building it/is strategy

Building an IT / IS Strategy

Methodology

Presented by Asitha Goonewardena

Presented by : Asitha Goonewardena

AgendaValidation Methodology

Creation of IT strategy

Critical Path

IT Strategy Review

IT Inventory Delivery & Implementation

Validate IT strategy with the Business plan


Overview Objectives

Facilitate in validating the IT strategy with the Corporate business plan


Business plan & IT Strategy

Corporate Business PlanIdentify

Long/Mid/Short term Vision Mission Objectives (Long/Mid/short) Goals Measurements (CSF, KPI, KGI) Budgets (IT related)



Identify

Long/Mid/Short term IT Vision IT Mission IT Objectives (Long/Mid/short) IT Goals Measurements IT Budgets

Corporate IT Strategy



Corporate Business Plan


Compare &

Validate

Vision ObjectivesMission Goals

Business plan IT Strategy Deviation

Biz. Direction IT Direction









IT requirements Match IT Requirements

Not aligned reqs.

Compare &

Validate










Not aligned reqs.

IT Initiatives Match IT Initiatives Non existing/aligned

Compare &

Validate










Not aligned reqs.


IT Budgets IT Budgets Adequacy

Compare &

Validate










Not aligned reqs.



IT Resources IT Resources Adequacy

Compare &

Validate










Not aligned reqs.




Risk Assessment Risk Assessment Adequacy

Compare &

Validate





Compare &

Validate






Not aligned reqs.




Risk Assessment Risk Assessment Adequacy

Org. Structure Org. Structure Adequacy



Check Availability Existence Completene

ss

The IT strategy is inline with the biz. plan

Ensure


IT initiative requirements

Leave as it is/ Enhancements

Enhancements

New ITInitiatives(if needed)

New ITInitiatives

Business Process

New Old

Exis

t sN

ot

Exis

ts

IT I

nfr

astr

uctu

re


IT initiative requirements

IT Infrastructure Software Hardware Networking Facilities

Risk Assessment

IT acquisition & Outsourcing strategies

Consider

Ensure risks have been identified

Validate Risks Identified & ensure risk Avoidance

Old InitiativesNew Initiatives


Components of an IT initiative Measurements

Critical Success Factors [CSF] Factors influencing the success of the IT

initiative Key Performance Indicators [KPI]

Performance Indicators to measure the achievement of CSF

Key Goal Indicators [KGI] Indicators to measure the achievement of

goals

Measurements



Components of an IT initiative IT Capability Assessment

Business requirements / needsProject Management Methodologies

Requirement definitionOverall Design

Prioritization & Needs assessment

IT Portfolio

ITCapability

The IT readiness of the organization Identify


Components of an IT initiative IT Budgets

Is there a IT budget ? Is the allocated budget is sufficient

? What are the biz. risks associated

with insufficient budgets? Does the budget include

allocations for IT resources? How to address non-budgeted IT

initiatives ?


Components of an IT initiative IT Inventory

Identify existing IT inventory of the organization Software & Applications Hardware Network Data People Facilities

SAMPLE


Components of an IT initiative Organization Structure

Validate the organization structure is capable of managing the on-going and proposed IT initiatives.

SAMPLE


Components of an IT initiative Implementation

Project Management methodologies

Milestones

Factors of delay and possible additional costs

User responsibilities and accountabilities


SummaryComponents of an IT initiative

IT Initiatives

Measurements

IT Capability

Budgets Inventory

Org. Structure

Implementation


IT Initiatives Monitoring

Setup periodic IT audit reviews CSF, KPI, KGI

Asses Internal control adequacy (Roles & responsibility)

IT alignment with business objectives and progression.


IT Initiative Monitoring

Review organization’s IT direction and progress by using Maturity Model MATURITY MODEL

Non-Existent Initial Repeatable Defined Managed Optimised

0 1 2 3 4 5

LEGEND FOR SYMBOLS USED LEGEND FOR RANKINGS USED

0 Non-Existent — Management processes are not applied at all1 Initial — Processes are ad hoc and disorganised2 Repeatable — Processes follow a regular pattern3 Defined — Processes are documented and communicated4 Managed — Processes are monitored and measured5 Optimised — Best practices are followed and automated


Summary



Validate the Corporate IT plan with the Biz plan.


Identify Biz direction and IT direction

Identify IT initiatives & Components

Periodic Monitoring & Assessment


Monitoring

IT Strategy Model




Creation of an IT Strategy


Methodology Objective

Provide detail procedure in creating IT strategy from the Corporate business plan


Methodology

Fact finding Governing the enterprise Strategic direction (Long/ short term) Senior management commitment and

success in implementing enterprise strategies

Assess enterprise’s capability in sustaining its’ position


Methodology

Vision Ensure that the IT vision is appropriate in terms of

the Corporate Vision Mission

Ensure that the IT Mission is appropriate in terms of the IT Vision

Objectives Formulate the IT objectives at the organization

level and business unit level to ensure the Business objectives are achieved.


Methodology

Goals IT related goals as a periodic measurement

to ensure the defined IT objectives are achieving


IT initiatives

Is the BU IT objectives support the Cor. Biz. Plan ?

Define CSF for the IT initiatives Define KPI for the IT initiatives Identify existing IT initiatives with

defined objectives and goals Prioritize IT initiatives based on the

business requirements.


IT Capability assessment

Identify the IT capability of the organization to ensure the IT readiness and sustainability of the organization’s position in supporting the future IT requirements.


Measurements

Define measurements to assess the continuous success of the IT strategy based on the Organization’s business direction. For ; Critical Success Factors Key Performance Indicators Key Goal Indicators


Other Considerations

Address the IT budgets Identify the IT inventory

IT Strategy Model


Monitoring



Assess achievement of Business direction

Corporate IT Strategy Assess achievement of IT

direction

IT Vision IT GoalsIT ObjectivesIT Mission

Critical Path


Objective

Facilitate the consultant team in identifying the critical components to evaluate in creating/assessing the IT strategy


Identifying the Critical Path

IT Objectives & Goals Define the achievement of IT mission

& Vision. Used to validate the existing IT

initiatives Define new IT initiatives based on IT

objectives & goals.


Monitoring

Critical Path




IT strategy Review


Review Objectives

Review the functions in order to gain understanding of IT value delivery IT Strategic Alignment Risk Management Performance gained from the IT

initiatives.


Core Review Activities

Organizations’ mission and goals IT initiatives to support and

organization mission and goals Opportunities for IT IT Capability assessment Risk assessment of IT initiatives


Review IT Strategy

Review & Monitoring




? & AWrite your questions to : [email protected]

building it/is strategy

Technology

direction business plan

strategy compare

strategy methodology

strategy review

strategy deviation biz

budgets corporate

strategy critical path

requirements match