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Report Page No: 1

Cambridge City Council

Item

To: Executive Councillor for Strategy :

Councillor Sian Reid

Report by: Director of Finance Relevant scrutiny committee: Strategy & Resources 4 February 2011

GREEN GROUP AMENDMENT TO: Revenue and Capital Budgets 2010/11 (Revised), 2011/12 (Budget) and 2012/12 (Forecast) Key Decision 1. Executive summary 1.1 This report sets out amendments proposed by the Green Group to

the overall set of budget proposals which were agreed by the Executive at its meeting on 20 January 2011, for recommendation to Council on 17 February 2011, subject to changes proposed by the Executive following the publication of the Final Settlement.

1.2 The papers included here reflect the appropriate updates to the

Budget-Setting Report, Version 1 as updated at Strategy and Resources Scrutiny Committee on 17 January 2011 and the Executive meeting on 20 January 2011.

1.3 The appendices to this report present the Green Group budget

proposals in relation to specific budget items as follows :

(i) to add certain new items with consequential changes to revenue implications,

(ii) to delete certain proposals with consequential changes to

revenue implications

(iii) to increase the net revenue contribution to fund certain capital plan items

(iv) to use capital funding available to establish “Cambridge’s

Green Deal”, a programme for insulation and energy efficiency project for households in the City. This initiative is

Report Page No: 2

aimed at reducing residents' energy bills, and at the same time reducing Cambridge's carbon footprint.

1.4 In preparing this amendment, the Green Group notes that Council

General Fund Reserves will change significantly from the Executives’s proposals, enabling the Authority to achieve the five core objectives behind the Green Group amendment, which are: (i ) to retain jobs

(ii ) retain service provision levels in the City

(iii ) to restore cuts made in grant funding

(iv ) to implement a range of targeted initiatives to address challenges faced by Cambridge residents, and

(v ) to do this by reducing the proposed level of Council General

Fund reserves over the period to a level that is considered sustainable over the longer-term (target level of £3.75m)

2. Recommendations 2.1 Changes to recommendations are highlighted in italics. Recommendations of the Executive to this Council, as agreed at their meeting on 20 January 2011, are amended as follows: Revenue Budgets 2011/12

Relating to the existing recommendation 2 b):

• After “Revenue Savings and Bids [Appendix E, page 126,

refers]”, add “together with the changes in the attached [Green Group Amendment] Appendix 1”

• Replace Table 15 [Page 45 refers] with [Green Group

Amendment] Appendix 2, table 15. • After “Priority Policy Fund (PPF) Bids [Appendix I, page 171

refers]”, add “together with the changes in the attached [Green Group Amendment] Appendix 1”

Report Page No: 3

• Replace Table 23 [Page 59 refers] with [Green Group Amendment] Appendix 2, table 23.

• Replace Appendix W [Page 299 refers], with [Green Group

Amendment] Appendix W and, additionally • Recommend a target level of Reserves of £3.75m

Capital

• For the existing recommendation 2 k) Add “Amend the revenue funding to support capital, reducing by £114,000 in 2011/12 and increasing by £310,000 for 2012/13 to 2014/15 and then £50,000 thereafter”, resulting from the changes in the attached [Green Group Amendment] Appendix 1

• Replace Table 33 [Page 80 refers] with [Green Group

Amendment] Appendix 2, table 33.

• For the existing recommendation 2 l) After “Agree the capital plan” Add “together with the changes in the attached [Green Group Amendment] Appendix 1”. [Appendix Q, page 259, refers]

Housing Revenue Account (HRA)

• Replace Appendix J [Page 179 refers], with [Green Group

Amendment] Appendix J • Replace Appendix S [Page 288 refers] with [Green Group

Amendment] Appendix S

Equalities Impact Assessment

• Replace Appendix X – Equalities Impact Assessment with Appendix X, 05 refers] with [Green Group Amendment] - Equalities Impact Assessment, Appendix X

Report Page No: 4

3. Council Tax

3.1 No changes are being proposed by the Green Group. 4. Capital funding from Revenue 4.1 The Green Group are proposing that items identified in [Green Group

Amendment] Appendix 1 are funded from net additional revenue contribution to capital as identified in the recommendation.

4.2 In addition, the Green Group are proposing to use capital funding

available to establish “Cambridge’s Green Deal”, 5. Changes to the Housing Revenue Account (HRA) 5.1 The Green Group are proposing deletion of the Solar capital scheme

saving £208k of capital funding and reallocating this to pay for revenue items as identified in [Green Group Amendment] Appendix 1 [Appendix Q, page 259, refers] with a net saving over the period of £2,860 returning to balances.

6. Inspection of papers 6.1 To inspect the background papers or if you have a query on the

report please contact: Author’s Name: David Horspool Author’s Phone Number: 01223 457007 Author’s Email: [email protected]

2011/12 Budget: Bids and Savings Proposals [Green Group Amendment] Appendix 1

RefScrutiny Committee and Portfolio Plan Action Green Group Proposal Description

2010/11Budget

£

2011/12Budget

£

2012/13Budget

£

2013/14Budget

£

2014/15Budget

£ Contact

General Fund

Revenue Bids and Savings [Green Group Amendment] Appendix E

Community Services Scrutiny Committee

S2588 Arts & Recreation Delete Retain grant levels Leisure Grants 0 20,000 20,000 20,000 20,000 Jackie HansonArts & Recreation Total 0 20,000 20,000 20,000 20,000

S2486 Community Development & Health Delete Retain grant levels

Freeze in Community Safety grant levels to Cambridgeshire Police and the County Council 0 1,790 1,790 1,790 1,790 Lynda Kilkelly

S2502 Community Development & Health Delete Retain jobsRestructure of Safer Communities Service Area. 0 17,530 17,530 17,530 17,530 Lynda Kilkelly

S2638 Community Development & Health Delete Loss of Savings

CCTV Reduced communications costs arising from capital investment 0 0 40,000 40,000 40,000

Martin Beaumont

S2646 Community Development & Health Delete

Delete detrimental impact on community groups

Community Development Neighbourhood and Community Centres - Raise income targets across all community centres by 10% 0 13,000 13,000 13,000 13,000 Ken Hay

S2651 Community Development & Health Delete Retain grant levelsCommunity Development Grants 0 20,000 20,000 20,000 20,000 Ken Hay

