Thank You to Special Districts Association of Oregon,

our 2016 Title Conference Sponsor.

2016 Oregon Fire Service Conference

Hosted by Oregon Fire District Directors Association

Riverhouse ~ Bend, Oregon October 27-29, 2016

Creating Connections and Building

BRIDGES ….Together! A focus on working together within the Fire Service to keep Oregon

communities safe and supported.

Book your room today at the newly renovated Riverhouse! Call directly, 1-800-547-3928, to book your discounted room and reference our group code.

Group Code: ORFDDA

Special rates starting at $104.00 plus tax. Complimentary breakfast will be included in conference space for guests of Riverhouse during the conference.

Conference Lodging

7:00 am ................ Registration Desk Opens, Complimentary Hotel Breakfast Provided

8:00 am ................ Opening Ceremonies & Memorial Service

8:30 am ................ Foundations of Building Bridges Between Professionals, Keynote Address, Robert Olsen

9:45 am ................ Break

Concurrent Sessions Available: 10:00 am .............. Board Member Duties & Responsibilities; George Dunkel

10:00 am .............. Cascadia Presentation; Daniel Cox

12:00 pm .............. Lunch Concurrent Sessions Available: 1:30 pm ................ Stay in your lane...knowing your role & building a healthy executive culture; Jeff Johnson

1:30 pm ................ Mutual/Auto/Intergovernmental Agreements; Christy Monson, Speer Hoyt

3:15 pm ................ Break

Concurrent Sessions Available: 3:30 pm ............... New Now, Bridging the Generational Gap; Jeff Griffin, Wilson-Heirgood Associates 3:30 pm ............... OFDDA Business Meeting

• OFDDA Budget Workshop directly following Business Meeting

• (The proposed budget will be posted on the OFDDA website.)

Join Us For Vendor Appreciation Night ! Thursday, October 27, 2016

Following conference at the Riverhouse Convention Center

Visit with conference exhibitors, enjoy local food & beverages while enjoying music from local musicians,

Blackstrap Bluegrass Band!

Schedule of Events ~ Thursday, October 27, 2016

7:00 am ............... Registration Desk Opens, Complimentary Hotel Breakfast Provided

7:15 am................ LOSAP Trustees Meeting

Concurrent Sessions Available: 8:00 am ............... Creating a Fire Authority; Ken Jones, Speer Hoyt; Terry Ney, Lane Fire Authority;

Steve Abel, Goshen Fire

8:00 am ............... Creating the Culture of Resilience (Pt 1); Tim Dietz, CEO Behavioral Wellness Resources

10:00 am .............. Break

Concurrent Sessions Available: 10:15 am .............. Lessons Learned from the UCC Shooting; Greg Marlar, John Hanlin, Vanessa Becker

10:15 am .............. Creating the Culture of Resilience (Pt 2); Tim Dietz, CEO Behavioral Wellness Resources

12:00 pm ............. Lunch

Joint Sessions: 1:00 pm ............... Industry Updates

2:00 pm ............... Caring for the Future Generation – SDAO discusses the obligations of districts regarding Youth in the Fire Service

3:30 pm ............... Break

Concurrent Sessions Available: 3:45 pm ............... Today’s Effective Fire Service Chaplain; Steve Brodehl, Hillsboro Fire 3:45 pm ............... OFDDA Business Meeting

5:00 pm ............... Wilson-Heirgood Hospitality Suite ~ Red Fox Building

7:00 am ............... Registration Desk Opens, Complimentary Hotel Breakfast Provided

8:00 am– 12:00 pm: Module 2: Governance, Expectations and Current Assessments; Terry Ney

Concurrent Sessions Available:

8:00 am-9:15am ... BHO: Process and Prosecution; Investigator Rick McGraw, Detective Joseph Luiz

8:00 am ............... Making the Pieces Fit; Sheldon Gilbert, ESCI

9:30 am ............... Legislative Update; OFDDA Executive Director Genoa Ingram

9:45 am ............... Break/Silent Auction Ends

Concurrent Sessions Available: 10:15 am .............. Community Paramedic, Mobile Integrated Health, Fire Department CARES – What are these programs?; Mitch Snyder, Kent Regional Fire Authority

10:15 am .............. Managing the New Reality, Sheldon Gilbert, ESCI

Conference Program Concludes– Safe Travels!

