board of directors · board of directors agenda for wednesday 29 may 2019 strategic briefing 0930...

Board of Directors

Agenda for Wednesday 29 May 2019Strategic Briefing 0930 to 1200Lunch from 1200 to 1230 with the Board meeting commencing at 1230 and concluding at 1430, CDN, Airthrey Castle, Stirling

Agenda

Item No. Item Information/Paper No.

Speaker

1. Strategic Briefing Introduction to strategic context: CDN 2020-2025 Options for growth and change CDN structures and strategy Planning pathway to a new strategic plan

Chair

Lunch – CDN Fellows and Anderson Strathern invited to join the Board for lunch before departing

2. Declaration of Interests Verbal Chair

3. Welcome and Apologies Verbal Chair

For Discussion/Agreement4. Minutes of Last Meeting

27 March 2019 Minutes Rolling Action Points Matters Arising

CDN/290519/1PaperVerbal

ChairChairChair

Pay Review (Non Disclosure) CDN/290519/2 Jim Metcalfe/Gillian Croan

Annual Award 2019-20 (Non Disclosure) CDN/290519/3 Jim Metcalfe/Gillian Croan

Update to Articles of Association/Outcome of Strategic Decisions

Verbal Paul Houlden

Operational Issues Board Membership Verbal Chair Board Effectiveness Review Verbal Chair Risk Register CDN/290519/4 Jim Metcalfe

5. For InformationThese items are for information only. No updates will be provided but the Board is welcome to ask any questions they may have. CDN Activity and CEO Reports CDN/290519/5 Jim Metcalfe HR Committee Minutes (meeting 24 April 2019) CDN/290519/6 Gillian Croan Finance, HR and Health and Safety Update (Non-Disclosure) CDN/290519/7 Gayle Watson

6. AOCB Verbal Chair

7. Continuous ImprovementReview of Meeting and Supporting Papers Verbal Chair

8. Date of Next Meeting Wednesday 24 July 2019, commencing at 1230 and

concluding at 1430 by video conference

Verbal Chair

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CDN Board Action Monitoring Log CDN/290519

College Development Network 1

Action Monitoring Log

Agenda No

ActionRef

Action Date Owner

Tuesday 31 May 20164.7 A16.13 Board to highlight any strategic opportunities and

facilitate introductions to support CDN.Ongoing ALL

Wednesday 29 March 20174.5 A21.06 Update Business Continuity Plan July 2019 GW

Wednesday 31 January 20184.2.1 A26.06 Board Members to advise Marian McMorland of

any activity which falls under the auspices of the Lobbying Act.

Ongoing ALL

6.2 A26.13 Further consideration to be given, in relation to the portal, to: training for the Board to make use of

additional functionality and issuing of tips in relation to its usage

As required

Ongoing

GW

GW

Wednesday 28 March 20183.3 A27.01 SFC and ScotGovt to attend discussions with the

CDN Board twice yearly.Ongoing JM

4.5 A27.03 Actions following on from the self-evaluation process: future evaluations to include the percentage

of responses received to enable trends to be tracked.

Ongoing GW

CDN Board Agendas to be forward planned in relation to strategic items.

Ongoing JM

Committee Chairs and the Senior Leadership Team to meet once or twice per annum.

Ongoing GW

Wednesday 05 December 20184.2.1 A32.6 External Evaluation

The Board self-evaluation will be considered after the external evaluation is complete.

July 19 ALL

Wednesday 31 January 20193.2.1 A33.01 Articles of Association

Paper to be circulated ASAP and considered at the 27 March 2019 Board meeting.

Complete GW

3.3.2 A33.02 External Board Evaluation An Executive Summary of the evaluation

can be shared with SFC as part of CDN’s ongoing communications with them and published on the CDN website.

24 July 19 WM

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CDN Board Action Monitoring Log CDN/290519


Wednesday 27 March 20193.1 A34.01 Scottish Government to be invited to attend the

May Board meeting and consideration to be given to Karen Watt also attending

29 May 19 JM

3.1 A34.02 Board to be provided with a copy of the submission to SFC and any updates as received.

Complete JM

3.2.1 A34.03 CDN to consider providing an update on the Preparing for Executive Leadership Programme (PEL) at a Principals’ CPG.

