brother mfc-7450 manual

7/23/2019 Brother MFC-7450 Manual

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USERS GUIDE

MFC-7340MFC-7450MFC-7440NMFC-7840N

MFC-7840W

Version AARL/ASA/NZ


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If you need to call Customer Service

Please complete the following information for future

reference:

Model Number: MFC-7340, MFC-7450, MFC-7440N,

MFC-7840N and MFC-7840W(Circle your model number)

Serial Number: 1

Date of Purchase:

Place of Purchase:

1 The serial number is on the back of the unit. Retain

this Users Guide with your sales receipt as apermanent record of your purchase, in the event of

theft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as theoriginal owner of the product. Your registration with Brother:

may serve as confirmation of the purchase date of your productshould you lose your receipt; and

may support an insurance claim by you in the event of product loss

covered by insurance.

2008 Brother Industries, Ltd.
http://www.brother.com/registration/http://www.brother.com/registration/


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i

Approval Information and Compilation andPublication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINEFITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it wasoriginally purchased, and does not offer any warranty in the event that this product is used onpublic telecommunication lines in other countries.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published,

covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change withoutnotice.

Brother reserves the right to make changes without notice in the specifications and materialscontained herein and shall not be responsible for any damages (including consequential) causedby reliance on the materials presented, including but not limited to typographical and other errorsrelating to the publication.


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Table of Contents

Section I General

1 General information 2

Using the documentation.......................................................................................2Symbols and conventions used in the documentation .................................... 2

Accessing the Software Users Guide and Network Users Guide ........................ 2Viewing documentation ...................................................................................3

Control panel overview ..........................................................................................6

2 Loading paper and documents 9

Loading paper and print media..............................................................................9Loading paper in the paper tray.......................................................................9Loading paper in the manual feed slot .......................................................... 10Unprintable area............................................................................................13

Acceptable paper and other print media.............................................................. 14Type and size of paper..................................................................................15Handling and using special paper .................................................................16

Loading documents ............................................................................................. 19Using the automatic document feeder (ADF) ................................................19Using the scanner glass (Flatbed).................................................................20

3 General setup 21

Mode timer...........................................................................................................21Paper settings......................................................................................................21

Paper type ..................................................................................................... 21Paper size......................................................................................................21

Volume settings ...................................................................................................22Ring volume...................................................................................................22Beeper volume ..............................................................................................22Speaker volume.............................................................................................22

Setting daylight savings time ............................................................................... 23

Ecology features..................................................................................................23Toner Save....................................................................................................23Sleep time......................................................................................................23

LCD contrast........................................................................................................23Dial prefix.............................................................................................................24

Setting up the prefix number ......................................................................... 24Changing the prefix number ..........................................................................24

4 Security features 25

Security................................................................................................................25TX Lock (MFC-7340 and MFC-7440N only)..................................................25Turning the TX Lock on/off ............................................................................ 26Memory Security (MFC-7450 only)................................................................26


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Secure Function Lock (MFC-7840N and MFC-7840W only).........................28Setting lock .................................................................................................... 31

Restricting dialling................................................................................................32Dial pad restriction.........................................................................................32One Touch restriction ....................................................................................32Speed Dial restriction .................................................................................... 32

Section II Fax

5 Sending a fax 34

How to fax............................................................................................................34Entering fax mode .........................................................................................34Sending a fax from the ADF ..........................................................................34Sending a fax from the scanner glass ........................................................... 34

Cancelling a fax in progress ..........................................................................35Broadcasting .......................................................................................................35Cancelling a broadcast in progress ............................................................... 35

Additional sending operations..............................................................................36Sending faxes using multiple settings ........................................................... 36Electronic cover page .................................................................................... 36Contrast .........................................................................................................37Changing fax resolution.................................................................................38Dual access ................................................................................................... 38Real time transmission ..................................................................................38Overseas mode .............................................................................................39

Delayed fax....................................................................................................39Delayed batch transmission .......................................................................... 39Checking and cancelling waiting jobs............................................................40Sending a fax manually .................................................................................40Out of memory message ...............................................................................40

6 Receiving a fax 41

Receive modes....................................................................................................41Choosing the receive mode...........................................................................41

Using receive modes ...........................................................................................42

Fax Only ........................................................................................................42Fax/Tel...........................................................................................................42Manual...........................................................................................................42External TAD ................................................................................................. 42

Receive mode settings ........................................................................................43Ring delay......................................................................................................43F/T ring time (Fax/Tel mode only) .................................................................43Fax Detect .....................................................................................................43Setting the print density ................................................................................. 44

Additional receiving operations............................................................................44Printing a reduced incoming fax ....................................................................44Setting the fax receive stamp ........................................................................44Receiving faxes into memory ........................................................................ 45


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Printing a fax from the memory ..................................................................... 45

7 Telephone and external devices 46

Telephone line services.......................................................................................46Do you have Voice Mail?...............................................................................46

Telephone Service for Australia...........................................................................46Telstra FaxStream Duet (Distinctive Ringing) .........................................46What is the Advantage of using Telstra FaxStream Duet Function? ......47How does Telstra FaxStream Duet Work?..............................................47Set the Distinctive Ring to ON.......................................................................48Turning off Distinctive Ring............................................................................48

Telephone Service for New Zealand ...................................................................49FaxAbility.......................................................................................................49

Telephone Service for Some Countries...............................................................50Distinctive Ringing (For Singapore and Hong Kong).....................................50Caller ID.........................................................................................................51

Connecting an external TAD ...............................................................................52Connections...................................................................................................52Recording an outgoing message (OGM).......................................................53Multi-Line connections (PABX)......................................................................53

External and extension telephones......................................................................54Operation from extension telephones............................................................54For Fax/Tel mode only...................................................................................54Connecting an external or extension telephone ............................................54Using a non-Brother cordless external handset ............................................55Using remote codes.......................................................................................55

8 Dialling and storing numbers 56

How to dial...........................................................................................................56Manual dialling...............................................................................................56One touch dialling..........................................................................................56Speed dialling................................................................................................56Search ...........................................................................................................56Fax redial.......................................................................................................57

Storing numbers ..................................................................................................57Storing a pause .............................................................................................57

Storing one touch dial numbers.....................................................................57Storing speed dial numbers...........................................................................58Changing one touch and speed dial numbers ...............................................58Setting up groups for broadcasting................................................................59Combining quick dial numbers ...................................................................... 60Tone or pulse (not available in New Zealand)...............................................60

9 Remote fax options 61

Fax forwarding.....................................................................................................61Fax storage..........................................................................................................61

PC fax receive .....................................................................................................62Changing remote fax options...............................................................................63Turning off remote fax options.......................................................................63


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Remote retrieval ..................................................................................................64Setting a remote access code ....................................................................... 64Using your remote access code ....................................................................64Retrieving fax messages ............................................................................... 65Changing the fax forwarding number ............................................................ 65

Remote fax commands........................................................................................66

10 Polling 67

Polling receive .....................................................................................................67Secure polling................................................................................................67Delayed polling..............................................................................................67Sequential polling ..........................................................................................68

Polled transmit ....................................................................................................68Setup for polled transmit................................................................................68Setup for polled transmit with a secure code.................................................69

11 Printing reports 70

Fax reports...........................................................................................................70Transmission verification report.....................................................................70Fax journal.....................................................................................................70

Reports ................................................................................................................71How to print a report ...................................................................................... 71

