california english language development test (celdt) 2015-16 edition celdt coordinator support...

LOS ANGELES UNIFIED SCHOOL DISTRICT

Student Testing Branch

O f f i c e o f D a t a a n d A c c o u n t a b i l i t y

California English Language Development Test (CELDT) 2015-16 Edition

CELDT Coordinator Support SessionSeptember 2015

Student Testing Branch Website

2

http://achieve.lausd.net/testing

CELDT 2015-16 CELDT Coordinator Support Training

Student Testing BranchOffice: (213) 241-4104Fax: (213) 241-8461

CELDT Support Session

CELDT 2015-16 CELDT Coordinator Support Training 3



CELDT Related MiSiS Rosters

1) ELAS Reporta) For missing EL information

2) CELDT Coding Rostera) Students to be tested

b) Coding test booklets with NO Pre-id Barcode Label

c) Submitting to testing center

3) Master Plan Rostera) To verify students to be tested

4) CELDT Test Discrepancy Reporta) After testing is completed

i. To verify students still not tested

5) Local Scoring Tool (Live Demonstration)


• Attend a CELDT Training for CELDT Coordinators, presented by Local District English Learner staff - Before testing begins

• Complete the 2015-16 CELDT Security Forms Training. See REF-6520, CELDT Training for Principals and Testing Coordinators, and Submission of Test Security Forms for 2015-16

- Before handling any tests, but no later than August 24 • Complete the 2015-16 CELDT Administration Instructions Training This training DOES NOT

meet the test examiner training requirement to administer CELDT

- Before handling any tests, but no later than August 24• Inventory test materials - As soon as possible• Review CELDT Administration Instructions - Before testing begins• Provide notice to parents of CELDT testing. Distribute parent letter - Before testing begins• Update MiSiS to create pre-ID for new students

o Enter Home Language Survey o Primary Language o Initial Language Classification and date - Pre-ID: Information updated in MiSiS by Aug. 31, delivered on the week of Sept. 28- Late Pre-ID: Information updated in MiSiS by Sept. 15, delivered on October 9


Update MiSIS to Create Pre-IDs

Enter Home Language Survey Primary Language Initial Language Classification and date


CELDT 2015 CELDT Coordinator Support Training 7

• Signed Security Affidavits must be obtained prior to test examiners having access to any tests or training materials, including online trainings

- Before test examiners handle or view any test material• Prepare two face-to-face CELDT trainings for test examiners

oPart I, 2015-16 CELDT Training for Test Examiners CELDT Coordinators use the 2015-16 CELDT Training for Test

Examiners to facilitate a whole group face to face training with test examiners at the school site focusing on the purpose of the CELDT and on CELDT scoring procedures.

oPart II, 2015-16 CELDT Scoring Calibration Training for Test Examiners CELDT Coordinator facilitates a face to face training for test

examiners on CELDT scoring exercises designed to produce consistent scoring across the district and to address potential testing irregularities

*See MEM-5795.3, 2015-16 Training for CELDT Examiners, presented by MMED*

- Before testing begins


CELDT Updates

Schools are required to maintain evidence of staff training

CELDT training agenda

Sign-in sheet

Handouts distributed at the training or at the make-up sessions.

Documents must be submitted to the testing Center on the October 16th turn-in only.

8CELDT 2015-16 CELDT Coordinator Support Training



• Inform test examiners, proctors and staff involved in testing of the

importance of test security, strategies to prevent irregularities from

occurring, and the logistics of testing See REF-6520, CELDT Training

for Principals and Testing Coordinators, and Submission of Test Security

Forms for 2015-16

- Before testing begins

• The California Department of Education requires districts to

develop and enforce stricter policies and procedures to ensure the

security of the CELDT test

Security Agreement from Principals & Coordinators


Security Affidavit from Everyone


Test Security – Testing Irregularities

Testing Irregularities – Include but are not limited to:

o Cheating by students*

o Failure to follow test administration directions*

o Testing EOs and RFEP students*

o Rushing students through the test or part of a test

o Coaching students, including but not limited to: Discussing questions with students before, during or after testing Giving or providing any clues to the answers

