campus instruction manual...campus instruction . manual . infinite campus . 2018 - 2019 . office of...

Campus Instruction Manual

Infinite Campus 2018 - 2019

Office of Education Technology

Mailing Address: 1126 Russell Cave Rd, Lexington, KY 40505

Physical Address: 701 E Main St., Lexington, KY 40502

Access FCPS Infinite Campus documentation online: Index > FCPS IC Support Site > Instructional Manuals

https://www.fcps.net/icsupport

https://www.fcps.net/icsupport

What’s new in the 2018-19 Campus Instruction Manual?

Page 12 Choosing Campus Instruction Account Settings

Page 10 Campus Learning

Page 9 Instruction Highlights

Page 12 Choosing Campus Instruction Account Settings

Page 13 Assignment Defaults

Page 14 Section Groups

Page 15 Cumulative Grading Starting in

Reports available in Campus Instruction:

Page 44, Assignment Analysis

Page 50, G&T Students by Teacher Report

Page 51, Health Condition Alert Report

Page 49, EL Accommodations by Teacher Report

Page 52, MAP/UL by Teacher Report

Table of Contents

Role of Teacher Coach ......................................................................................................................... 6

FCPS IC Support Site ............................................................................................................................ 6

Parent/Student Portal ......................................................................................................................... 6

Guest Grade Book Access .................................................................................................................... 6

Security Preferences for Infinite Campus User Accounts ...................................................................... 7

Campus Toolbar .................................................................................................................................. 8

Campus Community ............................................................................................................................ 8

Instruction Highlights .......................................................................................................................... 9

Campus Learning ............................................................................................................................... 10

Setting Up Grade Book ...................................................................................................................... 11

Checklist for Setting up a New Grade Book .............................................................................................11

Choosing Campus Instruction Account Settings ......................................................................................12

Setting Preferences ..................................................................................................................................12


Sorting Assignments .................................................................................................................................13

Assignment Defaults ................................................................................................................................13

Section Groups .........................................................................................................................................14

Choosing Grade Calc Options ...................................................................................................................15


Methods for Calculating Grades ..............................................................................................................17

Composite Grading...................................................................................................................................18

Categories ................................................................................................................................................19

Adding a New Assignment .......................................................................................................................21

Locating Existing Assignments .................................................................................................................23

Editing Existing Assignments ....................................................................................................................23

Deleting Assignments ...............................................................................................................................23

Scoring an Assignment .............................................................................................................................24

Copy Assignment(s) From One Section to Another .................................................................................25

Filter Grade Book by Assignment .............................................................................................................26

Posting Grades .................................................................................................................................. 27

Timeline of Tasks ......................................................................................................................................27

Posting Grades – One Section at a Time ..................................................................................................28

Table of Contents

Posting by Standard / Grading Task .........................................................................................................28

Posting by Student ...................................................................................................................................29

Posting Grades – Multiple Sections at a Time ..................................................................................... 30

Posting Progress Grades ..........................................................................................................................30

Posting Term Grades (Quarter, Semester or Trimester) .........................................................................31

Posting Grades Troubleshooting Guide .............................................................................................. 32

Creating Seating Charts ..................................................................................................................... 33

Viewing/Printing Seating Charts ........................................................................................................ 33

Taking Attendance ............................................................................................................................ 34

Viewing/Printing Rosters................................................................................................................... 35

Student Groups ................................................................................................................................. 36

Creating Student Groups ..........................................................................................................................36

Using Student Groups ..............................................................................................................................36

Message Center ................................................................................................................................ 37

Sending a Class Message ..........................................................................................................................37

Sending a Grades Message ......................................................................................................................38

Sending a Missing Assignment Message ..................................................................................................39

Tracking Interventions with Students ................................................................................................ 40

Tracking Contact with Parent/Guardian ............................................................................................. 42

PLP Contact Log Data Entry ......................................................................................................................42

Printing PLP Contact Log Info ...................................................................................................................42

Attendance Reports .......................................................................................................................... 43

Attendance Change Tracking ...................................................................................................................43

Attendance Register .................................................................................................................................43

Attendance Summary ..............................................................................................................................43

Grade Book Reports .......................................................................................................................... 44

