business community open forum fiscal year-end. agenda changes for this year budget office dates ...
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BUSINESS COMMUNITYOPEN FORUM
FISCAL YEAR-END
AGENDA Changes for this year Budget Office Dates Systems Control Changes Accounts Receivable & Inventory Important Date Highlights Communication Plan Additional Updates
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CHANGES FOR FYE 2015
Position Distribution Occurs in MSS
Dates are changingAnalytics Dates
Estimated date included on Important Dates
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Budget Office
FY15 Budget Rollover
IMPORTANT DATES
JUNE 8FY16 RBC’s available
JUNE 8-19Re-number and delete budget lines
JUNE 17FY15 Perm/Next Year RBCs Due(to affect FY16 orig. budget)
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JUNE 26FY15 Temp/Curent Year RBCs due
JULY 1FY16 Original Budget Load
AUGUST ~24FY15 Carryforward Load
IMPORTANT DATES
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2015-2016 FY End Rollover
Presented by:PRis Cantu
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2015-2016 FY End Rollover
Position Distribution MSS Transactions in Lieu of Position Funding Tool
On Target – June 8thTesting Reports Communication
EmailMosaic Community
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MSS Position Distribution
June 2nd – Last Day to submit UAccess Financials Account Extensions Before Two-Step Process BeginsJune 8th – Position Distribution Available for FY16 UpdatesJune 8th – FY16 Temp and Perm RBCs Available for UpdatingJuly 2nd – Last Day to approve MSS Position Distribution for Pay Period Ending July 5th
Position Distribution Reports
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Position Distribution Reports
Position DistributionPosition Distribution with BudgetPosition Distribution with Budget & Job Data
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Position Distribution Reports
July 1 Effective Date - Snapshot as of June 7thJuly 1 Effective Date – Last Approved DistributionCurrent Approved DistributionFuture Approved Distribution
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Position Distribution Reports
FY End Rollover Schedule
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2015-2016 FY End Rollover Schedule
Function Column Added
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2015-2016 FY End Rollover Schedule
www.ubet.arizona.edu
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2015-2016 FY End Rollover Schedule
Current/New Year Calendars & Schedules
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2015-2016 FY End Rollover Schedule
Calendar Upload Icon
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2015-2016 FY End Rollover Schedule
Subscribe to add to Outlook Calendar
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2015-2016 FY End Rollover Schedule
Merge Calendar View
Communication
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Communication
FY End Rollover Information Available on the Systems Control website: www.syscon.arizona.edu
QUESTIONS?
ACCOUNTS RECEIVABLE AND INVENTORY TRAINING
June 9, 2015 @ 2 – 3 pm
Location: Student Union - Rincon Room
Register on FSO’s training request form: learning.access.arizona.edu
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ACCOUNTS RECEIVABLE AND INVENTORY TRAINING
Please direct any questions to the FSO Accounts Receivable & Inventory
Coordinators
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Jodi Ketchmark621-3473
Jani Fisk626-5748
ACCOUNTS RECEIVABLE AND INVENTORY
Materiality ApproachA/R - $100,000
Inventory - $50,000
If you do not meet the threshold, there are optional instructions to record the A/R and
inventory on a YEDI.
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ACCOUNTS RECEIVABLE AND INVENTORY
The documents will be available at:
fso.arizona.edu/financial-management/yearend
The documents are due by July 6, 2015
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Important Date Highlights
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Cash receipts - June 30th Must be received in the Bursar's Office by 3:00 pm
DV Approval - June 22nd Must submit DV Cover sheets and all supporting documentation
Asset Transfer and Retirement – June 26thLast day to turn in retirements and transfers to Property Management
Important Date Highlights
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Auto Disapproval – June 30thAll enroute GEC/TF/SET/DI/CR documents will be disapproved
Pcard Transactions Auto Approved – July 9thTransactions with June Post Dates must be finalized by 5pm
Year End Documents – July 1st – July 11thFor use by Departments – create by noonapprove by 5pm
Interim Close FY15, Period 12 – June 30th
Reports available July 1st
Reconciliation – July 1st – July 12th Use Per. 13 in Analytics for finalized transactions
Final Close FY15, Period 12 – July 16th
Final Close FY15, Period 13 – Aug 1st
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Year-End Overview
All Communications will be available on FSO website www.fso.arizona.edu
UAccess Community UAccess Financial listserv University Business Events Calendar
(UBET)
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COMMUNICATION PLAN
Monday updates Message of the Day Memos on specific topics Contacts:
Accounts & Transactions – Contact your fund account
General Information or Questions – [email protected]
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COMMUNICATION PLAN
Accounts & Transactions –
Contact your fund account
General Information or Questions
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COMMUNICATION PLAN
Additional Updates
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Vacation payout – available for payouts July 1st or later
ERE Rates are still being negotiated – do not use for budgeting this year
Direct Billing ERE for graduate is still pending
Admin Service Charge is not final yet
QUESTIONS?