May 2019 JM

3.2.1 A34.04 VP to provide additional information on the equine aspect of the PEL programme to the Board.

29 May 19 VP

3.2.1 A34.05 Board to provide any further feedback on the PEL programme to VJ.

29 May 19 ALL

3.2.2 A34.06 Draft agenda for 29 May to be circulated. 22 May 19 JM3.2.3 A34.07 GW to consider the feedback provided by the

Board in relation to the Articles.29 May 19 GW

3.2.3 A34.08 GW/JM/HH and BJ to discuss options for CDN vehicle going forwards.

Complete GW/JMHH/BJ

3.2.3 A34.09 Consideration to be given to bringing in Board observers over the next 6–9 months for succession planning purposes.

Dec 2019 GW

3.3.1 A34.10 Recommendations of the HR Committee in relation to the pay review and other relevant items to be taken to the 29 May CDN Board Meeting

29 May 19 GC

3.3.2 A34.11 Written resolution to be circulated to company members.

Complete GW

3.3.3 A34.12 Risk register to be updated in line with Board feedback.

29 May 19 JM

4 A34.13 Board will continue to have six meetings per year with two taking place virtually.

Complete GW

5.1 A34.14 Consideration to be given to establishing an Innovation CoP – Hugh Hall to ask at the next Principals Group Meeting.

29 May 19 HH

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CDN Board Minutes CDN/290519/1


Minute of College Development Network Board of Directors Wednesday 27 March 2019, WCS, Paisley Campus

PresentPaul Houlden (Chair) (PH) Brian Johnstone (BJ)Gillian Croan (GC) Siobhán Jordan (SJ) Stephanie Graham (SG) Jim Metcalfe (JM)Hugh Hall (HH)In Attendance Wendy Grindle (WG) Victoria Pyle (VP)Valerie Jackman (VJ) Gayle Watson (Company Secretary) (GW)Marian McMorland (MM) Gina Wilson (GWi)ApologiesWillie Mackie (WM)

1. Declarations of Interests

Agenda Item: 1 | Paper No: Verbal | Lead: PH

There were no declarations of interest.

2. Welcome and Apologies

Agenda Item: 2 | Paper No: Verbal | Lead: PH

The Chair welcomed members to the meeting and attendance was noted as above. Hugh Hall was welcomed to his first meeting and he gave an overview of his background. Valerie Jackman also joined the meeting in order to give a presentation to the Board on the new Leadership Programme.

3. For Discussion/Agreement

3.1 Agenda Item 3 | Paper No: CDN/270319/1 | Minutes of Last Meeting | Lead: PH

The minutes of the meeting held on Wednesday 30 January 2019 were approved as a true and accurate record.

3.1.1 Rolling Action Points

The Board noted the rolling actions points and JM gave an overview of the progress in relation to CDN’s 2019-20 Funding discussions with SFC.

Decision

Scottish Government to be invited to attend the May Board meeting and consideration to be given to Karen Watt also attending.

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The Board to be provided with a copy of the submission to SFC and any updates as received.

3.1.2 Matters Arising

There were no matters arising.

3.2 Strategic Issues

3.2.1 Agenda Item 3 | Paper No: Verbal | Lead: VJ (Executive Leadership Programme)

VP and VJ gave an overview of the ‘Preparing for Executive Leadership Programme’ (PEL) (formerly known as Next Generation Leadership) and how the programme sits within work being undertaken as part of the Four Nations collaborative. A discussion took place regarding aspects of the Programme and feedback was provided.

Decision

Suggested that CDN provide an update on the programme at a Principals’ CPG Meeting.

VP to provide additional information on the equine aspect of the programme. Board asked to provide any further feedback to VJ.

3.2.2 Agenda Item 3 | Paper No: Verbal | Lead: PH (Strategic Planning on 29 May 2019

PH stressed the importance of attending the Wednesday 29 May session and Board Meeting and JM provided a brief overview of the day.

Decision

JM to circulate a draft an agenda for 29 May.

3.2.3 Agenda Item 3 | Paper No: CDN/270319/2 | Lead: GW (Articles of Association)

The Board noted the overview of the work undertaken by GC and GW, the documents presented and the explanatory note of the changes made. The following feedback was provided:

Needs to be consistency in clause 52 around the use of he/she – needs to be gender inclusive;College Principals Group to be re-inserted;Consider CDN vehicle – does CDN actually need to be a charity at all? What were the benefits/do they still exist? Is there a more commercial way of operating?Directors should be used throughout rather than Board Members or Trustees.

PH led a discussion on future Board composition which JM expanded on.

Decision

GW to consider the feedback provided by the Board in relation to the Articles. GW/JM/HH and BJ to discuss options for CDN vehicle going forwards. Consideration to be given to bringing in Board observers over the next 6–9 months

for succession planning purposes.

