brain-be (belgian research action through interdisciplinary networks) trustful hybrid curation,...
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BRAIN-be (Belgian Research Action through Interdisciplinary Networks)BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Trustful hybrid curation, transformation and organization
of records in BelgiumHECTOR research project:
Fiona Aranguren CelorrioMarie Demoulin
Cécile de TerwangneBénédicte LosdyckLaurence Maroye
Sébastien SoyezSeth Van Hooland
Odile Vanreck
Zagreb, 12 November 2015
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
BRAIN-BE PROGRAM
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Ecosystems, biodiversity, evolution
Geosystems, universe and climate
Cultural, historical and scientific heritage
Federal public strategies
Major societal challenges
Management of collections
6 thematic areas
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
2012 2017
TIC-BELGIUM
HECTOR
MADDLAIN
GREAT WAR FROM BELOW
IMMBEL
JUSINBELLGIUM
BELVIRMUS-WW2
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
HECTOR RESEARCH PROJECT
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
University of Namur
Université Libre de Bruxelles
State Archives, Belgium
University of Montreal
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Legal approach
Archival approach
Records Management
approach
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Contextual analysis
Field analysis
Creation of models
Valorisation and diffusion
www.hector-project.be
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
1. Hybrid management of a record
The statement of offence
2. Hybrid management of a file
The inspection fileThe human resources file
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
PRELIMINARY RESULTS
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Digitization procedure
Selection & Appraisal checklist
Description & classification standards
Access policy
Hybrid records management policy
Positive practices
Points of attention
Preliminary recommendations
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Best practices
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Support from senior
management
Implication of the staff
Continuous training
Process automation
Willingness for work
rationalization and
improvement
Collaboration between services
Creation of working groups
Exploitation of available resources (online…)
Harmonization of practices
Creation of documents
of reference
Respect for the normative and
legal frameworkImplementation of GID software
Choice of suitable formats
Involvement of the IT service
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Attention points
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
« Paper mentality »
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Coordination difficulties between stakeholders
Electronic signature using the e-ID: question about the techonology neutrality
Emergence of local initiatives (silos)
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Rules versus real practicesAvailability versus usage of tools
Replacement of paper originals by electronic copies
Lack of a RM and archiving strategy
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Digitization of other administrative documents: not so controlled as that of statements
Statements printed systematically for the juge
Proof of authenticity of digitization procedures: not automated
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Preliminary recommendations
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
The EU regulation 910/2014 comes into force in less than one year
Be aware of the advances concerning national law (digital archiving)
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Do a regular appraisal of documents
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Find the balance between costs and profits
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Equip yourself with support tools
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Change management
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Catastrophic
Serious
Medium
Low
Insignificant
Highly unlikely
Unlikely Probable Highly probable
Frequent
- Risk analysis -
Gravity
Probability
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Establish a version control
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
Identify processes and requirements in the digital environment
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
CONCLUSION
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
In the conception of on-going projects, there are many positive signs
Involvement of different experts from key disciplines: IT, RM, legal, archival …
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
In practice … too many unresolved questions!
Digitaze?
Dispose?
Sign?
Copy?
Yes, but… HOW?
BRAIN-be (Belgian Research Action through Interdisciplinary Networks)
THANK YOU FOR YOUR ATTENTION!