Assignment Analysis .................................................................................................................................44

Flagged Assignments ................................................................................................................................44

Grade Book Export ...................................................................................................................................45

Missing Assignments ................................................................................................................................45

Section Summary .....................................................................................................................................46

Student Summary .....................................................................................................................................46

Table of Contents

Grades Report ..........................................................................................................................................47

Roster Reports .................................................................................................................................. 48

Blank Spreadsheet ....................................................................................................................................48

Portal Usage .............................................................................................................................................48

Roster Labels ............................................................................................................................................48

EL Accommodations by Teacher Report ..................................................................................................49

FAST/UL by Teacher .................................................................................................................................49

G&T Students by Teacher Report ............................................................................................................50

Grade Book Health Check ........................................................................................................................50

Grade Distribution Report ........................................................................................................................51

Health Condition Alert Report .................................................................................................................51

MAP/UL by Teacher Report .....................................................................................................................52

Student Email List .....................................................................................................................................52

Assignment Flags .............................................................................................................................. 53

Message Body Details ....................................................................................................................... 54

Examples for Methods of Calculating Grades ..................................................................................... 55

Comments ........................................................................................................................................ 56

01/30/2018 CI-6 ICCampusInstruction1819.docx Office of Education Technology Fayette County Public Schools Lexington, KY

GENERAL INFORMATION

Role of Teacher Coach Teacher Coaches are the primary IC contact for the teachers in your building. A Teacher Coach is responsible for assisting and training new and returning teachers on navigation, grade book setup, attendance and any updates or changes which may occur during the school year. Teacher Coaches will need to attend district-wide Infinite Campus Teacher Coach trainings. These trainings are imperative for the Coach to update staff. Teacher Coaches may want to print the following Campus Instruction Manual for all new teachers to assist with training.

FCPS IC Support Site PATH: Index > FCPS IC Support Site

The FCPS IC Support Site provides IC users documentation relative to Fayette County Public Schools. This site contains links to many topics. The FCPS IC Support Site link can be found below your name in the Index: Index > FCPS IC Support Site.

Parent/Student Portal Parent/Student Portal is a confidential and secure website where users access current academic information. Parents and Students can view class schedules, assignments, attendance information, test scores and links to teacher email addresses.

For information suitable for distribution to parents, students and teachers, please visit the IC Support Site: Index > IC Support Site > Parent/Student Portal

Guest Grade Book Access PATH: Scheduling > Courses

Guest access to a section’s Grade Book allows read-only access to assist teachers, review grades and scores, and troubleshoot issues. Teacher Coaches, Building Coaches, Principals and Associate Principals have read-only access to all teachers’ Grade Books.

1. Go to the Search tab 2. Search for the course 3. Click the appropriate course; go to the

Sections tab 4. Click the Grade Book link to launch

that section’s Grade Book in another window.


Sample email after logging in on a new device/browser:

GENERAL INFORMATION

Security Preferences for Infinite Campus User Accounts Starting in version 1649.5, when logging in to Campus for the first time, Campus will require you to enter an Account Security Email address and ask if you would like to remember the device for future logins. Once an email address is established, any time you log into Campus using a device that has not been used to log in to Campus before, an email will be sent to your Account Security Email address, alerting you that you (or someone) logged into Campus using your credentials.

These notifications were implemented to keep you aware of any account logins, especially those that might have come from compromised account login information.

1. When logging in for the first time, the user will see the screen below: a. Account Security Email – Enter an email address that will be used to notify you each time

your Campus username and password are used to log into an unregistered device/browser.

b. Current Password – Enter your current Infinite Campus password to verify the change

2. When the user logs into Campus on a new device or browser, the screen below will appear. a. If you have logged in on a device you will use for regular Campus access, check the box

and click: Continue. b. If you have logged in on a device

you will not use for regular Campus access, do not check the box and simply click: Continue. For example, if you log into Campus in a computer lab for a training, do not check the checkbox.

c. After logging into Campus and receiving the Account Security screen, the email address you entered on the Account Settings screen (1st screen shot above) will receive an email with a subject of “Login to Infinite Campus from a new browser or device”. See the sample email to the right. This is informational only. If you know you have not logged in to a new device/browser recently, please consider changing your password. Your account may have been compromised.