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3.3 Operational Issues

3.3.1 Agenda Item: 3 | Paper No: Verbal | Lead: JM (Pay Review)

JM advised that a pay review process had been completed and will be part of the HR Committee Agenda on Wednesday 24 April 2019.

Decision

Recommendations of the HR Committee in relation to the pay review and other relevant items to be taken to the 29 May CDN Board Meeting.

3.3.2 Agenda Item: 3 | Paper No: CDN/270319/3 | Lead: GW (Appointment of External Auditors)

GW provided an overview of the paper and sought the Board’s approval of the written resolution to re-appoint the current external auditors.

Decision

The Board agreed the written resolution to be circulated to company members.

3.3.3 Agenda Item: 3 | Paper No: CDN/270319/4 | Lead: JM (Risk Register)

The Board noted the changes which have been made to the Risk Register since the previous meeting. Feedback was as follows:

Risk 1 post control score seems high but should stay red.

Decision

Risk register to be updated in line with Board feedback.

4. Agenda Item: 4 | Paper No: CDN/270319/5 | Lead: PH (Schedule of Meetings)

The Board considered the frequency of Board Meetings and the feedback received.

Decision

The Board will continue to have six meetings per year with two taking place virtually.

5. For Information

5.1 Agenda Item: 5 | Paper No: CDN/270319/6 | Lead: JM (CEO’s Report)

The Board noted the report and JM reminded the Board that CDN continues to consider the implications of Brexit. GWi provided more detail on the work re Professional Standards. WG highlighted the proposed changes in refreshing CDN’s brand and encouraged Board

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Members to attend College EXPO. The Innovation Hub will be soft-launched from April 2019 and a discussion took place on securing content for the Hub.

Decision

Consideration should be given to establishing an Innovation CoP – Hugh Hall to ask at the next Principals Group meeting.

5.1.1 Agenda Item: 5 | Paper No: CDN/270319/7 | Lead: GW Finance, HR and Health and Safety Update) (Non Disclosure)

The Board noted the report.

6. AOCB

Board Members noted that the closing date for the External Evaluation tender submission closed on Friday 22 March 2019.

7. Continuous Improvement

Members agreed that the papers and the meeting were well co-ordinated and informative.

8. Date of Next Meeting

The next meeting will take place on Wednesday 29 May 2019 at CDN, Stirling: Strategic Session 0930 to 1200 Lunch 1200 to 1230 Board Meeting 1230 to 1430

Signed_________________________ Date_________________________

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Risk Register CDN/290519/4


CDN Board Meeting Wednesday 29 May 2019

Agenda Item: 4 Paper No: CDN/290519/4

Title: Risk Register _________________________________________________________________________

Summary:

The attached risk register is the latest register to be considered by the Leadership Team.

Recommendation:

The Board is asked to consider the completeness and appropriateness of the current risk register.

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CDN Risk Register 2018 to 2020 CDN/290519/4a


High Risk (Score 18-25) Medium Risk (Score 10-17) Low Risk (Score 1-9)

(Pre-Controls)Risk Score

Net Risk (Post Controls)

No Risk Consequence

L I Total

Control Frequency of Monitoring

Responsibility Date reviewed

+ / -L I Total

Is Control in Place?

1 Risk that income generation does not meet the needs of the business.

Threat sustainabilityReduced impactInability to meet sector demandReputational damage

5 4 20 Milestones monitoredFinancial monitoringHeads and Leads posts all share an income generation remit with the Leadership Team

Monthly Executive/Leadership Team

Jan 2019 5 4 20 Yes

Underway

Yes2 Risk that staff

might not be motivated and retained.

Reduced impactInability to meet sector demandStress on remaining staffLoss of sector supportReputational damageBusiness continuity effectedLoss of knowledge

5 5 25 Effective Board and ExecutiveRegular team catch-ups and meetingsPerformance management SystemCPD OpportunitiesBenefits packageStaff social and development activities

Monthly Board/Leadership Team

Jan 2019 4 4 16 Ongoing

Yes

Yes

Yes Yes Yes

3 Uncertainty in outcome and financial relationship with SFC.

Impact reducedPoor staff moraleLoss of staff/inability to recruitFuture uncertainUnable to meet sector expectations

5 5 25 Board negotiations Three-year outcome agreement in placeRegular updates with SFCBusiness development plan in placeNegotiated multi-year support wording in grant letter



Discussions underway

Yes

Yes

Yes

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No Risk Consequence (Pre-Controls)Risk Score