Section III Copy

12 Making copies 74

How to copy.........................................................................................................74Entering copy mode.......................................................................................74Making a single copy .....................................................................................74Making multiple copies ..................................................................................74Stop copying..................................................................................................74

Copy options (temporary settings).......................................................................75Enlarging or reducing the image copied ........................................................75Using the Options key ...................................................................................76

Improving copy quality...................................................................................77Sorting copies using the ADF ........................................................................ 77Adjusting contrast .......................................................................................... 78Making N in 1 copies (page layout) ...............................................................78

Out of memory message .....................................................................................79

Section IV Software

13 Software and Network features 82

How to read HTML Users Guide.........................................................................82For Windows................................................................................................82


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For Macintosh..............................................................................................83

Section V Appendixes

A Safety and legal 86Choosing a location .............................................................................................86Important information...........................................................................................87

Safety precautions.........................................................................................87IEC60825-1+A2:2001 Specification ..............................................................90Disconnect device .........................................................................................90LAN connection (For MFC-7440N, MFC-7840N and MFC-7840W)..............90Radio interference ......................................................................................... 90International ENERGY STAR Compliance Statement ................................91

Important Information for Australia ...................................................................... 91

IMPORTANT-For Your Safety.......................................................................91Important safety instructions..........................................................................91Important Information for New Zealand ...............................................................93

Important Safety Instructions.........................................................................93IMPORTANT-For Your Safety.......................................................................95IMPORTANT NOTICE...................................................................................95

Important Information for Some Countries...........................................................96Important Safety Instructions.........................................................................96

Legal limitations for copying ................................................................................ 98Trademarks..........................................................................................................99

B Troubleshooting and routine maintenance 100

Troubleshooting.................................................................................................100If you are having difficulty with your machine..............................................100Improving the print quality ...........................................................................107Setting dial tone detection ........................................................................... 112Telephone line interference.........................................................................113

Error and maintenance messages.....................................................................114Transferring your faxes or Fax Journal report .............................................118Document jams............................................................................................120Paper jams ..................................................................................................121

Routine maintenance.........................................................................................125Cleaning the outside of the machine ........................................................... 126Cleaning the scanner glass ......................................................................... 127Cleaning the laser scanner window.............................................................128Cleaning the corona wire.............................................................................129Cleaning the drum unit ................................................................................ 131

Replacing the consumable items.......................................................................134Replacing a toner cartridge ......................................................................... 134Replacing the drum unit...............................................................................137

Machine information .......................................................................................... 140Checking the serial number.........................................................................140Checking the page counters........................................................................140Checking the Drum life ................................................................................140


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Packing and shipping the machine....................................................................141

C Menu and features 142

On-screen programming....................................................................................142Menu table...................................................................................................142

Memory storage...........................................................................................142Menu keys .........................................................................................................142How to access the menu mode ...................................................................143

Menu table.........................................................................................................144Entering text.......................................................................................................157

D Specifications 158

General..............................................................................................................158Print media.........................................................................................................160Fax.....................................................................................................................161

Copy ..................................................................................................................163Scan...................................................................................................................164Print ...................................................................................................................165Interfaces...........................................................................................................165Computer requirements.....................................................................................166Consumable items.............................................................................................168Ethernet wired network (MFC-7440N, MFC-7840N and MFC-7840W )............169Ethernet wireless network (MFC-7840W only) ..................................................170

Authentication and encryption for wireless users only.................................171Wi-Fi Alliance certification ........................................................................... 172Wireless one-push configuration ................................................................. 173

E Glossary 174

F Index 178


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Section I

General I

General information 2

Loading paper and documents 9

General setup 21

Security features 25


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1

Using thedocumentation 1

Thank you for buying a Brother machine!Reading the documentation will help youmake the most of your machine.

Symbols and conventionsused in the documentation 1

The following symbols and conventions areused throughout the documentation.

Accessing theSoftware Users Guideand Network UsersGuide 1

This Users Guide does not contain all theinformation about the machine such as howto use the advanced features of Fax, Printer,Scanner, PC Fax and Network. When you are

ready to learn detailed information aboutthese operations, read the Software UsersGuide and Network Users Guide.

General information 1

Bold Bold style identifies keys on themachine control panel orcomputer screen.

Italics Italicized style emphasizes animportant point or refers you toa related topic.

CourierNew Courier New font identifies themessages shown on the LCD

of the machine.

Warnings tell you what to do toprevent possible personal injury.

Cautions specify procedures youmust follow or avoid to preventpossible damage to the machine orother objects.

Electrical Hazard icons alert you to apossible electrical shock.

Hot Surface icons warn you not totouch machine parts that are hot.

Incorrect setup icons alert you todevices and operations that are notcompatible with the machine.

Note icons give useful tips.


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General information

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1

Viewing documentation 1

Viewing documentation (Windows

)1

To view the documentation, from the Startmenu, point to Brother, MFC-XXXX (whereXXXX is your model name) from the programgroup, and then click Users Guides inHTML format.

If you have not installed the software, you canfind the documentation by following theinstructions below:

aTurn on your PC.Insert the Brother CD-ROM labelled

Windows into your CD-ROM drive.

b If the language selection screenappears, click your language.

c If the model name screen appears, clickyour model name.The CD-ROM mainmenu will appear.

If this window does not appear, use

Windows

Explorer to find and run thestart.exe program from the root directory

of the Brother CD-ROM.

d Click Documentation.

e Click the documentation you want toread:

HTML documents (2 manuals):

Software Users Guide andNetwork Users Guide in HTMLformat.

This format is recommended forviewing on your computer.

PDF documents (4 manuals):

Users Guide for stand-aloneoperations, Software Users Guide,Network Users Guide and QuickSetup Guide.

This format is recommended forprinting the manuals. Click to go tothe Brother Solutions Center, whereyou can view or download the PDFdocuments. (Internet access andPDF Reader software are required.)


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Chapter 1

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How to find scanning instructions 1

There are several ways you can scandocuments. You can find the instructions as

follows:

Software User's Guide: 1

Scanning a document using the TWAINdriver in Chapter 2

Scanning a document using the WIAdriver (For Windows XP/Windows Vistaonly) in Chapter 2

Using ControlCenter3 in Chapter 3 Network Scanning in Chapter 4

ScanSoft PaperPort 11SE with

OCR How-to-Guides 1

The complete ScanSoft PaperPort11SE with OCR How-to-Guides can beviewed from the Help selection in theScanSoft PaperPort 11SEapplication.

Viewing documentation (Macintosh) 1

a Turn on your Macintosh.Insert the Brother CD-ROM labelled

Macintosh into your CD-ROM drive.

b The following window will appear.

c Double-click the Documentation icon.

d If the language selection screenappears, double-click your language.

e Double-click the top page file to view theSoftware Users Guide and NetworkUsers Guide in HTML format.

f Click the documentation you want toread.

Software Users Guide

Network Users Guide

Note

The documents are also available in PDFformat (4 manuals):Users Guide for stand-alone operations,Software Users Guide, Network UsersGuide and Quick Setup Guide.The PDF format is recommended forprinting the manuals.

Double-click Brother Solutions Centericon to go to the Brother Solutions Center,where you can view or download the PDFdocuments. (Internet access and PDFReader software are required.)


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General information

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1

How to find scanning instructions 1

There are several ways you can scandocuments. You can find the instructions as

follows:

Software User's Guide: 1

Scanning in Chapter 9

Using ControlCenter2 in Chapter 10

Network Scanning in Chapter 11

Presto!PageManagerUser's Guide:1

The complete Presto!

