branch executive orientation may 31 – june 1, 2013 westin hotel edmonton, alberta

Branch Executive OrientationMay 31 – June 1, 2013

Westin HotelEdmonton, Alberta

Introduction• Welcome

– It’s been a while• My Role

– Senior Staff Guy – branches, recycled, build branch capacity without overwhelming volunteers by providing branch framework, volunteer training, additional volunteers & staff support

– Facilitator – encourage dialogue– Policeman – parking lot

• Housekeeping– Washrooms– Fire escape– Bottomless coffee

• Objectives– Training – increase awareness and understanding– Discussion – seek final input to enable completion of revised Branch Manual – Networking - meet staff and volunteers with similar interests, shuffle, regular breaks

• Staff– introduce

Overall Program

• Thanks – Manual – Ramez Hanna Alla (Calg), Randy Dobko

(Edm), John Assels (Leth), Christine Tran (Ft Mac)– Agenda – Ramez Hanna Alla (Calg), Kashif Dada (VR)

• APEGA Overview & Expectations of Branches• Branch Administrative Framework• Branch Programs• Omissions – Geoscience (Calg), IEGs (Ft Mac), PtP

Seminars (all rural), Regulatory Responsibilities

Friday Afternoon Overview

• Intro – Mark Flint• APEGA Overview

– Council Governance– Relationship between Council, President & CEO– Election Process– Strategic Plan– Business Plan– Structure– Expectations of Branches

IntroductionMark Flint, P.Eng., CEO

APEGA Overview: Governance

• Presentation to APEGA Council - April 18• Gov/Org.Eff =• Diversity in thought is good news• Knowing how to achieve diversity in

knowledge leads to org. eff.• I have a perspective worth sharing: However,

I’m certain I’m missing something– Express opinions: Listen/enquire

Overview: Governance

• When I share first, others will follow• A person’s sense of loss is greater than that

person’s sense of gain• Structure

– 3 qualities in recruiting• Impeccable integrity• Deep knowledge in subject matter• Connection to industry


• Internal Process– Accountability and stewardship in exchange for

dues– Balance between board culture and rigor of

policies and procedures– Board meeting

• Must be effective• Speech Act leads to covenant which must be kept or

doubt will creep in


• Responsibilities– Role clarity – align the talent– Performance measurement

• Self assessment• Bd chair must be the coach one-on-one• Bd must give you growth or don’t bother

– Integrate across diversity


• Responsibilities– In decreasing order

• Vision, aspirational goals• Where to play• How to win• Capabilities• Operation

– Good governance involves knowing how deep for Council to dig into operational business while still meeting its fiduciary responsibilities

– Common wisdom would suggest the first two bullets are Council’s purview and the last three are staff’s


• Risk Management– Need policies, processes and tools

• Banking, events that flop

– What would have to change in the environment to take on more/less risk

• Succession Planning– Develop board leaders and succession for the CEO– Need to retain knowledge


• Emergent Face of NFP– Social entrepreneurs emit spirit, business acumen,

energy, persistent ability to inspire– “try one more time” kind of attitude that says your

best will be your next effort/try

Overviews: Relationship between Council, President and CEO

– Council is comprised of 19 members, 16 of which are elected by members and 3 of which are appointed by the GOA

– Exec Comm is comprised of Pres, Vice-Pres, Pres-elect, Past-Pres and CEO

– Exec Comm has the power to make decisions on Council’s behave between Council meetings but is advised not to do so often

– President chairs Council and Exec Comm– CEO gets his marching orders from Council through the strategic plan

and from the GOA through the provincial legislation (EGPA)– CEO’s performance is evaluated by Council through delegation to the

President. Given that Pres chairs Exec Comm and evaluates the CEO, it is wise for the CEO to take advice, if not direction, from the Pres also.

