaks or
junctions approved by the Project Manager.
Remove all work blemishes, stains and defects from joinery, fittings and
decorated surfaces generally. Polish door furniture and bright parts of
metal work.
Allowance for providing, adapting from time to time as may be necessary,
maintaining and subsequent removal of all scaffolding boards and
temporary shuttering necessary for the execution of the works. No wood
pole scaffolding shall be allowed. The Contractor must allow here or in
his rates for providing all special scaffolding required by his Sub-
Contractors and Nominated Sub-Contractors carrying out works for which
P.C. sums are included in these Bills of Quantities.
Glass: Clean both sides. Remove all paint, cement, or other splashes ;
replace scratched or broken glass.
Moving Parts: adjust , ease and lubricate all doors, windows, appliances,
control and other moving parts as necessary to ensure efficient operation.
Secure the building by locking all accesses. Account for all keys and
handover to the Project Manager with itemised schedule of keys.
TOTAL CARRIED TO COLLECTION
UTC LIRA - LOT 1 2/18 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
A
i)
ii)
iii)
iv)
v)
vi)
BILLS OF QUANTITIES
The whole of the Works contained in these Bills of Quantities is measured
on the basis of the Standard Method of Measurements of Building and
Associated Civil Works for Eastern Africa, prepared by the Architectural
Association of Kenya, Quantity Surveyors Chapter, Second Edition, Metric,
printed in June 2008.
TOTAL CARRIED TO COLLECTION
All the Works in this Contract is liable to adjustment, and no excavation or
foundation work or other works shall be filled in or covered up until all
measurement needed for the Adjustments of Variations have been made
by the Quantity Surveyor.
The rates set out by the Contractor against each item shall, unless
otherwise expressly provided to the contrary, or unless there is a separate
item for extra labour, cutting or waste, be held to include for waste on
materials, carriage and cartage, carrying in and return of empties,
hoisting, setting, fitting and fixing in position, making good and all other
labours and everything else necessary for the completion of each item
and for establishment charges and profit.
The Method of Measurements herein used must be accepted and will be
strictly adhered to for the adjustments of variations or for
remeasurements as necessary. The whole of the quantities in these Bills,
unless expressly otherwise stated, have been arrived at by taking the net
measurements of various items of completed Works from the Drawings.
Throughout the Bills of Quantities generally, no mention is made of
heights for hoisting and all prices must include for hoisting and fixing at
any level within the limit shown on the Drawings or included in the
general description unless a specific level is stated.
The Contractor shall be deemed to have made allowance in his rates
generally to cover items of Preliminaries expenses in connection with P.C
Sums or other items if these have not been priced against the respective
items.
UTC LIRA - LOT 1 2/19 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
A
B
C
D
E
TOTAL CARRIED TO COLLECTION
The contractor shall enter into a binding contract with all his workers
The Contractor shall apply for, provide all transport necessary for, and pay
all costs and charges in connection with the Occupation Certificate. Any
other supporting documentation required for such certificate will be
provided by the Project Manager but the Contractor shall be responsible
for producing as-built drawings required for this process in accordance
with the Conditions of Contract and the Contract Data.
Allow for prepare and submit to the Project manager a complete set of
Coordination Drawings as required, to the specified scale(s), giving all
details, as required by the Project manager. Submission shall be in 3 sets
as hard copies, colour printed on A1 size paper and 01 set of soft copies in
AutoCAD compatible version in a compact disc.
Allow for prepare and submit to the Project manager a complete set of
Shop Drawings, as required to the specified scale(s), giving all details, as
required by the Project manager, for the work executed. Submission shall
be in 3 sets as hard copies, colour printed on A1 size paper and 01 set of
soft copies in AutoCAD compatible version in a compact disc.
Allow for prepare and submit to the Project manager a complete set of As
Built Drawings as required, to the specified scale(s), giving all details, as
required by the Project manager, for the work executed. Submission shall
be in 3 sets as hard copies, colour printed on A1 size paper and 01 set of
soft copies in AutoCAD compatible version in a compact disc.
Training of the workers and grievence management
The Constractor shall train all his workers on the requirements of the job
involving ethics and conduct of the workers i.e the dos and don'ts at the
site. In addition, the contractor shall provide for measures to address
griences that arise at the site and outside the site.