Community Development & Health Total 0 52,320 92,320 92,320 92,320

S2503 Housing Delete Retain jobsRestructure of Safer Communities Service Area. 0 17,530 17,530 17,530 17,530 Alan Carter

Housing Total 0 17,530 17,530 17,530 17,530

Community Services Scrutiny Committee Total 0 89,850 129,850 129,850 129,850

2011/12 Budget: Bids and Savings Proposals Appendix Page 1 [Green Group Amendment] Appendix 1



2010/11Budget

£

2011/12Budget

£

2012/13Budget

£

2013/14Budget

£

2014/15Budget

£ Contact

Environment Scrutiny Committee

SG1 Climate Change & Growth New

Aimed at carbon reduction and reduction in over-demand of City's car parks. Encourage switch to public transport

Parking Services additional income from further increasing charges for 2011/12 (subject to resistance) 0 (95,000) (95,000) (95,000) (95,000) Paul Necus

SG2 Climate Change & Growth New

Aimed at carbon reduction and reduction in over-demand of City's car parks. Encourage switch to public transport

Increase Season Ticket Charges Based on Emissions Levels:7% increase rather than 5% increase on bands H-M at Grafton East, and for vehicles with engine size over 1549cc, registered before 2005 (rather than 2001) 0 0 0 0 0 Paul Necus

S2636 Climate Change & Growth Delete Retain grant levels Historic Building Grants 0 17,000 17,000 17,000 17,000 John Preston

S2658 Climate Change & Growth Delete Loss of IncomeSolar PV Panel installation (non-housing) 0 0 18,700 18,700 18,700 Bob Hadfield

SG3 Climate Change & Growth ChangeDefer replacing equipment by 1 year

Grand Arcade car park. Replacement of existing Pay on Foot equipment -R&R funding - deferral frees up one year's R and R contribution 0 0 (60,000) 0 0 Paul Necus

Climate Change & Growth Total 0 (78,000) (119,300) (59,300) (59,300)

S2643 Environmental & Waste Services Delete Retain jobs Domestic Waste Review 0 45,000 45,000 45,000 45,000 Michael Parsons

S2671 Environmental & Waste Services Delete

Retain staff (needed after removing charge from conveniences)

End/Renegotiate the payment for a third daily clean at Drummer Street Public Conveniences 0 10,000 10,000 10,000 10,000 Bob Carter

S2689 Environmental & Waste Services Delete Retain jobs

Streetscene Service Review - savings in employee costs, reduction of agency and materials budgets. 0 110,000 110,000 110,000 110,000 Toni Ainley




2010/11Budget

£

2011/12Budget

£

2012/13Budget

£

2013/14Budget

£

2014/15Budget

£ Contact

SG4 Environmental & Waste Services New

Review Waste Vehicle Replacement Programme

Waste Vehicle - review replacement programme to reduce costs 0 0 0 0 0 Michael Parsons

UR2670 Environmental & Waste Services DeleteRemove charging for conveniences

Income deficit from access charging at Drummer Street Public Conveniences 0 (14,300) (14,300) (14,300) (14,300) Bob Carter

Environmental & Waste Services Total 0 150,700 150,700 150,700 150,700

Environment Scrutiny Committee Total 0 72,700 31,400 91,400 91,400

Strategy & Resources Scrutiny Committee

SG5 Customer Services & Resources New

Aimed at waste reduction, and efficiencies savings

Savings from stationery - reducing cost from £140k to £110k 0 (30,000) (30,000) (30,000) (30,000) Debbie Quincey

SG6 Customer Services & Resources New

Example Setting: to discourage Councillor car use. Better use for taxpayer money

Councillors car allowances (retain cycle and general travel allowances) 0 (1,000) (1,000) (1,000) (1,000) Sue Edwards

Customer Services & Resources Total 0 (31,000) (31,000) (31,000) (31,000)

SG7 Strategy New Efficiencies savings

Publication saving - Cambridge Matters half yearly rather than quarterly 0 (12,000) (12,000) (12,000) (12,000) Ashley Perry

Strategy Total 0 (12,000) (12,000) (12,000) (12,000)

Strategy & Resources Scrutiny Committee Total 0 (43,000) (43,000) (43,000) (43,000)

Revenue Bids and Savings Total 0 119,550 118,250 178,250 178,250




2010/11Budget

£

2011/12Budget

£

2012/13Budget

£

2013/14Budget

£

2014/15Budget

£ Contact

Priority Policy Fund (PPF) Bids [Green Group Amendment] Appendix I


PPF2641 Arts & Recreation Change

Review of projects and future funding at the end of 2014/15

Tree Planting Project for Parks and Open SpacesRephase budgets from 2014/15 to earlier years 10,000 10,000 10,000 (50,000) Alistair Wilson

PPFG8 Community Development & Health New

For work with CFU to see how CCC can assist in club's transition to community trust-run status

Cambridge Fans United (CFU) Community Trust - support 0 25,000 25,000 0 0 Ken Hay

Community Services Scrutiny Committee Total 0 35,000 35,000 10,000 (50,000)


PPFG9 Climate Change & Growth New Increase grant to £20k

Historic Building Grants - increase existing budget so annual level is £20,000 0 3,000 3,000 3,000 3,000 John Preston

PPFG10 Environmental & Waste Services NewRemove charging for conveniences

Loss of budgeted income from access charging at Drummer Street Public Conveniences and additional costs of collection at other conveniences £15k 0 48,000 48,000 48,000 48,000 Bob Carter

Environment Scrutiny Committee Total 0 51,000 51,000 51,000 51,000

Priority Policy Fund (PPF) Bids Total 0 86,000 86,000 61,000 1,000




2010/11Budget

£

2011/12Budget

£

2012/13Budget

£

2013/14Budget

£

2014/15Budget

£ Contact

Capital Bids - with funding [Green Group Amendment] Appendix Q (GF)


C2598 Community Development & Health Delete

Current CCTV adequate. Privacy concerns, and culture Council is fostering by investing in CCTV

Investment in CCTV technology to reduce communications costs 0 (150,000) 0 0 0 Paul Necus

