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Greater Lynchburg Transit Company

GREATER LYNCHBURG TRANSIT COMPANY We ’ re h ere to g e t yo u th e re .

Board of Directors Meeting Agenda

Wednesday, March 7th, 2018

8:30 a.m. – 10:00 a.m.

Meeting Location: GLTC Transfer Station – 800 Kemper St., Lynchburg, VA 24501 Board President: Christian DePaul Board Vice President: Glenn McGrath Secretary-Treasurer: Joel Morgan Members: Margaret “Peggy” Whitaker; John “Jack” Hellewell; Bonnie Svrcek; Christos Carroll; Mary-

Winston Deacon; Antonio “Tony” Davis

#1 Call to Order - Public Comment GLTC Board

President

#2 Consideration of Meeting Minutes Approval February 7th, 2018

All

#3 Employee Recognition a) Harold “Cisco” Miles – VTLP’s Above and Beyond Award

b) Billy Blankenship – Retirement – 18 Years of Service

c) Bill Brown – Retirement – 27 Years of Service

#3 Committee & Partner Reports a) Customer Advisory Committee (CAC) b) ADA Advisory Committee

c) Ride Solutions d) Region2000 Transportation Planner

Sherry Gentry Gary DuPriest

Kelly Hitchcock Philipp Gabathuler

#4 Staff Reports a) General Manager’s Report

b) January 2018 Financials

c) Ridership & Operations Statistics d) Capital Projects Report

Brian Booth

#5 Old Business a) Discounted Fare Cards Policy

b) Intercity Connector Service Concept Committee c) Transit Development Plan (TDP) Update/Route Study

d) Downtown Circulator

Pending

Update Update

Update

#6 New Business a) EEO Program b) 1301 Kemper St. Transfer

c) Resolution for Gary Paris d) Authorization to Enforce Trespass Violation

Brian Booth

#7 President’s Report GLTC Board President

#8 Next Meeting Date & Adjournment April 4th, 2018 @ 8:30 am

All


GLTC Board Agenda Detail Item #: 2

Item Title: February 7th, 2018 Minutes Action: Consideration of Approval

Greater Lynchburg Transit Company (GLTC)

BOARD OF DIRECTORS MEETING DRAFT MINUTES

February 7, 2018 8:30 a.m.

A meeting of the Board of Directors of the Greater Lynchburg Transit Company was held on Wednesday, February 7, 2018 at the Kemper Street Station, 800 Kemper Street, Lynchburg, Virginia. Board members

attending were: Christian DePaul, Glenn McGrath, Joel Morgan, Jack Hellewell, Margaret “Peggy” Whitaker, Mary-Winston Deacon, Christos Carroll, and Antonio Davis. Staff members attending were: Brian Booth, Amanda

Richardson, Millie Martin, Steve Overstreet, Shakim Little, Allen Robey, and Natalie Wilkins. Visitors to the

meeting included Patrice Strachan of DRPT, Philipp Gabathuler of Region 2000, Jacqueline Robinson of the Customer Advisory Committee (CAC), William Carr - GLTC Customer, and Margaret Carmel of the News and

Advance.

Absent: Bonnie Svrcek

#1 – Call to Order-Public Comment

Mr. DePaul called the meeting to order at 8:30 a.m. There was no public comment.

#2 – Consideration of Meeting Minutes Approval

Mr. DePaul asked for consideration of approval of the minutes of January 3, 2018. Mr. Carroll made a motion to accept the minutes as presented with Mr. Hellewell seconding the motion and the vote was unanimously carried.

#3 – Committee & Partner Reports

3a – Customer Advisory Committee – The Customer Advisory Committee met on Monday, January 29, 2018 and discussed the following:

• Next meeting is March 5 at 4 p.m. or 2:30 p.m. based on the input of the two parties who are interested.

Two customers are interested in joining the Customer Advisory Committee.

• The committee was updated on the new Hopper schedule. The Hopper runs M-W from 6P-9P and Thu-

Sat 6P-11P.

• The VA State Bus and Maintenance Roadeo is the weekend of March 16. Some of the committee

members plan to volunteer.

• April 7th is Fare Free Day.

• Transit Development Plan survey is still a work in progress, final data submitted to the board in April.

• The Real-World Expo is tentatively in April. Some of the committee members will volunteer.

• Gary Paris is leaving and GLTC is in search of a new Maintenance Manager.

3b – ADA Advisory Committee – No report. (Note: Mr. DuPriest was in the hospital at this time and was

unable to attend the meeting).

3c – RIDE Solutions – Mr. Booth distributed a summary from Ms. Hitchcock. The summary included

information about The Hopper & Alternative Transportation and Vanpools. (See attachment)


3d – Region 2000 – Mr. Gabathuler stated that he is continuing his work with the ADA Committee on bus stop accessibility and the Transit Development Plan (TDP) with the consultants at Kimley-Horn. The bus stop

accessibility study is expected to be presented in May.

#4 – Staff Reports

4a – General Manager’s Report

Mr. Booth provided an update on the General Manager’s report as presented in the board packet. GLTC along

with representatives from Blacksburg, RADAR in Roanoke, and the Rides Solutions coordinators which encompasses the New River Valley, Danville, Lynchburg, and Roanoke participated in an informational meeting to

learn about a new funding stream available to support the operations of a vanpool. The funds are only available

to a recipient of 5307 funds and would require Ride Solutions to partner with an agency receiving funds. GLTC receives 5307 funds. Up to $400 is available to start a vanpool. Any funds not used can be rolled back to the

transit agency to offset expenses.

The challenge is that there is one Ride Solutions program that covers Lynchburg, Danville, Roanoke, and the New

River Valley with multiple transit agencies across the region, so the award for the grant to a transit agency needs to be discussed.

Ride Solutions in coordination with Region 2000’s MPO and Roanoke Valley-Alleghany Regional Commission’s

Transportation Planning Organization (TPO) are working to determine resources for a regional vanpool study. This is an ongoing process.