o Administering the wrong grade span test or using mismatched test materials

o Administering the wrong CELDT edition

o Writing on the Answer Book


* Most frequently reported irregularity during 2014-15 AA Window

Test Security – Security Breaches

Security Breaches– Include but are not limited to:

o Student, examiners, proctors using electronic devices during testing*

o Posting pictures of test materials on social media sites*

o Missing test materials*

o Sharing of test items or other secure materials with anyone who has not signed the Test Security Affidavit

o Discussing the test content or using test materials outside training and administration

o Allowing students to take the test our of the designated testing area

o Allowing test examiners or scorers to take the test home

o Untrained test examiners administering the test


* Most frequently reported security breaches during 2014-15 AA Window

Testing Irregularities & Security Breaches: 2014-15


Most Frequently ReportedIrregularity in 2014-15 Coordinator Responsibility District Policy and Procedure

Students, examiners, proctors using electronic devices during testing

Before test materials are distributed to students clear desk and put away books, backpacks, cell phones, electronics devices, and other materials not permitted during testing

Enforce District cell phone policy as outlined in LAUSD Parent Handbook

Posting images of test materials on social media sites

School to enforce a no electronic device policy to ensure posting on social media sites does not occur.

Adopt more stringent cell phone and electronic device policy during testing. Some effective examples used by schools include, student places cell phone in a sealed plastic baggie or envelope to prevent turning on device.

Cheating by students Sit students with sufficient space apart, to discourage cheating. If necessary use dividers or carrels. Do not allow talking.

Ensure that strict supervision is maintained over each student while the student is testing. Examiner and proctor are to actively monitor students by walking around the room.

Failure to follow test administration directions

Allow enough time to train test examiner, proctors, and staff members involved in testing. Do read test directions exactly as stated in the Examiner’s Manual.

Submit staff training documentation to the TestingCenter to ensure all test examiners, proctors, and staff are properly trained and understand and sign the Test Security Affidavit.

Signed Security Affidavits must be obtained prior to test examiners having access to tests or secure training materials, including on line trainings.

Missing test materials Monitor the daily distribution and collection of test materials to test examiners.

Ensure daily test counts by the examiner are accurately recorded on the Daily Inventory Control Form. See Attachment E.

Testing EO, IFEP, and RFEP students

Avoid testing EOs, IFEPs, RFEPs, giving a student another student’s test, and testing a student twice.

Submit a roster of students tested to the Testing Center. Roster to be used as a check off, to ensure identified students have an Answer Book submitted for scoring.


• Schedule and conduct CELDT administration and scoring training for test examiners, proctors, scribes, and any staff involved with testing

- Before testing begins• Generate CELDT Coding Roster (See MiSiS – Job Aid, April 22, 2015)

- Before testing begins• Develop testing schedule - Before testing begins• Communicate with special education teachers to review students with IEPs

and 504 Plans taking the CELDT. Identify testing variations, accommodations, modifications, and/or alternate assessments students will use during testing.

- Before testing begins • Ensure that identified variations/accommodations/modifications are used

during testing - During testing


CELDT Coding Rosters from MiSIS

Generate & Print CELDT Coding Roster Elementary schools Secondary schools Resource

MiSiS – Job Aid, April 22, 2015



• Provide direction and assistance to test examiners and proctors during testing



• Follow process for administering & scoring of Initial Assessments Scoring• Administration• CELDT 2014-15 Edition is obsolete and cannot be used in the 2015-16 school year. See REF-6499,

Final Administration and Collection of Obsolete Materials, CELDT 2014-15 Edition, dated May 4, 2015, for instructions on returning the materials.

