business solutions operations analysis - florida a&m ... payment request.pdf · business...
TRANSCRIPT
Business Solutions Operations Analysis
Document Name Payment Request
Business Process MCT004
Revised 12/17/2015
Why submit this form?
To have registration, airfare, or lodging (nonemployee or group only) paid for in advance. Please submit one payment request form PER transaction.
When to submit form?
At least 60 to 90 days before advance payment is needed.
What to do before submitting form?
Create a travel authorization that generates a travel authorization (TA) number. Payment will not be processed without an approved TA number.
Where to get form?
Acquire paper copy from Travel website:
http://www.famu.edu/index.cfm?controllers&TravelForms
Access eForm from:
https://innoweb.famu.edu:8080/imagenowforms/fs?form=E-Payment%20Request
What to included with form?
Item Description
Wire Request Form For electronic wire transfer
Invoice For registration or hotel
Flight Itinerary For airfare
What approvals are needed before submitting form?
Approver Reason
n/a
Where to submit form?
Submit PDF to [email protected] or eForm over the internet. Not allowed to submit paper.
Business Solutions Operations Analysis
How to submit form?
(eForm)
1. Open eForm online and complete.2. Make sure to attach supporting documents.
(Paper)
1. Complete paper copy.2. Scan paper copy with attachments as PDF.3. Email scan to [email protected].
How form is processed?
Average Processing Time: within 40 business days of date required
1. Audited for quality assurance [Travel Link Travel Documents]2. Verify approved TA or complimentary travel [Travel Payment Request Form]3. Payment is generated before date required4. Department representative receives funds [Travel Complete]
A. If airfare, travel representative is emailed flight confirmation from Controller OfficeB. If not airfare, travel representative picks up check from Controller Office
What does a form that is ready to submit look like?