GENERAL INFORMATION

Campus Toolbar The upper right hand corner of the Campus Toolbar contains three important items:

• Calendar Display – Clicking the school name or arrow will allow the user to toggle between viewing the calendar name and changing the year, school and/or calendar.

• App Switcher – Click the waffle button to open and select Instruction, Community.

• Log Off – Used to end a session in Infinite Campus. This should be used before closing the browser window.

Campus Community PATH: App Switcher > Community

The Campus Community provides IC users access to the Infinite Campus Knowledge Base, Forums and a Video Library. Staff members wishing to use this resource must create a CampusID in order to access this information.

To access Campus Community, click the App Switcher in the Campus Toolbar, then click Campus Community.

Creating a CampusID 1. Click the App Switcher, then click Community 2. First time users, click Continue 3. Read the Terms of Use, and check the “I have read and agree to the Terms of Use” checkbox 4. Click Continue 5. Enter your account information. Remember to note this information. 6. When all fields have been completed and verified, click Continue 7. Enter your profile information 8. Click Finish

Activate the account by following instructions in the email you receive from Infinite Campus.


GENERAL INFORMATION

Instruction Highlights • To open Instruction, click the App Switcher and select

Instruction. • The Control Center allows teachers to view current

tasks at a glance. Current day attendance and assignments to be score are sorted by period. Sections that meet in other days of a day rotation are listed at the bottom, if applicable.

• Instruction Indexed Menu (Hamburger menu icon) allows for navigation to Grade Book, Control Center and other menu options.

• Log Off - Used to end a session in the Instruction Application of Infinite Campus. This should be used before closing the browser window.

• Displaying/Hiding Information in Instruction o Clicking the chevrons at the top of the Grade Book will expand

or collapse Settings and Grade Totals o Clicking the arrow beside a student’s name displays additional

details for the student • The Sparkline Graph next to a student’s

name is displayed/hidden through settings. See page 12, Setting Preferences for more information.

• The Box and Whisker Diagram displays student performance in relation to other students in the section. The student’s score is represented by the yellow dot. Top and bottom of the box represents the averages of the group. Top line of whiskers is the maximum value, middle line is the median value and the bottom line is the minimum value. The green line represents a passing score.

• Clicking Hide Others allows viewing of one student only. This option is helpful when showing a student their scores during a meeting or parent-teacher conference.

• Hovering over an assignment abbreviation will display additional information. • Always save any changes made in the Grade Book. When a change has been made the save button

becomes orange. Leaving the Grade Book without saving means the changes will be lost.


Campus Learning Campus Learning is the Infinite Campus LMS that connects teachers to new, powerful tools for digital learning. Campus Learning is a premium option for Instruction. The free trial has expired. This feature will not be purchased by the District at this time. Some features such as Planner, Student and Teacher Notes will only be available in this premium product.


INSTRUCTION TASKS

Setting Up Grade Book Checklist for Setting up a New Grade Book Task Topic

1 Set Account Settings Page 12, Choosing Campus Instruction

Account Settings

2 Set Preferences Page 12, Choosing Campus Instruction

Account Settings Preferences

3 For each course/section, set Grade Calc Options Page 15, Choosing Grade Calc Options

4 For each course/section, create Categories Page 19, Adding Categories

5 For each course/section, add assignments Page 21, Adding a New Assignment

6 Assignment Defaults - Optional Page 13, Assignment Defaults

7 Create Section groups - Optional Page 14, Section Groups

8 Run the Grade Book Health Check to verify setup Page 50, Grade Book Health Check

9 Create Seating Charts – optional Page 33, Creating Seating Charts

10 Create Student Groups – optional Page 36, Creating Student Groups


INSTRUCTION TASKS

Setting Up Grade Book Choosing Campus Instruction Account Settings PATH: Instruction > Instruction Person > Account Settings

• Select the application you would prefer to load on Campus log in – Recommendation for teachers, set this as “Campus Instruction”

• Show Active Students Only – Recommended option for teachers • Show Student Number – Teacher preference • Show Student Picture – Teacher preference • Use Seating Chart for Attendance – Teacher Preference • Use Canned Comments – Mark this preference to add a Canned Comments link (CC) to the

Report Crd Comments column in the Posted section of the Grade Totals and the Add button in the Post Grades tool. The Grading Window must be open for this feature to be used.