Legislation is proposed in the Senate and the House which, if approved, would solve the funding gap anticipated by the Fiscal Cliff and would enable the state to remain whole in funding their share for Capital projects at the

same level for the next 5 years. House Bill 1319 and Senate Bill 856 have language that would authorize the sale of $ 110 million in bonds for 5 years to shore up funding from the loss of revenue bonds expiring. If authorized,

this would be dedicated funding to the state of good repair for Virginia’s capital projects and not contingent or in

competition with funding requirements for WMATA (Washington Metropolitan Area Transit Authority). Mr. Booth stated that it is encouraging to have this proposed legislation, but concern appears to be rising from state

legislatures regarding the authorization of these bonds. Mr. DePaul encouraged everyone to contact his or her legislator by calling, writing a letter, or sending an email to support the funding. Mr. Booth stated that the City

and the Lynchburg Regional Business Alliance have sent communication.

Mr. Booth and Ms. Wilkins attended the Virginia Transit Association’s Legislative Reception on January 22. This

event was an opportunity to network with other transit agencies in the state and receive updates on the status of legislation impacting public transit from the new Secretary of Transportation, Shannon Valentine. During her

presentation, Shannon spoke about the regional coordination that occurs among all modes of transportation in Central Virginia and gave a shout out to GLTC for always being at the table. Mr. Booth stated that he was happy

for the recognition from Ms. Valentine.

All documentation needed for the Triennial/Comprehensive Review by FTA was submitted on January 31st in

preparation for April’s onsite review. Staff will be available to answer any questions and provide additional information as needed when requested by the FTA reviewers.

GLTC’s operating and capital projects grant applications were submitted on February 1st. A demonstration project grant application was submitted for funding of The Hopper and an application was submitted for an intern

program grant to The Department of Rail and Public Transportation (DRPT). The applications for the intern program has been submitted to obtain additional support and resources by obtaining an intern that would be able

to gain experience in the administration for public transportation and help support and promote GLTC’s bus system and anticipated route changes based on the recent survey conducted by Kimley-Horn. Mr. Booth


reiterated that the grants are very competitive and we are hoping to receive approval for The Hopper and the intern.

The public notice for the transfer of 1301 Kemper Street was posted in the Federal Register on January 24th,

2018; beginning the 30-notice required for transferring federally funded property. Any federal agency interested

in acquiring the property must notify FTA of their interest by February 23rd, 2018. An inquiry was made with FTA about next steps (assuming there was no other interest) and they responded that they would have information

ahead of the February 23rd deadline. Mr. Booth inquired as to what happens after the February 23 deadline. He was informed that FTA will inform him of their intentions after February 23. He will continue to inquire in order to

be prepared for the pending transfer.

Mr. Booth stated that Gary Paris has resigned and we are in the process of searching for a qualified candidate to

fill the Maintenance Manager position. Gary Paris left GLTC at the end of January to pursue an opportunity with the Department of Emergency Services in Richmond as their Fleet Coordinator. GLTC appreciates the time and

dedication that Gary has put forth over the years for GLTC and we will struggle to replace the knowledge he had of GLTC’s infrastructure. Mr. DePaul suggested providing a resolution for his tenure.

4b – December 2017 Financials

Total revenue is under budget by about 1 % or $ 18,500 and is mainly due to Passenger Revenue being down about 12 %, approximately $ 48,000, Federal Operating Assistance down approximately 2% or $ 18,397, and

Other Contract and Non-Operating Revenues down approximately $ 9,600. Advertising Revenue is over budget approximately 92 %, County Operating Assistance is over about 2 % and State Assistance over about 1 %; which

offset the shortfalls in revenue.

Mr. Booth provided a summary regarding the significant discrepancy in actual versus budgeted revenue for

Federal Operating Assistance in December. This is due to FTA withholding 5 % of federal operating assistance for all operators in Virginia, Maryland, and Washington DC until a new State Safety Oversight Program (SSOP) is

certified for the rail operations of the Washington Metropolitan Area Transit Authority (WMATA). This 5 %

revenue is not a loss in revenue, but rather being withheld until this new SSOP is certified by FTA and will be released once this certification is complete. The actual revenue for December reflects a correction for the 5 %

recorded in previous months. The Department of Rail and Public Transportation has committed to bridging the gap should an agency find themselves in a financial shortfall due to this 5% withholding.

Total expenses are under budget by about 6 %, or $ 240,000, and is mainly due to total salaries and benefits being under budget from operator furloughs during the summer, staff out on extended medical leave, and some

vacancies. Overtime continues to be over budget due to staff out on extend medical leave and other unplanned sick time. Mr. Booth stated that December’s overtime was a little more controlled than in prior months.

Utilities are coming in about $ 8,000 higher than expected for the new O&M due a lack of historical data to

compare. Maintenance repairs are over budget by about $ 61,000 due to an aging fleet. Casualty and liability

insurance is over budget about $ 26,000 due to increases in vehicle insurance rolling over from the previous year as well as maintaining insurance on 1301 Kemper St.

Health insurance has also increased approximately $ 17,000 above what was budgeted. The negative balance

under Other Materials and Supplies for December is due to receiving a credit from the company we use for

fareboxes on the buses.

Overall our budget is more constrained than in the previous year and GLTC is maintaining financial stability by controlling expenses in areas that can be controlled. GLTC is still expecting to see an increase in expenses for

certain areas, such as health insurance and utilities, due to updated renewals and actuals coming higher than was budgeted. Management continues to monitor these expenses closely to ensure that GLTC remains in the positive

going forward.


4c – Ridership & Operations Statistics

Mr. Booth stated that staff were able to identify the unclassified data from previous months. Total Ridership for

November and December was 240,097 and 172,671 respectively. City Ridership is above last year’s ridership for

these months at 64,431 and 69,583 respectively. Liberty’s ridership is also up from last year’s numbers at 175,666 for November and 103,088 for December.

Total mileage for fixed route and paratransit services for the month of December was 105,331 miles. The fleet

downtime for December was 10.3% which continues to remain higher than desired due to extended medical leave and some buses requiring significant repairs from an older fleet. On-time performance was 92 % for

December.

4d – Capital Projects Update

GLTC continues to draw down on grants. Mr. Booth stated that staff are finalizing the punch list and working

with the City attorney to draft a letter to motivate the contractor to finish the O&M project to close the grant out.

#5 – Old Business

5a– Discounted Fare Policy

This item is going to be incorporated in with the update of the Transit Development Plan which is underway with

our consultants Kimley-Horn.

5b – Intercity Connector Service Concept Committee

Mr. Booth stated that Scott Smith from Region 2000 suggested using the vanpool study to gauge the need for

service and find additional resources.