Schedule of Events ~ Friday, October 28, 2016

Schedule of Events ~ Saturday, October 29, 2016

Thursday, 8:30 am-9:45 am ~ Keynote: The Foundations of Building Bridges Between Professionals “Bridges are perhaps the most invisible form of public architecture” (Bruce Jackson, Author) Fire Professionals and Fire organizations are constantly striving to improve and grow. Any effort to move forward requires close collaboration with a wide variety of others, at both individual and organizational levels. The avenue for this collaboration does not simply reveal itself, but rather those involved in a desire to enact change have to build the bridges needed to reach their shared goals. This presentation will focus on the foundations of effective bridge building and the consequences of poorly constructed or missing bridges. Thursday 10:00 am-12:00 pm ~ Board Member Duties & Responsibilities—Roles, Responsibilities and OEC Ethics for Fire District Board Members This interactive presentation is based on real life scenarios and proven best practices. SDAO Consulting Services Administrator George Dunkel will introduce new Board Members while refreshing tenured Board Members on the basic responsibilities of being an effective Board Member. George will emphasis Oregon government ethics rules and proven best practices that will help dedicated Fire District Boards function effectively while building and/or maintaining community and organizational trust. Thursday 10:00 am-12:00 pm ~ Cascadia Presentation Dr. Cox is the director of the Cascadia Lifelines Program. CLiP conducts research that will allow Oregon’s lifeline providers to implement value- and cost-informed decisions to mitigate damage to Pacific Northwest infrastructure as the result of Cascadia subduction zone earthquakes. Dr. Cox’s research focuses on community resilience to coastal hazards, including tsunami and hurricane surge and waves inundation in the built and natural environments. He conducts research on tsunami and wave impacts on near-coast structures, tsunami evacuation and life safety, sediment transport and erosion, and nature-based solutions for coastal hazards mitigation.

Thursday 1:30 pm-3:10 pm ~ Stay in Your Lane The healthiest companies and organizations have clear lines of authority and responsibility. Dysfunction, strife and frustration flow from situations when any of us wander out of our designated lane of travel. Chief Jeff Johnson (Ret.) will provide an enjoyable and insightful path toward successfully building your organization while fulfilling our unique roles.

Thursday 1:30 pm-3:10 pm ~ Mutual/Auto/Intergovernmental Agreements We all have mutual aid agreements, but how long has it been since you actually looked at them? Be honest! This presentation will provide a panel discussion of the legal and practical items you can include in mutual aid agreements and other documents related to providing services outside your district boundaries. You will leave the presentation with concrete action items to apply once you dig out your dusty mutual aid agreements from the back of the file cabinet.

Thursday 3:30 pm-5:00 pm ~ New Now, Bridging the Generational Gap Lead your fire department to a higher level of satisfaction with your firefighters. Learn what motivates and satisfies the needs of today’s volunteer firefighters. Friday 8:00 am-10:00 am ~ Creating a Fire Authority This presentation shall discuss Fire Authorities. We will discuss what they are and why are they useful. It will also discuss options including analysis of whether a Fire Authority is right for your area. This will include an overview, the pieces that need to be developed before a decision to proceed can be made and options on how to implement and have it work on the ground. Lessons learned from four and a half years with this model.

Friday 8:00 am-12:00 pm ~ Creating a Culture of Resilience It would seem like a no-brainer to promote resiliency in employees who work in high-stress occupations. Unfortunately, many organizations don’t do it until something tragic happens. Creating a culture that supports behavioral health involves much more than signing a contract with an employee assistance program (EAP) or directing employees to the health insurance mental-health link. It requires department-wide buy in, from the top chief to the newest recruit. It requires a small investment to teach employees how to take care of themselves and each other and create resources to educate and respond to employee and organizational needs. Friday 10:15 am-12:00 pm ~ Lessons Learned from the UCC Shooting The attack at Umpqua Community College on October 1, 2015, marks the fourth major active shooter incident in Oregon and the third in just the past few years. We can no longer say "That would never happen here.” It is our collective obligation to learn from the past and prepare for what – in all likelihood – we will face again in the future. As time has passed, we in law enforcement and the fire/EMS service have refined our training and response protocols. We will focus specifically on the need for coordinated preparation and planning, the legal matters that must be resolved and the critical incident response issues relevant to first responders. Representatives from Douglas County Sheriff’s Office, Douglas County Fire District No. 2 and Umpqua Community College will address lessons learned from the UCC shooting – what worked and what can be improved next time. In addition, the FBI has produced a new training tool: The Coming Storm. This film is a dramatized account of an active shooter incident on a college campus. We will use this tool to spur conversation and share information about what you can expect in the first hours of an incident.