PageManager

Users Guide can be viewed from the Help

selection in the Presto! PageManagerapplication.


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Chapter 1

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Control panel overview 1

MFC-7340 and MFC-7450 have the same keys.

MFC-7440N, MFC-7840N and MFC-7840W have the same keys.


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General information

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1


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Chapter 1

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1 Fax and telephone keys:

Hook

Press before dialing if you want to make sure afax machine will answer, and then press Start.

Also, press this key after you pick up thehandset of an external telephone during theF/T ring (fast double-rings).Resolution

Sets the resolution when sending a fax.Redial/Pause

Redials the last number called. It also inserts apause when programming quick dial numbersor when dialling a number manually.

2 One Touch keys

These 4 keys give you instant access to 8previously stored numbers.Shift

Lets you access One Touch numbers 5 to 8when held down.

3 LCD

Displays messages to help you set up and useyour machine.

4 Menu keys:

Menu

Lets you access the Menu to program your

settings in this machine.Clear/Back

Deletes entered data or lets you cancel thecurrent setting.OK

Lets you store your settings in the machine.Volume keys

d orcPress to scroll backwards or forwards throughmenu selections. Press to change the volumewhen in fax or standby mode.

aorbPress to scroll through the menus and options.bSearch/Speed DialLets you look up numbers that are stored in thedialling memory. It also lets you dial storednumbers by pressing a three-digit number.Reports

Print the Transmission Verification Report,Help List, Tel Index List, Fax Journal,User Settings and Network Configuration andOrder Form.

5 Dial pad

Use these keys to dial telephone and faxnumbers and as a keyboard for enteringinformation into the machine.

The # key temporarily switches the diallingmode from Pulse to Tone during a telephonecall (not available in New Zealand).

6 Stop/Exit

Stops an operation or exits from a menu.

7 Start

Lets you start sending faxes, making copies orscanning.

8 Mode keys:

FaxPuts the machine in Fax mode.

Scan

Puts the machine in Scan mode. (For detailsabout scanning, see the Software Users Guideon the CD-ROM.)

Copy

Puts the machine in Copy mode.

9 Print keys:

Secure (MFC-7440N, MFC-7840N and MFC-7840W only)

You can print data saved in memory when youenter your four-digit password. (For detailsabout using the Secure key, see the SoftwareUsers Guide on the CD-ROM.)

(MFC-7840N and MFC-7840W only) Whenusing Secure Function Lock, you can switchrestricted users by holding down Shift as youpress the Secure key. (See Secure FunctionLock (MFC-7840N and MFC-7840W only)on page 28.)

Job Cancel

Cancels a programmed print job and clears itfrom the machines memory.

To cancel multiple print jobs, hold down thiskey until the LCD showsJob Cancel (All).

10 Copy keys:

Options

You can quickly and easily choose temporarysettings for copying.

Enlarge/ReduceReduces or enlarges copies.


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2

2Loading paper andprint media 2

The machine can feed paper from thestandard paper tray or manual feed slot.

When you put paper into the paper tray, notethe following:

If your application software supportspaper size selection on the print menu,

you can select it through the software. Ifyour application software does notsupport it, you can set the paper size inthe printer driver or by using the controlpanel buttons.

Before using paper that has holes in it,such as organizer sheets, you must fanthe stack to avoid paper jams andmisfeeds.

Loading paper in the papertray 2

Printing on plain paper, recycled

paper or transparencies from thepaper tray 2

a Pull the paper tray completely out of themachine.

b While pressing the green paper guiderelease lever, slide the paper guides tofit the paper size. Make sure that theguides are firmly in the slots.

Loading paper and documents 2


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Chapter 2

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Note

(For Asia) For Legal size paper, press therelease button in the bottom of the paper

tray and then pull out the back of the papertray. (Legal size paper is not available insome regions)

c Put paper in the tray, and make sure thatthe paper is below the maximum papermark (1). The side to be printed on mustbe face down.

CAUTION

To prevent damage to your machinecaused by paper misfeeding, make sure thepaper guides touch the sides of the paper.

d Put the paper tray firmly back in themachine. Make sure that it is completelyinserted into the machine.

e Fold out the support flap (1) to preventpaper from sliding off the face-downoutput tray.

Loading paper in the manualfeed slot 2

You can load envelopes and special printmedia one at a time into this slot. Use themanual feed slot to print or copy on labels,envelopes or thicker paper.

Printing on plain paper, recycled

paper or transparencies from themanual feed slot 2

Note

The machine automatically turns on theManual Feed mode when you put paper inthe manual feed slot.

a Lift up the support flap (1) to preventpaper from sliding off the face-down

output tray, or remove each page assoon as it comes out of the machine.

1

1

1


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Loading paper and documents

11

2

b Open the manual feed slot cover.

c Using both hands, slide the manual feedslot paper guides to the width of the

paper that you are going to use.

d Using both hands, put one sheet ofpaper or one transparency in themanual feed slot until the front edgetouches the paper feed roller. When youfeel the machine pull in the paper, let go.

Printing on thick paper, bond paper,labels and envelopes 2

When the back output tray is pulled down, the

machine has a straight paper path from themanual feed slot through to the back of themachine. Use this paper feed and outputmethod when you want to print on thickpaper, labels or envelopes.

Note

Remove each printed sheet or envelopeimmediately to prevent a paper jam.

The machine automatically turns on the

Manual Feed mode when you put paper inthe manual feed slot.

a Open the back cover (back output tray).

b Open the manual feed slot cover.


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Chapter 2

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c Using both hands, slide the manual feedslot paper guides to the width of thepaper that you are going to use.

d Using both hands, put one sheet ofpaper or one envelope in the manualfeed slot until the front edge of the paperor envelope touches the paper feedroller. When you feel the machine pull inthe paper, let go.

Note

Put the paper into the manual feed slotwith the side to be printed face up.

Make sure that the paper or print media(seeAcceptable paper and other printmedia on page 14.) is straight and in thecorrect position on the manual feed slot. Ifit is not, the paper or the transparencymay not be fed correctly, resulting in askewed printout or a paper jam.

Do not put more than one sheet of paperin the manual feed slot at any one time, asit may cause a jam.

If you put any print media in the manualfeed slot before the machine is in theReady state, the print media may beejected without being printed on.

To easily remove a small printout from theoutput tray, lift up the scanner cover byusing both hands as shown in theillustration.

You can still use the machine while thescanner cover is up. To close the scannercover, push it down with both hands.


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2

Unprintable area 2

Unprintable area for faxes and copies 2

The printable area of your machine begins atapproximately 3 mm from the top and bottomand 2 mm from both sides of the paper.

1 3 mm

2 2 mm

Note

(For copies) The unprintable area shownabove is for a single copy or a 1 in 1 copyusing A4 size paper. The unprintable areachanges with the paper size.

Unprintable area when printing from a computer 2

When using the printer driver the printable area is smaller than the paper size, as shown below.

Portrait

Landscape

Note

The unprintable area shown above is for A4 size paper. The unprintable area changes with thepaper size.

2 2

1

1

2 2

1

1

2 2

1

1

Windowsprinter driver and

Macintoshprinter driver

BRScript Driver for Windows

and Macintosh

(MFC-7450, MFC-7840N and MFC-

7840W only)

Portrait 1 4.23 mm 4.23 mm

2 6.01 mm 4.23 mm

Landscape 1 4.23 mm 4.23 mm

2 5 mm 4.23 mm


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Chapter 2

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Acceptable paper andother print media 2

Print quality may vary according to the type ofpaper you are using.

