by grant tod fciob (founder)...chartered insituteof building (ciob) #minrisk2maxmargin 2. 3 contact...

Introduction To

By Grant Tod FCIOB(Founder)

www.bstructured.co.uk #minrisk2maxmargin

Brief History:

Grant Tod:• Graduated in 1999 from University of Paisley (now University of West of Scotland) with a BSc

(Hons) in Construction Management• Achieved MCIOB status (Member of the Chartered Institute of Building) in 2002 and FCIOB

status 2017• Over the last 20 years worked for a mixture of specialist subcontractors & main contractors

QS Advisor Limited/Bstructured:• Bstructured is a brand name of QS Advisor Limited• QS Advisor was formed in 2012• Focusing on providing a proactive & flexible Quantity Surveying Solution for Small to

Medium Sized Contractors, Sub-Contractors & Specialists• QS Advisor Limited is a Chartered Building Consultancy (CBC), which is regulated by the

Chartered Insitute of Building (CIOB)

2www.bstructured.co.uk #minrisk2maxmargin

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CONTACT DETAILS:

GRANT TOD; FOUNDER OF BSTRUCTURED (PART OF QS ADVISOR LIMITED)

E-MAIL: [email protected]

LINKEDIN: www.linkedin/in/granttod

WEBSITE: www.bstructured.co.uk


mailto:[email protected]

Value Proposition Statement:

Our strategy platform is for small to medium sized contractors, subcontractors & specialists.

This project tool collaborates the commercial and contract management tools from inception to completion of your project obligations.

Our product is a must to enhance margin expectations by mitigating risk from the start and through the currency of your project.

It provides an easy to use and concise step by step format.


What is Bstructured:• Lets start off with a definition for structured:

“having definite and highly organised structure”• What does this mean for you:

• Have a method from getting from A to B, but in a more logical/less risky approach• A is the commencement of your involvement with the project• B is the completion of all your requirements/obligations of the project (i.e. where you

can close the book!)• It consists of several key tools/methods used during the currency of a project. It is split into 3 key

Phases:• Pre Contract Phase• Construction Phase• Post Contract Phase


• It brings together the key members of the construction team by:• Making the whole team accountable• The need for teamwork• Collaboration between the team• There is no them or us anymore within the team

• This collaboration/teamwork will not only assist with mitigating risk, but also:• Eliminate high % of non-recoverables• Minimise programme implications• Make supply chain more accountable• Maintain margin/margin betterment


AIM:

ABOVE ALL IT IS TOOLS TO MINIMISING RISK BY MAXIMISE MARGIN!!


Pre-Contract Phase Construction Phase

Post-Contract Phase

The Bstructured

MethodOr (as we

like to call it):“The

SynergyStrategy”


This is where:• The three main Phases are working together (i.e. in synergy).• Each division has merits that if not completed successfully will not allow the other two divisions to

have a successful transition• If all divisions are working together you have a solid structure that will last


IF ALL DIVISIONS ARE NOT WORKING TOGETHER THIS IS WHAT HAPPENS:


Pre-Construction

Phase Construction Phase

Post-Contract Phase


NOT AGOOD DESIGN

ADESIGN

THATIS

FLAWEDWITH:

• Inconsistencies• No collaboration• Resulting in

RISK RISK RISK!!!


This process uses and adopts the use of a group of professionals to collaborate, engage, coach & mentor your business into a structure that can:

“Minimise Risk To Maximise Margin”

Project Management

Commercial Management

Business Accounting

Planning


SO LETS LOOK AT EACH DIVISION IN TURN


Pre-Construction Phase


Tender Review &

Submission

Project Award

& Contract

Tender Enquiry

Cost Control

Internal Handover

Planning

Supply chain

management

Cashflow Control


Construction Phase


Change Manage

ment

External Meetings

Payments Cost Control

Internal Meetings

Planning

Supply chain

management


Completion

Post-Contract Phase


Change Manage

mentExternal

MeetingsPaymen

tsCost

Control

Internal MeetingsPlanning

Supply chain

management


PRE CONTRACT PHASE : BREAKDOWN OF EACH SUB PHASE


Pre-Contract Phase

Tender Enquiry

Tender Review &

Submission

• Tender Enquiry Letter

• Tender Build Up sheet

• Tender Qualification Sheet


Cost Control

• CVR/Cost Report

• Prelim Sheet

Internal Handover

Planning

• Estimators Handover Minute

• Prelim Sheet

• Cashflow Projection/Forecast


Project Award & Contract

• Contract Checklist

• Sample Responses if issues

• Sample response if no issues

CONSTRUCTION PHASE : BREAKDOWN OF EACH SUB PHASE


www.bstructured.co.uk #minrisk2maxmargin 25

Planning

• Procurement Schedule

• Daily Site Diary• Request for

Further Information (RFI’s)

Change Management

• Change Control Register

• Variation procedures

• Architects/client’s instructions

• Instruction Schedule

• Confirmation of Verbal Instruction (CVI’s)

• Instructions to Supply chain

• Delay Notice (EOT)

• Early Warning Notice (EWN)


Valuation &

Cost Control

• Forecast Final Account (FFA)

• CVR Template

• Valuation/AFP Template

• Financial Position per Contract

• Default notice to client

• Invoice Template

• Cash Position Schedule


External Meetings

Internal Meetings

• Contract Review meeting & minutes

• Cash Position Schedule

• Commercial/H&S/Contract position

• Ongoing lessons learned

• Progress report


Supply chain management • Letting Analysis

• Main Sub-order content

• Letter of Intent



Payments to Subcontractors

• Subcontractor Payments

• Payment Notices• Payless Notices• Subcontractor

Val Cert Breakdown

• Subcontractor Performance on site

• Subcontractor damage on site

• Subcontractor defective work/material notice

POST CONTRACT PHASE : BREAKDOWN OF EACH SUB PHASE



Post Contract Activities

• Subcontractor Final Account Statement

• Internal Post Contract Meeting

• Chasing Retention Monies

Conclusion:

• Each systematic step goes from commencement to completion• These steps together bring the tools necessary for

teamworking/collaboration• It mitigates the blame culture as it makes everyone accountable


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The end result; Minimising Risk by Maximum Margin!!


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CONTACT DETAILS:

GRANT TOD; FOUNDER OF BSTRUCTURED (PART OF QS ADVISOR LIMITED)

E-MAIL: [email protected]

LINKEDIN: www.linkedin/in/granttod

WEBSITE: www.bstructured.co.uk


mailto:[email protected]

by grant tod fciob (founder)...chartered insituteof building (ciob) #minrisk2maxmargin 2. 3 contact...

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