5c – Transit Development Plan (TDP) Update/Route Analysis

Kimley-Horn continues their work on analyzing the data from the surveys and working to develop drafts chapters

for GLTC to review. At the end of January, they provided draft goals and objectives for staff to review and

comment on. Kimley-Horn is looking to ensure these goals are realistic for our system and the direction GLTC is headed. Goals and objectives include Marketing and Customer Satisfaction, Economic Vitality, and Economic

Development by gathering input from customers and providing a transit system that meets the needs of its customers. Mr. DePaul expressed concerned about the data collected from the consultant. Discussion regarding

the length of service and the loss in ridership followed.

5d – Downtown Circulator

The Hopper began evening service on January 22nd, 2018 and ridership has been slow the first couple of weeks

as we would anticipate after making a drastic shift in hours. After the change in hours through the end of January, the Hopper carried 17 passengers. GLTC advertised the change in hours through various forms of

media to include:

• Billboards along Wards Road, Route 221/Forest Road, and the Lynchburg Expressway

• Segment on Living in the Heart of Virginia

• TV commercials run during WSET’s new segments

• Radio ads on Q99

• News interview on WDBJ-7’s evening news

• City Hall is promoting on their information screen in the Lobby


The Department of Rail and Public Transportation has offered additional assistance to market and promote the changes in service which will allow us to continue to provide more widespread marketing to reach various

audiences. Staff also met with and discussed the changes with the hotels in Downtown and they are very excited about the new hours and informing anyone scheduling events or reserving large blocks of rooms at their hotel of

the new service option.

GLTC has partnered with the downtown businesses on a marketing campaign which would allow passengers who

ride the Hopper to receive a discount at participating businesses. The concept is that upon boarding the bus the passenger would be issued a ticket that could be redeemed for $ 1 off the person’s bill at a participating business.

The majority of the restaurants have signed on to participating in the program and we anticipate rolling this out in mid-February.

#6 – New Business

There was no new business.

#7 – Presidents Report

Mr. DePaul read a thank you card from Gloria Berkley who retired in December. Mr. DePaul reiterated contacting

the state representatives should be considered to support transit.

Next meeting and Adjournment

As there was no further business, the meeting adjourned at 9:06 a.m. The next board meeting is March 7 at

8:30 a.m.

Secretary/Treasurer


GLTC Board Agenda Detail Item #: 3 Item Title: Employee Recognition Action: Congratulations

3a – Harold “Cisco” Miles – Above and Beyond Award

Cisco was the winner for the Virginia Transit Liability Pool’s first ever Above and Beyond Driver Recognition

Program which looks for transit staff who go above and beyond the call of duty. Cisco has been an operator for

GLTC for 24 years and is a model example for customer service and ensuring passengers have the best experience possible while using GLTC. Over the past year, two instances occurred that caused us to nominate

Cisco and we are proud to have the first recipient of this award on our staff in Lynchburg.

Cisco first encountered a college student attending Liberty University on a football scholarship who was in jeopardy of being kicked off the team. He noticed this young man struggling and spoke with him each time he

rode the bus; encouraging him to focus on the positives in his life and not allow current issues to ruin the

potential future he has ahead of him. Because of this encouragement and interest, the student told Cisco that he had improved his grades and was on track to be in the starting lineup for the football team.

The second encounter was making a young girls birthday wish of riding the city buses extra special. The mother

of the girl drove to the Transfer Station and just by chance her family ended up on Cicso’s bus. The mother

stated “this was the best choice ever”. To add to the special day Cisco led the entire bus in singing Happy Birthday to the girl and allowed the children to pull the stop request cord, which the mother stated made the

family event truly special and one they would remember for a long time.

3b – Billy Blankenship – Retirement

Billy has worked for GLTC a total of 17 years over the last 42 years. Billy originally started with GLTC in 1976 as

a bus operator and bounced between GLTC and several charter bus companies over the years before finally returning to GTLC for good in 2001. He was promoted to the role of supervisor in 2009 and has been faithfully

ensuring the buses get out on the street each morning since.

Billy has been married for 25 years and has four daughters and seven grandchildren. He is a fan of the Yankee’s,

Nascar, and the National Hot Rod Association. He and his wife are planning to move to Myrtle Beach, South Carolina to be closer to their children and grandchildren. We would like to thank Billy for his service and want to

wish him many years of happiness in retirement.

3c – Bill Brown – Retirement

Bill moved to Lynchburg in 1988 after serving 20 years in the Army. He began working for GLTC in 1991 as a

maintenance technician and has been ensuring the vehicles fleet is kept up and working properly for the last 27 years. Bill has been married to his wife for 38 years, has five children, and 11 grandchildren. He enjoys riding

motorcycles, building model tanks, and target practice at the gun range. Bill plans to go camping and travel as much as possible in retirement to enjoy the time him and his wife has left. We would like to thank Bill for his

service to not only GLTC but also our country and hope he has many enjoyable years to travel and spend with his

wife and family in the future.


GLTC Board Agenda Detail Item #: 4 Item Title: Committee & Partner Reports

Action: None

Committee Reports a) Customer Advisory Committee (CAC) - Sherry Gentry

b) ADA Advisory Committee - Gary DuPriest

Partner Reports

c) Ride Solutions / Marketing Updates - Kelly Hitchcock d) Transportation Planner Updates - Philipp Gabathuler

Contacts: Brian Booth Attachments: None

Action Required: None


GLTC Board Agenda Detail Item #: 5a Item Title: General Manager’s Report Action: For Your Information

The General Manager’s report for the previous month is provided below:

• Bond revenue that was previously proposed in legislation to resolve the funding shortfall/Fiscal Cliff for State capital funds has been removed. This dedicated capital funding was removed as legislators didn’t

feel increasing the debt was the solution and have tasked the Department of Rail and Public

Transportation with developing a prioritization process to better prioritize capital projects for transit in the future. The Virginia Transit Association is keeping a pulse on what is happening in the General Assembly

and the latest update indicated that talks were still ongoing and that we should still encourage the budget conferees to find funds for statewide transit capital.