Community Services Scrutiny Committee Total 0 (150,000) 0 0 0


C2688 Climate Change & Growth Delete

Not needed in present economic climate. Possible future purchase

Purchase of "Land Explorer" software to help view 3-D city wide buildings model for use in assessing planning proposals and in developing a modelling service for planning applicants. 0 (10,000) 0 0 0 Glen Richardson

C2719 Climate Change & Growth ChangeDefer replacing equipment by 1 year

Grand Arcade car park. Replacement of existing Pay on Foot equipment -R&R funding 0 0 (400,000) 400,000 0 Paul Necus

Environment Scrutiny Committee Total 0 (10,000) (400,000) 400,000 0

Capital Bids - with funding Total 0 (160,000) (400,000) 400,000 0




2010/11Budget

£

2011/12Budget

£

2012/13Budget

£

2013/14Budget

£

2014/15Budget

£ Contact

Capital Bids - DRF [Green Group Amendment] Appendix Q (GF)


CG11 Community Development & Health New

Targeted towards groups in areas of need in the City, especially towards youth activities

"Parity Fund" to upgrade community facilities 0 50,000 50,000 50,000 50,000 Ken Hay

Community Services Scrutiny Committee Total 0 50,000 50,000 50,000 50,000


C2656 Climate Change & Growth Delete

Token Green gesture. Financially risky. Better use can be made of money in times of economic hardship. Better methods to reduce carbon footprint

Solar PV Panel installation (non-housing) 0 (224,000) 0 0 0 Bob Hadfield

CG12 Climate Change & Growth New

3 year doubling of EIP money for local projects and devolved decision making Environmental Improvements 0 0 200,000 200,000 200,000 Toni Ainley

CG14 Environmental & Waste Services New

Instead make additional general provision. Initially 4 year programme.

Additional Investment in the Capital Toilet Improvement Programme 0 60,000 60,000 60,000 60,000 Bob Carter

Environment Scrutiny Committee Total 0 (164,000) 260,000 260,000 260,000

Capital Bids - DRF Total 0 (114,000) 310,000 310,000 310,000




2010/11Budget

£

2011/12Budget

£

2012/13Budget

£

2013/14Budget

£

2014/15Budget

£ Contact

Capital Bids - from Available Funding [Green Group Amendment] Appendix Q (GF)


CG13 Climate Change & Growth New

Cambridge's Green Deal is an insulation and energy efficiency project for households in the City conducted and carried out by Cambridge City Council's workforce, to reduce residents' energy bills, and at the same time reduce Cambridge's carbon footprint thus meeting Cambridge's sustainable city objectives. The expertise of Cambridge's scientific community, will be drawn on via an energy audit of households, to asses the areas of the City in most need of such upgrading so as to determine an equitable starting point for the project. Cambridge's Green Deal 500,000 500,000 500,000 Justin Smith

Environment Scrutiny Committee Total 0 0 500,000 500,000 500,000

Capital Bids - from Available Funding Total 0 0 500,000 500,000 500,000




2010/11Budget

£

2011/12Budget

£

2012/13Budget

£

2013/14Budget

£

2014/15Budget

£ Contact

Housing Revenue Account

Revenue Bids and Savings [Green Group Amendment] Appendix L

S2494 Housing Revenue Account Delete Retain jobs and serviceReview of Independent Living Service Operational Costs 0 5,100 5,100 5,100 5,100

Robert Hollingsworth

S2657 Housing Revenue Account Delete Loss of IncomeSolar PV Panel installation (housing) 0 0 14,920 14,920 14,920 Bob Hadfield

S2690 Housing Revenue Account Delete Retain jobs

Savings in the Independent Living Service in respect of Sheltered Housing 0 36,850 50,230 50,230 50,230


SG15 Housing Revenue Account New Efficiencies savingsPublication saving - Open Door produce less frequently 0 (11,890) (11,890) (11,890) (11,890)


Revenue Bids and Savings Total 0 30,060 58,360 58,360 58,360

Capital Bids - DRF [Green Group Amendment] Appendix Q (HRA)

C2655 Delete

Token Green gesture. Financially risky. Better use can be made of money in times of economic hardship. Better methods to reduce carbon footprint

Solar PV Panel installation (housing) 0 (208,000) 0 0 0 Bob Hadfield

Capital Bids - DRF Total 0 (208,000) 0 0 0


2010/11 Budget-Setting Report

[Green Group Amendment] Appendix 2

February 2011 Green Group Amendment

Page 45:

7. Performance Against Cash Limit / Savings Target

The following table summarises the level of net savings which are being proposed by each of the Portfolios, and compares this to the overall net savings target for the General Fund. A more detailed comparison is included at [Green Group Amendment] Appendix D.

Cash Limit or budget adjustments have been reported to service scrutiny committees, as appropriate, and are included in the projections.

Table 15: Performance above / (below) Cash Limits / Savings Target : General Fund

Portfolio 2011/12 £

2012/13 £

2013/14 £

2014/15 £

Reduction Required to meet 2011/12 General Fund Cash Limit

2,068,230 2,068,230 2,068,230 2,068,230

Community Services – Arts & Recreation

(335,000) (315,000) (350,000) (350,000)

Community Services – Community Development & Health

(151,470) (200,430) (235,430) (270,430)

Community Services – Housing (65,100) (65,100) (65,100) (65,100)

Environment – Climate Change & Growth

(691,160) (749,660) (669,660) (669,660)

Environment - Environmental & Waste Services

(181,500) (197,200) (197,200) (196,100)

Strategy & Resources – Customer Services & Resources

(384,220) (339,060) (339,060) (489,060)

Strategy & Resources – Strategy (254,690) (254,690) (254,690) (254,690)

Net Effect 5,090 (52,910) (42,910) (226,810)

Details of the Savings and Unavoidable Bids submitted, which result in the above position, are shown in Appendix E as updated by the proposals in [Green Group Amendment] Appendix 1




Page 59:

The current list of PPF Bids are shown in Appendix I as updated by the proposals in [Green Group Amendment] Appendix 1

These can be analysed, across Portfolios, based on the priority ratings that have been proposed by Executive Councillors for Scrutiny Committee consideration, as follows :

Table 23 : Analysis of PPF Bids by Priority Rating

PPF Bid Priority 2011/12 £

2012/13 £

2013/14 £

2014/15 £

High 328,400 329,100 294,100 294,100

Medium 65,000 65,000 65,000 0Total PPF Bids 393,400 394,100 359,100 294,100 Compared with PPF Funding Available, giving :

(Under) / Over Commitment (106,600) (105,900) (140,900) (205,900)

It should also be noted that the funding required to meet the cost of bids submitted reduces by an additional £50,000 in 2015/16 as a 4-year fixed-term bid (PPF2641 Tree Planting Project) ends.