Presentation Details

Friday 2:00 pm-3:30 pm ~ Youth in the Fire Service Which headline grabs your attention most, then tell me which one is more likely to be addressed in the fire service?

* Volunteer firefighter charged with sex abuse of a child under 12 *17-year-old junior firefighter dies in apparatus crash

Both of those scenarios are realistic and have happened in the past. Minors are being brought into the fire service in a variety of ways and SDAO receives questions about the limitations and acceptable uses of minors to assist fire districts. Any time a juvenile is brought into the workplace there must be adequate safeguards. In this discussion we will address both the legal and moral obligations a fire district has when minors are active at the district. Friday 3:45 pm-5:00 pm ~ Today’s Effective Fire Service Chaplain They are Called, Certain and Committed. Today’s fire service Chaplain should be well trained, operate in excellence and bring a strong sense of professionalism to the game. We will discuss things such as:

Training breeds professionalism at all levels. Whether the department is a small rural agency or it serves a larger population base, meeting the needs of humanity with a skill set bathed in training is now the expectation. Chaplains provide service to the highest degree. They are often the “Tool in the tool box” that Chiefs are looking for. Saturday 8:00 am-12:00 pm ~ Module 2: Governance, Expectations and Current Assessments Through discussion, this module identifies the ways in which a fire department may be organized, what are the roles, responsibilities and expectations of leadership, the advantages of performing community risk assessment, and self-assessment.

Saturday 8:00 am-9:30 am ~ BHO: Processing & Prosecution The presentation familiarizes the audience with the process of making Butane Hash Oil, primarily using the “Open Blasting Method,” in an effort to assist first responders and investigators in cause determination. Through this, investigators can collect appropriate evidence to assist in possible prosecution in both Federal and State court. Real life scenarios to demonstrate this are presented to the audience as well as a discussion of the applicable law.

Saturday 9:30 am-10:00 am ~ Legislative Update Oregon Fire District Directors Association Executive Director and Lobbyist Genoa Ingram will discuss the current and future state of Oregon’s legislative issues relating to the fire service. Saturday 8:00 am-10:00 am ~ Making the Pieces Fit As public funds diminish and competition and demands for existing local tax dollars increase many emergency services organizations are looking at alternatives. In many cases a viable option is to engage in cooperative service with neighboring jurisdictions. This dynamic and informative presentation will use case studies and a broad set of proven tools to assist individuals and agencies in answering questions such as: Why cooperative service? What are the options? What are the short and long-term benefits? What are the risks? Where would savings most likely occur? Are the savings significant? And will the efforts provide enhanced services, capabilities and safety for your communities and personnel.

Saturday 10:15 am-12:00 pm ~ Community Paramedic, Mobile Integrated Health, Fire Department CARES—What are these programs? How do we get started? How do we pay for these services? What exactly are the services that we should be offering? This presentation will describe the development of the FD CARES program that is currently operational and staffed 24/7 within the Kent Regional Fire Authority in Washington State and is being adopted by a number of organizations across the country. We will discuss the differences of these programs along with some of the challenges, solutions, and the initial steps necessary for your EMS system to successfully implement a program for the community that you serve.

Saturday 10:15 am-12:00 pm ~ Managing the New Reality This session is designed to assist managers, supervisors, and staff in coping with the challenges of the current environment. ESCI President Sheldon Gilbert will share innovative, but proven concepts, principles, and techniques that will not only be informative and useful, but also entertaining. He will discuss what happened to create the current operating environment, including structural deficit issues; tools for your toolbox; innovation and consequences if we don’t change. Also included in the discussion will be quality issues and customer service, the human elements of being successful, the changing environment, and dealing with change. Don’t miss this opportunity to learn and participate as we take a hard look at what is driving the New Reality.

Presentation Details

• What does a qualified Chaplain look like? • Who would train the Chaplain? • Do we need/want a Chaplain around our department? • Can agencies have a Chaplain and not violate the Church and

State issue?

• Should we compensate our Chaplain? • Who is the Chaplain accountable to? • When do we use a Chaplain?