+ / - Net Risk (Post Controls)


L I Total L I Total

4 Fail to produce products/services that meet the needs of customers.

Reduced support and buy-inReputational damageImpact on future incomeLoss of credibilitySustainability threatened

5 5 25 Quality assurance process in placeEffective BoardLeadership Team and Board engage customers regularlyCustomers and partners consulted on strategic frameworkProduct development team in place



Yes

Yes

Yes

Yes

5 Failure to manage CDN brand message to external stakeholders

Confused message reduces effectivenessThreat to sustainabilityReputational damage

4 4 16 Effective Board and Executive articulating clear messages and strategyClear marketing and communication strategyQuarterly stakeholder newsletter



Yes

Yes

6 Maintaining relationships with key sector agencies

Reputational damageLoss of confidence of key stakeholdersLoss of momentumLoss of income opportunities

5 3 15 Key meetings held between relevant partiesIntelligence gathering



Ongoing

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No Risk Consequence (Pre-Controls)Risk Score



+ / - Net Risk (Post Controls)


7 Environment of rapid policy change in Scotland has an impact on the wider education system and CDN’s work within it including Brexit

Impact on FundingImpact on outcome agreementsUncertainty for wider skills landscape in Scotland

2 4 8 Meet Scottish Government every three monthsAttendance at Policy ForumOn exceptional basis report back to BoardMember of SFC Brexit Forum


Jan 2019 2 3 6 Yes

Yes

Yes

8 Equalities and Human rights issues not considered by CDN

Damage relationship with funderEffect access to services amongst our users

4 3 12 Equalities impact assessment undertakenReporting to SFC annuallyConsidered at Leadership Team Meetings

Monthly Leadership Team

Jan 2019 3 2 6 Yes

Yes

Yes

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Likelihood

Likelihood The probability that the risk and its associated impacts could occur1 Risk is unlikely to occur2 Risk may occasionally occur3 Risk is likely to occur4 Risk may often occur5 Risk could easily, or does, occur

Impact

Impact Impact the risk would have on the business1 No significant impact on the business (£5,000 or less)2 Has a small impact on the business (£15,001 - £50,000)3 Has limited impact on the business (£50,001 - £150,000)4 Has a large impact on the business (£150,000 - £500,000)5 Has a serious impact on the business (£500,001 - £1 million)

Commentary

Brief narratives where the inherent or residual (pre and post-control) risk is assessed as "High" are given below:

Risk No.

Risk Comments

1 Risk that income generation does not meet the needs of the business.

This has a high inherent and residual risk due to the threat to the future sustainability of the organisation

Appendix A

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CEO’s Report CDN/290519/5

CDN Board Meeting Wednesday 29 May 2019

Agenda Item: 5 Paper No: CDN/290519/5

Title: CEO’s Report _________________________________________________________________________

Summary:

The CEO’s Report is attached for information.

Recommendation:

The Board is asked to note the report.

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College Development NetworkPerformance Reporting May 2019 Page 1

1

CDN Delivering across Scotland’s college sectorThis map captures a snapshot of CDN’s nationwide delivery from Aug 2018 to 17 May 2019.

Ayrshire College Induction to TQFE workshops Curriculum & Teaching

Dundee and Angus College Robotics Challenge Innovation & Partnerships

Inverness College UHI Professional Standards Roadshow Curriculum & Teaching

North East Scotland College Motivated College workshops Innovation & Partnerships

New College Lanarkshire TeachMeet Lanarkshire Innovation & Partnerships

Fife College Professional Standards Roadshow Curriculum & Teaching

SRUC Scotland’s Mental Health First Aid Training Curriculum & Teaching

West Lothian College Professional Standards Roadshow Curriculum & Teaching

Glasgow Kelvin College Professional Standards Roadshow Curriculum & Teaching

Borders College Professional Standards Roadshow Curriculum & Teaching

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1. For the learning workforce Curriculum & Teaching

Project Quarter 1 Objective (Aug to Oct 2018)

Quarter 2 Objective (Nov 18 to Jan 19)

Quarter 3 Objective(Feb to April 2019)

Quarter 4Objective(May to July 2019)

May 2019 Update(to 17 May)

LW1: Professional Standards and Professional Development Framework

Complete Complete Deliver four Professional Standards Roadshows

Commission four new products/ services to meet need identified through Professional Standards roadshows

Seven Roadshows complete: priority development needs of college staff in relation to the new professional standards identified.

Professional Development and HR Networks currently being consulted on the priority areas to identify existing in-college solutions and planned development work.