Page 80:

When compared with the projected funding available for capital expenditure the overall position is projected to be (including bids and rephasing):

Table 33 : Commitments Against Available Capital Funding – 2010/11 to 2014/15

Factor 2010/11 £000

2011/12 £000

2012/13 £000

2013/14 £000

2014/15 £000

Schemes 3,264 8,996 1,699 5 0

Programmes 20,635 17,917 9,981 11,364 11,330

Total Spend 23,899 26,913 11,680 11,369 11,330

Available Funding (24,130) (27,073) (12,123) (11,962) (11,923)

(Surplus) / Shortfall in Funding

( 231) ( 160) ( 443) ( 593) ( 593)

Performance against General Fund Cash Limits 2011/12 to 2014/1 5 [Green Group Amendment] Appendix D

£ 2011/12 2012/13 2013/14 2014/15

Savings Savings Savings Savings

Scrutiny Committee / Portfolio Service Reviews

Other

Unavoidable Revenue Bids

Net Savings and Bids

Service Reviews

Other



Service Reviews

Other



Service Reviews

Other



Community Services

‐ Arts & Recreation (350,000) 0 15,000 (335,000) (350,000) 0 35,000 (315,000) (350,000) 0 0 (350,000) (350,000) 0 0 (350,000)

‐ Community Dev’t & Health (35,000) (179,170) 62,700 (151,470) (70,000) (183,130) 52,700 (200,430) (105,000) (183,130) 52,700 (235,430) (140,000) (183,130) 52,700 (270,430)

‐ Housing 0 (75,030) 9,930 (65,100) 0 (75,030) 9,930 (65,100) 0 (75,030) 9,930 (65,100) 0 (75,030) 9,930 (65,100)

Environment

‐ Climate Change & Growth (514,000) (183,160) 6,000 (691,160) (514,000) (241,660) 6,000 (749,660) (514,000) (161,660) 6,000 (669,660) (514,000) (161,660) 6,000 (669,660)

‐ Environmental & Waste Services 0 (192,700) 11,200 (181,500) (150,000) (58,400) 11,200 (197,200) (150,000) (58,400) 11,200 (197,200) (150,000) (57,300) 11,200 (196,100)

Strategy & Resources

‐ Customer Services and Resources (210,000) (174,220) 0 (384,220) (210,000) (129,060) 0 (339,060) (210,000) (129,060) 0 (339,060) (377,000) (112,060) 0 (489,060)

‐ Strategy (242,690) (12,000) 0 (254,690) (242,690) (12,000) 0 (254,690) (242,690) (12,000) 0 (254,690) (242,690) (12,000) 0 (254,690)

Total ‐ All Portfolios (1,351,690) (816,280) 104,830 (2,063,140) (1,536,690) (699,280) 114,830 (2,121,140) (1,571,690) (619,280) 79,830 (2,111,140) (1,773,690) (601,180) 79,830 (2,295,040)

Savings Requirement 2,068,230 2,068,230 2,068,230 2,068,230

Net ‐ All Portfolios (1,351,690) (816,280) 104,830 5,090 (1,536,690) (699,280) 114,830 (52,910) (1,571,690) (619,280) 79,830 (42,910) (1,773,690) (601,180) 79,830 (226,810)

Non‐Cash Limit items 0 8,610 8,610 0 8,610 8,610 0 8,610 8,610 0 8,610 8,610

Total (1,351,690) (816,280) 113,440 13,700 (1,536,690) (699,280) 123,440 (44,300) (1,571,690) (619,280) 88,440 (34,300) (1,773,690) (601,180) 88,440 (218,200)

[Green Group Amendment] Appendix J

2010/11 Original Budget

2010/11 Current Budget Sep

2010

2010/11 Revised Budget Jan

2011

Variation Increase / (Decrease)

2011/12 Budget

2012/13 Forecast

£ £ £ £ £

EXPENDITURESupervision & Management (General) 4,856,580 4,981,830 4,887,230 (94,600) 5,061,010 4,986,010 Supervision & Management (Special) 2,012,350 1,993,390 1,906,290 (87,100) 1,986,760 2,000,140 Repairs & Maintenance 5,638,610 6,156,130 6,126,180 (29,950) 6,032,750 6,032,750 Reflection of the Current Cost of Pensions (as required under FRS (1,372,380) 0 0 0 0 0 Net Inflation Provision / Savings Assumptions - 2011/12 0 0 0 0 0 (381,590)Negative Subsidy (incl. Rent Rebate Subsidy Limitation) 11,649,720 11,728,270 11,728,270 0 13,004,400 13,004,400 Depreciation 7,406,570 7,406,570 7,406,570 0 7,406,570 7,406,570 Other Expenditure 323,310 323,310 323,310 0 335,970 335,970 Total Expenditure 30,514,760 32,589,500 32,377,850 (211,650) 33,827,460 33,384,250

INCOMEDwelling Rents (28,286,430) (28,286,430) (28,310,670) (24,240) (30,327,050) (30,327,050)Garage Rents (633,840) (633,840) (614,770) 19,070 (631,750) (631,750)Other Land and Premises Rents (514,010) (514,010) (509,260) 4,750 (523,540) (523,540)Service Charges (1,907,620) (1,907,620) (1,928,530) (20,910) (1,939,120) (1,939,120)De-Minimus Capital Receipts (3,000) (3,000) (3,000) 0 (3,000) (3,000)Contributions from General Fund (350,940) (350,940) (350,940) 0 (350,940) (350,940)Other Income (RTB Capitalisation) (15,000) (32,500) (32,500) 0 (25,000) (25,000)

Total Income (31,710,840) (31,728,340) (31,749,670) (21,330) (33,800,400) (33,800,400)

Net Cost of Services (1,196,080) 861,160 628,180 (232,980) 27,060 (416,150)