2016 Oregon Fire Conference Registration Form Please return this registration form to OFDDA (fax 503-364-9919) or register online at www.ofdda.com

Name Title

Agency

Address

City State Zip

Phone Fax

Email

Registration Fees: on or before 10/07 after 10/07 Member * ___ $299.00 ___ $349.00 Non Member ___ $349.00 ___ $399.00

*Member price applies to any personnel who serve or are employed by an agency that is a current member of OFDDA. Please call the OFDDA Office at 800-223-9708 if you need to confirm membership.

Thursday & Friday Lunches, daily refreshments and Vendor Night appetizers are included in the cost of registration. Guest lunches may be purchased separately.

Guest Meals I will need guest lunches at $25 each = _____

Total Registration Fees & Guest Meals Due $_________ PAYMENT OPTIONS (select one): Check enclosed Bill agency listed above Send me a credit card authorization form

Single day registration available. Call 503-378-

0896 for details.

Breakout Session Selections (Select sessions you plan to attend) Thursday, October 27—I will be attending:

Cascadia Presentation Board Member Duties/Responsibilities

Stay in Your Lane Intergovernmental Agreements

New Now, Generation Gap OFDDA Business Meeting

Friday, October 28—I will be attending:

8:00 AM—12:00 PM Creating the Culture of Resilience

8:00 AM Creating a Fire Authority and 10:00 AM Lessons Learned from the UCC Shooting

2:00 PM Caring for the Future Generation – SDAO Discusses the obligations of districts

Today’s Effective Chaplain OFDDA Business Meeting

Saturday, October 29—I will be attending:

8:00 AM—12:00 PM Chiefs Toolbox # TBD

8:00 AM BHO: Process and Prosecution and 9:15 AM Legislative Update

Making the Pieces Fit

FD Cares Program Managing the New Reality

ALL CANCELLATIONS AND REFUND REQUESTS MUST BE MADE IN WRITING VIA FAX, EMAIL, OR MAIL Cancellations received by October 12, 2016, are fully refundable. Cancellations received after October 12, 2016, are subject to Board approval

at its next regularly scheduled meeting and may be subject to a cancellation fee. Substitutions are encouraged and incur no additional fees.

10:00 AM

1:00 PM

3:30 PM

3:45 PM

8:00 AM

10:00 AM

OFDDA BOARD APPLICATION

Please complete and fax to (503) 364-9919

At the 2016 Oregon Fire Service Conference, OFDDA will conduct elections for the following board positions:

• Director Position #2

• Director Position #3

• Director Position #6

Director Position #6 is vacant due to the resignation of Board Member Carol Smith. For complete information about board nominations and elections, please review Article V of the OFDDA Bylaws as available on the OFDDA website.

NAME:

DISTRICT:

MAILING ADDRESS:

PHONE: FAX: CELL:

EMAIL:

On a separate piece of paper, please respond to the following questions:

1. Why are you interested in serving on the OFDDA Board?

2. What is your background and what resources would your background bring to the Board?

3. What issues and solutions do you see in the Oregon fire service?

4. What issues and solutions do you see in the United States fire service?

5. How do you envision OFDDA helping board members of Fire Districts in the state?

If you have any questions, please contact Genoa Ingram at the OFDDA office at 800-223-9708 or 503-378-0896.

Oregon Fire Service Conference

Scholarship Application

Please complete all of the information as requested below and return your completed application to the OFDDA office (1284 Court St NE, Salem, OR 97301, fax 503-364-9919) by September 30, 2016. Scholarship awards will be made by October 7, 2016; you will be notified via phone or email of your application’s status.

Up to five scholarships may be awarded. The scholarship covers the registration fee for the conference events, two lunches, vendor night refreshments and conference breaks. Lodging will be

the responsibility of each attendee. Applicant Name

District/Department

Applicant’s Position Within District/Department (e.g. board mbr, chief offcr, etc.)

Mailing Address

Phone Number Email

Is your district currently a member of OFDDA? Yes No Don’t Know

Have you or a member of your district previously attended the Oregon Fire Service Conference? Yes No Don’t Know

Are any other representatives from your district/department planning to attend this year’s Oregon Fire Service Conference? Yes (# attending ______) No Don’t Know

Number of career staff positions in your district/department

Number of volunteer staff positions in district/department

District/Department budget for current fiscal year

Remember to return your completed scholarship application

to the OFDDA office (1284 Court St NE, Salem, OR 97301, fax 503-364-9919) by September 30, 2016.

