BY ORDER OF THE COMMANDER

557TH WEATHER WING

557 WEATHER WING INSTRUCTION

36-2801

26 JANUARY 2017

Personnel

557 WW RECOGNITION PROGRAM

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available for downloading or ordering on the

e-publishing website at www.e-publishing.af.mil.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: 557 WW/CCEA

Supersedes: AFWAI36-4, 12 June 2008

Certified by: 557 WW/CCM

(CMSgt Terri L. Grebel)

Pages: 26

This instruction establishes policy for the 557th Weather Wing (557 WW) quarterly, annual,

specialty and functional awards. Authority to implement this program is prescribed in Title 10,

United States Code (USC), Section 1125, Recognition for Accomplishments: Award and

Trophies; Title 10, USC, Section 8013, Secretary of the Air Force; Title 10, USC, Section 8074,

Commands: Territorial Organizations; Air Force Instruction (AFI) 36-1004, The Air Force

Civilian Recognition Program; AFI 36-2805, Special Trophies and Awards, and Air Force

Policy Directive (AFPD) 36-28, Awards and Decorations Programs. Ensure that all records

created as a result of prescribed processes in this publication are maintained in accordance with

Air Force Manual (AFMAN) 33-363, Management of Records, and disposed of in accordance

with Air Force Records Information Management System (AFRIMS) Records Disposition

Schedule (RDS). This instruction requires collecting and maintaining information protected by

the Privacy Act of 1974 authorized by 10 U.S.C. 1125; 10 U.S.C. 8013; 10 U.S.C. 8074. System

of Records Notice F036 AF PC V, Awards and Decorations, applies. Office symbols are subject

to change due to organizational reorganization. Refer recommended changes and questions

about this publication to the Office of Primary Responsibility (OPR) using the AF Form 847,

Recommendation for Change of Publication; route AF Forms 847 from the field through the

appropriate functional chain of command. Submit requests for waivers, through your chain of

command, to the Publication OPR for non-tiered compliance items.

2 557WWI36-2801 26 JANUARY 2017

SUMMARY OF CHANGES

This document has been significantly revised and should be reviewed in its entirety. Major

changes include incorporating the new functions and office symbols following the 557 WW

reorganization. Additionally, the quarterly award nomination format has been revised

significantly to include headers and number of bullets in line with changes to the evaluation

system and Air Force Philosophy.

1. General. ................................................................................................................... 3

2. Wing Roles and Responsibilities. ........................................................................... 3

3. Award Protocol. ...................................................................................................... 5

4. Eligibility. ............................................................................................................... 6

5. Board Composition and Procedures. ....................................................................... 7

6. Quarterly Awards. ................................................................................................... 8

7. Annual Awards. ...................................................................................................... 9

8. Enlisted Annual Awards/12 OAY. ......................................................................... 10

9. Functional and Specialized Annual Awards. .......................................................... 10

Attachment 1— GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 12

Attachment 2— QUARTERLY AWARD AF FORM 1206 MILITARY EXAMPLE 14

Attachment 3— QUARTERLY AWARD AF FORM 1206 CIVILIAN EXAMPLE 15

Attachment 4— TEAM AWARDS 16

Attachment 5— QUARTERLY/ANNUAL VOLUNTEER AWARDS 18

Attachment 6— SAMPLE 557 WW QUARTERLY/ANNUAL BOARD PRESIDENT

SCORE SHEET 20

Attachment 7— SAMPLE 557 WW QUARTERLY/ANNUAL AWARD SCORE SHEET 21

Attachment 8— SAMPLE 557 WW QUARTERLY/ANNUAL TEAM AWARD SCORE

SHEET 22

Attachment 9— SAMPLE 557 WW QUARTERLY/ANNUAL VOLUNTEER AWARD

SCORE SHEET 23

Attachment 10— QUARTERLY AWARDS RECOGNITION MATRIX 24

Attachment 11— ANNUAL AWARDS RECOGNITION MATRIX 26

557WWI36-2801 26 JANUARY 2017 3

1. General. 557 WW recognition programs are conducted on a calendar year basis with the

exception of functional awards which run on a fiscal year. Quarterly cycles are as follows: first

quarter (1 January – 31 March); second quarter (1 April – 30 June); third quarter (1 July – 30

September); fourth quarter (1 October – 31 December). These programs are designed to

recognize outstanding and deserving individuals, volunteers and teams that have clearly

performed above normal requirements.