New product development is underway, with other new products to be commissioned over the summer following completion of gap analysis with the Networks.

LW2: Digital Learning Platform

Update priority content (TiCT) on LearnOnline

TiCT update released

Systematic review of all content on LearnOnline, in line with Professional Standards

Priority materials updated with plan developed for refreshing the entire platform

Teaching in Colleges Today (TiCT) update complete and in use, with feedback on new look and improved accessibility informing future development work. PDA materials being reviewed.

Systematic review of CDN LearnOnLine content ongoing. Report on qualification pathways delivered by CDN complete. Improved layout in development, incorporating feedback from Roadshow activity.

Single sign-on pilot with Ayrshire College successful. Plans to extend single sign-on functionality of CDN LearnOnline being developed.

LW3: College Expo19

Dates and venue confirmed: 12-13 June, Perth College UHI.Call for sessions issued

Launch prog.Develop show guide and new skills demo areaOpen exhibition sales

Close exhibition stand sales – target £20kAchieve 800 registrationsDeliver event

To date, 701 registrations across 12 and 13 June College Expo19 app live and due to be launched week beg 200519 Exhibition Stands fully booked – pending payment Show Guide due to print 240519.

LW4: Reach Published Jan19 Complete Complete Reach magazine has been distributed to all colleges and stakeholders. This year’s magazine is larger than the 2018 issue and features two adverts; plus

interviews with Richard Lochhead MSP and the sector’s newly appointed Principals.

New for 2019 is an online interactive ‘pager turner’ version.

KeyOn targetDelays but being managedSignificant issues

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May 2019 Update((to 17 May)

LW5: Regional Digital Skills Roadshow

Digital Roadshow Ayrshire College complete

Develop plans for Cyber Resilience activity

Work with Education Scotland around the use of IoT and school-college partnership activity

Develop proposals for further work on Cyber resilience and explore potential of a Digital College Award or project activity with Education Scotland

Digital Roadshow activity has seen low demand, requests for support still predominantly bespoke. (eg. training on VC use for work-based assessors)

Cyber Resilience activity is increasing, key conference for the sector in April as part of Cyber UK delivered successfully.

A series of cyber resilience webinars delivered successfully with partners (SQA, SDS, Police Scotland) in March and April.

Further development work on College Cyber Resilience Table Top activity, piloted at the conference, planned for June.

CDN developing a small suite of projects around the use of Data Science and IoT in colleges, further opportunities will be sought to develop activities, products or events in this area.


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2. For strategic leaders Leadership & Governance






SL1: Governance Training

Increased activity in national Board development programme including scheduled new sessions for evening inductions, new course for board secretaries and embedding diversity into induction programmes

Set up of new Learning and Teaching Chairs’ Forum.

Delivery of 2018-19 Board development programme

Continued delivery of national board development programme.

Review of guidance of conducting external reviews

Successful delivery of Governance and Leadership Summit with over 100 participants.

Ensure the promotion of diversity forms a core part of summit discussions

200 delegates already attended board development programme to date. Total of 783 have attended since the programme launched.

New evening induction programmes organised as requested by GGSG for March 2019 and new course on reflective practice for board secretaries started in September 2018.

Chair's Learning and Teaching Committees Forum established. The purpose of the forum is to facilitate a discussion amongst Learning and Teaching chairs on understanding learning and teaching practice. CDN will support the forum by hosting workshops, and informing the forum of CDN’s wider activity in learning and teaching. A workshop on HGIOC and Professional Standards was held in March 2019.

Workshop held with board secretaries to review the 2016-17 external effectiveness review process and guidance produced.

Further workshop held with board secretaries on reviewing the Code of Good Governance which will feed into wider consultation led by Good Governance Steering Group.

New Governance and Leadership Summit held in May, building on 4 Nations Forum last year. Key focus on the future of learning, collective and collaborative leadership, the purpose of colleges and equality and diversity. Minister provided address at summit. Early feedback suggests the bringing together of board members and college leaders worked really well.

SL2: Preparing for Executive Leadership Programme

Development of Preparing for Executive Leadership Programme

Development of PEL Programme

Two senior leaders signed up for University of Oxford Preparation for Principal Programme

Development and promotion of PEL Programme

Begin delivery of first cohort of at least 10 senior leaders on PEL Programme

Four senior leaders signed up for the University of Oxford SAID Business School Prep for Principal and CEO programme started in February 2019.

Preparing for Executive Leadership programme developed underway with pilot scheduled for June 2019 start. So far, we have received a really positive response from colleges.