• Staff have continued to prepare and are putting the final details together for the Statewide Transit Bus and Maintenance Roadeo that GLTC will be hosting during the weekend of March 17th. Training and

competition for the participants will occur on Saturday March 17th and Sunday March 18th. GLTC has 4

operators and 3 maintenance technicians that will be participating in the competition. It has been a lot of work to prepare for this event, but we are happy to be able to host in Lynchburg and showcase what our

great city has to offer. Hopefully we will be able to “bring home” the trophy and not allow another system to win out on our own turf.

• Staff have met with project planners for the upcoming construction projects on 5th Street and Phase 2 of

downtown. The 5th Street project is projected to begin in mid-March and will close a portion of 5th Street to traffic. We are working in coordination with the project leaders to advertise how bus routes will be

impacted during construction. Phase 2 of the Downtown revitalization project is not set to begin until more than a year from now, but we have met with project leaders to discuss the best options for bus

stops along the proposed section of this phase.

• Interviews for the Maintenance Manager position are underway. We have several good candidates and

will be working over the next week to finalize the interview process.

Contacts: Brian Booth

Attachments: None



GLTC Board Agenda Detail Item #: 5b Item Title: January 2018 Financials Action: For Your Information

Attached are the financial statements for the month ending January 2018.

REVENUES:

Total revenue is underbudget by about 1 % or $ 55,681 and is mainly due to Passenger Revenue being down about 14 %, approximately $ 60,500, Federal Operating Assistance down approximately 2% or $ 21,462 (due to

5% withholding from FTA), and Other Contract and Non-Operating Revenues down approximately $ 12,078. Advertising Revenue is overbudget approximately 84 %, County Operating Assistance is over about 2 % and

State Assistance over about 1 %; which is assisting in offsetting the shortfalls in revenue.

EXPENSES:

Total expenses are underbudget by about 5 %, or $ 245,000, and is mainly due to total salaries and benefits

being underbudget from operator furloughs during the summer, staff out on extended medical leave, and some vacancies. Overtime continues to be overbudget due to staff out on extend medical leave and other unplanned

sick time. Utilities are coming in about $ 17,000 higher than expected for the new O&M due a lack of historical

data to base the budget off of. Casualty and liability insurance is overbudget about $ 26,000 due to increases in vehicle insurance rolling over from the previous year and having to maintain insurance on 1301 Kemper St.

Health insurance has also increased approximately $ 22,000 above what was budgeted.

Maintenance repairs are overbudget by about 38 %, or $ 103,000 due to repairs being higher from an aging fleet.

Finance is in the process of pulling together the required paperwork to submit some of these expenses to the Capital PM grant to reduce the strain on the operating budget. Fringe Benefits in January spiked higher than

usual due to numerous staff taking vacation around the Christmas holiday.

SUMMARY:

We continue through this budget year with a more constrained budget but remain in the positive with an

approximate $ 218,000 surplus year to date. We are still expecting to see an increase in expenses for certain areas, such as health insurance and utilities, due to updated renewals and actuals coming higher than was

budgeted but we are able to control certain expenses offsetting these areas we are overbudget. We are continuing to monitor these expenses closely to ensure that we remain in the positive going forward.

Contacts: Brian Booth Attachments: Page 11-15



FY 2018 FY 2017 Difference

ASSETS

Cash - Capital 217,025 137,763 79,262

Accounts Receivable 417,234 571,373 (154,138)

TOTAL CURRENT ASSETS 634,259$ 709,135$ (74,876)$

Tangible Property 62,017,083$ 57,100,971$ 4,916,111$

Accumulated Depreciation (19,829,648) (17,606,585) (2,223,063)

NET FIXED ASSETS 42,187,434$ 39,494,386$ 2,693,048$

TOTAL ASSETS 42,821,693$ 40,203,521$ 2,618,172$

LIABILITIES AND CAPITAL

Accounts Payable - Miscellaneous 438,836$ 562,584$ (123,748)$

TOTAL LIABILITIES 438,836 562,584 (123,748)

Capital Stock 5 5 -

Accumulated Income/(Loss) Prior Years 42,162,090 34,042,054 8,120,035

Accumulated Income/(Loss) Current Year 220,763 5,598,878 (5,378,115)

TOTAL CAPITAL 42,382,858$ 39,640,938$ 2,741,920$

TOTAL LIABILITIES AND CAPITAL 42,821,693$ 40,203,521$ 2,618,172$

Greater Lynchburg Transit Company, Inc.

Balance Sheet

January FY 2018


FY 2018 FY 2017 Difference

ASSETS

Cash 1,207,807$ 399,506$ 808,301$

Cash - OPEB 178,293 145,211 33,082

Working Funds 80 100 (20)

Working Funds - Transfer Center 50 50 -

Working Funds - Greyhound 50 50 -

Accounts Receivable 398,227 513,945 (115,718)

Materials and Fuel 295,154 216,466 78,688

TOTAL CURRENT ASSETS 2,079,662$ 1,275,328$ 804,334$

Tangible Property 12,382$ 12,382$ -$

Accumulated Depreciation (12,382) (12,382) -

NET FIXED ASSETS -$ -$ -$

Prepayments 118,078 101,574 16,504

TOTAL ASSETS 2,197,740$ 1,376,902$ 820,838$

LIABILITIES AND CAPITAL

Accounts Payable - Trade 1,150,821$ 120,303$ 1,030,518$

Wages Payable 42,832 223,146 (180,314)

Other Payroll Liabilities 347,639 310,942 36,697

Advance Payments 437,969 (59,730) 497,699

TOTAL LIABILITIES 1,979,260 594,661 1,384,599

Accumulated Income/(Loss) Current Year 218,479 782,241 (563,762)

Restricted Reserve - - -

TOTAL CAPITAL 218,479$ 782,241$ (563,762)$

TOTAL LIABILITIES AND CAPITAL 2,197,740$ 1,376,902$ 820,838$

Central VA Transit Management Company Inc.