2. Wing Roles and Responsibilities.

2.1. 557 WW Commander (557 WW/CC). Approval authority for all Wing awards.

2.2. 557 WW Vice Commander (557 WW/CV). Oversees the Wing officer boards; resolves

ties and recommends board results to 557 WW/CC for approval.

2.3. 557 WW Technical Director (557 WW/TD). Oversees the Wing civilian and team

boards; resolves all ties and recommends board results to 557 WW/CC for approval.

2.4. 557 WW Command Chief (557 WW/CCM). Oversees the Wing enlisted and volunteer

boards; resolves all ties and recommends board results to 557 WW/CC for approval.

2.5. 557 WW Executive Services (557 WW/CCEA).

2.5.1. Runs Wing Staff-level quarterly and annual awards process.

2.5.1.1. Establishes timelines, solicits nominations from the 557 WW Wing Staff

offices (including Executive Services, IG, FM, XP). Each Wing Staff Agency (WSA)

may submit no more than one nomination per category.

2.5.1.2. Oversees boarding process for Wing Staff awards. Solicits representation of

Wing Staff offices for boarding process. Ensures board president duties rotate

between all Wing Staff offices.

2.5.1.3. Releases announcement of Wing Staff-level award winners to all Wing Staff

offices.

2.5.1.4. Submits Wing Staff award winners to compete with 2 WXG and 1 WXG

award winners for Wing-level awards.

2.5.2. Runs Wing-level quarterly and annual awards process.

2.5.2.1. Establishes timelines, solicits nominations via Wing tasker from the Wing

Staff, 1 WXG, and 2 WXG for the Wing quarterly and annual awards. The call for

nominations from squadrons, operating locations, and detachments will be routed

through the parent units/organizations. Wing Staff, 1 WXG, and 2 WXG may each

submit no more than one nomination per category.

2.5.2.2. Collects nomination packages.

2.5.2.3. Distributes nomination packages and score sheets for quarterly and annual

awards through board presidents.

2.5.2.4. Routes selected nominees to 557 WW/CC for final approval.

2.5.2.5. Maintains Wing-level team award trophies.

2.5.2.6. Obtains tokens of recognition for presentation to Wing-level (and Wing

Staff-level) quarterly and annual award winners.

4 557WWI36-2801 26 JANUARY 2017

2.5.2.7. Provides administrative support in the Wing awards process. This includes,

but may not be limited to, archiving results, archiving winning packages, verifying

deadlines, and building “CC Gram” release message.

2.5.2.8. Sets up 557 WW/CC presentation of wing quarterly and annual awards.

2.5.2.9. Updates 557 WW Awards Board with names/pictures of Wing quarterly and

annual winners.

2.5.2.10. Once approved by 557 WW/CC, forwards applicable enlisted Annual

awards to 12 AF to complete for 12 Outstanding Airmen of the Year.

2.5.3. Runs Wing-level functional awards process.

2.5.3.1. Administers specialized annual awards programs/repository for 557 WW.

See Section 9.2., Specialized Annual Awards, for details. (e.g., First Sergeant of the

Year, Sijan nominations, etc.).

2.5.3.2. Tracks functional awards through 12 AF and/or ACC, establishes Wing

deadlines, and solicits nominations via Wing taskers. The call for nominations from

squadrons, operating locations, and detachments will be routed through the parent

units/organizations. Nominations will follow applicable specific functional award

guidance.

2.5.3.3. Collects nomination packages.

2.5.3.4. Distributes nomination packages and score sheets for functional and

specialty awards to selection boards (as required).

2.5.3.5. Routes selected nominees to 557 WW/CC for final approval via a draft CC

Gram.

2.5.3.6. Completes an administrative review on award packages prior to submission

of winners for staffing. See Section 9.1., Functional Awards, for details.

2.5.3.7. Submits nomination package (from the 557 WW/CCEA org box), on behalf

of the 557 WW/CC, for higher level competition.

2.5.3.8. Obtains tokens of recognition for presentation to Wing-level functional and

specialty award winners (e.g. Weather, Communications, etc.).

2.5.3.9. Provides administrative support in the Wing awards process. This includes,

but may not be limited to, archiving results, archiving winning packages, verifying

deadlines, and building “CC Gram” release message.