New Governance and Leadership Summit held in May, building on 4 Nations Forum last year. Key focus on the future of learning, collective and collaborative leadership, the purpose of colleges and equality and diversity. Minister provided address at summit.


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SL3: Management Programmes

Increased cohorts for Emerging Leaders CMI in both the middle management and strategic management levels

Delivery of first cohorts for middle management and strategic management emerging leaders programmes

Delivery of second cohorts for middle management and strategic management emerging leaders programmes

Governance and Leadership Summit held including participation from Emerging Leaders programme alumni and participants

Doubled the intakes for Emerging Leaders CMI this year with strong attendance across all levels.

14 aspiring and middle managers trained in Emerging Leaders CMI middle management (level 8) programme with 12 signed up for cohort 2.

15 strategic managers and leaders training in Emerging Leaders CMI strategic management (level 11) programme with 16 signed up for cohort 2.

First ever VP Forum set up and first session held on 7 February 2019 in partnership with The Royal Bank of Scotland. The focus of the first session was on developing entrepreneurship and we received extremely positive feedback from VPs on the workshop.

SL4:Vocational Leadership Summit

Design of Governance and Leadership Summit

Promotion of Governance and Leadership Summit

Promotion of Governance and Leadership Summit

Successful delivery of first ever national Governance and Leadership Summit for colleges with at least 100 delegates attending and significant partner engagement

First ever Governance and Leadership Summit held in May 2019. Delegates include board members, principals, executive members, senior

managers, middle managers and partners. Key stakeholders delivered workshops and speeches including Education

Scotland, Equality and Human Rights Commission and Audit Scotland. Minister delivered address at Summit. Andrew Wilson, MD of Charlotte Street Partners delivered keynote inspiration

speaker address. Experience of FE across the UK and overseas to be a key workshop in the

Summit. SL5: Governance Diversity

Embed the promotion of diversity into board development training

Delivery of diversity workshop at Scottish Government’s Regional Chairs annual workshop

Delivery of national board development programme ensuring diversity is an embedded part

Successful delivery of the first ever Governance and Leadership Summit including a session on the promotion of equality and diversity within leadership teams, boards and the wider college context

Diversity has been embedded into our national board development. programme including the development of case studies for our inductions.

Successful delivery of a session at the SG’s regional chairs annual workshop which we discussed how boards can support and promote diversity within their recruitment.

Equality and Human Rights Commission hosted a workshop at the Governance and Leadership Summit called ‘Are we taking equality seriously enough?’

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3. For the skills sector Innovation & Partnerships






SS1: Innovation Practice in Colleges

Develop content plan for Innovation Hub and identify innovation project opportunities

Develop demonstration project bids

Launch Innovation Hub and podcast

Develop Innovation Hub and seek further project opportunities

Innovation Hub and podcast live www.collegeinnovation.scot. Activity will now centre on the development of the content.

Priority focus in the first half of the year was on developing a series of project bids around data science use in colleges (DataLab, NESTA and Education Scotland) – two bids were successful.

DataLab Data Science course development is well underway and will be piloted at Expo19 and the IoT CLPL pilot (with Nescol) successfully completed in April.

Partially successfully project bid in Q3 to JISC secured funding (£3k) which will be used to licence sensor tech kit for Fife College – intention to replicate elements of IoT project with Nescol.

Development of a follow-on bid for school-college IoT CLPL to bring the project to additional geographic regions is in development but is contingent on availability of further funding from Education Scotland.

SS2: Fitness and Wellbeing

Identify meaningful activity opportunities with Scottish Student Sport

Develop project bid on use of activity data in Predictive Analytics System

Explore alternative resourcing opportunities

Support diet and fitness focussed input at College Expo

Scottish Student Sport unable to run a fitness challenge at Expo19. Alternative resourcing has not yet been identified to enable further

development of bid to support integration of activity data from wearables into existing Predictive Learning Analytics system at Ayrshire College (to explore the link between activity and attainment).

Possibility of intercollege sports challenge being explored, preliminary discussion with Triathlon Scotland about a mini-urban triathlon format which may be appropriate for college locations and non-elite sports participants. Pilot colleges likely to be those involved in the College Sport Award.

SS3: Sectoral Development Partnerships

Complete Plan and deliver key sector partnership events with focus on diversity in the workforce

Commence Collaborative Inquiry with SSSC

Plan priority sector development work for 2019/20

Ongoing support from CDN to help colleges deliver policy into practice in key Government priority areas – key resource launches supported in the last quarter include GBV postcards, BSL Strategies, Going Further FE Carers Award.

