BRIEFING ONSISTEM e-EMPLOYEE PERFORMANCE

(PDA MODULE)

SISTEM e-EMPLOYEE PERFORMANCE

IS NOW OPEN TO ALL STAFF TO

KEY IN ACHIEVEMENT

FOR PDA 2010

To Prepare Your PDA Document:

Please access the e-Employee Performance

System at http://eperformance.sirim.my

Using Internet Explorer 7.0 and above

Log in to the system using your UserID and password

(the same UserID & password used when creating your SKT)

Screen will display your particulars

Click Create/Submit PDA Tab

Then, Click Create Document

SALINA BINTI ALI

G20G20

EXECUTIVE

Once you login, screen will display your particulars

Click Create/Submit PDA Tab

Then Click Create Document

SALINA BINTI ALI

Upload Documents

Screen will display 4 Tabs: (click Tab to move from one to another)Personal Particulars KPI Performance Appraisal Innovation/Contribution AppraisalUpload Documents

STEPS

To key-in

Actual achievement at

KPI Performance Appraisal Tab

Upload Documents

To key-in Actual achievement at KPI Performance Appraisal Tab:

a. Click KPI Performance Appraisal Tab

b. Click respective BScoreCard Tab (Financial, Customer, Internal Process

or Learning & Growth)

c. Click Achievement for Other Objective

List of objectives will be displayed on the screen

d. Choose the Objective where you need to key in achievement, then click Proceed

Screen will display keytasks listed under the chosen objective

e. Click Edit button at respective keytasks to add achievement and remark

Upload Documents

f. Key in Achievement & Remark in the field provided

g. Then click Update at every achievement & remark to save the data

h. Repeat steps b to g until achievement of all keytasks have been completed

STEPS

To key-in

Additional Actual Task(Key Tasks not in current SKT):

Upload Documents

To add Additional Actual Task (Key Tasks not in current SKT):

a. Click respective BScoreCard Tab (Financial, Customer, Internal Process

or Learning & Growth)

b. Click Add Additional Actual Task

Upload Documents

c. Key In Key Tasks, Target (in RM, % or Quantity), Achievement & Weightage

d. Then click Save KeyTask to save the data

e. Repeat steps a to d until all addititional keytasks have been completed

STEPS

To key-in

Innovation/Contribution

Appraisal

Upload Documents

To add Innovation/Contribution Appraisal):

a. Click Innovation/Contribution Appraisal Tab

b. Key in Activities (with brief description of innovation/contribution)

c. Choose Level of Achievement (Section, Department, Division, SIRIM Berhad,

National or International Level)

d. Then click Save to save the data

e. Repeat steps b to d until all innovation/contribution have been completed

Upload Documents

STEPS

To Edit Incomplete

&

Submit Completed

Document

SALINA BINTI ALI

Upload Documents

To Edit Incomplete PDA Document:

a. Go to http://eperformance.sirim.my and log in as usual

b. Click Create/Submit PDA Tab

c. Click KPI Performance Appraisal tab

d. Click the Add/Edit KPI Achievement button at the KPI listed

To Add/Edit KPI Achievement:

a. Click button Edit

To Submit Completed PDA:

a. Click button Preview/Submit

SALINA BINTI ALI

After clicking Preview/Submit Screen will display whole PDA Document:

From personal biodata, position and training data

d. Then click Submit button to submit the completed PDA Document to Superior

for Appraisal

100

Right down to your last keytasks. At the end of the document you will see the grand

total of your KPI Weightage.

Submit button is at the bottom of the document for you to click if you want to

Submit your PDA Document to your superior.

SALINA BINTI ALI

AFTER CLICKING THE SUBMIT BUTTON YOUR PDA

IS READY TO BE APPRAISED/EVALUATED BY

YOUR 1ST APPRAISER

Input PDA2010

1st Appraiser

DivisionalNormalisation

2nd Appraiser

Direct LineSuperior

Group HRDepartment

Responsibility/Action by

Discussion/Interview With Appraisee

Feedback fromAppraisee

All Staff

All Head

All Head/Staff

All Staff

All SGM/GM

VP/President

VP/President

PELAN PELAKSANAAN e-EMPLOYEE PERFORMANCE BAGI PDA 2010

PERKARA JAN FEB MAC APR MEI JUN JULAI

Tarikh Akhir Semua SKT perlu diluluskan 13 januari 201113 Jan.

Taklimat PDA Online kepada anggota kerja mengikut Bahagian mulai 14, 17, 18 & 19 Januari 2011

Penyediaan Dokumen PDA anggota kerja ke dalam Sistem e-Performance mulai 14 Januari hingga 10 Februari 2011

10Feb.