Loan Interest 13,400 6,700 6,700 0 6,480 6,480 Early Debt Redemption Premium 546,440 546,440 546,440 0 345,640 345,640 Interest Receivable (Mortgage Interest) (1,420) (1,190) (1,190) 0 (780) (780)Interest Receivable (Interest on Balances) (91,180) (30,090) (30,090) 0 (37,650) (37,650)

Net Operating Expenditure (728,840) 1,383,020 1,150,040 (232,980) 340,750 (102,460)

AppropriationsDepreciation Adjustment (MRA) (2,386,730) (2,386,730) (2,386,730) 0 (2,287,340) (2,287,340)Adjustment to reflect the Current Cost of Pensions ( as required under FRS 17)

1,372,380 0 0 0 0 0

Direct Revenue Financing of Capital 2,743,190 2,743,190 2,743,190 0 1,812,750 2,889,800

HRA (Surplus) / Deficit for year 1,000,000 1,739,480 1,506,500 (232,980) (133,840) 500,000

HRA (Surplus) / Deficit b/f (5,168,350) (5,168,350) (5,168,350) (3,661,850) (3,795,690)

HRA Balance Carried Forward (4,168,350) (3,428,870) (3,661,850) (3,795,690) (3,295,690)

Changes from Original 2010/11 Approved Budget :

Original 2010/11 Budget (Approved in February 2010 at £1,000,000 use of reserves) 1,000,000

Carry forwards from 2009/10 to 2010/11 (Approved in June / July 2010) 324,300

Changes approved as part of the Medium Term Strategy (Approved in November 2010) 415,180

Current 2010/11 Budget 1,739,480

Changes Requiring Approval :

2010/11 Current Year Funding Requests / Savings Proposals Requiring Approval (See Appendix A) (232,980)

2010/11 Proposed Revised Budget (January 2011) 1,506,500

Revenue Budget - 2010/11 to 2012/13

Housing Management Board

Service Grouping

[Green Group Amendment] Appendix S

2010/11 Original Budget

2010/11 Current

Budget Nov 2010

2010/11 Revised

Budget Jan 2011 Variance Notes 2011/12 2012/13 2013/14 2014/15 2015/16

£000's £000's £000's £000's £000's £000's £000's £000's £000's

General Fund Housing Capital Spend

Investment in Affordable Housing (Including Developer's Contributions)

15 15 15 0 0 0 0 0 0

Other General Fund Housing 1,740 1,724 1,624 (100) 1 2,977 802 765 765 765

Total General Fund Housing Capital Spend 1,755 1,739 1,639 (100) 2,977 802 765 765 765

HRA Capital Spend

Decent Homes Programme 5,208 5,710 5,377 (333) 2 4,907 4,325 4,521 4,723 3,586

Other Spend on HRA Stock 2,902 3,404 3,091 (313) 3 2,821 2,116 2,116 2,016 1,916

HRA New Build 895 1,341 1,341 0 1,047 0 0 0 0

Cambridge Standard Works 200 370 370 0 200 200 200 200 200

Sheltered Housing Capital Investment 3,637 4,156 4,116 (40) 4 1,440 60 0 0 0

Other HRA Capital Spend 330 513 513 0 330 330 330 330 330

Total HRA Capital Spend 13,172 15,494 14,808 (686) 10,745 7,031 7,167 7,269 6,032

Total Housing Capital Spend 14,927 17,233 16,447 (786) 13,722 7,833 7,932 8,034 6,797

Housing Capital Resources

Right to Buy Receipts (207) (430) (430) 0 (327) (261) (196) (163) (130)

Other Capital Receipts (Land and Dwellings) 0 0 0 0 0 0 0 0 0

MRA (5,020) (5,020) (5,020) 0 (5,119) (5,110) (5,059) (5,039) (5,035)

Direct Revenue Financing of Capital (2,743) (2,743) (2,743) 0 (1,813) (2,890) (2,808) (2,554) (2,460)Other Capital Resources (Grants / Shared Ownership / R&R Funding)

(1,744) (2,199) (2,199) 0 (562) (562) (562) (562) (562)

Developer's Contributions (Affordable Housing) (182) (314) (314) 0 (331) 0 0 0 0Prudential Borrowing (283) (283) (283) 0 0 0 0 0 0

Total Housing Capital Resources (10,179) (10,989) (10,989) 0 (8,152) (8,823) (8,625) (8,318) (8,187)

Net (Surplus) / Deficit of Resources 4,748 6,244 5,458 (786) 5,570 (990) (693) (284) (1,390)

Capital Balances b/f (13,943) (13,943) (13,943) (7,803) (2,915) (2,636) (2,329) (1,989)

Use of / (Contribution to) Balances in Year 4,748 6,244 5,458 (786) 5,570 (990) (693) (284) (1,390)

Ear-Marked for Future Investment in HRA Stock 0 0 0 0 0 1,269 1,000 624 1,763

Ear-Marked for Future Investment in Affordable Housing / (Use of Previously Ear-Marked Resurces)

(135) 701 682 (19) (682) 0 0 0 0

Capital resources remaining to fund future Housing Investment Programme

(9,330) (6,998) (7,803) (805) (2,915) (2,636) (2,329) (1,989) (1,616)

Housing Capital Investment Plan - HRA & GF

[Green Group Amendment] Appendix W General Fund ‐ Projection ‐ 2010/11 to 2014/15

General Fund category 2010/11 (£'s)

2011/12 (£'s)

2012/13 (£'s)

2013/14 (£'s)

2014/15 (£'s)

Comments / Notes

Net Spending (Cttee Totals) 23,615,300 22,609,600 20,960,170 21,556,240 21,409,010 Inflated base budgets (includes carry forwards, savings, inflation and PPF effects from prior years)

add Capital Adjustment Account 497,390 497,390 497,390 497,390 497,390

less Minimum Revenue Provision Adjustment (3,254,400) (3,254,400) (3,254,400) (3,254,400) (3,254,400)

20,858,290 19,852,590 18,203,160 18,799,230 18,652,000

add Contribution to :

Efficiency Fund 75,000 475,000 200,000 0 0 To support corporate change programme

Technology Investment Fund (TIF) 84,320 84,320 84,320 84,320 84,320 IT contract saving contribution