2.6. 557 WW Wing Staff and Group Commanders. Submit award nominations and provide

unit representatives for Wing-level boards according to Section 5, Board Composition and

Procedures. Verifies eligibility of nominations in accordance with paragraph 4 below

(including a quality force indicator check).

2.7. 1 WXG & 2 WXG: For nominations selected as Wing-level winners. Mails Wing-level

award tokens to units not located on Offutt Air Force Base.

557WWI36-2801 26 JANUARY 2017 5

2.8. 557 WW Executive Officer (557 WW/CCE). Releases “CC-Grams” announcing the

Wing-level award winners on behalf of the 557 WW/CC. This includes quarterly, annual,

and functional award messages.

2.9. 557 WW/XP (Civilian Personnel). Will complete AF Form 1001, Award

Recommendation Transmittal, with civilian individual annual and quarterly Wing-level

winners and forwards to winner's servicing civilian personnel office(s) (CPO) for processing.

3. Award Protocol.

3.1. Precedence. Personnel may be recognized at multiple levels of competition (i.e.

Squadron, Group, and Wing). If personnel receive time-off awards/military passes at

multiple levels of competition, only the highest level will be awarded. Time-off

awards/military passes are awarded for individual categories only and will be withheld until

results of Wing boards are released. See attachments 10 - 11 for recognition matrix.

3.2. Multiple Category Winners. An individual who wins in multiple categories (e.g., small

team, large team, and individual) will be recognized for all awards but the time-off award

will only be awarded for the individual category win. See Attachments 10 and 11 for award

summary.

3.3. Awarding Contractors. Contractors’ contributions to a team or individual award cannot

be recognized in the Wing’s Awards Program. Contractors can only be recognized through a

letter of appreciation to the individual or company. The reason for recognition must be

"substantially" beyond the terms of the individual’s contract. The submitting authority must

coordinate through the contracting office to ensure guidelines are followed.

3.4. Recognition for Civilian Award Winners. (See Attachments 10 and 11). After the

announcement of Wing civilian award winners, 557 WW/XP will complete AF Form 1001,

Award Recommendation Transmittal, with winners and forward to winner's servicing civilian

personnel office(s) (CPO) for processing.

3.5. Host Base Awards Programs. 557 WW units are encouraged to participate in any

applicable host base awards (for example “Base Knowledge Operations Manager of the

Quarter”, Team Offutt, etc.).

3.5.1. Units will not nominate multiple individuals from the same duty location to

compete in different award programs with the intent of allowing more individuals to

compete for awards, unless they will compete in different categories; i.e., submitting one

individual for the Wing NCO of the quarter and another for the host base NCO of the

quarter would be unacceptable if they are from the same duty area.

3.5.1.1. Even if an individual does not compete successfully for an award at a higher

level, they should be allowed to compete in the local base award program if they meet

the eligibility criteria and are the best candidate from a given unit and duty location.

3.5.2. Units will provide a courtesy copy to 557 WW/CCEA when submitting host base-

level award nominations.

3.5.3. Units not located at Offutt AFB will notify the 557 WW/CC via their respective

chain of command when their nominees are successful in host base-level award

programs.

6 557WWI36-2801 26 JANUARY 2017

4. Eligibility.

4.1. Quality Force Indicators (QFI)s. Integrity of the Awards programs must be strictly

enforced to ensure the most qualified individuals are nominated for recognition. The

nominating organization (Wing Staff, 1 WXG & 2 WXG) is responsible for ensuring

eligibility factors are met (PRIOR to submission of award nomination to Wing-level).

4.1.1. Individuals who fall in one of the following categories during the award period are

ineligible to compete for individual awards or to be included in a team award nomination:

4.1.1.1. Active Unfavorable Information File (UIF), control roster, Article 15, court

martial conviction, and/or negative civilian action.

4.1.1.2. Most current performance report is a “referral.”

4.1.1.3. Most current fitness test score is less than 75 or any result that is

unsatisfactory during the entire award period.

4.1.1.4. Civilians with a potential adverse action under review or have a negative

action documented during the award period.

4.1.2. For team awards, quality control factors for individual team members will be

evaluated on a case-by-case basis and must be taken into consideration by the nominator

and commander when determining whether or not an individual should be included in

team award nominations. All QFI waiver requests will be routed through the 557

WW/CCM for recommendation and 557 WW/CC adjudication.