• Log Off – Logging off Infinite Campus while in the Instruction Module

Setting Preferences PATH: Instruction > Hamburger Menu > Grade Book > Settings > Preferences

• Display Sparkline Graph – Condenses all scores into a compact graph that shows the patterns in the student’s overall performance over time. This graph is always displayed chronologically, regardless of assignment sort options.

• Pass/Fail Coloring for Grades – Turns on color coding for students’ In Progress Grades and Proficiency Estimates, with passing grades indicated in green and failing grades in red.

• Pass/Fail Coloring for Scores – Turns on color coding for student’s scores on individual assignments, with passing grades indicated in green and failing grades in red.

• Save Alert – When there is unsaved data in the Grade Book, the “Save” button displays as orange until the changes are saved. Mark this preference to receive a notification each time you click save indicating the “Grade Book has been saved.”

• Assignments Per Page – Set the number of assignments that display on each page of the grade book. Decreasing the number of assignments per page can decrease how long it takes to load the Grade Book in classes with many students. Navigate between pages using the options that display above the Grade Book in classes with many students.


INSTRUCTION TASKS

Setting Up Grade Book Sorting Assignments PATH: Instruction >Hamburger Menu > Grade Book > Sort

• Assignments o Sort By – Determines how assignments are grouped in the Grade Book, by Category, Sequence,

or Due Date. o Sort Order – Determines the order of assignments. Past the midway point of the term, it may be

useful to reverse the order in which assignments appear.

Assignment Defaults PATH: Instruction > Hamburger Menu > Grade Book > Sett ings

Assignment Defaults allow teachers to create templates for assignments, with options for Section Groups, Date, Grading Setup, and other assignment elements. Defaults are help teachers save time when creating assignments with options that they use often.

A teacher can have multiple defaults set. One default can be set to apply automatically whenever assignments are created.

1. Go to: Hamburger Menu > Grade Book > Settings 2. Under Grade Book Setup, click: Assignment Defaults 3. Click: Add 4. Enter a Name for the group 5. Select Optional Settings:

• Apply Automatically • Sections • Portal • Assigned and Due Dates • Grade Book Sequence • Scoring Type • Total Points and Multiplier

6. Click Save


INSTRUCTION TASKS

Setting Up Grade Book Section Groups PATH: Instruction > Hamburger Menu > Grade Book > Settings

Section Groups allow a teacher to group similar sections together in a single grade book view. Groups make scoring assignments easier by combining matching assignments into shared columns in the grade book.

1. Go to: Instruction > Hamburger Menu > Grade Book > Settings 2. Under Grade Book Setup, click: Section Groups 3. Click: Add 4. Enter a Name for the group 5. Enter a Seq for the group 6. Select a Sort option

• List by Active sections – the sections marked to be included in the group • By Period • Course Name (Alphabetically)

7. Mark the Active checkbox • The Terms in which each section meets are provided

8. Select a Color • This appears as a small bar next to each student’s name in the grade book view

9. Enter a Seq to order the section horizontally in the Grade Book 10. Click Save

Students are listed based on the sequence of each section within the group and whether Section is marked in the Sort options. Unmarking Section in the Sort options sorts students alphabetically without grouping them by section.

Assignments are combined if they match in Name, Sequence, Due Date, Category, and Points. Columns for assignments that don't match across sections show with shaded cells for sections that do not include the assignment. Note that assignments are combined only in this grade book view; the individual assignment records for each section still exist.

Matching Categories are also combined. In Progress columns calculate based on the Grade Calc Options selected for each individual section. Manually Posting Grades functions as it does for an individual section.


INSTRUCTION TASKS

Setting Up Grade Book Choosing Grade Calc Options PATH: Instruction > Hamburger Menu > Grade Book > Settings

See page 17, Methods for Calculating Grades for specifics on how Grade Calc Options calculate In Progress Grades and ultimately calculated Posted Grades.