Balance Sheet

Jan FY 2018


FY2018 FY2018

ACTUAL ACTUAL

JAN YTD

REVENUE

Operating Assistance Revenue 1,063,768$ 3,680,627$

Money Paid to CVTMCI (1,063,768) (3,680,627)

Sale of Equipment & Vehicles - 63,900

Federal Grant Revenue 6,954 97,458

Local Grant Revenue 1,391 59,405

TOTAL REVENUE 8,345$ 220,763$

EXPENSES

Depreciation -$ -$

Repairs - Capital - -$

Gain/Loss on Disposal - -$

Other Miscellaneous Expense - -

TOTAL EXPENSES -$ -$

NET INCOME/(LOSS) 8,345$ 220,763$

GREATER LYNCHBURG TRANSIT COMPANY, INC.INCOME STATEMENT

AS OF JANUARY 31, 2018


MONTH TO DATE YEAR TO DATE

FY2018 FY2018 FY2018 FY2018

JAN JAN % YTD YTD %

ACTUAL BUDGET VAR ACTUAL BUDGET VAR

REVENUE

FRT Passenger Revenue 46,207$ 56,667$ -18% 342,733$ 396,667$ -14%

DRT Passenger Revenue 4,723 6,750 -30% 40,628 47,250 -14%

Contracts (LU Access) 6,006 6,006 0% 36,036 36,036 0%

Contracts (LC Access) 2,045 2,045 0% 14,315 14,314 0%

Contracts (CVCC Access) 4,509 4,509 0% 31,562 31,562 0%

Liberty University Revenue 166,388 166,388 0% 998,325 998,325 0%

Other Contract Revenue 319 1,787 -82% 5,739 12,510 -54%

Non-Operating Revenue 514 1,488 -65% 5,110 10,417 -51%

Advertising Revenue 7,151 5,417 32% 69,717 37,919 84%

City Operating Assistance 147,984 147,984 0% 1,035,886 1,035,886 0%

County Operating Assistance 6,109 5,990 2% 42,766 41,927 2%

State Operating Assistance 140,176 140,176 0% 987,007 981,229 1%

Federal Operating Assistance 180,026 183,092 -2% 1,260,179 1,281,641 -2%

TOTAL REVENUE 712,156$ 728,297$ -2% 4,870,002$ 4,925,683$ -1%

EXPENSES

FIXED ROUTE

Operator Labor 94,820$ 163,648$ -42% 930,666$ 1,145,533$ -19%

Operator-Overtime 17,784 14,446 23% 165,851 101,121 64%

Other Salaries & Wages 19,891 27,424 -27% 168,107 191,969 -12%

Supervisors-Overtime 1,209 981 23% 11,171 6,864 63%

Fringe Benefits 119,561 98,405 21% 655,029 688,834 -5%

TOTAL FIXED ROUTE 253,265$ 304,903$ -17% 1,930,825$ 2,134,322$ -10%

DEMAND RESPONSE

Operator Labor 22,007$ 28,789$ -24% 171,930$ 201,521$ -15%

Operator-Overtime-PTS 536 1,719 -69% 4,389 12,034 -64%


Fringe Benefits 21,509 17,309 24% 105,591 121,162 -13%

TOTAL DEMAND RESPONSE 47,830$ 53,079$ -10% 311,248$ 371,550$ -16%

MAINTENANCE

Other Salaries & Wages 44,027$ 63,056$ -30% 363,164$ 441,389$ -18%

Inspection&Maint,Srvc-Overtime 2,139 2,708 -21% 20,146 18,955 6%

Fringe Benefits 38,732 31,823 22% 196,802 222,758 -12%

Fuel & Lubricants 62,264 51,947 20% 333,484 363,628 -8%

Tires & Tubes 13,395 7,550 77% 69,653 52,852 32%

Other Materials & Supplies 70,143 38,488 82% 372,694 269,413 38%

TOTAL MAINTENANCE 230,700$ 195,571$ 18% 1,355,943$ 1,368,994$ -1%

ADMINISTRATION

Other Salaries & Wages 34,471$ 30,110$ 14% 245,611$ 210,769$ 17%

Fringe Benefits 27,111 14,570 86% 126,104 101,990 24%

Services 37,891 38,144 -1% 247,154 267,007 -7%

Utilities 21,876 13,275 65% 109,543 92,928 18%

Casualty & Liability Expenses 22,097 22,982 -4% 186,495 160,872 16%

Information Technology 12,231 14,359 -15% 90,022 100,511 -10%

Other Materials & Supplies 2,181 2,642 -17% 12,527 18,492 -32%

Miscellaneous 4,438 9,931 -55% 36,051 69,517 -48%

TOTAL ADMINISTRATION 162,296$ 146,012$ 11% 1,053,506$ 1,022,085$ 3%

TOTAL EXPENSES 694,091$ 699,564$ -1% 4,651,522$ 4,896,950$ -5%

NET INCOME/(LOSS) 18,065$ 28,732$ 218,479$ 28,732$

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.INCOME STATEMENT



MONTH TO DATE YEAR TO DATE

FY2018 FY2017 FY2018 FY2017

JAN JAN % YTD YTD %

ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR

REVENUE

FRT Passenger Revenue 46,207$ 57,229$ -19% 342,733$ 388,524$ -12%

DRT Passenger Revenue 4,723 5,221$ -10% 40,628 45,091 -10%

Contracts (LU Access) 6,006 6,006$ 0% 36,036 36,036 0%

Contracts (LC Access) 2,045 2,005$ 2% 14,315 14,033 2%

Contracts (CVCC Access) 4,509 4,420$ 2% 31,562 30,943 2%

Liberty University Revenue 166,388 223,199$ -25% 998,325 1,360,252 -27%

Other Contract Revenue 319 83$ 285% 5,739 6,157 -7%

Non-Operating Revenue 514 150$ 242% 5,110 817 526%

Advertising Revenue 7,151 6,349$ 13% 69,717 41,463 68%

City Operating Assistance 147,984 139,650$ 6% 1,035,886 977,553 6%

County Operating Assistance 6,109 5,990$ 2% 42,766 41,927 2%

State Operating Assistance 140,176 167,887$ -17% 987,007 1,182,524 -17%

Federal Operating Assistance 180,026 170,781$ 5% 1,260,179 1,195,468 5%

TOTAL REVENUE 712,156$ 788,970$ -10% 4,870,002$ 5,320,787$ -8%