4.2. Nomination Restrictions.

4.2.1. Senior Master Sergeants with a line number to Chief Master Sergeant are not

eligible.

4.2.2. Lieutenant Colonels with a line number to Colonel are not eligible.

4.3. Nominees deployed for a Portion of the Award Period.

4.3.1. Deployed 557 WW members submitted for Wing quarterly awards should have at

least 50% of the award period at home station to be considered for a submission.

4.3.2. If a member’s deployed location does not have a comparative award program, the

minimum time at home station is not required. Verification of the lack of an awards

program is the responsibility of the nominator and will be verified by the 557 WW/CCM.

4.3.3. For annual awards, there is no minimum home station requirement.

4.4. Information from a Previous Assignment.

4.4.1. Information from a previous assignment for performance in the respective award

period may be included in the quarterly and annual nomination packages provided it

occurred during the eligible period of the award.

4.4.2. All previous assignment information must be verified with a copy of a signed

performance report, letter of evaluation, Memorandum for Record, approved

decoration/citation, or written correspondence from the individual’s rating chain at the

previous assignment.

557WWI36-2801 26 JANUARY 2017 7

4.5. Determining Category for Awards. Members will compete in the competitive category

corresponding to the rank/grade they held the majority of time during the award period.

5. Board Composition and Procedures. All award boards will review only written

nominations. “Face-to-face” boards will not be conducted. Board presidents will vote only if

the compiled board members’ scores result in a tie. The 557 WW/CC is the final approval

authority. See attachments 6 through 10 for sample board President and board member score

sheets.

5.1. Guidance Applicable to all Boards.

5.1.1. Board members may meet formally to discuss the nominations, vote, and provide

feedback on how the packages and processes can be improved. The board president will

coordinate each board process with assigned members.

5.1.2. When tasked to provide board members, units will recommend members with

appropriate levels of maturity and experience. After serving on boards, board members

are encouraged to provide feedback to members of their organizations and the board

president on their “lessons learned” while serving on 557 WW boards.

5.1.3. All board members will receive nomination packages at a minimum of 24 hours in

advance of any board.

5.1.4. During any discussion, in-person or otherwise, only the information written in the

award nomination package will be discussed. No additional information is to be

introduced.

5.1.5. Each board member will score the nomination packages and provide this

information to the board president. See attachments 6 through 10 for sample score

sheets.

5.1.6. Board proceedings and results will not be discussed outside the formal board.

5.1.7. The 557 WW/CC is the final approval authority on all board results.

5.2. 557 WW Officer Quarterly and Annual Boards. The 557 WW/CV will serve as the

board president. If necessary, the 557 WW/CV will identify a replacement of appropriate

rank and experience. Boards will be comprised of a field grade officer (FGO), Major select

or civilian selected by Wing Staff and Group leadership.

5.3. 557 WW Enlisted Quarterly and Annual Boards. The 557 WW/CCM will serve as the

board president. If necessary, the 557 WW/CCM will identify a replacement of appropriate

rank and experience. Board composition will be dependent on the level of the award, but

will consist of representatives from the Wing Staff and Weather Groups. Board members

will be of the same or higher rank than the category they are boarding.

5.4. 557 WW Civilian Quarterly and Annual Boards. The 557 WW/TD will serve as the

board president. If necessary, the 557 WW/TD will identify a replacement of appropriate

rank and experience. Board composition will be dependent on the level of the award, but

will consist of representatives from the Wing Staff and Weather Groups. Board members

will be of the same or higher rank than the category they are boarding.

5.5. 557 WW Team Quarterly and Annual Boards. The 557 WW/TD will serve as the board

president. If not available, the 557 WW/CV will serve as the board president or will appoint

8 557WWI36-2801 26 JANUARY 2017

a replacement of appropriate rank and experience. The board will be comprised of

representatives from the Wing Staff and Weather Groups. Board members will not include

any member that is part of a nominated team.

5.6. 557 WW Volunteer Quarterly and Annual Boards. The 557 WW/CCM will serve as the

board president. Representatives from the Wing Staff and Weather Groups will comprise the

board. Board members may be of any rank.

6. Quarterly Awards.

6.1. Quarterly Award Suspenses. Wing nomination packages from the Groups and Wing

Staff are due to the 557 WW/CCEA. The due date is defined as the close of business on the

10th day of the first month outside the eligible period (if the 10th day falls on a non-duty day,

the due date is the next occurring duty day). Submissions received after the suspense date

will not be considered.