Capital Plan 1,933,000 3,682,000 1,161,000 1,380,000 1,380,000 Includes all new recommendations within the MTS

22,950,610 24,093,910 19,648,480 20,263,550 20,116,320


2011/12 (£'s)

2012/13 (£'s)

2013/14 (£'s)

2014/15 (£'s)

Comments / Notes

add Anticipated Changes Previously Approved:

Lion Yard - Rent Income 0 0 (278,670) (278,670) (278,670) Balance of net change in rents projected after contribution to capital

Council Tax Income earmarked for Growth Spend 50,080 109,250 226,690 353,290 474,690 Balance of Earmarked Provision (after previously

approved bid X1888)

Lion Yard rent income 0 0 121,180 121,180 121,180 Reworked for capital and rent projections

Employers National Insurance Rates 0 145,300 152,200 152,200 152,200 Impact of pre-Budget Report 2008 measures

Fuel Duties 24,330 26,680 29,020 29,020 29,020 Impact of pre-Budget Report 2008 measures

Pensions Fund Revaluation Provision 0 164,250 328,500 328,500 328,500

Provision for an increase of 0.75% in both 2011/12 and 2012/13 in the Employer's Pension Contribution rate, in anticipation of the 31 March 2010 triennial revaluation of the Pension Fund.

Pay Awards (Pre-Budget Report 9 December 2009 pay cap at 1% for 2 years) 0 (109,500) (438,000) (438,000) (438,000)

Change to provisions since Sept 09 MTS as follows: 2011/12 (from 1.5% to 1.0%), 2012/13 (from 2.5% to 1.0%), future yrs remain at 2.5%


2011/12 (£'s)

2012/13 (£'s)

2013/14 (£'s)

2014/15 (£'s)

Comments / Notes

National Insurance (Pre-Budget Report 9 December 2009, additional 0.5% increase w.e.f. 2011/12)

0 109,500 109,500 109,500 109,500 Additional 0.5% increase w.e.f. 2011/12

Icelandic Investments 1,668,910 (277,640) (191,380) (163,930) (144,250)

Projected net loss of principal (impact of anticipated repayments are built into the latest external interest projections) - updated since MTS Sept 2010

Pensions Fund Revaluation Provision 0 0 0 164,250 328,500 Extension of provision for a 0.75% increase for each year 2013/14 to 2016/17

New for 2011/12

Pay Award 2010/11 - remove 1% provision (285,000) (285,000) (285,000) (285,000) (285,000)

Pay Freeze 2011/12 0 (428,000) (428,000) (428,000) (428,000)

Pay Freeze 2012/13 0 0 (715,000) (715,000) (715,000)

Less than £21k cost of £250s 0 68,000 136,000 136,000 136,000

Employer's NI thresholds raised 0 (81,000) (81,000) (81,000) (81,000)

Parking Income (500,000) (500,000) (500,000) (500,000) (500,000) Increase due to usage

Parking Income - impact of VAT increase 4 Jan 2011 75,000 0 0 0 0


2011/12 (£'s)

2012/13 (£'s)

2013/14 (£'s)

2014/15 (£'s)

Comments / Notes

Insurance Premium Tax 0 3,500 3,500 3,500 3,500

NNDR 2010 Valuation increases 124,100 232,310 232,310 232,310 232,310 Rate relief reduces after 2010/11

NNDR refund re Mill Road Depot (214,040) 0 0 0 0

External Interest 256,000 1,007,000 300,000 0 0

CCTV reduced income 0 45,000 45,000 45,000 45,000

Homelessness - penalties for terminating contract following loss of DCLG grant 0 107,000 0 0 0

Review incremental progression 0 (50,000) (50,000) (50,000) (50,000) From 2.2% to 1.9%

Inflation adjustments - Property Rents 0 154,670 154,670 154,670 154,670 Compared to CPI 3.2%


2011/12 (£'s)

2012/13 (£'s)

2013/14 (£'s)

2014/15 (£'s)

Comments / Notes

TIF contribution - remove after 2011/12 0 (84,320) (84,320) (84,320) (84,320)

Climate Change - one-off contribution 250,000 0 0 0 0

One year extension of growth-related fixed-term posts - gross costs 0 873,900 0 0 0 Extension allows further consideration as part of

the developing an integrated planning service

One year extension of growth-related fixed-term posts - part funded from additional income

0 (436,950) 0 0 0 Assumes additional planning income including New Homes Bonus

Current Year variances (830,920) 0 0 0 0

Net Savings and Bids compared to target 2011/12 0 (105,450) (162,550) (212,550) (396,450) Includes Service Review savings

Reversal of actual spend and special grant for Concessionary Fares 0 (2,506,170) (2,506,170) (2,506,170) (2,506,170)

GREEN GROUP AMENDMENT 0 205,550 204,250 239,250 179,250 Net impact on General Fund Revenue


2011/12 (£'s)

2012/13 (£'s)

2013/14 (£'s)

2014/15 (£'s)

Comments / Notes

GREEN GROUP AMENDMENT 0 (114,000) 310,000 310,000 310,000 Net impact on Capital Plan Direct Revenue Funding

23,569,070 22,367,790 16,281,210 16,899,580 16,813,780

add Future Years PPF Provision

- Future Years PPF Provision - 0 500,000 500,000 500,000 New provision included in each budget year. Prior years effects are shown in Net Spending (Cttee Totals)

23,569,070 22,367,790 16,781,210 17,399,580 17,313,780

less Net savings Requirement 0 (2,068,230) (618,000) (1,287,860) (1,683,310) New savings required in each budget year - Executive Decision

Total Net Spending Requirement 23,569,070 20,299,560 16,163,210 16,111,720 15,630,470

General Fund ‐ Funding Statement ‐ 2010/11 to 2014/15


2011/12 (£'s)

2012/13 (£'s)

2013/14 (£'s)

2014/15 (£'s)

Comments / Notes

Total Net Spending Requirement 23,569,070 20,299,560 16,163,210 16,111,720 15,630,470

less External Support

- Formula Grant (12,438,370) (9,451,100) (8,435,880) (7,991,750) (7,571,020) Formula Grant (RSG and NNDR Pool share)

- Council Tax Compensation Grant 0 (170,000) (170,000) (170,000) (170,000) Council Tax Compensation Grant