– CEO is single point of contact with staff. Council may not direct any other member of staff

– The CEO’s performance is seen to be APEGA’s overall performance

Overview: Relationship between Council, President and CEO

• Roles– Council

• Sets goals and in which areas the goals should be set, i.e. outcomes, by when, for what

– Often referred to as ends statements

• Sets the means limitation policies, i.e. the boundaries beyond which the CEO must not go, e.g. % expenses above budget, risk tolerance

• Sets staff-council relation policies• Determines governance policies• Evaluates CEO, i.e. organization performance

– CEO• Determines how the goals are to be met, at what cost, by who and by

when (for the sub-elements), i.e. business plan, project plans, budget, people planning, facilities, equipment

Overview: Election Process• Sept – Nominating Committee begins work

– Committee of Council, rejuvenating/replacing itself– 30+ volunteers – wide backgrounds, well connected– Evaluating list of current & past volunteers and current & past Councilors (Pres –elec & VP position)– Enhanced by members that the committee members know– Confirms interest in running

• 150 days before AGM (Mid Nov) - Nominating committee provides slate of no more than 7 acceptable candidates for 4 councilor positions and 3 for Pres-elect & VP

• Dec PEG – notice of candidates from committee plus notice encouraging write-in candidates (Members are encouraged to submit write-in throughout year to [email protected] , so now is a great time. )

• Jan – short video produced for all nominees to enable members to get to know them better• Mid Feb – notice of opening of polls and instructions on how to get access code, mail ballots if needed• 50 days before AGM (end Feb) – polls open• Site is independent of APEGA, but we can monitor the rate of voting to determine whether corrective action is

required• Typically two reminders sent out• 20 days before AGM (end March) – polls close• At least 15 days before AGM – results posted• AGM – successful candidates are introduced

• Also interested in recommendations for nominating committee members, so now is a great time.

Overview: Election Process

Overview: Election Process No. Voters 2013% 2012% 2011% Branches

Calgary 27,823 13.4 16.7 15.8Edmonton 9,836 17.1 17.8 17.7Fort McMurray 968 17.7 20.3 26.3Lethbridge 289 19.7 20.0 20.7Lakeland 90 21.1 16.5 14.4Medicine Hat 166 12.7 16.8 17.9Peace River 248 21.8 22.7 31.1Red Deer 706 15.6 19.5 18.6Vermilion River 142 16.9 17.6 22.0Yellowhead 113 11.5 10.8 16.8In Canada, outside AB

6,625 9.2 10.3 10.9

USA 1,549 8.5 10.1 10.5Outside Canada/USA 818 9.8 13.0 12.4

Overview: Strategic Plan

• Challenges*• Assumptions• Guiding Principles*• Look forward to 2020• Priorities to 2016

– Goals*– Tactics


ChallengesThe Public• The public wants greater transparency in regulatory

processes and better factual information upon which to develop informed opinions.

• APEGA and its members need to instil a sense of confidence in the public that professional engineers and geoscientists are competent and acting in the public interest.

• Both of these conditions need to be met as a precursor to the public providing its social licence to operate.


Regulation• APEGA regulates the practices of engineering and

geoscience locally, but its members practice globally—both exporting services to other countries, and importing services to Alberta.

• APEGA must embrace—if not drive—a renewed self-regulatory model. The current model was developed under the assumption that Alberta engineers and geoscientists practice and hire locally; an assumption that does not fit today’s circumstances.


Our Association• APEGA must determine how we can best serve the

public interest as a provincial regulatory body in a global economy, given the resources available to us.

• We need to clearly demonstrate self-regulation as the most efficient and effective model for the practice of engineering and geoscience; the efficacy of self-regulation cannot be assumed to be self-evident.


• To deliver on our mission APEGA must demonstrate effective performance of both regulatory and non-regulatory activities and achieve positive regulatory and non-regulatory outcomes.

• APEGA’s ability to uphold the public interest requires a partnership with the members and permit holders; we must therefore ensure that APEGA remains relevant to its membership.


Our Professions and Membership• Our members and permit holders need to earn

and maintain a social licence to operate that is granted by the public.

• Our members will be challenged to compete in a highly competitive global market.

• There is currently a shortage of qualified and licensed professionals that will continue over the next decade.