6.1.1. First quarter, 10th day in April.

6.1.2. Second quarter, 10th day in July.

6.1.3. Third quarter, 10th day in October.

6.1.4. Fourth quarter, 10th day in January.

6.2. Award Categories.

6.2.1. Airman. Airman Basic through Senior Airman.

6.2.2. NCO. Staff Sergeant through Technical Sergeant.

6.2.3. SNCO. Master Sergeant through Senior Master Sergeant (except Senior Master

Sergeants with a line number to Chief Master Sergeant).

6.2.4. CGO. Second Lieutenant through Captain (including Captains with a line number

to Major).

6.2.5. FGO. Major through Lieutenant Colonel (except Lieutenant Colonels with a line

number for Colonel).

6.2.6. Junior Civilian. GS-01 through GS-06.

6.2.7. Intermediate Civilian. GS-07 through GS-10.

6.2.8. Senior Civilian. GS-11 and above.

6.3. Preparation. Nomination packages will include an electronic copy of the most current

version of the AF Form 1206 (PDF version). Previous editions will not be used. Use

attachments 2 through 5 for military individual and civilian individual, team and volunteer

examples.

6.3.1. Prepare the AF FORM 1206 using bulleted statements for justification. Do not

write bullets on the same lines as subject headings.

6.3.2. AF Form 1206 Headings.

6.3.2.1. Performance and Leadership in assigned duties. Describe leadership

accomplishments and how well the member performed assigned primary and

additional duties. Define the scope and level of responsibilities and the impact on the

557WWI36-2801 26 JANUARY 2017 9

mission and unit. Consider development of quality AF management principles, new

techniques and contributions to increase mission effectiveness. In addition, consider

scope and level of responsibility and cost saving initiatives.

6.3.2.2. Whole Airman Concept. Show how the member developed or improved

skills related to primary duties; e.g., formal training, Career Development Course

enrollment or completion, On-the-Job Training, certifications, technical training,

quality courses, professional Military Education, off-duty education, and involvement

in professional or cultural organizations. Define the scope and impact of the

member's positive leadership and involvement in both the military and civilian

community. Include leadership, membership, or participation in unit advisory

councils, professional military organizations, associations, and events (e.g., president

of Top 3, dining-out committee, member of AF Sergeants Association, Sunday school

teacher).

6.4. Format (Individual Categories). For military and civilian nominations, limit to 7 lines

of text, not including subject headings.

6.4.1. Performance and Leadership in assigned duties is limited to 5 lines. Whole

Airman Concept is limited to 2 lines. See Attachment 2 for formatting example.

6.4.2. For Team categories: Team nominations will consist of one subject heading,

JUSTIFICATION, and will not exceed 7 lines. See Attachment 4 for formatting

example.

6.4.3. For Volunteer category: Volunteer nominations will consist of one subject

heading, VOLUNTEER'S EFFORTS AND IMPACT ON THE BASE AND

COMMUNITY. See Attachment 5 for formatting example.

6.5. Board Weight: The board will evaluate each bullet on its own merit. The category

weight for individual categories is: Performance and Leadership in assigned duties (80%),

Whole Airman Concept (20%).

7. Annual Awards.

7.1. Annual Award Suspense. Nomination packages are due based on Headquarters Air

Force (HAF) and associated Air Combat Command (ACC) guidance. Suspenses will be

released by 557 WW/CCEA as soon as received. Submissions received after the suspense

date will not be considered.

7.2. General Guidance. Annual award subject headings will be driven by higher headquarter

guidance for all categories. Differences between this wing instruction and higher

headquarter guidance will be provided via e-mail and TMT. Nominees must meet eligibility

requirements in section 4.1.

7.3. Preparation. Prepare the AF Form 1206 (PDF version) using bulleted statements for

justification. Do not write bullets on the same lines as subject headings.

7.3.1. Current AF FORM 1206 Headings.

7.3.1.1. Leadership and Job Performance. Describe significant leadership

accomplishments and how well the member performed assigned primary and

additional duties. Define the scope and level of responsibilities and the impact on the

10 557WWI36-2801 26 JANUARY 2017

mission and unit. Consider including other awards received (e.g., Airmen Leadership

School Distinguished Graduate, etc.).