Health and social care continue to be the priority focus for sectoral partnership work, with significant support being provided to NES/NHS and college working groups.

140 (students and staff) attended successful ‘What Matters to Me?’ conference in March, event delivered in partnership, with CDN focus on leadership and wellbeing for staff.

Collaborative Inquiry with SSSC has commenced, and will focus on Career Pathways, Training and Education in Social Care – minimal involvement from CDN staff.


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http://www.collegeinnovation.scot/


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SS4: Development Network Service

Networks to develop Action Plans for 2018/19 - complete

Schedule and begin planning key Network events across the academic year

Support increased collaboration between Networks

Review of Network activity and implementation of improvements identified through joint Chairs event

CDN in on track to support 83 meetings and 19 events for Development Networks during 2018/19

CDN School-College Partnership conference in May attracted 75 attendees, our larger Network events such as this are averaging 40-80 attendees.

Planning has been finalised for CDN’s first combined Finance and HR Directors event in late May – 80 participants are expected.

Joint Chairs event planned for early September 2019 to design activity for 2019-20. Network service design workshop planned to review and improve the service.

ESPA and Librarians Networks are both testing new ways of working – the Librarians have moved to webinar CPD delivery (we have 40 registered for the first session in late May). ESPA will self-organise meetings through JISCmail and CDN’s support will involve undertaking a development needs audit amongst the membership and offering tailored CPD.

Staffing changes in CDN have affected support offered to a small number of Networks, we are looking at options to resolve this.

SS5: College Awards

Date confirmed: 21 Nov 2019Venue Confirmed: Radisson Blu

Launch Awards ProspectusRecruit judges

Judging day confirmed Awards prospectus launched. Judges identified and invited. Judging day confirmed. Shortlist announced September.

4. Business DevelopmentProject Quarter 1

(Aug to Oct 2018)As at 30 Sept

Quarter 2 (Nov 18 to Jan 2019)

Quarter 3 (Feb to April 2019)

Quarter 4(May to July 2019)

Business Won £240,786 (includes PEL)

£279,314 (includes PEL

£325,296 (includes PEL and income deferred from 2017-18)

£344,717 (includes PEL and income deferred from 2017-18)

Sales Pipeline £6,900 £65,000 £32,000 £3,400

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5. Additional Activity

Activity Lead(s) Updated to 17 May 2019 Ayrshire College Contract Sandra-Jane Grier

Sandy MacLeanSuzanne Marshall

On-going delivery of the TQFE/PDA mentoring programme for Ayrshire College underway with cohort A expected to complete second week in January with cohort B starting 21/1/19.

Bespoke Leadership Training Vicky Pyle CDN has had an increase in enquiries to deliver bespoke leadership training for colleges, with CDN winning a new contract to deliver coaching and mentoring, and mindfulness for leaders with Forth Valley College. We have also successful secured the delivery of West College Scotland’s leadership programme for a second year.

Governance training for support staff

Vicky Pyle Delivered a commercial workshop to Unison representatives on an introduction to college governance in March 2019.

Business Development Planning Vicky PyleGina Wilson

Cross team Business Development Planning is underway to detail current business products available within CDN which may be developed to support the Professional Standards. This methodology also takes account of the HGIOC technical report and meetings held with Education Scotland to develop a strategy to develop the FE college sector addressing several key items.

DataLab (Innovation Centre) Gina WilsonKenji Lamb

CDN has been successful in securing funding from DataLab (Innovation Centre), to develop and launch a new online course ‘Data Science in FE’. Working in partnership with the University of Stirling, work has commenced on the course which will provide a basic grounding in the use of data science across a wide range of disciplines. College lecturers will be involved in co-designing and piloting materials during 2018/19; the course will launch in October 2019.

IoT School/ College partnership project

Gina WilsonKenji Lamb

Funding from Education Scotland was secured to support a pilot project with NESCol and three local schools, to deliver a project-based approach to developing CPD around the use of sensor technology during Jan-March 2019. The project will be showcased at the CDN School-College Partnership event in May.

Data Analytics Pilot Kenji Lamb Pilot underway to create a cluster of six institutions to adopt the Ayrshire platform. Aim to build a community of users to spread and share the skills and knowledge associated with the platform, both from the technical development and maintenance side, and the processes that need to be in place to act on the information being generated by the data.