EXPENSES

FIXED ROUTE

Operator Labor 94,820$ 151,977$ -38% 930,666$ 1,026,807$ -9%

Operator-Overtime 17,784 9,177 94% 165,851 207,658 -20%


Supervisors-Overtime 1,209 1,502 -20% 11,171 22,464 -50%

Fringe Benefits 119,561 155,924 -23% 655,029 692,928 -5%

TOTAL FIXED ROUTE 253,265$ 339,325$ -25% 1,930,825$ 2,141,090$ -10%

DEMAND RESPONSE

Operator Labor 22,007$ 20,893$ 5% 171,930$ 171,916$ 0%

Operator-Overtime-PTS 536 118 353% 4,389 3,294 33%

Other Salaries & Wages 3,778 3,627 4% 29,339 41,217 -29%

Fringe Benefits 21,509 22,126 -3% 105,591 103,558 2%

TOTAL DEMAND RESPONSE 47,830$ 46,765$ 2% 311,248$ 319,985$ -3%

MAINTENANCE

Other Salaries & Wages 44,027$ 54,304$ -19% 363,164$ 368,454$ -1%

Inspection&Maint,Srvc-Overtime 2,139 2,346 -9% 20,146 20,666 -3%

Fringe Benefits 38,732 45,026 -14% 196,802 186,189 6%

Fuel & Lubricants 62,264 42,086 48% 333,484 280,649 19%

Tires & Tubes 13,395 12,862 4% 69,653 54,651 27%

Other Materials & Supplies 70,143 43,669 61% 372,694 277,605 34%

TOTAL MAINTENANCE 230,700$ 200,293$ 15% 1,355,943$ 1,188,215$ 14%

ADMINISTRATION

Other Salaries & Wages 34,471$ 37,542$ -8% 245,611$ 229,535$ 7%

Fringe Benefits 27,111 28,312 -4% 126,104 109,830 15%

Services 37,891 30,783 23% 247,154 200,069 24%

Utilities 21,876 13,187 66% 109,543 59,981 83%

Casualty & Liability Expenses 22,097 19,560 13% 186,495 145,578 28%

Information Technology 12,231 11,596 5% 90,022 74,353 21%

Other Materials & Supplies 2,181 5,816 -62% 12,527 21,617 -42%

Miscellaneous 4,438 11,793 -62% 36,051 48,292 -25%

TOTAL ADMINISTRATION 162,296$ 158,587$ 2% 1,053,506$ 889,257$ 18%

TOTAL EXPENSES 694,091$ 744,969$ -7% 4,651,522$ 4,538,546$ 2%

NET INCOME/(LOSS) 18,065$ 44,001$ 218,479$ 782,241$

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.COMPARATIVE INCOME STATEMENT



GLTC Board Agenda Detail Item #: 5c Item Title: January 2018 Ridership & Operational Statistics Action: For Your Information

Summary:

Total Ridership for January was 156,533. City Ridership is up from last year’s ridership for this month at 69,336 passengers. Liberty’s ridership is down, at 87,197 passenger for the month of January, from last year and is due to Liberty starting their spring semester a week later this year.


Maintenance: Maintenance activities are reported as follows for January 2018:

Total mileage for fixed route and paratransit services for the month of December was 105,106 miles.

The fleet downtime for January was 11.9% which continues to remain higher than desired due to extended medical leave and some buses requiring significant repairs from an older fleet.

On-time performance was 88 % for January.



Attachments: None Action Required: None


GLTC Board Agenda Detail Item #: 5d Item Title: Capital Projects Action: For Your Information

Summary:

FEDERAL STATE 1/31/2018

GRANT#/PROJECT# PROJECT# DESCRIPTION FEDERAL STATE LOCAL TOTAL Balance

VA-95-X110-01

Revision approved 1/3/17 73016-42 Purchase Expansion Bus <30 FT (1) 88,000$ 17,600$ 4,400$ 110,000$ 110,000$

Revision approved 1/3/17 73016-45 Purchase Surveillance/Security Equipment 54,581$ 10,916$ 2,729$ 68,226$ 43,714$

142,581$ 28,516$ 7,129$ 178,226$ 153,714$

VA-95-X122

Revision approved 1/3/17 73016-46 Purchase ADP Hardware 22,285$ 4,457$ 1,114$ 27,856$ 27,856$

Revision approved 1/3/17 73016-45 Purchase Surveillance/Security Equipment 3,857$ 772$ 193$ 4,821$ 4,821$

26,142$ 5,229$ 1,307$ 32,677$ 32,677$

VA-95-X120

Revision approved 1/3/17 73017-33 PURCHASE FARE COLLECTION EQUIPMENT 55,480$ 11,096$ 2,774$ 69,350$ 69,350$

Deobligated 3/30/17 73013-45 ACQUIRE-MOBILE SURV/SECURITY EQUIP 56,000$ 7,700$ 6,300$ 70,000$ 26,268$

Deobligated 1/27/17 73013-41 REHAB/REBUILD 40-FT BUS (PM) 280,000$ 96,000$ 24,000$ 400,000$ 136,844$


Deobligated 3/30/17 73114-77 REHABILITATE/REBUILD BUSES (1) (PM) 206,247$ 41,250$ 10,311$ 257,808$ 257,808$

684,321$ 173,365$ 47,714$ 905,400$ 598,512$

VA-95-X145


73015-38 REHAB/REBUILD BUSES 64,000$ 12,800$ 3,200$ 80,000$ 80,000$

108,455$ 21,691$ 5,423$ 135,569$ 135,569$

VA-34-0003 50001-02 CONSTRUCT- ADMIN/MAINT FACILITY 6,340,303$ 3,849,470$ 1,132,197$ 11,321,970$ 2,455,020$

6,340,303$ 3,849,470$ 1,132,197$ 11,321,970$ 2,455,020$

Circulator 72517-08 Smart Scale Project-GLTC Ciculator Bus -$ 479,348$ -$ 479,348$ 13,935$

FY18 VA State Roadeo 71318-02 FY18 Virginia State Roadeo -$ 73,818$ -$ 73,818$ 73,380.00$