7.3.1.2. Significant Self-Improvement. The member’s initiatives for self-

improvement including, but not limited to, professional development or training, off-

duty education, fitness efforts, achievement in professional or cultural societies or

associations and development of creative abilities.

7.3.1.3. Base and Community Involvement. Define the scope and impact of the

member’s positive leadership and involvement in both the military and civilian

community. Consider including leadership, membership, or participation in unit

advisory councils, professional military organizations, associations, and events (e.g.,

President of Top III, dining out committee, involvement in Air Force Sergeants

Association, Sunday school teacher, etc.).

7.3.1.4. Format (Individual Categories). Individual awards will be 30 lines

(including headers). For enlisted individual nominations – follow additional 12 OAY

guidance, outlined in AFI 36-2805 and/or passed from ACC (which will accompany

the solicitation tasker). All enlisted nominations must follow the 12 OAY formatting

requirements. For Team categories: See attachment 4.

8. Enlisted Annual Awards/12 OAY. The 557 WW annual enlisted winners will become the

557 WW 12 OAY nominees. See AFI 36-2805 for further 12 OAY information.

8.1. The 557 WW enlisted annual winners will be required to immediately complete and

submit the following:

8.1.1. AF Form 1206.

8.1.2. Biography, limited to one, single-spaced typewritten page. Refer to AFI 36-2805.

8.1.3. Base-level Records Review Report on Individual Person (RIP).

8.1.4. Statement of intent on official letterhead must be signed and dated by nominee.

8.1.5. Statement of release on official letterhead must be signed and dated by nominee.

8.1.6. Other documentation required by ACC (through the 12 OAY program

requirements tasked by AF level).

9. Functional and Specialized Annual Awards.

9.1. Functional Awards. Functional awards include but are not limited to Mission Support

awards, Communications and Information awards, Financial Management, Civil Engineering

and Weather Awards.

9.1.1. The 557 WW/CCEA will:

9.1.1.1. Coordinate with ACC/A1KKM and 12 AF/CCKE on all awards, timelines,

guidance, award submission suspense dates and nomination solicitations.

9.1.1.2. Administer the selection process.

9.1.1.3. Staff a completed package to the 557 WW/CC (for approval) two weeks

prior to required submission date to next higher board.

557WWI36-2801 26 JANUARY 2017 11

9.2. All Specialized Annual Awards. The 557 WW will follow the guidance as prescribed in

Air Force Instruction 36-2805 and any other pertinent instruction, guidance or messages.

STEVEN N. DICKERSON, Colonel, USAF

Commander

12 557WWI36-2801 26 JANUARY 2017

Attachment 1

GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION

References

AFI 36-1004, The Air Force Civilian Recognition Program, 03 Dec 2009

AFI 36-2805, Special Trophies and Awards, 14 Mar 2013

AFI 36-2805_ACCSUP, Special Trophies and Awards, 23 Jul 2009

AFI 36-2807, Chapter 14, Weather Functional Awards, Jul 2015

AFI 36-2618, Enlisted Force Structure, 27 Feb 2009

AFPD 36-2803, The Air Force Military Awards and Decorations Programs, 3 May 2015

AFMAN 33-363, Management of Records, 29 Aug 2013

Title 10, USC, Section 1125, Recognition for Accomplishments: Awards and Trophies, 3 May

2015

Title 10, USC, Section 8013, Secretary of the Air Force, 3 May 2015

Title 10, USC, Section 8074, Commands: Territorial Organizations, 3 May 2015

Prescribed Forms

None

Adopted Forms

AF Form 847, Recommendation for Change of Publication

AF Form 1001, Award Recommendation Transmittal,

AF Form 1206, Nomination for Award

Abbreviations and Acronyms

12 OAY—12 Outstanding Airmen of the Year

ACC—Air Combat Command

AFI—Air Force Instruction

AFMAN—Air Force Manual

AFPD—Air Force Policy Directive

557 WW—557th Weather Wing

CC—Commander

CCM—Command Chief

CCE—Executive Officer

CCEA—Executive Services

557WWI36-2801 26 JANUARY 2017 13

CGO—Company Grade Officer

CV—Vice Commander

FGO—Field Grade Officer

GSU—Geographically Separated Unit

HAF—Headquarters Air Force

NCO—Noncommissioned Officer

OAY—Outstanding Airmen of the Year

OPR—Office of Primary Responsibility

PME—Professional Military Education

QFI—Quality Force Indicator

RIP—Report on Individual Person

TD—Technical Director

UIF—Unfavorable Information File

USC—United States Code

14 557WWI36-2801 26 JANUARY 2017

Attachment 2

QUARTERLY AWARD AF FORM 1206 MILITARY EXAMPLE

Table A2.1. Quarterly Award AF Form 1206 Example (Military) Example.