• Our permit holders, Alberta industries and local and provincial governments need support in attracting our professions and in continual competency development.

• Given the looming labour force shortages, APEGA must expand its efforts to support the attraction, retention and advancement of a competent and diverse professional workforce.


Guiding Principles

APEGA’s Guiding Principles are long-standing and have been used to help Council and the Strategic Planning Committee develop the Strategic Plan:• Protection of the public safety is paramount in all that we do• Developing public trust in our professions, by earning a social licence to practice• Treatment of everyone fairly, and with dignity and respect• Transparent processes that are fair, impartial, and accountable to the public and

members• Self-Regulation that benefits the public and the professions• Skilled and ethical professional practice by all our Members• Consultation with all stakeholders and members is sought, valued, and reflected• Relevance and value is delivered to our Members and other stakeholders

Overview: Strategic PlanStrategic Priority 1: Regulatory Influence and Leadership

2016 Goals• Partnering with other regulators and professional groups to understand and

adopt the best self-regulatory processes and practices for dealing with the challenges of regulating locally in a global market.

• An updated draft version of APEGA’s enabling legislation, developed in conjunction with the provincial government that is a global model for self-regulation in the public interest, and has the support of our stakeholders.

• APEGA is a trusted resource for government on policy and legislative initiatives related to the engineering and geoscience professions, and a convenor of independent, impartial counsel related in associated areas of public policy and public interest.

• APEGA’s processes are transparent and accountable, while ensuring the appropriate balance between public accountability and individual privacy.


Strategic Priority 2: Policy and Engagement

2016 Goals• APEGA’s demonstration of new ideas and best practices has

provided leadership in the creation of a national framework for licensure.

• APEGA understands that consultation and dialogue with an informed public is an important part of practising in the public interest, and of earning and maintaining a social licence to practice.

• APEGA has worked with the public, and its members and permit holders, to provide facts, trustworthy information, and resources relevant to our professions on specific issues of public interest.

Overview: Strategic PlanStrategic Priority 3: Attraction, Retention and Advancement of Individuals in our Professions

2016 Goals• Elimination of barriers that would prevent entry to the professions, ensuring that the

professions are accessible to those who are competent and meet APEGA benchmark standards.

• APEGA’s professional registration processes are considered to be the most accessible, efficient and technically enabled by Canadian and internationally educated graduates

• APEGA’s advocacy for graduating more engineering and geoscience students from Alberta’s post-secondary institutions has succeeded; more positions exist for students who might be ready to meet APEGA’s standards of professionalism and competency when they graduate.

• APEGA, working with permit holders and employers, has helped develop workplace environments and policies that support the long-term retention and advancement of our members.

• APEGA has a targeted strategy to support the advancement of our professions.

Overview: Strategic PlanStrategic Priority 4: Organizational Renewal and Continuity

2016 Goals• Members are proud of APEGA’s reputation for professionalism and ethics.• APEGA has a reputation for continually improving its processes and member

relevance• Branches are engaged in the overall goals of APEGA and play an

important role in local stakeholder engagement and professional development.

• APEGA’s governance approach is robust, transparent and trusted, and recognized as such by the provincial government.

• APEGA has increased and renewed its volunteer base.• Succession plans and talent management strategies are in place to ensure

organizational renewal.

Overview: Business Plan

• The Why– It’s Your Money

• The What – Legislation– The Strategic Plan – Council/President policies and direction

• The How– CEO determines how the goals are to be met, at what cost,

by who and by when (for the sub-elements), i.e. business plan, project plans, budget, people planning, facilities, equipment

APEGA Business Plan• Produced annually and tied to a January to

December Budget Year.– Executive Summary. Theme for the year– Strategic Priorities. Ties Business Plan to Strategic Plan

through a Synchronization Matrix– 2013 Business Plan Calendar. Produced yearly– Tasks/Purpose/KPIs. Reviewed Quarterly by staff and

tied to Council meetings– Financial Plan. Reviewed Quarterly along with Tasks

Synchronization2012

Dec Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct

Edmonton Office

Relocation Decision

AGM 13 AGM 14 AGM 15 AGM 16 AGM 17

CouncilPrelim

Report to Members

Interim Report to Members

Members Approve

Policy Changes -

Conceptual Framework

Members Approve New Act

Members Approve

New Regulations and Bylaws

Government AgendaSpring

Election?