1. Go to: Instruction > Hamburger Menu > Grade Book > Settings 2. Under Grade Book Setup, click:

Grade Calc Options 3. Set the “Calculation Type” to “In

Progress Grade” for the following Grading Tasks: Quarter Grade, Semester Grade and Trimester Grade. The “Calculation Type” will default to “No Calculation” for the following Grading Tasks: Progress, Progress 1, Progress 2, Progress 3 and Final.

4. Users must select a Grading Scale for the following Grading Tasks: Quarter Grade, Semester Grade and Trimester Grade. Use the FCPS grading scale unless the course is Dual Credit or you have specific instructions from your Teacher Coach/Building Coach.

5. Select how grades are to be calculated for Quarter Grade, Semester Grade or Trimester Grade tasks: a. Weight Categories – Marking this checkbox indicates the weight values entered for the

category should be included in the calculation of the In Progress grade. b. Use Score’s % Value – Marking this

checkbox calculates scores based on the percentage of points earned for each assignment rather than the raw point value across all assignments. For example, two assignments are scored as 8/10 and 100/100. The point value calculated for these two assignments would be 108/110 or 98%. The percent value calculated would be 80% and 100%, or 90% for the category. If this option is chosen, all assignments aligned to the Grading Task / Standard must be worth more than zero points.

c. Cumulative Grading Starting in - Setting up cumulative grading allows teachers to set a starting term for calculating grades across multiple terms. Cumulative grading is established for all standards in all terms in the section - cumulative grading can also be set for individual tasks or standards.

Continued on next page


INSTRUCTION TASKS

Setting Up Grade Book 6. Fill and Filter Options - Allows for filling all or filtering on a specific Grading Tasks

a. Choose from All or Grading Tasks. b. Choose Term c. Choose Task d. Fill Calculation Type (Using Fill only)

7. Click: Save

Leaving “Weight Categories” and “Use Score’s % Value”

unchecked will calculate the grade as points earned divided by total points. For further explanation, see page 17, Methods for

Calculating Grades.


INSTRUCTION TASKS

Setting Up Grade Book Methods for Calculating Grades Choices for “Weight Categories” and “Use Score’s % Value” determine how the Grade Book will calculate In Progress Grades and ultimately calculate Posted Grades. See page 55 for examples. Schools using Standards Based Grading do not need to select Grade Calc Options.

Method 1: Neither “Weight Categories” nor “Use Score’s % Value” is checked: Infinite Campus calculates an average of all points earned divided by total points possible.

𝑆𝑆𝑆𝑆𝑆𝑆 𝑜𝑜𝑜𝑜 𝑝𝑝𝑜𝑜𝑜𝑜𝑜𝑜𝑜𝑜𝑜𝑜 𝑒𝑒𝑒𝑒𝑒𝑒𝑜𝑜𝑒𝑒𝑒𝑒𝑆𝑆𝑆𝑆𝑆𝑆 𝑜𝑜𝑜𝑜 𝑝𝑝𝑜𝑜𝑜𝑜𝑜𝑜𝑜𝑜𝑜𝑜 𝑝𝑝𝑜𝑜𝑜𝑜𝑜𝑜𝑜𝑜𝑝𝑝𝑝𝑝𝑒𝑒

= 𝑻𝑻𝑻𝑻𝑻𝑻𝑻𝑻 𝑮𝑮𝑻𝑻𝑮𝑮𝑮𝑮𝑻𝑻

Method 2: Only “Weight Categories” is checked: Each Category average is calculated by a simple

average and then multiplied by the ratio value of each category.

Category 1 Calculation: 𝑆𝑆𝑆𝑆𝑆𝑆 𝑜𝑜𝑜𝑜 𝑠𝑠𝑠𝑠𝑆𝑆𝑠𝑠𝑠𝑠𝑠𝑠𝑠𝑠′𝑠𝑠 𝐶𝐶𝐶𝐶𝑠𝑠 1 𝑝𝑝𝑜𝑜𝑝𝑝𝑠𝑠𝑠𝑠𝑠𝑠𝑆𝑆𝑆𝑆𝑆𝑆 𝑜𝑜𝑜𝑜 𝑝𝑝𝑜𝑜𝑠𝑠𝑠𝑠𝑝𝑝𝑝𝑝𝑝𝑝𝑠𝑠 𝐶𝐶𝐶𝐶𝑠𝑠 1 𝑝𝑝𝑜𝑜𝑝𝑝𝑠𝑠𝑠𝑠𝑠𝑠