• Transitional Kindergarten students (TK) are required to take the CELDT.• Students enrolled in Transitional Kindergarten Expansion Program (TE) will take the CELDT

within 30 days of turning five (5) years of age.• Test examiners who have administered the CELDT in the past are required to re-certify on all parts of

the 2015-16 Edition.• Only trained qualified certificated staff members (with a teacher credential) are eligible to administer

and score the CELDT.• Trained paraeducators are permitted to proctor and assist in the administration of CELDT (e.g.,

provide sharpen pencils, distribute test materials, observe students during testing), but are not permitted to administer the assessment to students or score student responses.

• Information displayed on bulletin boards, whiteboards, or charts that could be used by students to help answer test questions must be removed or covered.

• All items must be administered within a domain in the order presented in the test.• The oral portions of the test should never be administered in a location where others are being tested

or in an area where a student might overhear the test items before taking the test.• Test examiners are required to read the sections in the “Say” boxes in the Examiner’s Manual exactly

as stated.



• Follow process for administering & scoring of Initial Assessments Scoring (Continued)Administration (continued)• Students enrolled on August 18th, taking the Initial CELDT, must be tested by September 16th.• CELDT documents not submitted for scoring by the October deadline will be out of compliance with

federal and state requirements and will not be included in the school’s Annual Measurable Achievement Objectives (AMAO) calculations and summary data.

• Demographic pages must be completed by the testing coordinator or the test examiner, not by students.

• Students must write only in the lines provided in the response boxes for the writing section. Pencil marks in the answer book margins or outside the writing section boxes will not be scored.

• Test books with student marks cannot be reused.• Schools should not wait for the barcode labels before beginning testing.

Scoring• Initial tests must be scored locally before submitting tests to the Testing Center for official scoring by

EDS.a. Use the Local Scoring Tool (LST), a web-based application that calculates the raw scores, scale

scores, and performance levels for scoring the CELDT. The LST can be accessed from the Student Testing Branch web page at, http://achieve.lausd.net/testing. Clicking on the CELDT link, then on the Local Scoring Tool link.

b. Unofficial scores (Student Score Sheet or Local Scoring Tool) must be kept in the student’s Master Plan Folder. Unofficial scores for IFEPs are to be kept in the student’s cumulative folder.


http://achieve.lausd.net/testing


• Follow process for administering & scoring of Initial Assessments Scoring (Continued)Scoring (continued)

c. Monthly Initial and late Annual turn-in dates. Charted below.• Schools are required to determine the interim language classification for Initial CELDT


Month CELDT Documents Due to Testing CenterJuly to Sept Initial Turn-in None

October Initial & Final Annual Turn-in (no multiple turn-ins) October 16, 2015November Initial & Late Annual November 13. 2015

December

Initial & Late AnnualDecember 4, 2015(1st Friday of the month)

January

Initial & Late AnnualJanuary 22, 2016(4th Friday of the month)

February

Initial & Late AnnualFebruary 12, 2016(2nd Friday of the month)

March

Initial & Late AnnualMarch 11, 2016(2nd Friday of the month)

April

Initial & Late AnnualApril 15, 2016(4TH Friday of the month)

JuneFinal CELDT Turn-in for Single-Track Schools* June 3, 2016

Collection of Obsolete Materials for Single-Track* June 6, 2016

JuneFinal CELDT Turn-in for Bell High School only and Collection of Obsolete Materials *

June 17, 2016


• Affix pre-ID labels to Answer Books• Schools will receive adhesive barcode labels for students in grades K-12 for whom

complete data were available in the school’s student information system. The District is working with MiSiS to capture the demographic information required to generate pre-ID barcode labels. Demographic information due in MiSiS for pre-ID labels on August 31 and for late pre-ID labels due on September 15, 2015.

• Each student in grades K-12 will have one barcode label. Each new group of students will begin on a new row with a header label. There are no separator pages or blank rows between groups. Each of the barcoded labels for students to be tested must be affixed horizontally in the top left-hand box indicated on the Answer Books.