11,130,700 10,678,460 7,557,330 7,949,970 7,889,450

less Collection Fund (Surplus) / Deficit

- Council Tax Collection Fund 0 41,580 0 0 0 Based on latest review of Collection Funds

11,130,700 10,720,040 7,557,330 7,949,970 7,889,450

less Income from Council Tax (6,696,950) (6,785,900) (7,064,610) (7,356,070) (7,648,840)

Contribution (To) / From Reserves 4,433,750 3,934,140 492,720 593,900 240,610

Memo Items :

Council Tax

- Taxbase 40,205 40,739 41,581 42,447 43,270

- Band 'D' Council Tax £166.57 £166.57 £169.90 £173.30 £176.77

- Implied annual Council Tax increase - 0.00% 2.00% 2.00% 2.00%

General Fund ‐ Reserves Projection ‐ 2010/11 to 2014/15


2011/12 (£'s)

2012/13 (£'s)

2013/14 (£'s)

2014/15 (£'s)

Comments / Notes

Balance as at 1 April (b/fwd) 10,382,080 6,409,870 3,264,650 3,585,920 3,843,370

less Contribution To / (From) Reserves (4,433,750) (3,934,140) (492,720) (593,900) (240,610)

less Temporary (Use) / Payback of Reserves Net use of Reserves for Cash Flow purposes

- Customer Access 655,050 655,050 655,050 664,670 673,700 Payback completed by 2014/15

- Guildhall Working Party - Option 1 (203,510) 123,870 148,940 176,680 184,630 Payback completed by 2017/18

- Memorials 10,000 10,000 10,000 10,000 10,000 Payback completed by 2017/18

Balance as at 31 March (c/fwd) 6,409,870 3,264,650 3,585,920 3,843,370 4,471,090 Minimum working balance level of £1.5m, medium-term target level of £3.75m [Green Group Amendment]

Appendix X Cambridge City Council

Equality Impact Assessment

(at 21 December 2010)

Budget 2011-2012

What is this template for?

Completing this template will help you to think about what the impact of existing or new strategies, policies, plans, projects, contracts, major changes in services or decisions may be on service users, residents and staff. It will help you to deliver better services by making sure that, as far as possible, they reflect the needs of all our citizens, and of our staff.

When do I need to do an Equality Impact Assessment?

You only need to do an Equality Impact Assessment if your strategy, policy, plan, project, contract, major change in service or decision is relevant to equality. The ‘relevance test’ in the General Guidance notes will help you to decide whether your activity is relevant to equality. The assessment is now a single stage rather than a three stage process as previously.

How do I use the template?

The template is easy to use. You do not need to have specialist ‘equalities’ knowledge to complete it. It asks you to make judgements based on evidence and experience. There are guidance notes to help you complete this template, which you can refer to. You can also get advice from Anette Grindsted, Project Support Officer, on 01223 457063 or email [email protected] or from your departmental Equalities Link Officer.

Equality Impact Assessment

General Information 1. Title of strategy, policy, plan,

project, contract, major change in service or decision:

Budget 2011-2012

2. What is the objective or purpose of the strategy, policy, plan, project, contract, major change in service or decision?

To enable the City Council to set a balanced budget that reflects the Council’s 8 vision statements and takes into account Councillor’s priorities in its proposals for achieving the savings required.

3. Who will be affected by this strategy, policy, plan, project, contract, major changes in services or decision? (Please tick those that apply)

Residents

Visitors

Staff

A specific client group or groups (please state):

4. What type of strategy, policy, plan, project, contract, major change in service or decision is this? (Please tick)

New

Revised

Existing

5. Responsible department, section, service manager and Head of Service.

Department: Resources Section: Accountancy and Support Services Service Manager: n/a Head of Service: Julia Minns

6. Are other departments or partners involved in delivering this strategy, policy, plan, project, contract, major change in service or decision?

No

Yes (please give details):

Gathering Performance Data 7. How do you (or how will you)

monitor the impact of the strategy, policy, plan, project, contract, major change in service or decision? (Please tick any that apply and give examples e.g. bench marking with the Housing Quality Network)

Performance indicators/targets

Benchmarking with other organisations

User satisfaction survey results

Consultation results

Complaints information

Freedom of Information requests

Service uptake data

External verification e.g. inspection results, views of organisations representing equalities groups

Staff survey results

Workforce monitoring data

Partnership consultation

Other (please state:)

None

8. Which of the equalities groups does this monitoring data relate to? (Please tick any that are relevant)

Age

Disability

Gender/transgender (inc gender re-assignment, pregnancy and maternity)

Marriage and Civil Partnership

Race

Religion/belief

Sexual orientation

None

Other factors that may lead to inequality e.g. social class, income or financial exclusion, children in care, ex-offenders (please state): Income If you collect different monitoring data for different groups for different aspects of your service please give details here:

Analysing Performance Data

Same impact Not same impact

Positive (P)/

Negative (N)

Insufficient evidence

9. Using the monitoring information that you have or will be collecting, please indicate if the impact of the strategy, policy, plan, project, contract, major change in service or decision is/is likely to be the same for the equalities groups as it is for the population or the workforce as a whole.

Age Disability Gender (Inc pregnancy and maternity) Transgender (inc gender re-assignment) Marriage and Civil Partnership

Both

P

Both

Race Religion/belief Sexual orientation Other factors that may lead to inequality (please state): 1. Income 2. 3. None

N

N

Equalities Group Affected What the potential negative impact is Evidence of potential

negative impact if there is any.

10. List and explain any negative impacts identified in Qu 9. State which equalities group is/may be affected, what the negative impact is/may be and give details of any evidence of this impact/potential impact e.g. document titles, web links. If you have no evidence of the negative impact but believe it may exist, please say so.

i) Older people and people on low incomes ii) Older people and disabled people iii) Older people and disabled people iv) People on low incomes v) Gender vi) Gender, older people, people on low income vii) Race viii) All groups

i) Increase in interment and cremation fees – ability to pay ii) Temporary closure of Roman Court and Seymour House – loss of facility, need to decant. iii) Freezing of Supporting People contracts funding ability to meet the needs of an increasing demographic iv) Increases in parking charges in City Council car parks – ability to pay v) Removal of the Women and Homelessness Grant - reduced support for homeless women vi) Operational saving at Kingsway laundry – possible reduction in service level vii) Removal of budget for work relating to identification of a Traveller’s site within the City – continuing lack of a legal site in the city viii) Deletion of Project Support Officer post in Strategy and Partnerships – reduction in support for corporate and service delivery equalities work.