VA-2016-022-00 Excuted 9/23/16

VA-2016-022-01-00 73017-33 PURCHASE FARE COLLECTION EQUIPMENT 1,021,071$ 204,214$ 51,054$ 1,276,339$ 1,276,339$

VA-2016-022-02-00 73017-34 PURCHASE <30FT REPLCMNT BUSES (2) 268,848$ 53,770$ 13,442$ 336,060$ 336,060$

VA-2016-022-05-00 73017-35 PURCHASE MISC EQUIPMENT 6,269$ 1,254$ 314$ 7,837$ 3,444$

VA-2016-022-06-00 73017-36 PURCHASE SURVEILLANCE/SECURITY EQUIPMENT 7,550$ 1,510$ 378$ 9,438$ 627$

VA-2016-022-07-00 73017-37 PURCHASE SUPPORT VEHICLES (5) 132,257$ 26,451$ 6,613$ 165,321$ 3,063$

VA-2016-022-09-00 73017-39 PURCHASE TRANSIT ENHANCEMENTS FOR DIGITAL SIGNAGE307,280$ 61,456$ 15,364$ 384,100$ 384,100$

VA-2016-022-10-00 73017-40 PURCHASE SPARE PARTS, ACM ITEMS 120,000$ 24,000$ 6,000$ 150,000$ 18,730$

VA-2016-022-11-00 73017-41 PURCHASE RADIOS FOR BUSES 1,706$ 341$ 85$ 2,132$ 1,554$

VA-2016-022-12-00 73017-42 PURCHASE <30FT EXPANSION BUSES (4) 537,696$ 107,539$ 26,885$ 672,120$ 671,083$

VA-2016-022-04-00 73017-32 PURCHASE ADP HARDWARE-Network Equipment 64,846$ 12,969$ 3,242$ 81,057$ 48,494$

VA-2016-022-04-00 73117-41 PURCHASE ADP HARDWARE-SERVERS 118,375$ 23,675$ 5,919$ 147,969$ 125,800$

VA-2016-022-04-00 73117-42 PURCHASE ADP HARDWARE-WKSTS,LAPTOPS 75,920$ 15,184$ 3,796$ 94,900$ 86,009$

VA-2016-022-04-00 73117-43 PURCHASE ADP HARDWARE-PHONE SYSTEM REPLACEMENT43,131$ 8,626$ 2,157$ 53,914$ 20,379$

VA-2016-022-04-00 73117-44 PURCHASE ADP HARDWARE-PRINTERS,COPIERS 27,568$ 5,514$ 1,378$ 34,460$ 19,917$

VA-2016-022-04-00 73117-45 PURCHASE ADP SOFTWARE 53,340$ 10,668$ 2,667$ 66,675$ 66,675$

2,785,857$ 557,171$ 139,294$ 3,482,322$ 3,062,274$

VA-2018-005-00 Pending

VA-2018-005-01-00 73018-38 Purchase Shop Equipment 88,000$ 17,600$ 4,400$ 110,000$

VA-2018-005-01-00 73018-39 Purchase Spare Parts, ACM Items 300,000$ 60,000$ 15,000$ 375,000$

VA-2018-005-01-00 73018-40 Purchase Support Vehicles 38,087$ 7,617$ 1,905$ 47,609$

VA-2018-005-01-00 73018-41 Purchase Communications Equipment 6,160$ 1,232$ 308$ 7,700$

432,247$ 86,449$ 21,613$ 540,309$

GLTC CAPITAL GRANTS


GLTC Board Agenda Detail

Item #: 6

Item Title: Old Business Action: For Your Information

6a Summary – Discounted Fare Card Policy:

This item is going to be incorporated in with the update of the Transit Development Plan which is underway with

our consultants Kimley-Horn.

6b Summary – Intercity Bus Connector/Vanpool:

At their February meeting, the Central Virginia MPO (Metropolitan Planning Organization) made an amendment to

their Unified Planning Work Program (UPWP) to incorporate language that would allow the exploration of the viability of an inter-community van pool. This recommendation was put forth as the first step in demonstrating a

need for intercity connectivity.

6c Summary – Transit Development Plan (TDP) Update/Route Analysis:

Kimley-Horn continues their work on analyzing the data from the surveys and working to develop drafts chapters

for GLTC to review. We have received a draft of Chapter 3 which provides an overview of the existing service

and begins the evaluation of the current system. This chapter gives a broad overview of the survey results and provides general origin/destination locations desired. Kimley Horn is partnering with Connetics Transportation

Group to conduct a more in-depth study of the data which will provide more details on suggested route changes and service improvements. In speaking with Kimley Horn on our last call it was determined that they are a little

behind schedule on completing this plan and will have to push the final report out until June.

6d Summary – Downtown Circulator:

The Hopper began evening service on January 22nd, 2018 and ridership has been slow as we would anticipate

after making a drastic shift in hours. After the change in hours through the end of January, the Hopper carried 17 passengers and it carried 70 passengers in February. A detailed breakdown of the ridership data is on the

following page.

The Department of Rail and Public Transportation has offered additional assistance to market and promote the

changes in service which will allow us to continue to provide more widespread marketing to reach various audiences. We just received notice that the midcycle grant was approved by DRPT at the end of last week, which

will allow us increase the amount of promotion this month and through the end of the fiscal year. We will be adding additional promotion of this service above what is currently running as included below:

• Billboards along Wards Road, Route 221/Forest Road, and the Lynchburg Expressway

• TV commercials run during WSET’s new segments

• Radio ads on Q99

• City Hall is promoting on their information screen in the Lobby


1/22/2018 Monday 0 2/1/2018 Thursday 10

1/23/2018 Tuesday 0 2/2/2018 Friday 6

1/24/2018 Wednesday 2 2/3/2018 Saturday 3

1/25/2018 Thursday 2 2/5/2018 Monday 0

1/26/2018 Friday 1 2/6/2018 Tuesday 4

1/27/2018 Saturday 10 2/7/2018 Wednesday 2

1/29/2018 Monday 0 2/8/2018 Thursday 1

1/30/2018 Tuesday 2 2/9/2018 Friday 0

1/31/2018 Wednesday 0 2/10/2018 Saturday 3

17 2/12/2018 Monday 2

2/13/2018 Tuesday 0

2/14/2018 Wednesday 1

2/15/2018 Thursday 0

2/16/2018 Friday 18

2/17/2018 Saturday 3

2/19/2018 Monday 0

2/20/2018 Tuesday 1


2/22/2018 Thursday 5

2/23/2018 Friday 3

2/24/2018 Saturday 2

2/26/2018 Monday 0

2/27/2018 Tuesday 3


70

Hopper Ridership January Hopper Ridership February

August Total

September Total


GLTC Board Agenda Detail Item #: 7 Item Title: New Business Action: Discussion & Approvals

7a Summary – EEO Program:

We have updated the EEO Program for GLTC in preparation to submit this update to FTA. The majority of the

changes have been to update language to be in compliance with FTA’s regulations. Section 2.2, “Civil Rights

Policy”, has been removed completely due to being covered under GLTC’s Title VI Plan/Civil Rights Policy. Section 2.3, “Civil Rights Policy Statement”, was removed due to redundancy with this language having already

been stated in Section 1.1, “Policy Statement”. All items in Section 5.0 were updated with the current analysis for 2017.