Consultation Target Date

CA Concur Target Date

Titles, Rights and Responsibilities of

Engineering License Holders (Insurance

requirements for license holders)

Feb 13

Code of Ethics Feb 13Definition of the Practice

of Professional Engineering

Jun 13

Objects of the Engineering Act

Jul 13

Membership vs Licensure

Aug 13 `

Goverance Oct 13

Fairness in Registration Practices

Feb 13

Licensing Requirements and Competencies -

Limited LicenseFeb 13

Licensing Requirements and Competencies - the

P. Eng.Feb 13

Licensing Requirements and Competencies - EITs

Feb 13

Assessment Tools for Engineering

Oct 13

Licensing other Sep 13

Continuing Professional Development

Feb 12

Accountability of Engineering Organization

Feb 12

Negotiating International Agreements

Feb 12

Principles for Complaints, Investigations &

Discipline PracticesApr 13

Enforcement Dec 13

Complaints and Investigations

May 13

Discipline Nov 13

Geographic Jurisdiction of Enforcement &

DisciplineDec 13

Discipline & Inter-Association Applicants

Jan 14

Fee Setting Dec 13Relationships with Other

ProfessionalsDec 13

Using the Engineer Seal Dec 13

Notes: 1 - SYNCH MATRIX DOES NOT REFLECT CORE TASKS UNLESS THEY ARE TRANSFORMATIONAL

EC goal is to have the current 24 CFL elements reviewed and endorsed by end of 2014 (SP 1.1/2.2/4.3)

Investigations Process Review (SP 1.4/2.1/4.2)

Women in APEGA (SP 3.4)

Volunteer Base Renewal and Growth (SP 4.5)

Restructuring APEGA to Meet Future Growth and Requirements (SP 3.1/4.3/4.5/4.6)

Develop Implementation Plan

Statutory Board Reviews

Draft Legislation

Board of Examiners Review (SP 1.4/2.1)

Appeals Board Review (SP 1.4/2.1)

Investigative Committee Review (SP 1.4/2.1)

Discipline Committee Review (SP 1.4/2.1)

Practice Review Board Review (SP 1.4/2.1)

Board Member Training Review

Develop Implementatio

n PlanImplementation Phase

2013 Business Plan Synch Matrix (See Notes 1 and 2)

2013 2014 2015 2016 2017

3 - NOT ALL CFL ELEMENTS HAVE BEEN MAPPED OUT TO THE CONCUR TARGET DATES. CEOG WILL DO SO IN THE COMING MONTHS

Edmonton Office Relocation outside dates

Sep 13 - Feb 14

Registration Process Review (SP 1.4/2.1/3.2/4.2)

Foundational Elements

Admissions

Regulation

Discipline and Enforcement

APEGA

Revise the Act (SP 1.2)

Strategic Plan (SP 1.2 and 1.4)

Other

2 - SP = STRATEGIC PRIORITIES ALIGNED AGAINST TASKS

Canadian Framework for

Licensure (CFL) (SP 2.1) (See

Note 3)

Branch Rejuvenation - Initial Phase - (SP 4.3)

All Regulatory Reviews to be completed by AGM 15

Consultation/Communication and Open Dialogue with all stakeholders and members throughout the process (SP 1.3/1.4/2.2/2.3/4.3/4.7)

Implementation Phase

Royal Assent?