As these changes have yet to be made at this stage these are potential negative impacts. Information has been provided later in this form as to how it is proposed or expected that these potential negative impacts will be off-set.

11. Are or will people from equalities groups take up services associated with the strategy, policy, plan, project, service, contract, major change in service or decision at the same rate as the population or the workforce as a whole? (Please tick)

Yes

No


If no, please provide details…. We anticipate that fewer people on low incomes will use City Council car parking facilities and people on low incomes may have their choices around arrangements for cremation and internment reduced. Yes – the Parity Fund project will help communities and individuals on low incomes, and vulnerable groups in gaining more facilities and activities. Cambridge’s Green Deal will also help those with high household energy bills to reduce these, and give more disposable income to them.

12. Is your strategy, policy, plan, project, service, contract, major change in service or decision likely to exclude or disadvantage equalities groups in the longer term? (Please tick)

Yes

No


If yes, please indicate which groups will be affected and what the impact will be… The removal of the budget for the work relating to Travellers and the identification of a Travellers site in the city could adversely affect the progress of this project, possibly delaying the provision of a site and requiring continuing expenditure on eviction arrangements for illegal encampment into the future. The deletion of the Project Support officer post which has primarily been involved in taking forward the corporate equalities agenda may have long term implications for the extent of the support the corporate centre can give to the organisation of events celebrating equalities days/months and the production of publications such as the Guide to Services for Older and Disabled People and the Pink Guide. The closure of Roman Court and Seymour House are likely to have a medium term impact on those people who are decanted whilst refurbishment takes place but in the longer term the refurbishment will be advantageous to disabled people and older people on lower incomes. Reduction of Open Doors to a half yearly publication may mean that some residents may miss information pertaining to rent arrears. NO – Maintaining leisure grants, and EIP budgets as they are, and not cash limiting them will mean that groups are not excluded. The Parity Fund, and Cambridge’s Green Deal will also add positively to inclusiveness, and equality in the City. Making Drummer Street Toilets free of charge will allow homeless people to use their money elsewhere, other than being charged for toilet use, and upgrading toilets city-wide, including in disadvantaged wards, making them disabled-accessible will increase equality and promote inclusiveness in the City. Retention of jobs in Independent Living Services will mean better service provision for the vulnerable.

Checking Delivery Arrangements Yes No Insufficient

evidence Reason

13. Please check the delivery

arrangements for the strategy, policy, plan, project, service, contract, major change in service or decision against these criteria: If you answered no to any of the criteria, please explain why, giving details of any legal justification if there is one…..

Are any premises involved accessible to all? Is any ICT software and equipment accessible to all? Is consultation and participation inclusive of all? Are public events and meetings accessible to all? Do public meetings and events avoid conflict with religious events? Is electronic, web based and paper information accessible for all? Are images and text in documents and publicity campaigns representative of all?

?

Car parks, community centres and the crematorium and burial grounds Car parking payment arrangements Closure of Roman Court and Seymour House Not applicable Not applicable Information about increased charges and changes to grant allocations will be appropriately communicated Not applicable (Plans for Roman Court and Seymour House?)

Conclusions and Next Steps 14. a) The evidence has not

identified any disadvantages or negative impacts.

No further action required. Sign off this form and send a copy to Anette Grindsted, Project Support Officer, Strategy and Partnerships [email protected] who will arrange for it to be published on the Internet and Intranet.

b) The evidence indicates that there are no disadvantages or negative impacts that cannot be easily addressed.

Complete the Action Plan

c) It has not been possible to say whether or not there is a disadvantage or negative impact e.g. there is insufficient evidence.

Go to Question 15

d) The evidence indicates potential disadvantages or negative impacts that cannot be easily addressed.

Complete Action Plan

Gathering additional information 15. What additional evidence are

you going to gather? (Please tick any that apply)

Advice from experts

Demographic profile e.g. Census

Existing consultation results

Existing user data

External verification e.g. expert views of people/organisations representing equality group(s)

Local needs analysis e.g. Joint Strategic Needs Assessments

National best practice information e.g. Audit Commission reports

New consultation with a specific equality group(s)

Research reports

Relevant staff group expertise

Other (please state): We will monitor whether those potential negative impacts that we think cannot be mitigated do actually occur as material input to the next year’s budget –setting process.

16. If you have any additional comments please add them here.

Mitigation Arrangements In considering the potential savings to be made Executive Councillors took the decision not to charge for domestic cockroach/mice/rat de-infestation, as this would have disproportionately affected those people on low incomes. They also decided not to maintain the out of hours dog warden service fee at £45 rather than increase it to £90 as requested by officers. The Executive Councillors also agreed that the rate of increase in the fee for discounted, out of peak time cremations (early morning, late afternoon) would be less than the standard rate increase to provide a more affordable option for people on low incomes. The Women and Homelessness Grant was removed as this organisation has now been taken over by a larger organisation and the original purpose of the grant has been lost. A review of utilities costs at Sheltered Housing schemes has lead to savings, some of which will be used to pay for specialist cleaning and improved health and safety measures that will benefit residents and staff. Roman Court is to be refurbished as a specialist home for disabled people. Seymour Court will be converted to provide 21 new affordable homes for older people. Open Doors reduction in publication is not anticipated to have a large impact, as there are other ways of communicating arrears information to tenants.

Completion Name and job title of assessment lead officer:

Alison Kemp, Performance Manager (as amended by the Green Group) 17.

Date of completion:

21st December 2010 (as amended 1 February 2011)

Names of other assessment team members and people consulted:

Consulted: Relevant Heads of Service and service delivery officers Assessment Team: Director of Resources

Date of next review of the EqIA This should be within three years of the date of completion of the original EqIA.

December 2012

Note: when completed a copy of this form should be saved with the relevant strategy, plan, policy, project, contract, major change in service or decision and an electronic copy sent to Anette Grindsted, Project Support Officer in Strategy and Partnerships email [email protected] who will arrange for publication on the Council’s web pages and the Intranet.

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