• Barcode labels will be delivered to the schools according to the schedule as followed, pre-ID Labels are to be delivered the week of September 28, and late pre-ID Labels are to be delivered October 9. Schools should not wait for the labels before beginning testing. Write the name of the student in Box 1 (no coding is necessary), the grade, and the birth date on the answer book for each student. When the barcode labels arrive, affix the labels to the Answer Books for each student. If a barcode label for a student is not received or the label contains incorrect information, the demographic information must be hand bubbled. Retain all unused labels until November 10, 2015. Destroy adhesive barcode labels for any students who are no longer enrolled in the school.

IT IS ESSENTIAL THAT TEACHERS VERIFY STUDENT NAMES ON BARCODE LABELS AND THAT STUDENTS RECEIVE THE CORRECT ANSWER BOOK. HAND-CODED INFORMATION WILL NOT OVERRIDE THE PRE-IDENTIFICATION DATA.


Answer Books


Pre-ID Barcoded Answer Books Box 1 - Student Name Box 2 - Teacher, School, District Box 9 - Date Testing Completed Box 14 - Testing Irregularities Box 15 - Test Variations

Answer Books


• Completing Answer Books Without Pre-ID Barcode Labels

– Box 1Student Name– Box 2Teacher, School, District– Box 3Date of Birth– Box 4Student ID Number – Box 5Statewide Student Identifier (SISD) – Box 6 Grade – Box 7Gender – Box 8Test Purpose

Processing Answer Books


• Completing Answer Books Without Pre-ID Barcode Label

– Box 9 Date Testing Complete– Box 10 Most Recent Previous CELDT

Administration– Box 11 Student’s Grade During Most Recent

Previous CELDT Administration– Box 12 Most Recent Previous Scale Score– Box 13 Local Use – Box 14 Testing Irregularities– Box 15 Test Variations

Answer Book (Front Cover)


Answer Book (Back Cover)



• Score the Initial tests. Enter language classification in MiSiS. File unofficial score in Master File folder.

• Initial CELDT. Instructions can be found on page 21 of California English Language Development Test (CELDT) 2015-16 Edition: 2015-16 Administration Instructions.

• Initial Assessments must have the unofficial score (Student Score Sheet or Local Scoring Tool) must be kept in the student’s Master Plan Folder.

• Unofficial scores for IFEPs are to be kept in the student’s cumulative folder as mandated by the office of Civil Rights.


GradeLanguage Classification

Limited English Proficient (LEP) Initial Fluent-English Proficient (IFEP)

K*

Overall CELDT Level = 1 – 3or

Overall CELDT Level 4-5 & Listening = 1 or 2Speaking = 1 or 2

Reading = 1 + Writing = 1 +

Overall CELDT Level = 4 – 5 & Listening = 3 + Speaking = 3 +

Reading = 1 +Writing = 1 +

1*

Overall CELDT Level = 1 – 3or

Overall CELDT Level 4-5 & Listening = 1 or 2Speaking = 1 or 2

Reading = 1 + Writing = 1 +


Reading = 1+ Writing = 1+

2-12

Overall CELDT Level 1 – 3or

Overall CELDT Level 4 – 5 & Listening = 1 or 2Speaking = 1 or 2Reading = 1 or 2Writing = 1 or 2


Reading = 3 +Writing

= 3 +

Entering Language Classification in MiSIS

Enter Initial Language Classification and Date


Entering Interim Language Classification in MiSiS

• From the Students page, click on the Services

pull down menu

• Select English Learner

Enter the Initial Language Classification by selecting IFEP or LEP from the drop down menu.

• Enter Initial Language Classification Date (MM/DD/YY)


• Complete documentation listed on Attachment A, submit to testing center


Check that these documents are in an envelope according to the directions in this document, and indicate number of boxes/envelopes being delivered to the Testing Center.

To Be Completed by School

For Office Use Only

Complete Pending

1. Certificate of Proper Administration (Attachment B) 2. CELDT Summary (Attachment C) 3. Alphabetical Roster of Students Tested (Attachment D) 4. Daily Inventory Control Form (Attachment E)

5.