You can use the following types of printmedia: plain paper, bond paper, recycledpaper, transparencies, labels or envelopes.

For best results, follow the instructions below:

Use paper made for plain paper copying.

Use paper that is 75 to 90 gsm.

Use labels and transparencies which aredesigned for use in laser machines.

Do not put different types of paper in thepaper tray at the same time because itmay cause paper jams or misfeeds.

For correct printing, you must choose thesame paper size from your softwareapplication as the paper in the tray.

Avoid touching the printed surface of thepaper immediately after printing.

When you use transparencies removeeach sheet immediately to preventsmudging or paper jams.

Use long grain paper with a neutral Phvalue, and a moisture content of approx5%.


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2

Type and size of paper 2

The machine loads paper from the installed

standard paper tray or manual feed slot.

Standard paper tray 2

Since the standard paper tray is a universaltype, you can use any of the paper sizes (onepaper type and size at a time) listed in thetable in Paper capacity of the paper trayson page 15. The standard paper tray canhold up to 250 sheets of Letter/A4 (Legal andFolio for Asia) size paper (80 gsm). Paper can

be loaded up to the maximum paper mark onthe sliding paper width guide.

Manual Feed Slot 2

The manual feed slot can hold a sheet with asize of 76.2 to 220 mm wide and 116 to

406.4 mm long. You can use the manual feedslot if you are using special paper, envelopesor labels.

Paper capacity of the paper trays 2

1 Folio size is 215.9 mm x 330.2 mm.

Paper size Paper types No. of sheets

Paper Tray (For Oceania)A4, Letter, Executive,A5, A6, B5, B6.

Plain paper and recycledpaper

up to 250(80 gsm)

(For Asia)

A4, Letter, Legal,Executive, A5, A6, B5,

B6 and Folio. 1

Transparency up to 10

Manual Feed Slot Width: 76.2 to 220 mm

Length: 116 to 406.4 mm

Plain paper, recycledpaper, bond paper,envelopes, labels andtransparencies

1


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Chapter 2

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Recommended paper specifications 2

The following paper specifications are suitable for this machine.

Handling and using specialpaper 2

The machine is designed to work well withmost types of xerographic and bond paper.

However, some paper variables may have aneffect on print quality or handling reliability.Always test samples of paper beforepurchasing to ensure desirable performance.Store paper in its original packaging and keepit sealed. Keep the paper flat and away frommoisture, direct sunlight and heat.

Some important guidelines when selectingpaper are:

Do not use inkjet paper because it may

cause a paper jam or damage yourmachine.

Preprinted paper must use ink that canwithstand the temperature of themachine's fusing process (200 degreescentigrade).

If you use bond paper, paper having arough surface or paper that is wrinkled orcreased, the paper may exhibit degradedperformance.

Types of paper to avoid 2

CAUTION

Some types of paper may not perform wellor may cause damage to your machine.

DO NOT use paper:

that is highly textured

that is extremely smooth or shiny

that is curled or warped

1 2 mm

that is coated or has a chemical finish

that is damaged, creased or folded

that exceeds the recommended weightspecification in this guide

with tabs and staples

with letterheads using low temperature

dyes or thermography that is multipart or carbonless

Basis weight 75-90 gsm

Thickness 80-110 m

Roughness Higher than 20 sec.

Stiffness 90-150 cm3/100

Grain direction Long grain

Volume resistivity 10e9-10e11 ohm

Surface resistivity 10e9-10e12 ohm-cm

Filler CaCO3 (Neutral)

Ash content Below 23 wt%

Brightness Higher than 80 %

Opacity Higher than 85 %

1

1


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17

2

that is designed for inkjet printing

If you use any of the types of paper listedabove, they may damage your machine.

This damage is not covered under anyBrother warranty or service agreement.

Envelopes 2

Most envelopes will be suitable for yourmachine. However, some envelopes mayhave feed and print-quality problemsbecause of the way they have been made. Asuitable envelope should have edges withstraight, well-creased folds and the leadingedge should not be thicker than two sheets ofpaper. The envelope should lie flat and not beof baggy or flimsy construction. You shouldbuy quality envelopes from a supplier whounderstands that you will be using theenvelopes in a laser machine.

Envelopes can be fed from the manual feedslot one at a time. We recommend that youprint a test envelope to make sure the print

results are what you want before you print orpurchase a large quantity of envelopes.

Check the following:

Envelopes should have a lengthwisesealing flap.

The sealing flaps should be folded crisplyand correctly (irregularly cut or foldedenvelopes may cause paper jams).

Envelopes should consist of two layers of

paper in the area circled in figure below.

1 Feeding direction

Envelope joints that are sealed by the

manufacturer should be secure. We recommend that you do not print

within 15 mm of the edges of envelopes.

Types of envelopes to avoid 2

CAUTION

DO NOT use envelopes:

that are damaged, curled, wrinkled or anunusual shape

that are extremely shiny or textured

with clasps, staples, snaps or tie strings

with self-adhesive closures

that are of a baggy construction

that are not sharply creased

that are embossed (have raised writingon them)

that were previously printed by a lasermachine

that are pre-printed on the inside

that cannot be arranged neatly whenstacked

that are made of paper that weighs more

than the paper weight specifications forthe machine

with edges that are not straight orconsistently square

with windows, holes, cut-outs orperforations

with glue on surface as shown in figurebelow

with double flaps as shown in figurebelow

11


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Chapter 2

18

with sealing flaps that have not beenfolded at purchase

with sealing flaps as shown in figure

below

with each side folded as shown in figurebelow

If you use any of the types of envelopeslisted above, they may damage yourmachine. This damage is not coveredunder any Brother warranty or serviceagreement.

Occasionally you may experience paperfeed problems caused by the thickness,size and flap shape of the envelopes youare using.

Labels 2

The machine will print on most types of labelsdesigned for use with a laser machine. Labels

should have an adhesive that is acrylic-basedsince this material is more stable at the hightemperatures in the fuser unit. Adhesivesshould not come in contact with any part ofthe machine, because the label stock maystick to the drum unit or rollers and causejams and print quality problems. No adhesiveshould be exposed between the labels.Labels should be arranged so that they coverthe entire length and width of the sheet. Usinglabels with spaces may result in labels

peeling off and causing serious jams or printproblems.

All labels used in this machine must be ableto withstand a temperature of 392 degreesFahrenheit (200 degrees centigrade) for aperiod of 0.1 seconds.

Label sheets should not exceed the paperweight specifications described in this UsersGuide. Labels exceeding this specificationmay not feed or print correctly and may cause

damage to your machine.

Labels can be fed from the manual feed slotonly.

Types of labels to avoid 2

Do not use labels that are damaged, curled,wrinkled or an unusual shape.

CAUTION

DO NOT feed part used label sheets. Theexposed carrier sheet will damage yourmachine.


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19

2

Loading documents 2

Using the automaticdocument feeder (ADF) 2

The ADF can hold up to 35 pages and feedseach sheet individually. Use standard 80 gsmpaper and always fan the pages beforeputting them in the ADF.

CAUTION

DO NOT leave thick documents on the

scanner glass. If you do this, the ADF mayjam.

DO NOT use paper that is curled, wrinkled,folded, ripped, stapled, paper-clipped,pasted or taped.

DO NOT use cardboard, newspaper orfabric with the ADF. Instead use the

scanner glass.

To avoid damaging your machine whileusing the ADF, DO NOT pull on thedocument while it is feeding.