If you have any questions about this application or the conference, please contact the OFDDA office at 800-223-9708.

Oregon Fire District Directors Association

Fire Director 20-30-40-50 Year Service Award

The Oregon Fire District Directors Association honors fire district directors with 20 or more years of service (as a director) to their fire districts (district must be a current member of OFDDA). During this year’s Oregon Fire Serivce Conference in November, eligible directors will be recognized and receive a special commemorative lapel pin.

The signature below certifies that ___________________________________________ (name)

Has served _________________________________________________________(district name)

as a fire director for ________ years. (a period of not less than 20 years).

SIGNED:

__________________________ _________________________ ____________ Name Title Date

Please provide us with a mailing address for the nominee in the space provided below (lapel pins will be mailed to those unable to attend conference):

To ensure recognition of service at this year’s conference, please return the completed form no later than October 14, 2016, to the OFDDA office at 1284 Court St NE, Salem, OR 97301, Fax: 503-364-9919.

If you have any questions about this application or the service award, please contact the OFDDA office at 800-223-9708.

Oregon Fire District Directors Association

District of the Year Nomination Form

The purpose of the OFDDA District of the Year award is: • To provide a means of sharing information, innovative ideas and the variety of activities taking place

throughout the state of Oregon. • To give recognition to those in the fire service who have demonstrated progressive achievement. • To benefit all fire districts, regardless of size, location, budget, or number of personnel.

Districts can be nominated by anyone (even themselves) for this recognition. Examples of activities or accomplishments qualifying for special recognition include but are not limited to innovative programs (community outreach or public education campaigns), successfully handling difficult situations (budget crises or personnel losses), successful recruitment/retention/recognition campaigns, etc. Nominated District’s Name

Mailing Address

District Phone Number Email

In order to be eligible to receive this award, the nominated district must be a member of OFDDA. Please contact the OFDDA office at 800-223-9708 if you are uncertain about the nominee’s membership status.

To complete this nomination, please attach a brief description (no more than 200 words) of the program, activity, or other actions which you believe qualify the district for special recognition.

Submitter’s Contact Information (for contact purposes only—will not be published or announced) Name Email Address or Phone Number

Please return the completed nomination form and supporting documentation

to the OFDDA office (1284 Court St NE, Salem, OR 97301, fax 503-364-9919, or jessica@ofdda.com) by October 14, 2016.

If you have any questions about this form or the award,

please contact the OFDDA office at 800-223-9708.

Oregon Fire Service Conference

Memorial Service Application Form In memory of deceased Oregon fire service members, the Oregon Fire District Directors Association conducts a memorial service at the commencement of the Oregon Fire Service Conference every year. Any deceased Oregon fire personnel may be memorialized. Please complete the application and provide the information requested below for any individual you wish to include in the memorial program. Please note, all submissions for the memorial program must be sponsored by an Oregon fire service organization.

Application Form Date of Application: Sponsoring Organization: Mailing Address: Name to be Memorialized: Rank: Dates of Service: On a separate sheet, please provide details of why the person is to be memorialized. General Information: In addition to remembrance at the memorial service, the name of the person being remembered will be inscribed on a brass plate and will be added to the memorial plaque at the Oregon Fire Service Center. Although not required for the memorial service and subsequent remembrance plaque, donations to the OFDDA Memorial Fund are always welcome. All funds contributed to the fund will be used to provide and maintain the memorial plaque and for the maintenance and improvement of the Oregon Fire Service Center. To be included in this year’s memorial service at the Oregon Fire Service Conference, please return the completed application materials to the OFDDA office (1284 Court Street NE, Salem, Oregon; fax 503-364-9919) no later than October 14, 2016.

If you have any questions about this application, the memorial service, or the memorial plaque, please contact the OFDDA office at 800-223-9708.

Contact Us Give us a call for more information about the conference or OFDDA Membership. Phone: (503) 378-0896 Toll-free: 800-223-9708 Fax: 503-364-9919 Website: www.ofdda.com Email:

Executive Director Genoa Ingram

genoa@ofdda.com

Support Staff Jessica Carpenter

jessica@ofdda.com Christina Korkow

christina@ofdda.com Laureal Williams

laureal@ofdda.com

Save the Date Oregon Fire

Service Conference October 26-28, 2017

Ashland, Oregon

OFDDA 1284 Court ST NE Salem, OR 97301 www.ofdda.com