Occupation Permit
UTC LIRA - LOT 1 2/20 SILESHI CONSULT
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BILL No. 2 : PRELIMINARIES
Item Amount UGXDescription
Total brought forward from page 2/11
Total brought forward from page 2/13
Total brought forward from page 2/15
Total brought forward from page 2/17
Total brought forward from page 2/19
Total for Preliminaries To Grand Sumarry
Total brought forward from page 2/12
Total brought forward from page 2/14
Total brought forward from page 2/16
Total brought forward from page 2/18
Total brought forward from page 2/20
Total brought forward from page 2/2
Total brought forward from page 2/3
Total brought forward from page 2/4
Total brought forward from page 2/6
Total brought forward from page 2/10
COLLECTION
Total brought forward from page 2/1
Total brought forward from page 2/5
Total brought forward from page 2/7
Total brought forward from page 2/8
Total brought forward from page 2/9
UTC LIRA - LOT 1 2/21 SILESHI CONSULT
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BILL NO. 3
NAIT TRAINING LABORATORY AND
CLASSROOM
3
-
BILL No.3 NAIT TRAINING LABORATORY AND CLASSROOM
BILL No.3- NAIT TRAINING LABORATORY AND CLASSROOM
SUMMARY PAGE NO. AMOUNT (UGX)
A ELEMENT NO. 1 : SUB STRUCTURE 3/5
B ELEMENT NO. 2 : R.C. FRAME 3/6
C ELEMENT NO. 3 : WALLING 3/7
D ELEMENT NO. 4 : ROOF STRUCTURE AND COVERINGS 3/9
E ELEMENT NO. 5 : WINDOWS 3/10
F ELEMENT NO. 6 : DOORS 3/11
G ELEMENT NO. 7 : INTERNAL FINISHES 3/13
H ELEMENT NO. 8 : EXTERNAL FINISHES 3/15
I ELEMENT NO. 9 : FITTINGS AND FIXTURES 3/16
J ELEMENT NO. 10 : MECHANICAL INSTALLATIONS 3/24
K ELEMENT NO. 11 : ELECTRICAL INSTALLATIONS 3/31
TOTAL CARRIED TO GRAND SUMMARY
UTC LIRA - LOT 1 3/1 SILESHI CONSULT
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BILL No.3 NAIT TRAINING LABORATORY AND CLASSROOM
ITEM DESCRIPTION UNIT QTY RATE (UGX) AMOUNT(UGX)
ELEMENT No. 1
SUBSTRUCTURE (All Provisional)
This element includes all works up to and
including the ground floor slab
A Clear site of all bushes, scrub, tall grass, trees not
exceeding 600mm girth and grabbing up their
roots, load and cart away from site to a dumping
place gazetted by the local authority.
Sm 770
B Excavate oversite to remove vegetable top soil
average 150mm deep, load and cart away from
site to a dumping ground that is gazetted by the
local authority, deposit, spread and level.
Sm 770
C Mass excavation to reduce levels commencing
from stripped levels
Cm 847
D Excavate pits for pad foundations not exceeding
1.5 meters deep starting from reduced level.
Cm 76
E Ditto but 1.5 -3.00m deep Cm 26
F Excavate trench for strip foundation and ground
beams not exceeding 1.5 meters deep starting
from reduced level
Cm 191
G Ditto but 1.5 -3.00m deep Cm 38
H Extra over excavations for excavating in rock. Cm 25
'Termidor 25 EC'' or other equal and approved
anti-termite chemical applied in accordance
with the manufacturer's instructions to:
I Bottom, sides, surfaces of excavated ground and
hardcore bed with ten years guarantee
Sm 1,816
Disposal of excavated material
J Filling with approved Murrum to make up levels
below hardcore; in 150mm layers, well rolled and
compacted to 95% MDD to Project Manager's
approval
Cm 231
K Return, fill and ram selected excavated materials
around foundations in 150mm layers and
compact to 95% MDD.