To scan non-standard documents seeUsing the scanner glass (Flatbed)on page 20.

Make sure documents written with ink arecompletely dry.

Documents to be faxed must be from 148to 215.9 mm wide and from 148 to355.6 mm long, and of a standard weight(80 gsm).

a Unfold the ADF document outputsupport flap (1) and the ADF supportflap (2).

b Fan the pages well.

c Place your document, face up top edgefirst, in the ADF until you feel it touch thefeed roller.

d Adjust the paper guides (1) to fit thewidth of your document.

2

1

1


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Chapter 2

20

Using the scanner glass(Flatbed) 2

You can use the scanner glass to fax, copy orscan pages of a book or one page at a time.Documents can be up to 215.9 mm wide and297 mm long.

Note

To use the scanner glass, the ADF mustbe empty.

a Lift the document cover.

b Using the document guidelines on theleft, centre the document face down onthe scanner glass.

c Close the document cover.

CAUTION

If the document is a book or is thick do not

slam the cover or press on it.


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21

3

3

Mode timer3

The machine has three mode keys on thecontrol panel: Fax, Scan, and Copy.

You can set how much time the machinetakes after the last Copy or Scan operation toreturn to Fax mode default. If you chooseOff, the machine will stay in the mode youused last.

(MFC-7840N and MFC-7840W only) Also,

this setting sets the time the machine willchange from individual user to public userwhen using Secure Function Lock. (SeeSwitching Users on page 30.)

a Press Menu, 1, 1.b Press a orb to choose 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins orOff.Press OK.

c Press Stop/Exit.

Paper settings 3

Paper type 3

Set up the machine for the type of paper youare using. This will give you the best printquality.

a Press Menu, 1, 2.

b Press a orb to choose Thin, Plain,Thick, Thicker, Transparency orRecycled Paper.Press OK.

c Press Stop/Exit.

Paper size 3

(For Oceania)

You can use seven sizes of paper for printingcopies: A4, Letter, Executive, A5, A6, B5 andB6 and two sizes for printing faxes: A4 orLetter.

(For Asia)

You can use nine sizes of paper for printingcopies: A4, Letter, Legal, Executive, A5, A6,B5, B6 and Folio and four sizes for printingfaxes: A4, Letter, Legal or Folio (8"x13").

When you change the size of paper in thetray, you will also need to change the settingfor paper size at the same time so yourmachine can fit the document or an incomingfax on the page.

a Press Menu, 1, 3.b (For Oceania)

Press a orb to choose A4, Letter,Executive, A5, A6, B5 orB6.Press OK.

(For Asia)

Press a orb to choose A4, Letter,Legal, Executive, A5, A6, B5,B6 andFolio.

Press OK.

c Press Stop/Exit.

Note

If you chose Transparency as the papertype (Menu, 1, 2) you will only be able tochoose Letter orA4 (Legal orFoliofor Asia) size paper in Step b.

General setup 3


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Chapter 3

22

Volume settings 3

Ring volume3

You can choose a ring volume level from arange of settings, from High to Off.

While in Fax mode press or to adjustthe volume level. The LCD will show thecurrent setting, and each key press willchange the volume to the next level. Themachine will keep the new setting until youchange it.

You can also change the ring volume throughthe menu:

a Press Menu, 1, 4, 1.

b Press a orb to choose Off, Low, Med orHigh.Press OK.

c Press Stop/Exit.

Beeper volume 3

When the beeper is on, the machine will beepwhen you press a key, make a mistake, orafter you send or receive a fax. You canchoose a range of volume levels, from Highto Off.



c Press Stop/Exit.

Speaker volume 3

You can choose a range of speaker volume

levels, from High to Off.a Press Menu, 1, 4, 3.


c Press Stop/Exit.You can also adjust the speaker volume withthe control panel keys.

a Press (Fax).

b Press Hook.

c Press or .This setting will stay until you change itagain.

d Press Hook.


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General setup

23

3

Setting daylightsavings time 3

You can set the machine to change forDaylight Savings Time. If you choose On, itwill reset the time forward one hour and if youchoose Off, it will reset the time backwardone hour.

a Press Menu1, 5.

b Press a orb to choose On orOff.Press OK.

c Press 1 or2 to choose1.Change or2.Exit.

d Press Stop/Exit.

Ecology features 3

Toner Save 3

You can save toner using this feature. Whenyou set Toner Save to On, print appearslighter. The default setting is Off.


b Press a orb to choose On orOff.Press OK.

c Press Stop/Exit.

NoteWe do not recommend Toner Save forprinting Photo or Greyscale images.

Sleep time 3

Setting the sleep time reduces power

consumption by turning off the fuser while themachine is idle.

You can choose how long the machine mustbe idle (from 00 to 99 minutes) before it goesinto sleep mode. When the machine receivesa fax, computer data, or makes a copy, thetimer will be reset. The default setting is 05minutes.

While the machine is in sleep mode the LCDwill display Sleep. When printing or copying

in sleep mode, there will be a short delaywhile the fuser warms up.

a Press Menu1, 6, 2.

b Enter the length of time the machine isidle before entering sleep mode (00 to99). Press OK.

c Press Stop/Exit.

Note

To turn offsleep mode, press Start andOptions at the same time inb. Press a orb to choose Off. Press OK.

LCD contrast 3

You can change the contrast to make the

LCD look lighter or darker.a Press Menu, 1, 7.

b Press a to make the LCD darker. Or,press b to make the LCD lighter.Press OK.

c Press Stop/Exit.


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24

Dial prefix 3

The dial prefix setting will automatically dial a

predefined number before every fax numberyou dial. For example: If your telephonesystem requires a 9 to dial an outside numberuse this setting to automatically dial 9 forevery fax you send.

Setting up the prefix number 3

a (for New Zealand) Press Menu, 0, 5.Press Menu, 0, 6.

b Enter the prefix number (up to 5 digits)on the dial pad.Press OK.

Note

You can use the numbers 0 to 9, #, l and!. (Press Hook to display !.)

You cannot use ! with any other numbersor characters.

If your telephone system requires a timedbreak recall (hookflash), press Hook toenter the break.

(Not available in New Zealand) If the pulsedialing mode is on, # and l are notavailable to use.

c Press Stop/Exit.

Changing the prefix number3

a (for New Zealand) Press Menu, 0, 5.Press Menu, 0, 6.

b Do one of the following: To change the prefix number,

press 1.

To exit without making a change,press 2 and go tod.

c Enter a new prefix number using the dialpad (up to 5 digits).Press OK.

d Press Stop/Exit.


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25

4

4

Security4

You can set up your machine with multiplelevels of security using Setting Lock and TXLock (MFC-7340 and MFC-7440N only),Memory Security (MFC-7450 only) or SecureFunction Lock (MFC-7840N andMFC-7840W only). You will not be able tocontinue to schedule Delayed Faxes orPolling jobs. However, any pre-scheduledDelayed Faxes will be sent even if you turn on

TX Lock, Memory Security or SecureFunction Lock, so they will not be lost.

TX Lock(MFC-7340 and MFC-7440Nonly) 4

TX Lock lets you prevent unauthorizedaccess to the machine.While TX Lock is on, the following operationsare available:

Receiving faxes

Fax Forwarding(if Fax Forwarding was already on)

Remote Retrieval(if Fax Storage was already on)

PC Fax Receive(if PC Fax Receive was already on)

While TX Lock is on, the following operationsare NOT available:

Sending faxes

Copying

PC printing

Scanning

Note

To print the faxes in memory, turn off TXLock.