Test Security Agreement and Affidavit from principal. Required for the first turn-in only. (Attachments H & I)

Affidavit

Agreement

6

Test Security Agreement and Affidavit from coordinator. Required for the first turn-in only. (Attachments H & I)

Affidavit Agreement

7.Test Security Affidavits from staff members who handled materials and administered the test. Duplicates of Affidavits previously submitted are not required. (Attachment I)

8.2015-16 CELDT Certificate of Completion from CELDT Administration Instructions for Principals training. Required for the first turn-in only. (Print from the Learning Zone.)

9. 2015-16 CELDT Certificate of Completion from CELDT Administration Instructions for Coordinators trainings. Required for the first turn-in only. (Print from the Learning Zone.)

10. CELDT Staff Training Documentation (agenda, sign-in, handouts) Oct 16th only

11. Testing Irregularity and Security Breach Log, if applicable (Attachment M)

12. Number of CELDT Answer Books submitted (Only 1 turn in per month) N/A

13. Number of boxes/envelopes N/AFor OfficeUse Only:

Delivered by: Date: _

Reviewed by: Scanned by:

Status: Needs to Return: Incomplete:_ Completed:

CELDT Updates

Alphabetical testing roster by grade of students tested required at every turn-in.

Roster will be used to identify the students tested

To ensure an Answer Book is submitted for each student on the roster

CELDT roster from MiSiS may be used or a spreadsheet

Answer Books must be packaged in the same order as the names on the rosters


CELDT Documentation


Accurate record keeping is essential for auditing purposes

Documentation Attachment A: Returned Testing Materials

Verification Attachment B: Certification Of Proper

Administration Attachment C: CELDT Summary Attachment D: Alphabetical Roster of

Students Tested

CELDT Documentation


Documentation Attachment E: Daily Inventory Control Form Attachment H & I: Test Security Agreement &

Affidavit for Principals and Coordinators Attachment I: Test Security Affidavit for

Examiners and Proctors Attachment L – Test Irregularity and Security

Breach Log, (if applicable) Staff Training Agenda, Sign-ins, and Handouts

Returned Testing Materials Verification


Certification of Proper Administration


CELDT Summary


Alpha Roster of Students Tested


CELDT Daily Inventory Control Form


Staff Training Documentation


Testing Irregularity & Security Breach Log


Administration Dates


Single Track

Testing Dates Delivery of Test Materials

Due in MiSiS

Delivery of Barcode Labels

Due to Testing Center

1 Track Aug 18 – Oct 16 Starting Aug 10 Aug 31 Week of Sept 28 Oct 16

Late Pre-ID --- --- Sept 15 October 9 ---

Annual Assessment Window

Administration Dates


Month CELDT Documents Due to Testing Center

October Initial & Final Annual Turn-in October 16, 2015

November Initial & Later Annual November 13, 2015

December Initial & Late Annual December 4, 2015 (1st Friday of the Month)

January Initial & Late Annual January 22, 2016(4th Friday of the Month)

February Initial & Late Annual February 12, 2016 (2rd Friday of the Month)

March Initial & Late Annual March 11, 2016 (2nd Friday of the Month)

April Initial & Late Annual April 15, 2016 (4th Friday of the Month)

JuneFinal Turn-in for 1 Track June 3, 2016

Collection of Obsolete Materials for 1 Track June 6, 2016

June Final Turn-in for 4 Track and Collection of Obsolete Materials for Year-Round Schools

June 17, 2016

Initial Assessment WindowMonthly Turn-ins Dates

District Resources

Publication Office Contact

REF-6520, CELDT Training for Principals and Testing Coordinators and Electronic Submission of Test Security Forms for 2015-16

STB Inside LAUSD

2015-16 CELDT Administration Instructions STB Inside LAUSD

REF-5952, 2003 Guidelines on Academic Preparation for State Assessments

STB Inside LAUSD

REF-6506, 2015-16 State, District and National Mandated Testing Calendars

STB Inside LAUSD

MEM-5795.3, Training for CELDT Examiners MMEDLD EL Program Coordinator

Inside LAUSD


california english language development test (celdt) 2015-16 edition celdt coordinator support...

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