Advocacy for Growth in Post Secondary Capacity (SP 3.3)

Governance (SP 4.2/4.4)

Synchronization

• Core Business– Regulatory– Member Services– Council Business

• Transformational– Legislative Renewal – Process Reviews– Canadian Framework for Licensure (CFL)

2013 In Detail• Core

– Registering 8000+ new Professional Members plus 400-500 permit holders – Providing services to 69k members. Examples are:

• Professional Development• Outreach – Science Olympics, EnGenious, Stakeholder Engagement• PEG

– Serving the Public Interest and working at maintaining our Social License to Operate. Examples are:

• Professional Practice• Board of Examiners• Investigations/Compliance• Stakeholder Engagement

• Transformational– Review 3 Statutory Boards– Review 3 Processes– Consult or Concur on 20 of 24 CFL elements

• Other– Growing the staff (70 in May 2012 – 118 by 2014) – Edmonton APEGA Office Move/Consolidation– Managing the $22.8 million budget

This Morning’s SessionBranch Administrative Framework• By-laws• Timetable• Business Planning• Budgeting• Reporting• Networking• Meetings• Volunteer Management• Seeking Sponsorships• Handling Media• Use of APEGA’s Visual Identity• Issuing Branch Bulletins• Advertising of Elections Results and Summit Awards Winners

Framework: By-laws• Minor Revisions

– Add Past Chair, Vice Chair, Outreach Coordinator, more specifics on other Members-at-large– Past Chair – chair Nom Comm and act as VMC– Vice Chair – fill in for Chair, typically step up into Chair position– Chair to take responsibility for business plan and President’s Visit– Add clarity on how Chair is to handle repeated absences of exec member– Add non-resident to Exec, if approved by membership– Add voting by MITs– Add clarification to 4 general meetings– Add clarity of constraints on investing funds– Add clarity to not issuing charitable receipts

• Issues– Timing of Branch AGMs – 30 days before APEGA AGM

• Major Overhaul

– Unconventional– Too long, much could go in branch manual– Keep Branch structure– Resolve whether reporting to Council of CEO designate (governance issue)

Framework: TimetableMonth Financial Business Life Member

DinnerProfessional

Member Induction Ceremony (PMIC)

Teacher Awards National Engineering & Geosocience

Month

January Prepare financial statements and have approved by 2 members of Executive or independent auditor

Head Office (HO) advises branch of inductees (full year)

HO mails info to schools HO advises branch of contacts

Finalize plans

Seek nominations for new executive throughout year but ensure you have a slate ready for AGM

Submit Branch Activity Report for Br. Chair Meeting in February and advise attendance at Council

February Have financials approved by members at AGM Submit to HO

Have new executive elected at AGM. Assign responsibilities to Members-at-large. Submit to HO

Hold event in Feb or March

Promote HO and branch promote activities

March Have financials approved by members at AGM Submit to HO

Have new executive elected at AGM. Assign responsibilities to Members-at-large. Submit to HO

Hold event in Feb or March

Promote Hold during month at convenience of branch and other stakeholders

Submit Branch Activity Report for Br. Chair Meeting in April and advise attendance at Council

April By early April, advise of attendance at Annual Conference

Receive nominations

May Begin preparation of business plan Select winners & advise HO

Branch Exec Orientation

Submit Branch Activity Report for Br. Chair Meeting in June and advise attendance at Council

June Start to prepare budget Finalize business plan Recognize winners

Framework: Timetable

July Continue budget preparation

August Submit budget by Aug 15 Submit business plan by Aug 15

September Submit Branch Activity Report for Br. Chair Meeting in September and advise attendance at CouncilConfirm dates for President’s Visits if in November.

October HO provides list

HO provides list Appoint rep

Hold event in Oct or Nov


November Council approves budgets Confirm dates for AGM and/or President's Visit if in Jan, Feb or Mar.