If you forget the TX Lock password,please call your Brother dealer for service.

Setting up the password 4

Note

If you have already set the password, youwill not need to set it, again.


b Enter a four-digit number for thepassword using numbers 0-9.Press OK.

c If you are entering the password for thefirst time, the LCD will show Verify:.

d Re-enter the password.Press OK.

e Press Stop/Exit.

Changing the TX Lock password 4

a Press Menu, 1, 8, 1.b Press a orb to choose Set Password.

Press OK.

c Enter the registered four-digit password.Press OK.

d Enter a four-digit number for the newpassword.Press OK.

e If the LCD shows Verify:, re-enter thenew password.Press OK.

f Press Stop/Exit.

Security features 4


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Chapter 4

26

Turning the TX Lock on/off 4

If you enter the wrong password when

following the instructions below, the LCDshows Wrong Password. Re-enter thecorrect password.

Turning TX Lock on 4


b Press a orb to choose Set TX Lock.Press OK.

c Enter the registered 4-digit password.Press OK.The machine goes offline and the LCDshows TX Lock Mode.

Turning TX Lock off 4

a Press Menu.

b Enter the registered 4-digit password.Press OK.

TX lock is automatically turned off.

Note

If you enter the wrong password, the LCDshows Wrong Password and staysoffline. The machine will stay in TX Lockmode until the registered password isentered.

Memory Security(MFC-7450 only) 4

Memory Security lets you preventunauthorized access to the machine.

While Memory Security is on, the followingoperations are available:

Receiving faxes into memory (limited bymemory capacity)

FAX Forwarding (if Fax Forwarding wasalready on)

Remote Retrieval (if Fax Storage wasalready on)

While Memory Security is on, the following

operations are NOT available: Printing received faxes

Sending faxes

Copying

PC printing

Scanning

PC Fax Receive

Note To print the faxes in memory, turn offMemory Security.

You must turn off PC Fax Receive beforeyou can turn on Memory Security.(See Turning off remote fax optionson page 63.)


Note If you have already set the password, you

will not need to set it, again.

If you forget the Memory Securitypassword, please call your Brother dealer.


b Enter a four-digit number for thepassword using numbers 0-9.

Press OK.

c Re-enter the password when the LCDshows Verify:.Press OK.

d Press Stop/Exit.


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Security features

27

4

Changing your memory securitypassword 4


b Press a orb to choose Set Password.Press OK.




f Press Stop/Exit.

Turning memory security on/off 4

If you enter the wrong password whenfollowing the instructions below, the LCD willshow Wrong Password. Re-enter the

correct password.

Turning memory security on 4


b Press a orb to choose Set Security.Press OK.


The machine goes offline and the LCDshows Secure Mode.

Note

If there is a power failure the data will stayin memory for up to 4 days.

Turning memory security off 4

a Press Menu.

b Enter the registered four-digit password.Press OK.Memory Security is automatically turnedoff and the LCD shows the date andtime.

Note

If you enter the wrong password, the LCDshows Wrong Password and staysoffline. The machine will stay in Secure

Mode until the registered password isentered.


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Chapter 4

28

Secure Function Lock(MFC-7840N and MFC-7840Wonly) 4

Secure Function Lock lets you restrict Publicaccess to certain machine functions (Fax Tx,

Fax Rx, Copy, Scan and Print 1).This feature also prevents users fromchanging the Default settings of the machineby limiting access to the Menu settings.

Disabling at least one function is required toturn on Secure Function Lock for the Publicuser.

Before using the security features you mustfirst enter an administrator password.

Access to restricted operations can beenabled by creating a restricted user.Restricted users must enter a user passwordto use the machine.

Make a careful note of your password. If youforget it, please call your Brother dealer forservice.

1 Print includes PC-Fax Send as well as all print jobs.

Note

You can set up to 10 individual users andone Public user.

When you set up a Public user, you canrestrict one or more of the machinesfunctions to all users who do not have apassword.

Only administrators can set limitationsand make changes for each user.

When Print is disabled, PC print jobs willbe lost without notification.

When Secure Function Lock is on, youcan only use 1.Contrast, 6.Polled TX or7.Coverpg Setup inthe Fax menu.

If Fax Tx is disabled, you cannot use anyfunction in the Fax menu.

Polling Receive is enabled only when theboth Fax Tx and Fax Rx are enabled.

Setting the password for theadministrator 4

The password you set in these steps is for the

administrator. This password is used to setup users and to turn Secure Function Lock onor off. (See Setting up restricted userson page 29 and Turning Secure FunctionLock on on page 30.)



c Re-enter the password when the LCDshows Verify:.Press OK.

d Press Stop/Exit.

Changing the password for theadministrator 4






f Press Stop/Exit.


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Security features

29

4

Setting up the Public user 4

You can set up the Public user. Public usersdo not need to enter a password.

Note

You must disable at least one function toturn on Secure Function Lock for Publicuser.


b Press a orb to choose Setup User.Press OK.

c Enter the administrator password.Press OK.

d Press a orb to choose Public.Press OK.

e Press a orb to choose Enable orDisable forFax Tx. Press OK.After you have set Fax Tx, repeat thisstep forFax Rx, Copy, Scan andPrint.

Press OK.

Note

You can set Print for only the Public user.If you disable Print for Public users it willalso disable Print for all restricted users.

f Press Stop/Exit.

Setting up restricted users 4

You can set up users with restrictions and apassword.


b Press a orb to choose Setup User.Press OK.

c Enter the administrator password.Press OK.

d Press a orb to choose User01.Press OK.

e Use the numeric keys to enter the username. (See Entering texton page 157.)Press OK.

f Enter a four-digit password for the user.Press OK.

g Press a orb to choose Enable orDisable forFax Tx.Press OK.After you have set Fax Tx, repeat this

step forFax Rx, Copy and Scan.Press OK.

h Repeatd tog for entering eachadditional user and password.

i Press Stop/Exit.

Note

You cannot use the same password asanother users password.


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30

Turning Secure Function Lock on/off 4

If you enter the wrong password whenfollowing the instructions below, the LCD will

show Wrong Password. Re-enter thecorrect password.

Turning Secure Function Lock on 4


b Press a orb to choose Lock OffiOn.Press OK.

c Enter your four-digit administratorpassword.Press OK.

Turning Secure Function Lock off 4


b Press a orb to choose Lock OniOff.Press OK.

c Enter your four-digit administratorpassword.Press OK.

Switching Users 4

This setting allows a restricted user to log onthe machine when Secure Function Lock is

turned on.

Note

After a restricted user has finished usingthe machine, it will return to the Publicsetting within the same time as the ModeTimer setting (Menu, 1,1). (See Modetimeron page 21. Also, you can exit froman individual user by pressing the lightedMode key.)

a Hold down Shift as you press Secure.

Change UserPIN:XXXX

b Enter your four-digit password.Press OK.

When Copy mode is disabled:

a Press Copy key.

Access Denied

b Enter your four-digit password.Press OK.

When Scan mode is disabled:

a Press Scan key.

Access Denied

bEnter your four-digit password.Press OK.


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Security features

31

4

Setting lock 4

Setting Lock lets you set a password to stop

other people from accidentally changing yourmachine settings.

Make a careful note of your password. If youforget it, please call your Brother dealer.