Anggota kerja menghantar dokumen PDA kepada Penilai Pertama mulai 1 hingga 10 Februari. Tarikh Akhir Penghantaran kepada Penilai Pertama pada 11 Februari 2011

11 Feb.

Temuduga dan Penilaian Online oleh Penilai Pertama dan Penghantaran Dokumen kepada Penilai Semula mulai 14 Februari hingga 10 Mac 2011. Tarikh Akhir Penghantaran kepada Penilai Semula pada 11 Mac 2011

11 Mac

Penilaian Online oleh Penilai Semula dan Penghantaran secara Online kepada Direct Line Superior/SGM/VP mulai 12 hingga 22 Mac 2011. Tarikh Akhir Penghantaran kepada 23 Mac 2011

23 Mac

Normalisation peringkat Bahagian dan penghantaran Online kepada Jabatan Sumber Manusia Kumpulan mulai 24 Mac hingga 31 Mac 2011. Tarikh Akhir Penghantaran pada 1 April 2011

1 April

Penganalisaan dan Pengesyoran PDA 2010 dibawa ke Mesyuarat Jawatankuasa Pengurusan pada 8 April 2011 8 Apr

Pengesyoran PDA 2010 dibawa ke Mesyuarat Lembaga Pengarah pada 21 April 2011 21 Apr

REFRESHER

ON AMENDMENTS OF PDA 2010

AMENDMENT A: AMENDMENTS TO APPRAISAL COMPONENT

Components of Appraisal BEFORE

KPI80%

PERSONAL ATTRIBUTES10% - GM 15% - Exec/ Non-Exec

SOCIALCONTRIBUTION

10% - GM5% - Exec/

Non-Exec

PERFORMANCE RATING

+ +

AFTER Components of Appraisal

PERFORMANCE RATING

STAFF DEVELOPMENT

KPI85%

SHARED VALUES

10%

INNOVATION &CONTRIBUTION

5%

SANCTION : DISCIPLINARY ACTION/ REPRIMAND

+ +

COMPETENCIES

AMENDMENT B: SHARED VALUES AND COMPETENCIES

SHARED VALUES

SHARED VALUES

GENERIC

• Respect & Trust• Dedicated to Customer• Integrity• Committed to Excellence• Teamwork

COMPETENCY

Awareness Basic Intermediate Advanced MasteryFUNCTIONAL

•Head & Above•Executive level•Non Executive

• Skill and Competency Development Programme

COMPETENCIES5 COMPETENCY

LEVEL

AMENDMENT C: INCORPORATION OF DISCIPLINARY ACTION / REPRIMANDS

1. DISCIPLINARY ACTION

2. REPRIMAND (AUDIT FINDINGS/REMARKS & COMMENT)

Highlight appraisee’s

non complianceas per

Internal Processes and

Procedures

DISCIPLINARY ACTION AND NON-COMPLIANCE TO INTERNAL PROCESSAND PROCEDURES WILL AFFECT STAFF’S FINAL PDA RESULTS

Additional Column introduced i.e.: “sanction”

BEFORE AFTER

Rating

% Description Rating

% Description

1 120& above

Outstanding Performance

5 120 & above

Outstanding

2 101 - 119 Exceed Requirement

4 110- 119 Exceeds Requirement

3A 90 - 100 Meet requirement, occasionally exceeds requirement

3 80 – 109 Meets Requirement

3B 70 - 89 Meet Requirement at all times

2 61 - 79 Below Requirement

3C 60 - 69 Meet Requirement, occasionally under requirement

1 60 & below

Far Below Requirement

4 50 - 59 Below Requirement

5 49 & below

Far Below Requirement

AMENDMENT D: AMENDMENTS IN PERFORMANCE RATING

MERIT INCREMENT

PROMO-TION

BONUS

STAFF DEVELOP-MENT

KPI

PDA RATING

✓ ✓ ✓ ✓

SHARED VALUES

✓ ✓ ✓ ✓ ✓

INNOVATION & CONTRI-

BUTION

✓ ✓ ✓ ✓

COMPETENCY ✓ ✓

AMENDMENT E: PERFORMANCE- LINKED REWARDS

REWARDAPPRAISALCOMPONENT

Further Reference on PDA Online: (Please call or email):

Ani Alang - 6615 Salwa A. Karim – 6740 Nur Amalina – 6729

anialang@sirim.my salwa@sirim.my amalina@sirim.my