HO provides concepts for activities

Submit Branch Activity Report for Br. Chair Meeting in November and advise attendance at Council

Promote involvement in activities

December Year end Appoint rep Promote involvement in activities

Throughout Submit request for advances as required

Advise HO of activities to be undertaken and where

Framework: Business Planning2013 Business Plan

___________ BranchBrief Overview of Opportunities and Challenges:

APEGA PRIORITY/BRANCH STRATEGY BRANCH ACTIONS BY WHEN BY WHO PROGRESS

POLICY AND ENGAGEMENT

· Engage the public on policy and education issues in which the professions can/should provide leadership under the direction of the CEO or designate

o When requested by the CEO, organize public forums or specific meetings ongoing

Chair or Community Relations Coord

· Enhance and promote the image of the professions in their communities under the direction of the CEO or designate

o Continue to provide advice and help organize the President’s visits under the direction of the Executive Group (see App 7 in manual)

see App 7 in manual

Chair with Member Relations Coord and Community Relations Coord

o Supporting charitable and other community-based events.

Community Relations Coord

ATTRACTION, RETENTION AND ADVANCEMENT OF INDIVIDUALS IN OUR PROFESSIONS

· Engage children in K-12 by promoting math, science, technology and careers in engineering and geoscience in local schools with the support of APEGA’s Outreach and Product Services Department and Geoscience and Outreach Department.

o Work cooperatively with ASLA for in-class curriculum based presentations.

Outreach Coord (rural)

o Organize Aboriginal mentoring, events during National Engineering and Geoscience Month, in-class career presentations, career fairs, judging science fairs and math competitions, science nights, science Olympics, job shadowing


o Select teacher award winners, recognize and present cheques


Framework: Business Planning

· Continue our University Outreach program to 1st year engineering students that begins the discussion on the meaning of professionalism and ethics, APEGA and APEGA’s role and encourages students to sign up for the ASAP.

o Ensure that the universities and colleges allot a lecture in first year to a branch member to introduce students to APEGA and to encourage them to sign up as students. Use the “canned” presentation available and updated by the Outreach and Product Services Department

Outreach Coord (excl YH, LL, VR)

o Organize mixers for students and membersOutreach Coord (excl YH, LL, VR)

· Continue to support the APEGA Education Foundation. o Continue to promote the golf tournament as fundraisers for AEF.

Social Events Coord

· Promote APEGA-developed standards to permit holders and individuals that help retain and advance individuals in the professions.

o Promote new Managing Transitions Resource Guideline to permit holders and members at events and casually

Member Relations Coord or Women Group

· Encourage mentoring of both MITs and PMems with the advice and support of the Professional Development Department

o Recruit, train, connect, and reward mentors and provide feedback on the program. PD Coord (rural)

· Provide PD suited to local needs with the support of the Professional Development Department o Lunches, dinners, PD days and evenings, webinars. PD Coord (rural)

o Tours

· Provide opportunities to network with members and the public o Golf tournaments Social Events Coord

o Curling bonspiels Social Events Coord

· Encourage those not licensed to register by promoting the value of licensure

o Employ the “What’s in it for You” brochure when asked by members the relevance of APEGA to them. All Exec

ORGANIZATIONAL RENEWAL AND CONTINUITY

· Coordinate branch activities o Prepare business plan, follow-up on activities and report on progressAug 15/each br exec mtg/each Council Chair

· Ensure adequate funding & oversight o Prepare budget and report to br exec on progressAug 15/each br exec mtg Treasurer

o organize audit Jan 31/ Treasurero encourage sponsorships Sponsor Coord

· Provide two-way communications between branch members and Council under the direction of the CEO or designate.

o Start with those on the branch executive taking the role of champion for the professions in their organizations

Member Relations Coord

· Encourage members to participate in discussion of issues.Member Relations Coord

· Manage volunteers with the advice and support of the Volunteer Management Coordinator. o Combine with the role of the nominating committee Vice chair

Framework: Budgeting2013 ________________BRANCH BUDGET Fill in only the greyed areas