557WWI36-2801 26 JANUARY 2017 15

Attachment 3

QUARTERLY AWARD AF FORM 1206 CIVILIAN EXAMPLE

Table A3.1. Quarterly Award AF Form 1206 Example (Civilian) Example.

16 557WWI36-2801 26 JANUARY 2017

Attachment 4

TEAM AWARDS

A4.1. Team.

A4.1.1. Small and Large Team Categories. The purpose of this award is to recognize the

team that has best demonstrated excellence, quality, and effectiveness in mission

accomplishment. Teams are defined as a group of subject matter experts working together

on a special project. Team members may be military or civilian personnel. Teams may be

from one unit or multiple units, bought together for a specific purpose and then disbanded.

Normal daily operations do not qualify for a team nomination.

A4.1.1.1. Small team–comprised of two to ten people.

A4.1.1.2. Large team–comprised of more than ten people.

A4.1.1.3. Sports teams and private organizations (e.g., booster clubs) are not eligible.

A4.1.1.4. Contract personnel are not eligible to be included in team award nominations.

However, if contract personnel make contributions towards team accomplishments that

are substantially beyond the terms of their contract, contract personnel and/or entities can

be recognized by award of an AF Form 3033, Certificate of Appreciation and/or a Letter

of Appreciation. All certificates and letters of appreciation will be approved by the 557

WW/CC and routed through the applicable contracting office.

A4.2. Preparation. Prepare the AF Form 1206 using bullet statements for justification. Do not

write bullets on the same lines as subject headings.

A4.3. Headings .

A4.3.1. Justification. The team’s purpose and performance of duties that significantly

contributed to increased mission effectiveness during the period.

A4.3.2. Team Leader. Individual appointed to lead a team toward its goals and objectives.

Include office symbol. If there is no team leader, enter not applicable (N/A).

A4.3.3. Team Members. List team members in the following order: officers, enlisted,

civilian, and name of contractor’s employer (do not name individual contractor personnel).

Include office symbols.

A4.4. Format.

A4.4.1. Quarterly. Limit justification to 7 lines of text, not including subject heading.

A4.4.2. Annual. Limit justification to 20 lines of text, not including subject heading.

557WWI36-2801 26 JANUARY 2017 17

Table A4.1. Sample Quarterly Award AF Form 1206 Example (Small/Large Team).

18 557WWI36-2801 26 JANUARY 2017

Attachment 5

QUARTERLY/ANNUAL VOLUNTEER AWARDS

A5.1. Volunteer.

A5.1.1. Volunteer Award Category. Open to all military and civilian personnel, regardless

of rank or pay grade.

A5.2. Preparation. Prepare the AF FORM 1206 using bulleted statements for justification. Do

not write bullets on the same lines as subject heading.

A5.3. Heading .

A5.3.1. Volunteer’s Efforts and Impact on the Base and Community.

A5.4. Format.

A5.4.1. Quarterly. Limited to 7 lines of text not including subject heading.

A5.4.2. Annual. Limited to 15 lines of text not including subject headings.

557WWI36-2801 26 JANUARY 2017 19

Table A5.1. Sample Quarterly Award AF Form 1206 Example (Volunteer).

20 557WWI36-2801 26 JANUARY 2017

Attachment 6

SAMPLE 557 WW QUARTERLY/ANNUAL BOARD PRESIDENT SCORE SHEET

Table A6.1. Sample 557 WW Quarterly/Annual Board President Score Sheet.

Board President: Date:

Nominee

Board

Member

Board

Member

Board

Member

Board

Member

Overall

Rank

Order

Remarks:

Instructions: The board president will use this form to tally board members scores.

The board president will input the rank order score from each board member, once the

scores have been added together, the individual with the lowest rank score will be the

winner for that category.

557WWI36-2801 26 JANUARY 2017 21

Attachment 7

SAMPLE 557 WW QUARTERLY/ANNUAL AWARD SCORE SHEET

Table A7.1. SAMPLE 557 WW Quarterly/Annual Award Score Sheet.