Staff Recommendation: A motion be made for approval of the changes to the EEO Program to allow for submission to FTA to maintain compliance.


Attachments: GLTC’s EEO Program Action Required: Board Discussion/Approval

7b Summary – 1301 and 1305 Kemper Street Transfer:

At the July 5th, 2017 Board of Directors meeting for GLTC, the board authorized removing the 1301 and 1305 Kemper Street property from the realtor listing and submit a request to the Federal Transit Administration (FTA)

to obtain the property for City use. After a lengthy process that began in August 2017, we received the

authorization from FTA on February 26th, 2018 to allow GLTC to transfer the property to the City. After speaking with the City Attorney, the next step in completing this transfer is for the board to authorize the transfer of the

property to the City.

Staff Recommendation: A motion be made for approval from the board to transfer the property of 1301 and 1305 Kemper Street to the City of Lynchburg.

Contacts: Brian Booth Attachments: None

Action Required: Board Discussion/Approval

7c Summary – Resolution for Gary Paris:

Gary Paris was with GLTC for almost 11 years, starting in May 2007. During his time, he oversaw all aspects of

the Maintenance Department and ensured the upkeep of the fleet and that preventative maintenance schedule were met. Gary left GLTC at the end of January to pursue an opportunity with the Department of Emergency

Services. At the February Board of Directors meeting it was recommended to honor Gary Paris’ hard work and

service to GLTC through a resolution.

Staff Recommendation: A motion be made for approval to honor Gary Paris’ service to GLTC through a resolution.


Attachments: Resolution

Action Required: Board Discussion/Approval


7d Summary – Authorization to Enforce Trespass Violation

Due to an issue that has arisen with individuals loitering and taking all seating area for hours at a bus stop, I have signed an Authorization to Enforce Trespass Violations agreement with the City Police Department. These

individuals loitering have caused problems with passengers riding the bus as well as residents of the neighboring

community. City police have been monitoring this location and will not be able to enforce a trespassing violation should they witness individuals loitering at the stop and not waiting for the bus. No action is required on this

matter, but rather is meant to be informational.


Attachments: None

Action Required: Informational


GLTC Board Agenda Detail Item #: 8 Item Title: Presidents Report Action: Discussion

-- Optional Report/Comments by GLTC Board President –


GLTC Board Agenda Detail Item #: 9 Item Title: Next Meeting & Adjournment Action: Adjournment

Opportunity for any final Board Member Comments or Remarks.

The next GLTC Board Meeting is scheduled to occur on April 4th, 2018 at 8:30 am.

This meeting will take place at the GLTC Transfer Station, 800 Kemper Street, Lynchburg, VA.

Consider Adjournment


GLTC Board Agenda Detail Item #: N/A Item Title: Board Roster and Attendance Log Action: None

GLTC BOARD OF DIRECTORS MEMBERSHIP ROSTER

Christos Carroll 434-592-6463 [email protected] Liberty University, 1971 University Blvd, Lynchburg, VA 24515 Antonio “Tony” Davis 434-386-1336 [email protected]

Jubilee Family Development Center 434-845-0433 1512 Florida Ave, Lynchburg, VA 24501

Mary-Winston Deacon 434-845-2986 x231 [email protected] HumanKind, 434-258-4117

150 Linden Ave, Lynchburg, VA 24503

Christian H. DePaul 434-385-1340 [email protected] DePaul Wealth Management, 3728 Old Forest Road, Lynchburg, VA 24501 John “Jack” Hellewell 434-384-2746 [email protected]

4420 Williams Road, Lynchburg, VA 24503

Glenn McGrath 434-851-2724 [email protected]

2724 Greenhill Lane, Lynchburg, VA 24503

Joel Morgan 434-455-6659 [email protected] Harris Corporation, 434-258-1844

221 Jefferson Ridge Pkwy, Lynchburg, VA 24501 Bonnie Svrcek 434-455-3990 [email protected]

City of Lynchburg, 900 Church St, Lynchburg, VA 24502 Margaret “Peggy” Whitaker 404-266-1265 [email protected]

M. Whitaker Architects, 1226 Greenway Ct, Lynchburg, VA 24503

-- Attendance Log on Next Page --

mailto:[email protected]










Christos

Carroll

Antonio

"Tony"

Davis*

Mary-

Winston

Deacon

Christian

DePaul

John

"Jack"

Hellewell

Glenn

McGrath

Joel

Morgan

Bonnie

Svrcek

Margaret

"Peggy"

Whitaker

Meeting DateTerm date

10/30/2018

Term date

10/30/2020

Term date

10/30/2018

Term date

10/30/2019

Term date

10/30/2019

Term date

10/30/2019

Term date

10/30/2020

Term date

10/30/2020

Term date

10/30/2018

12/6/2017 A1 A2 P P P P P P P

1/3/2018 P P P P P P P P P

2/7/2018 P P P P P P P A3 P

* - Not appointed until 12/12/17, Jennifer Martin remained on Board until Antonio Davis appointed.

1 - C. Carroll - Business Trip Out of Town

2 - J. Martin - Work Assignment

3 - B. Svrcek - Family Emergency

or unforeseen business trips, and emergency work assignments. If you are absent and one of the above events was the reason,

please let Natalie Wilkins (455-4010 or [email protected]) know so she can indicate the reason on the record.

Greater Lynchburg Transit Company Board of Directors

ATTENDANCE LOG

2017/2018 REGULAR (and special) BOARD MEETING

("P" present - "A" absent)

Note: Attendance is reported to City Council members when considering reappointments, or as requested; as Council requires

appointees to attend 75% of the yearly meetings. Absences may be excused because of illness, death of family member, unscheduled

board of directors meeting agenda · greater lynchburg transit company page 1 greater lynchburg...

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