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total

Section I – Revenue/Expenses paid from Branch Bank Accounts

Bank Balance - Start month 0 0 0 0 0 0 0 0 0 0 0

Local Branch Revenues

Event 1 * 0

Event 2 * 0

Other (eg bank interest) 0

Total 0 0 0 0 0 0 0 0 0 0 0 0 0

Local Branch Expenses

Administration

Exec Comm 0

Network 0

Travel & Acc 0

Stationery & Printing 0

Post, tele & courier 0

Outreach (K-12) 0

College (1st year) 0

Mentoring

Event 1 0

Event 2 0

Other (eg. Bank Expenses

Total 0 0 0 0 0 0 0 0 0 0 0 0 0

Net (Revenue – Expenses) 0 0 0 0 0 0 0 0 0 0 0 0 0

APEGA Advance

Bank Balance - End month 0 0 0 0 0 0 0 0 0 0 0 0

* Event 1 description

* Event 2 description

Section II -Expenses paid by head office and allocated to branch

Council (will vary by distance) Edm Calg Edm GP Calg

(Attend? Y/N)

Promotion - mailers ($1 ea.)

(mark no. in the month)

Annual Conference Calg

(Attend? Y/N)

Gifts, Prizes & Awards

(mark no. & description)

Framework: ReportingBranch K-12 UNIVERSITY PD SOCIAL EVENTS PRESIDENTS VISIT UPCOMING

Calgary PD Evening: Intellectual Property Law with Richard Stobbe and Neil Kathol, Field LLP - March 14, 2013

February 12, 2013 Visit from the President Upcoming Luncheon Energy Related Issues By Atco - April 18, 2013

Luncheon: Calgary Airport Development Program by Bob Schmitt, Calgary Airport Authority - March 21, 2013

Upcoming Luncheon Aboriginals and Engineering - May 23, 2013

PD Evening - TBD

Central Alberta No Report Submitted

Edmonton PD Evening: “Transformation Change: Lessons from the Field” by Dr. Marvin Washington, Associate Professor, University of Alberta Business School. - March 13, 2013

Luncheon: Practical Applications of 3D/4D Modelling, and Process Simulation in Construction” by Simon AbouRizk, PhD, P.Eng. - March 19, 2013

Upcoming Branch Executive Committee strategic planning retreat - April 26, 2013

Luncheon “The Boiling Frog Dilemma: Saving Canada from Economic Decline” by Todd Hirsch. - April 9, 2013

Upcoming Event: Private viewing of the “Rocky Mountain Express” at the Telus World of Science for APEGA members and family/guests. - May 2013

Upcoming Luncheon: “Writing Engineering Standards – Is it Worth the Effort?” by Hugh Krentz, P.Eng. - May 14, 2013

Fort McMurray No Report Submitted

Lakeland Science Olympics with 300 students from Gr. 6 -9 - February 27, 2013

President’s Visit took Place March 5, 2013 Branch AGM was held on March 27th with a new Branch Executive elected

Lethbridge Outreach Committee was established at the March 19 Branch meeting

Branch AGM was held on Feb. 26, 2013 and the Chair stayed the same

Planning a 1/2 day workshop on "Negotiate anything - To be held in April or May

Planning a luncheon for April/May to be conducted by Byron Buzunis, Urban Construction Manager - “Lessons learned on Bridge Drive Utilities Corridor Project”

Medicine Hat No Report Submitted

Peace Region Engineering career panel discussion held at Grande Prairie Regional College on April 3, 2013. Six professional engineers attended, and around 30 engineering 1st year students.

Upcoming Branch AGM - April 16, 2013

Upcoming Science Olympics - April 20, 2013

ASLA/APEGA Science Volunteer Recruitment Night - May 7, 2013

Upcoming Luncheon - “Centre for Research and Innovation” - date TBA

Vermilion No Report Submitted

Framework: Networking

• Within branch exec– Phone, email, meeting, dropbox

• Between branch exec and branch members– Phone, email, branch bulletin, AGM

• Between branch execs– Contact matrix, phone, email, dropbox, Branch Chairs’

meeting• Between branches execs and staff

– Contact matrix, phone, email, dropbox, Branch Chairs’ meeting

Framework: Networking

Branch Contact Matrix 2013

Branch Chair Vice Chair Past Chair Secretary Treasurer Outreach PD Mentoring Guidelines Member Public Volunteer

Calgary T.M. (Tina) Hoops, P.Eng. R. (Roghoyeh) Salmeh, P.Eng., PhD

H.M. (Manfred) Czerwinski, P.Eng.