While Setting Lock is On, you cannot changethe following settings without a password:

Date/Time

Station ID

Quick Dial settings

Mode Timer

Paper Type

Paper Size

Volume

Daylight Save

Ecology

LCD Contrast

Setting Lock Dial Restriction

TX Lock(MFC-7340 and MFC-7440N only)

Memory Security(MFC-7450 only)




c Re-enter your password when the LCDshows Verify:.Press OK.

d Press Stop/Exit.

Changing your setting lock password 4



c Enter your four-digit password.Press OK.


e Re-enter your new password when theLCD shows Verify:.Press OK.

f Press Stop/Exit.

Turning setting lock on/off 4

If you enter the wrong password whenfollowing the instructions below, the LCD willshow Wrong Password. Re-enter thecorrect password.

Turning setting lock on 4


b Press a orb to choose On.Press OK.

c Enter your four-digit password.Press OK.

d Press Stop/Exit.Turning setting lock off 4


b Enter your four-digit password.Press OK twice.

c Press Stop/Exit.


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32

Restricting dialling 4

This feature is to prevent users from sending

a fax or call to a wrong number bymistake.You can set the machine to restrictdialling by using the dial pad, One Touch andSpeed Dial.

If you choose Off, the machine does notrestrict the dialling method.If you choose Enter # twice, the machinewill prompt you to re-enter the number, andthen if you re-enter the same numbercorrectly, the machine will start dialling. If you

re-enter the wrong number, the LCD willshow an error message.If you choose On, the machine will restrict allfax sending and outbound calls for thatdialling method.

Dial pad restriction 4


b Pressa

orb

to choose Off,Enter # twice orOn.Press OK.

c Press Stop/Exit.

One Touch restriction 4


b Press a orb to choose Off,Enter # twice orOn.Press OK.

c Press Stop/Exit.

Speed Dial restriction 4


b Press a orb to choose Off,Enter # twice orOn.Press OK.

c Press Stop/Exit.

Note

The Enter # twice setting will not workif you lift an external handset or press theHook key before entering the number.

You will not be asked to re-enter thenumber.

The machine cannot restrict dialling fromthe Redial/Pause key.

If you chose On orEnter # twice, youcannot use the Broadcasting feature andcannot combine quick dial numbers whendialling.


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Section II

Fax II

Sending a fax 34

Receiving a fax 41

Telephone and external devices 46

Dialling and storing numbers 56Remote fax options 61

Polling 67

Printing reports 70


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34

5

How to fax5

Entering fax mode 5

To enter fax mode press (Fax), and

the key will glow green.

Sending a fax from the ADF 5

Using the ADF to send your faxes is theeasiest way. To cancel a fax in progresspress Stop/Exit.

a Make sure you are in Fax mode .

b Place your document face up in theADF.

c Dial the fax number. (See How to dialon page 56.)

d Press Start.The machine scans the pages intomemory and then sends the document.

Note

If the Out of Memory messageappears while scanning a document intomemory, press Stop/Exit to cancel orStart to send the scanned pages.

Sending a fax from thescanner glass 5

You can use the scanner glass to fax thepages of a book, or a single page at a time.The documents can be up to Letter or A4size. Press Stop/Exit to cancel a fax inprogress.


b Place your document face down on thescanner glass.

c Dial the fax number. (See How to dialon page 56.)

d Press Start.The machine starts scanning the firstpage.

e After the machine scans the page, the

LCD will prompt you to choose one ofthe options below:

Next Page?1.Yes 2.No(Send)

Press 1 to send another page.Go tof.

Press 2 orStart to send thedocument. Go tog.

f Place the next page on the scannerglass, press OK. Repeate andf foreach additional page.

Set Next PageThen Press OK

g Your machine will automatically sendthe fax.

Note

When faxing multiple pages from thescanner glass, real time transmissionshould be set to Off. (See Real timetransmission on page 38.)

Sending a fax 5


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Sending a fax

35

5

Cancelling a fax in progress 5

Press Stop/Exit to cancel the fax. If you

press Stop/Exit while the machine is diallingor sending, the LCD will show1.Clear 2.Exit, press 1 to cancel thefax.

Broadcasting 5

Broadcasting lets you send the same faxmessage to more than one fax number. Youcan include Groups, One Touch, Speed Dial

numbers and up to 50 manually diallednumbers in the same broadcast.

You can broadcast up to 258 differentnumbers. This will depend on how manygroups, access codes or credit card numbersyou have stored, and on how many delayedor stored faxes in memory.

Note

Use the Search/Speed Dial to help you

choose numbers easily.


b Load your document.

c Enter a number.Press OK.You can use either a One Touch,Speed Dial, a Group number, or anumber manually entered using the dial

pad. (See How to dialon page 56.)

d Repeatc until you have entered all thefax numbers you want to broadcast to.

e Press Start.After the broadcast is finished the machinewill print a broadcast report to let you knowthe results.

Cancelling a broadcast inprogress 5

While broadcasting you can cancel the faxcurrently being sent or the whole broadcastjob.

a Press Menu, 2, 7.The LCD will display the fax beingdialled (for example,#001 0123456789) and the broadcastjob number (for example,Broadcast#001).

b Press aorb to choose the job numberyou want to cancel.Press OK.

c Press 1 to clear the job number or2 toexit.If you chose to only cancel the faxcurrently being sent inb, the machinewill ask you if you want to cancel thebroadcast. Press 1 to clear the wholebroadcast job or2 to exit.

d Press Stop/Exit.


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Chapter 5

36

Additional sendingoperations 5

Sending faxes using multiplesettings 5

Before you send a fax, you can change anycombination of these settings: contrast,resolution, overseas mode, delayed fax timer,polling transmission, real time transmissionor cover page settings.

a Make sure you are in Fax mode .After each setting is accepted, the LCDasks if you want to enter more settings.

Next1.Yes 2.No

b Do one of the following: To choose more settings, press 1.

The LCD returns to the Setup Sendmenu so you can choose anothersetting.

If you have finished choosingsettings, press 2 and go to the nextstep for sending your fax.

Electronic cover page 5

This feature will notwork unless you havealready programmed your Station ID. (Seethe Quick Setup Guide.)

You can automatically send a cover pagewith every fax. Your cover page includes yourStation ID, a comment, and the name (ornumber) stored in the One Touch orSpeed Dial memory.

By choosing Next Fax:On you can alsodisplay the number of pages on the coverpage.

You can choose one of the following presetcomments.

1.Note Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments,

you can enter two personal messages of yourown, up to 27 characters long. Use the charton page 157 for help entering characters.

(See Composing your own commentson page 36.)

5.(User Defined)

6.(User Defined)

Composing your own comments 5

You can set up two comments of your own.


b Press Menu, 2, 2, 8.

c Press a orb to choose 5 or6 to storeyour own comment.Press OK.

d Enter your own comment using the dialpad.Press OK.

Use the chart on page 157 for help enteringcharacters.

Send a cover page for the next fax 5

If you want to send a cover page only for thenext fax, your machine will ask you to enterthe number of pages you are sending so itcan be printed on the cover page.



c Press Menu, 2, 2, 7.

d Press a orb to choose Next Fax:On(orNext Fax:Off).Press OK.

e Press a orb to choose a comment.Press OK.


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Sending a fax

37

5

f Enter two digits to show the number ofpages you are sending.Press OK.For example, enter0, 2 for 2 pages or0,0 to leave the number of pages blank. Ifyou make a mistake, pressd orClear/Back to back up and re-enterthe number of pages.