557 WW Quarterly/Annual Award Score Sheet

Amn/NCO/SNCO/CGO/FGO/Civilian Categories

Board Member: Date:

Nominee

Rank

Performance

and

Leadership in

Assigned

Duties with

other

nominees

(80%)

Rank

Whole

Airman

Concept

with other

nominees

(20%) Total

Overall Rank

Order

Remarks:

Instructions: Board members will use this form to score nomination packages. Scoring

will be based on individual categories with each 1206 nomination category. Based on

the final score, each nominee will receive a rank order score (i.e., #1 would the highest

score, #2 next, etc.). No two nominees can receive the same rank order. The Board

President will collect all grading sheets/ final ranking.

22 557WWI36-2801 26 JANUARY 2017

Attachment 8

SAMPLE 557 WW QUARTERLY/ANNUAL TEAM AWARD SCORE SHEET

Table A8.1. SAMPLE 557 WW Quarterly/Annual Team Award Score Sheet.

Board Member:

Date:

Rank Order

Team Name

Remarks:

Instructions: Each board member will use this form to rank order each team. Once

the board president receives the scoresheets he/she will input the rank order score

from each board member, once the scores have been added together, the team with

the lowest rank score will be the winner.

557WWI36-2801 26 JANUARY 2017 23

Attachment 9

SAMPLE 557 WW QUARTERLY/ANNUAL VOLUNTEER AWARD SCORE SHEET

Table A9.1. SAMPLE 557 WW Quarterly/Annual Volunteer Award Score Sheet.

Board Member:

Date:

Rank Order

Volunteer Name

Remarks:

Instructions: Each board member will use this form to rank order each volunteer

nominee. Once the board president receives the scoresheets he/she will input the rank

order score from each board member, once the scores have been added together, the

volunteer with the lowest rank score will be the winner.

24 557WWI36-2801 26 JANUARY 2017

Attachment 10

QUARTERLY AWARDS RECOGNITION MATRIX

Table A10.1. Quarterly Awards Recognition Matrix.

QUARTERLY AWARDS

557 WW Staff or Group-level WING

AF FORM

1206

Subject

Headings

Award AF FORM

1206

Subject

Headings

Award

Military 7 lines

(does not

include

subject

headings)

Performance

And Leadership

in Assigned

Duties

(5 lines)

Whole Airman

Concept

(2 lines)

Plaque/

Trophy

7 lines

(does not

include

subject

headings)

Performanc

e And

Leadership

in Assigned

Duties

(5 lines)

Whole

Airman

Concept

(2 lines)

Plaque/

Trophy,

1-day

pass

Civilian 7 lines

(does not

include

subject

headings)

Performance

And Leadership

in Assigned

Duties

(5 lines)Whole

Airman

Concept

(2lines)

Plaque/

Trophy

7 lines

(does not

include

subject

headings)

Performanc

e And

Leadership

in Assigned

Duties

(5 lines)

Whole

Airman

Concept

(2 lines)

Plaque/

Trophy,

8-hr

time-

off

award

Team 7 lines

(does not

include

subject

headings)

Justification

Team Leader

Team Members

Congrat

ulatory

Letter

7 lines (does

not count

subject

headings)

Justification

Team

Leader

Team

Members

Team

Plaque/

Trophy

557WWI36-2801 26 JANUARY 2017 25

Volunte

er

7 lines

(does not

include

subject

headings)

Volunteer’s

Efforts and

Impact on the

Base and

Community (7

lines)

Plaque/

Trophy

7 lines

(does not

include

subject

headings)

Volunteer’s

Efforts and

Impact on

the Base

and

Community

(7 lines)

Plaque/

Trophy,

1-day

pass

(militar

y)

Plaque/

Trophy,

8-hr

time-

off

award

(civilia

n)

26 557WWI36-2801 26 JANUARY 2017

Attachment 11

ANNUAL AWARDS RECOGNITION MATRIX

Table A11.1. Annual Awards Recognition Matrix.

557 WW Staff or Group-Level WING

Award Award

Military Plaque/Award and 1-day pass Plaque/Award and 2-day pass

Civilian Plaque/Award and 8-hr time-off award Plaque/Award and 16-hr

time-off award

Team Congratulatory Letter Team Trophy

Note: Recognition identified in this attachment is applicable to only standard annual awards, not

annual functional awards. Functional award recognition is left to the discretion of the

supervisors and unit commanders.