Scottish Government’s College Improvement Project

Jim Metcalfe Gina WilsonSandra-Jane Grier

CDN is providing ongoing support to Liz Shevlin (Scottish Government) and her team in relation to the Scottish Government’s College improvement Project. Development of online module in Improvement Science underway – to be hosted on CDN LearnOnline. Supporting a conference in Glasgow in 2019. SLWG formed with key sector partners with the focus on attainment within the sector.

Workshops All Mental Health First Aid Training delivered at SRUC and West Lothian College.

Other Key Points: The Marketing and Communications Network collaborated on a national STV advertising campaign, ‘Choose College’, which aired through November 2018. All colleges (except SRUC) contributed to this national campaign, with match funding provided by STV. The TV campaign was supported and extended by social media; plus advertising at live Scotland v England Rugby match, Murrayfield (broadcast on BBC) and the New Year Football Sixes tournament (broadcast on Sky). College marketing departments have expressed enthusiasm for extending the campaign through 2019. The aims of the campaign are to change negative perceptions of college; and to promote the benefits of attending college. The primary target audience is influencers (parents, guardians, schools, careers guidance) as well as potential students. Marketing and Communications Network currently considering ways in which to retain momentum for the campaign.

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HR Committee Draft Minute CDN290519/6


Minute of College Development Network HR CommitteeWednesday 24 April 2019, Argyll Court, Stirling

PresentGillian Croan (GC) – by telephone Willie Mackie (WM) – by telephoneStephanie Graham (SG) – by telephone Jim Metcalfe (JM)In Attendance Gayle Watson (Company Secretary) (GW)ApologiesNone

1. Declarations of Interests

Agenda Item: 1 | Paper No: Verbal | Lead: Chair

There were no updates to the declarations of interest register.

2. Welcome and Apologies


Attendance was noted as above.

3. For Discussion/Agreement

3.1 Agenda Item: 3 | Paper No: CDNHRC/240419/1 | Lead: JM/GW (Pay Review) Non-Disclosure

The Committee noted the paper. A discussion took place and the following points were raised:The rationale behind the pay review and process should be made clear.There was a need to formalise the process for progression through the bands and any appeals that may be made. However, the Committee noted that in general terms staff who were recognised as excelling in their PDP reviews would be considered by the CEO for progression through the appropriate band subject to affordability. An appropriate appeal process will be included in the process.Going forward there should be fewer scales to better reflect the size of CDNGoing forward all salary bands should have room for progression to minimise business risk associated with staff being unable to progress within CDN and moving on as a result.Grades 10 and 11 should not start from the same pointIn light of points 2 and 3, and in the event that further formal job evaluation and the outcome of national bargaining impact the current scales, the proposed pay scale should be viewed as ‘transitional’.

The Committee noted that if the pay award is revised from that proposed the salary scales may have to change to accommodate this.

Decision

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HR Committee Draft Minute CDN290519/6


A revised paper incorporating the feedback from the Committee should be circulated to Committee members before being included in the Board papers for the 29 May meeting.

3.2 Agenda Item: 4 | Paper No: CDNHRC/240419/2 | Lead: JM/GW (Cost of living/annual award) Non-Disclosure

The Committee noted the paper and the conservative annual award proposed in light of expected cuts to the 2019–20 core grant. However, the HR Committee felt that although CDN was not bound to follow public sector pay policy guidance, in this instance it should be followed. This was on the basis that those at higher salary grades would not immediately benefit from the pay review process and by following the public sector pay policy in this instance it would help minimise business risk by ensuring all staff received a fair cost of living award.The CEO accepted this recommendation however, asked the HR Committee to note the need to keep top level pay under review.

Decision

Committee to make a recommendation to the Board that the annual award for 2019-20 should be based on public sector pay policy together with 1 additional day of unconsolidated leave.

3.3 Agenda Item: 4 | Paper No: CDNHRC/240419/2 | Lead: JM/GW (Staff skills audit) Non-Disclosure

The Committee agreed that the requirement for a staff skills audit had been superseded by the introduction of the new PDP system in 2017–18 which incorporated skills/development requirements/aspirations, etc.

Decision

There is no requirement for a staff skills audit to be undertaken.

4. AOCB


There was no other competent business.

5. Continuous Improvement


Members agreed that the papers and the meeting were well co-ordinated and informative and that the format of the meeting with members phoning in had saved huge amounts of members time and had worked well.

6. Date of Next Meeting

Agenda Item: 6 | Paper No: Verbal | Lead: ChairTBA.

Signed_________________________ Date_________________________

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board of directors · board of directors agenda for wednesday 29 may 2019 strategic briefing 0930...

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