x 𝐶𝐶𝐶𝐶𝑠𝑠 1 𝑊𝑊𝑠𝑠𝑝𝑝𝑊𝑊ℎ𝑠𝑠𝑊𝑊𝑠𝑠𝑝𝑝𝑊𝑊ℎ𝑠𝑠 𝑇𝑇𝑜𝑜𝑠𝑠𝐶𝐶𝑝𝑝

= Cat 1 Part of Grade







Term Grade is the sum of the 3 Category Grades

Method 3: Only “Use Score’s % Value” is checked: Every score is calculated as a percent value.

Infinite Campus will then perform an average of the total percent values divided by the total number of assignments.

𝑆𝑆𝑆𝑆𝑆𝑆 𝑜𝑜𝑜𝑜 𝑒𝑒𝑝𝑝𝑝𝑝 𝑜𝑜𝑒𝑒𝑜𝑜𝑡𝑡 𝑝𝑝𝑒𝑒𝑒𝑒𝑝𝑝𝑒𝑒𝑜𝑜𝑜𝑜𝑒𝑒𝑝𝑝𝑒𝑒𝑜𝑜𝑇𝑇𝑜𝑜𝑜𝑜𝑒𝑒𝑝𝑝 𝑜𝑜𝑆𝑆𝑆𝑆𝑝𝑝𝑒𝑒𝑒𝑒 𝑜𝑜𝑜𝑜 𝑜𝑜𝑒𝑒𝑜𝑜𝑡𝑡𝑜𝑜

= 𝑻𝑻𝑻𝑻𝑻𝑻𝑻𝑻 𝑮𝑮𝑻𝑻𝑮𝑮𝑮𝑮𝑻𝑻

Method 4: “Weight Categories” and “Use Score’s % Value” are both checked

All scores are recorded as a percent and then averaged within their category and multiplied by the ratio value of each category.

Category 1 Calculation: 𝑆𝑆𝑆𝑆𝑆𝑆 𝑜𝑜𝑜𝑜 𝑠𝑠𝑠𝑠𝑆𝑆𝑠𝑠𝑠𝑠𝑠𝑠𝑠𝑠′𝑠𝑠 𝐶𝐶𝐶𝐶𝑠𝑠 1 𝑝𝑝𝑠𝑠𝑝𝑝𝑝𝑝𝑠𝑠𝑠𝑠𝑠𝑠𝐶𝐶𝑊𝑊𝑠𝑠𝑆𝑆𝑆𝑆𝑆𝑆 𝑜𝑜𝑜𝑜 𝑠𝑠ℎ𝑠𝑠 𝑠𝑠𝑆𝑆𝑆𝑆𝑝𝑝𝑠𝑠𝑝𝑝 𝐶𝐶𝐶𝐶𝑠𝑠 1 𝑠𝑠𝐶𝐶𝑠𝑠𝑡𝑡𝑠𝑠



Category 2 Calculation: 𝑆𝑆𝑆𝑆𝑆𝑆 𝑜𝑜𝑜𝑜 𝑠𝑠𝑠𝑠𝑆𝑆𝑠𝑠𝑠𝑠𝑠𝑠𝑠𝑠′𝑠𝑠 𝐶𝐶𝐶𝐶𝑠𝑠 2 𝑝𝑝𝑠𝑠𝑝𝑝𝑝𝑝𝑠𝑠𝑠𝑠𝑠𝑠𝐶𝐶𝑊𝑊𝑠𝑠𝑆𝑆𝑆𝑆𝑆𝑆 𝑜𝑜𝑜𝑜 𝑠𝑠ℎ𝑠𝑠 𝑠𝑠𝑆𝑆𝑆𝑆𝑝𝑝𝑠𝑠𝑝𝑝 𝐶𝐶𝐶𝐶𝑠𝑠 2 𝑠𝑠𝐶𝐶𝑠𝑠𝑡𝑡𝑠𝑠