Mr. A.O. (Ade) Okusanya, P.Eng., MBA

J.M. (Jarrett) Dragani, E.I.T.

Central W.L. (William) Thomas, P.Eng. S. (Sonny) Nagra, P.Eng. S. (Sean) Lockhart, P.Eng. N. (Niki) Burkinshaw, P.Eng. S. (Sean) Lockhart, P.Eng.

Edmonton R. (Bob) Rundle, P.Eng. A. (Aleksander) Pecuh, P.Eng. W (Michael) Oli, P.Eng., MBA, CMA

M.N. (Nawaz) Panhwer, M.Eng., P.Eng.

R.M. (Randy) Dobko, P.Eng.

Fort McMurray M.P. (Malcolm) Edirisinghe, P.Eng.

A.B.Q. (Aldous) Walters, P.Eng. A.S. (Aditya) Nookala, P.Eng. H. S. (Hariharan) Nair, P.Geol. A. (Alberto) Meza-Morales, P.Eng.

J.C. (Jason) Vanderzwaag, P.Eng.

Lakeland C. (Caitlyn) Kennedy, E.I.T. M.G. (Mason) Crandall, E.I.T. M. (Mitchell) Cardno, P.Eng. M. (Mansour) Osman, P.Eng. W. (Whitney) Miller A.B. (Adam) Cocks, P.Eng., A. (Abby) Ali, E.I.T.

Lethbridge A. (Ahmed) Ali, P.Eng. J. (Jonathan) Assels, P.Eng. A. (Adam) St. Amant, M.I.T. J. (Jinsong) Qi, P.Eng.

Medicine Hat S. (Spencer) Torrie, P.Eng. J. (James) Johansen, P.Eng. C. (Craig) Maunder, M.I.T. S. (Said) Yussuf, P.Eng. J. (John) Penrose, P.Eng., FEC

G. (Gerard) Klotz, P.Eng.

Peace Region R. (RaeAnne) Leach, P.Eng. K.A. (Kari) Anderson, P.Eng. T.D. (Tanis) Searle, P.Eng. D. (David) Lario, P.Eng. J. (John) Williams, P.Eng. A. (Azhar) Ahmed, E.I.T.

Vermillion River J. (Justin) McCrea, P.Eng. J. (Jim) McCuaig, P.Eng. C. (Chris) Ketchum, P.Eng. D. (Dustin) Langridge, E.I.T. D. (Dustin) Wiltermuth, P.Eng.

Yellowhead

Staff

Group Email

Meetings

• With Exec• With Members

– Informal– Formal (AGM)

Framework: Meetings

• Agenda – meeting with exec– Call to Order– Declaration of Quorum (at least 4 members of exec)– Approval of Agenda– Approval of Previous Meetings Minutes– Business Arising from Minutes– New Business (align with APEGA’s priorities and/or the

branch business plan and/or exec responsibilities)– Next Meeting– Adjournment

Framework: Meeting• Agenda – formal Annual General Meeting with branch members (at least 30 days before

APEGA’s AGM ( typically mid April))– Call to Order– Declaration of Quorum (at least 10 voting members)– Approval of Agenda– Introduction of Head Table– Approval of Minutes from Last AGM– Business Arising from the Minutes– Chair’s Report– Nominating Committee Report

• Appointment of Exec• Approval of merging of Secretary & Treasurer Positions (if required)• Approval to admit non-resident member as member of exec (if required)

– Auditor’s Report– Appointment of Auditor(s) for Next Year– Appointment of Nominating Committee for Next Year– Date for Next AGM– Key Note Speaker (if stand alone event, not necessary if part of President’s Visit)– Adjournment

branch executive orientation may 31 – june 1, 2013 westin hotel edmonton, alberta

Documents

ceo council

ceo slide

apega council

committee of council

diversity slide

knowledge slide

council meetings

industry slide