Send a cover page for all faxes 5

You can set the machine to send a coverpage whenever you send a fax.



c Press a orb to choose On (orOff).Press OK.

d Press a orb to choose a comment.Press OK.

Using a printed cover page 5

If you want to use a printed cover page thatyou can write on, you can print the samplepage and attach it to your fax.



c Press a orb to choose Print Sample.Press OK.

d Press Start.

e After the machine prints a copy of yourcover page, press Stop/Exit.

Contrast 5

For most documents the default setting of

Auto will give the best results. Itautomatically chooses the suitable contrastfor your document.

If your document is very light or dark,changing the contrast may improve thequality of the fax.

Use Dark to make the faxed documentlighter.

Use Light to make the faxed documentdarker.




d Press a orb to choose Auto, Light orDark.Press OK.

NoteEven if you choose Light orDark, themachine will send the fax using the Autosetting if you choose Photo as the FaxResolution.


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Chapter 5

38

Changing fax resolution 5

The quality of a fax can be improved by

changing the fax resolution. Resolution canbe changed for the next fax orfor all faxes.

To change the fax resolution for the

next fax 5



c Press Resolution, then a orb to choose

the resolution.Press OK.

To change the default fax resolution 5



c Press a orb to choose the resolutionyou want.

Press OK.

Note

You can choose four different resolutionsettings.

Standard:Suitable for most typed documents.

Fine:Good for small print and transmits a littleslower than Standard resolution.

S.Fine:Good for small print or artwork andtransmits slower than Fine resolution.

Photo:Use when the document has varyingshades of grey or is a photograph. Thishas the slowest transmission time.

The time taken to send will increase whenchoosing S.Fine orPhoto.

Dual access 5

You can dial a number, and start scanning the

fax into memoryeven when the machine issending from memory, receiving faxes orprinting PC data. The LCD will show the newjob number.

The number of pages you can scan into thememory will vary depending on the data thatis printed on them.

Note

If you get an Out of Memory messagewhile scanning the first page of a fax,press Stop/Exit to cancel scanning. If youget an Out of Memory message whilescanning a subsequent page, you canpress Start to send the pages scanned sofar, or press Stop/Exit to cancel theoperation.

Real time transmission 5

When you are sending a fax, the machine willscan the documents into the memory beforesending. Then, as soon as the telephone lineis free, the machine will start dialling andsending.

If the memory is full, the machine will send thedocument in real time (even ifReal Time TX is set to Off).

Sometimes, you may want to send animportant document immediately, without

waiting for memory transmission. You can setReal Time TX to On for all documents orNext Fax:On for the next fax only.

Note

In Real Time Transmission, the automaticredial feature does not work when usingthe scanner glass.


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Sending a fax

39

5

Sending in real time for all faxes 5


b Press Menu, 2, 2, 5.c Press a orb to choose On.

Press OK.

Sending in real time for the next fax

only 5



c Press a orb to choose Next Fax:On.Press OK.

Not sending in real time for the next

fax only 5



c Press a orb to choose Next Fax:Off.Press OK.

Overseas mode 5

If you are having difficulty sending a faxoverseas due to a bad connection, thenturning on the overseas mode may help.

This is a temporary setting, and will only beactive for your next fax.




d Press a orb to choose On orOff.Press OK.

Delayed fax 5

You can store up to 50 faxes in the memory

to be sent within a twenty four hour period.a Make sure you are in Fax mode .



d Enter the time you want the fax to besent (in 24-hour format).(For example, enter 19:45 for 7:45 PM)

Press OK.

Note

The number of pages you can scan intothe memory depends on the amount ofdata printed on each page.

Delayed batch transmission 5

Before sending the delayed faxes, your

machine will help you economize by sortingall the faxes in the memory by destination andscheduled time.

All delayed faxes that are scheduled to besent at the same time to the same fax numberwill be sent as one fax to save transmissiontime.



c Press a orb to choose On orOff.Press OK.

d Press Stop/Exit.


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Checking and cancellingwaiting jobs 5

Check which jobs are still waiting in thememory to be sent. If there are no jobs, theLCD will show No Jobs Waiting. You cancancel a fax job that is stored and waiting inthe memory.

a Press Menu, 2, 7.The number of jobs still to be sent will bedisplayed.

b Do one of the following: Press a orb to scroll though the

waiting jobs, press OK to choose ajob, and then press 1 to cancel it.

Press 2 to exit without cancelling.

c When you have finished, pressStop/Exit.

Sending a fax manually 5

Manual transmission 5

Manual transmission lets you hear thedialling, ringing and fax-receiving tones whilesending a fax.



c Press Hook and listen for a dial tone. Orpick up the handset of an externaltelephone and listen for a dial tone.

d Dial the fax number you want to call.

e When you hear the fax tone, pressStart.

If you are using the scanner glass,press 1 to send a fax.

f If you picked up the handset of anexternal telephone, replace it.

Out of memory message 5

If you get an Out of Memory message

while scanning the first page of a fax, pressStop/Exit to cancel the fax.

If you get an Out of Memory messagewhile scanning a subsequent page, you willhave the option to press Start to send thepages scanned so far, or to press Stop/Exitto cancel the operation.

Note

If you get an Out of Memory messagewhile faxing and you do not want to deleteyour stored faxes to clear the memory,you can send the fax in real time. (SeeReal time transmission on page 38.)

To make extra memory available, you cando the following:

Print the faxes that are in the memory.(See Printing a fax from the memoryon page 45.)

Turn off Fax storage. (See Turning off

remote fax options on page 63.)


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6

6

Receive modes6

You must choose a receive mode depending on the external devices and telephone services youhave on your line. The diagrams below will help you choose the correct mode. (For more detailedinformation about the receive modes, see Using receive modes on page 42.)

Choosing the receive mode 6

To set the receive mode follow the instructions below.

a Press Menu, 0, 1.

b Press a orb to choose the receive mode.Press OK.

c Press Stop/Exit.The LCD will display the current receive mode.

Receiving a fax 6

Do you want to use the telephone features of your machine (if available) or

an external telephone or external telephone answering device connected on the

same line as the machine?

Yes

Fax Only

No

No

NoManual

Yes

External TAD

Fax/Tel

Are you using the voice message function ofan external telephone answering device?

Do you want the machine to answer fax andtelephone calls automatically?

Yes


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Using receive modes 6

Some receive modes answer faxes

automatically (Fax Only and Fax/Tel).You may want to change the ring delay beforeusing these modes. (See Ring delayon page 43.)

Fax Only 6

Fax Only mode will automatically answerevery call as a fax.

Fax/Tel 6

Fax/Tel mode helps you automaticallymanage incoming calls, by recognisingwhether they are fax or voice calls anddealing with them in one of the followingways:

Faxes will be automatically received.

Voice calls will start the F/T ring to tell youto pick up the line. The F/T ring is a fast

double ring made by your machine.

Use this mode if you receive few voicecalls.

(Also see F/T ring time (Fax/Tel mode only)on page 43 and Ring delayon page 43.)

Manual 6

Manual mode turns off all automatic

answering functions unless you are using theDistinctive Ring 1 feature.

1 Fax Ability in New Zealand.

To receive a fax in Manual mode press Startwhen you hear fax tones (short repeatingbeeps). You can also use the Fax Detectfeature to receive faxes by lifting a handset onthe same line as the machine.

(Also see Fax Detecton page 43.)

If you use a computer modem on the sameline, Faxing will not operate correctly.

External TAD 6

External TAD mode lets an externalanswering device manage your incomingcalls. Incoming calls will be dealt with