Category 3 Calculation: 𝑆𝑆𝑆𝑆𝑆𝑆 𝑜𝑜𝑜𝑜 𝑠𝑠𝑠𝑠𝑆𝑆𝑠𝑠𝑠𝑠𝑠𝑠𝑠𝑠′𝑠𝑠 𝐶𝐶𝐶𝐶𝑠𝑠 3 𝑝𝑝𝑠𝑠𝑝𝑝𝑝𝑝𝑠𝑠𝑠𝑠𝑠𝑠𝐶𝐶𝑊𝑊𝑠𝑠𝑆𝑆𝑆𝑆𝑆𝑆 𝑜𝑜𝑜𝑜 𝑠𝑠ℎ𝑠𝑠 𝑠𝑠𝑆𝑆𝑆𝑆𝑝𝑝𝑠𝑠𝑝𝑝 𝑜𝑜𝑜𝑜 𝐶𝐶𝐶𝐶𝑠𝑠 3 𝑠𝑠𝐶𝐶𝑠𝑠𝑡𝑡𝑠𝑠



Term Grade is the sum of the 3 Category Grades


INSTRUCTION TASKS

Setting Up Grade Book Composite Grading PATH: Instruction > Hamburger Menu > Grade Book > Settings

Composite Grading is a calculation that allows grades for multiple grading tasks or standards to contribute towards a single grade. Contact the FCPS IC Helpdesk for assistance.

Grading Task Setup Add the “Final” Grading Task to the course, marking it “Post-only”.

Grade Calc Options Setup Setup can be done at the course level, prior to teachers logging into Grade Book, Assignment Overview, or Post Grades. Setup can also be done in each teacher’s Grade Book through Instruction.


INSTRUCTION TASKS

Setting Up Grade Book Categories PATH: Instruction > Hamburger Menu > Grade Book > Settings

Categories are like folders that assignments are sorted into. They collect assignments that count towards a particular Grading Task or Standard. Categories must be created before assignments can be added to the Grade Book.

Adding Categories

1. Go to: Instruction > Hamburger Menu > Grade Book > Settings 2. Under Grade Book Setup, click: Categories 3. Click: Add 4. Enter the following:

a. Name – Displays on assignments and in the Grade Book. Names should be unique specific to Weight, Exclude From Calculation and Drop Lowest % settings.

b. Section – Select any/all sections where this category should be aligned c. Weight – Determines the effect of each category on the final grade. Weights are

calculated as a ratio based on the other weights entered. Weights only influence calculation if the “Weight Categories” option is selected in the Grade Calc Options. Recommendation – The total weight for the course/section equals 100.

d. Sequence – Determines the order in which categories are listed in the Grade Book. e. Exclude from Calculation – Selecting this option excludes the category from grade

calculations. It will be displayed with an asterisk. f. Drop Lowest Score – Selecting this option will automatically remove the lowest score in

the category by percentage from calculating into the student’s grade. This option should not be selected unless there is more than one scored assignment for the category.

5. Click: Save


INSTRUCTION TASKS

Setting Up Grade Book Categories

PATH: Instruction > Hamburger Menu > Grade Book > Settings

Editing Categories

1. Go to: Instruction > Hamburger Menu > Grade Book > Settings 2. Under Grade Book Setup, click: Categories 3. Section Filter drop down allows you to select a specific section or “All sections” 4. Click the category to edit 5. Make changes as needed. Please note settings for Weight, Exclude from Calculations and Drop

Lowest Score % are specific to each section. 6. Click: Save

Copying Categories Use the Category Copier to copy your existing categories to other sections.

1. Go to: Instruction > Hamburger Menu > Grade Book > Settings 2. Under Grade Book Tools, click: Category Copier 3. Select the following:

a. Copy from – Select the source Year and Section from which you’d like to copy categories b. Category Name – Check the Categories to copy c. Click: Next d. Copy to – Select the destination Section

4. Click: Copy


INSTRUCTION TASKS

Managing Assignments Adding a New Assignment 1. Access the Assignment Detail screen by clicking the hamburger menu icon to display the

navigation menu for these selections.

