Brentwood of Palatine Condominium Brentwood of Palatine Condominium Board Meeting 8.12.2009Board Meeting 8.12.2009 Treasurer’s Report Cleaning Labor Economic Conditions CPTED Certification update 30/30 Executive Session

Brentwood LiabilitiesBrentwood Liabilities

Current with all bills as of 8/1/2009

Cash Position as of 8/1/2009Cash Position as of 8/1/2009

Operational account = $27,758.86Reserve Money Market = $20,680.53

Total = $58,466.39

Assessments by cash

July $58,233.80 Laundry $ 2,364.44Expenses $67,424.12

Labor RequirementsLabor Requirements

– Additional part time labor is needed.– Ad was placed – 120 responses received. 8 called, 4

interviewed, 1 stood out.– Votes will be made tonight.– Short term, primary duties will center on building

interior walls and ceilings – drywall, paint.– Long term status completely dependant on

financial resource availability. 

Economic RealityEconomic Reality– Property values depressed– Loss of equity– Financing difficulties or impossibilities– Easy to simply “walk away”– Danger of mass exodus– Foreclosures

A costly circle

– Condos or apartments? Fundamental question for every Owner Amending the Declaration

CPTEDCPTED•Requirements for certification:

•Landscaping (Compliant)•Lighting (Any needs will be defrayed to allow for budgeting)•Community Social (Will be last step prior to certification)•Secondary Unit locks / Unit security

•All Unit windows / sliding doors are required to have secondary locking mechanisms installed.•Requirement deadline was July 31st. Association has been enlisted to install on several units.•Visual inspections by Board will be made in next few weeks, non-compliant unit owners will be notified.•Current realistic target for fulfilling all requirements – October -09.

Summer project list – Summer project list – Completed or in processCompleted or in process

Summer Projects StatusEst Labor

HrsMatl/Equip Cost Est

Est Tot Cost

Act Labor Hrs

Act Matl Cost Act Tot Cost Var +/-

1475 Fire Drive Light R/R Done 8 $ 50 $ 170 4 $ - $ 60 $ 110 Roofs - Flats Repair Done 40 $ 1,500 $ 2,100 60 $ 500 $ 1,400 $ 700

Park fence straighten Done 4 $ - $ 60 3 $ - $ 45 $ 15

1467 bench - re-seat Done 3 $ 25 $ 70 3 $ - $ 45 $ 25 Entrance sign lighting Done 5 $ 125 $ 200 0 $ 120 $ 120 $ 80 sandbox sand Done 1 $ 150 $ 165 1 $ 140 $ 155 $ 10 Clean basements Done 72 $ 300 $ 1,380 60 $ 45 $ 945 $ 435 Gravel garage path Done 8 $ 300 $ 420 2 $ 300 $ 330 $ 90 Locker number / repair Done 16 $ 100 $ 340 6 $ 90 $ 180 $ 160

basement locks R/R Done 5 $ - $ 75 5 $ - $ 75 $ -

Tree trimming / chipping Done 24 $ 250 $ 610 4 $ 600 $ 660 $ (50)

Awnings -power wash IP 16 $ 50 $ 290 4 $ - $ 60 $ 230

Window wells (4) IP 16 $ 200 $ 440 0 $ 25 $ 25 $ 415 Laundry room timers IP 30 $ 500 $ 950 4 $ 140 $ 200 $ 750 Timers to sensors IP 30 $ 250 $ 700 0 $ 120 $ 120 $ 580 Totals 278 $ 3,800 $ 7,970 156 $ 2,080 $ 4,420 $ 3,550

Summer Projects - OpenSummer Projects - Open

Summer Projects - Not scheduled Status Est Labor HrsMatl/Equip Cost Est Est Tot Cost

1481 Stoop - concrete NS 8 $ 150 $ 270

1457 Landing - concrete NS 8 $ 125 $ 245

Asphalt Sealer NS 24 $ 500 $ 860

Stripe Parking as needed NS 16 $ 200 $ 440

Landscape - soils / seed NS 24 $ 250 $ 610

Hallways - Patch / Paint NS 120 $ 2,000 $ 3,800

Vent screens walls / roofs NS 40 $ 365 $ 965

Exterior paint NS 120 $ 500 $ 2,300

Pool - Equipment / PM NS 16 $ 5,037 $ 5,277

Roof - Clubhouse R/R NS 24 $ 5,000 $ 5,360

Totals 440 $ 14,127 $ 20,127

Accomplishments / ChallengesAccomplishments / Challenges

Last 30 Days•Reserve now over $20,000 (Richard)•Basement locks changed (Staff)•Continued cleaning hallway carpets (Contracted)•Agreed to additional staff to accelerate hallway recoveries. (Board)•Power washing of awnings / entrance concrete areas (Pat, Staff)•Trimmed / removed trees, chipped into rough mulch – likely finished for this year. (Rebecca, Pat)•Evicted an Owner for non-payment of assessments (not sure this is an accomplishment…)

Next 30 Days•Continue to drive open projects as funding allows (Pat, Staff)

•Prioritize hallways for cleaning, patching, painting (Pat, staff)

•Violation inspections / Notices (Pat, Rebecca, TBD) – carry over

•Drive toward CPTED certification (All)

•Continue to work on collections (Richard)

•Develop 1st pass at 2010 budget

•Begin preparations for winter…

Next Meeting September 9th, 2009Next Meeting September 9th, 2009