Cm 203
L Load from spoil heaps, spread and level surplus
excavated materials where directed on site
including compacting in layers not exceeding
150mm thick using 15 ton vibrating roller to 95%
MDD to Engineer's approval
Cm 975
Total Carried to Collection
UTC LIRA - LOT 1 3/2 SILESHI CONSULT
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BILL No.3 NAIT TRAINING LABORATORY AND CLASSROOM
ITEM DESCRIPTION UNIT QTY RATE (UGX) AMOUNT(UGX)
Hardcore
A 200mm thick hardcore filling using approved
hard stone ballast or quarry waste of maximum
size of 150mm, compacted / rolled with a
vibrating roller (minimum 2 tonne) or 10 tonne
yard roller. Where rolling is not accessible,
compaction shall be by hand or mechanical
tampers)
Sm 546
B 50mm thick stone dust blinding over surfaces of
hardcore
Sm 546
Insitu cast plain normal weight concrete class
15, (20mm aggregate) in;
C 50mm blinding layer below: pad foundations and
strip foundations
Sm 179
Insitu cast vibrated mass normal weight
concrete class 20, 20mm aggregates (maximum)
as described: in:
D Strip foundations Cm 25
Insitu cast vibrated reinforced normal weight
concrete class 25, 20mm aggregates (maximum)
cast into formworks and vibrated around rod
reinforcement bars.(MS) In:
E Pad foundations Cm 15
F Starter columns Cm 4
G Ground beams Cm 11
H 100mm thick ground floor slab Sm 510
I 100mm thick Ground access ramp with a broom
swept finish including concrete upstands and,
weathered and throated copings to detailed
drawing.
Sm 36
Water proofing membrane
J 1000 Gauge polythene water-proof sheet
membrane laid on blinded hard-core (MS)
Sm 546
Total Carried to Collection
UTC LIRA - LOT 1 3/3 SILESHI CONSULT
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BILL No.3 NAIT TRAINING LABORATORY AND CLASSROOM
ITEM DESCRIPTION UNIT QTY RATE (UGX) AMOUNT(UGX)
Fabric Mesh reinforcement reference A 193 to
BS 4483:2005 anti-crack; weighing 3.02kg per
square meter: 200mm laps of 48.00x2.40 m size
with 6mm dia wires
A In surface beds Sm 546
Maintenance of excavation
B Allow for keeping the whole of the excavation
free from silt and general water by bailing,
pumping or otherwise as approved by the Project
Manager
Item 1
C Allow for provision and subsequent removal of
Planking and strutting to uphold the sides of
excavations as per approved Contractor's work
methodology
Item 1
High yield tensile reinforcement bars to BS
4449:2005 as described including cutting to
lengths, bending, hoisting and fixing including
all necessary tying wire and spacing blocks
D 8mm Diameter bars Kg 858
E 12mm Diameter bars Kg 756
F 16mm Diameter bars Kg 1,908
Provide cut and fix in position formwork as
described to:
G Vertical sides of strip foundations Sm 85
H Vertical sides of starter columns Sm 49
I Vertical sides of pad foundations Sm 48
J Vertical sides of ground beams Sm 113
K Edges of floor slab over 150mm not exceeding
225mm high
m 122
L Edges of ramp over 150mm not exceeding
225mm high
m 51
Sundries
M 20 SWG hoop iron wall tie 25mm wide x 450mm
long, cast 75mm into concrete and built into
joints of block walling after every two courses.
No 360
Total Carried to Collection
UTC LIRA - LOT 1 3/4 SILESHI CONSULT
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BILL No.3 NAIT TRAINING LABORATORY AND CLASSROOM
ITEM DESCRIPTION UNIT QTY RATE (UGX) AMOUNT(UGX)
Plinth Walling
Solid concrete block walling load bearing (3.5
N/mm2) bedded and jointed with cement and
sand (1:3) mortar as described including 20 SWG
hoop iron double strand every two courses built
into joint of block walling
A 200mm Thick plinth walls Sm 373
Two Coats external cement sand render (1:4)
finished with wood float
B 12mm thick to walls Sm 294
Three coats black Bitumastic paint to
C Rendered walls Sm 294
Total Carried to Collection
COLLECTION
Total brought forward from Page 3/2
Total brought forward from Page 3/3
Total brought forward from Page 3/4
Total brought forward from Page 3/5
Total Carried to Summary
UTC LIRA - LOT 1 3/5 SILESHI CONSULT
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BILL No.3 NAIT TRAINING LABORATORY AND CLASSROOM
ITEM DESCRIPTION UNIT QTY RATE (UGX) AMOUNT(UGX)
ELEMENT No. 2
R.C. FRAME
Insitu cast vibrated reinforced normal weight
concrete