• Curriculum List – Go to: Instruction > Hamburger Menu Grade Book > Settings

i. Under Grade Book Setup, click: Curriculum List > New Assignment

• Grade Book – Go to: Instruction > Hamburger Menu > Grade Book i. Click: + Add at the top of the screen – OR –

ii. Click an existing assignment which opens the Assignment Detail screen; click: New Assignment

2. Enter the following: A. Assignment Name B. Abbreviation C. Draft (optional)

i. Drafts appear in the Assignments List ii. Will not appear in the Student or Parent Portal

iii. Will not be included in grade totals D. Assignment Default (optional) E. Scheduling/Grading Alignment

i. Section – The section selected when “+Add” or “New Assignment” was clicked will appear. Click: Add/Remove to add any additional Course/Section, remove selected Course/Section and filter options are available. User can also click the blue “X” to remove a Course/Section from the list.

ii. Portal – Selecting this checkbox displays the assignment in the Parent/Student Portal iii. Assigned iv. Due v. GB Seq – The order in which the assignment should appear in the Assignments tool and

the Grade Book, and when copying assignments from one calendar to another F. Category – Select the appropriate Category for alignment G. Include in Grade Calculation – Leave checked unless the assignment should not contribute to

the calculated grade (replace the Active checkbox)


INSTRUCTION TASKS

Managing Assignments H. Standard/Grading Task

i. Select the appropriate Grading Task or Standard ii. Scoring Type

1. Points – Scored numerically 2. Marks – Scored in predetermined Marks using grading thresholds 3. Rubric – Scored in predetermined values; used in Standards only

iii. Total Points – The number of total points possible on the assignment iv. Multiplier – Sets how the assignment affects the student’s score. Best practice is

to leave the multiplier set to 1. 3. Click: Save

For Teacher and Student fields have been moved to Campus Learning. This is a premium product and will not be purchased by the district.

For Teacher fields:

• Area for Teacher notes • File Attachments

For Student fields:

• Student Instructions • Attached Files • Student Submissions


INSTRUCTION TASKS

Managing Assignments Locating Existing Assignments Assignments can be located using four different methods:

1. Curriculum List

a. Go to: Hamburger Menu > Grade Book b. Select the appropriate Term and Section c. Go to: Settings d. Under Grade Book Setup, cl ick: Curriculum List e. Click the appropriate assignment

2. Assignment Overview

a. Go to: Hamburger Menu > Assignment Overview b. Select the appropriate Term and Section c. Click the appropriate assignment

3. Gradebook a. Go to: Hamburger Menu > Grade Book b. Select the appropriate

Term and Section c. Assignments are listed by

abbreviation. Click the appropriate abbreviation.

Editing Existing Assignments 1. Locate the assignment. See page 23, Locating Existing Assignments. 2. Make changes as needed. If you change from points to marks or vice versa a prompt box

displays. Please read this prompt carefully! 3. Click: Save

Deleting Assignments These steps should only be followed if the assignment has not been scored.

1. Locate the assignment. See page 23, Locating Existing Assignments. 2. Click: Delete 3. Click: OK

“Grade Book” Method:


INSTRUCTION TASKS

Managing Assignments Scoring an Assignment Assignments can be scored using three different methods:

1. While adding an Assignment A. Follow steps 1 and 2 on page 21, Adding a New Assignment B. Click: Score C. Score as needed D. Add Comments as needed E. Click: Save F. Add Assignment Flags as appropriate (see page 53, CAMPUS INSTRUCTION DETAIL G. Assignment Flags for more information) H. Click: Close; click: Close again

2. Within Grade Book A. Follow steps on page 23, Locating

Existing Assignments, #4 B. Click the “Expand” arrow to the right

of the assignment abbreviation C. Score as needed D. Add Comments as needed E. Add Assignment Flags as appropriate (see page 53, CAMPUS INSTRUCTION DETAIL F. Assignment Flags for more information) G. Click: Save

3. Opening Assignment A. Use any of the methods on page 23, Locating Existing Assignments B. Open the appropriate assignment C. Click: Score D. If prompted, choose the appropriate section E. Score as needed F. Add Comments as

needed G. Add Assignment Flags

as appropriate (see page 53, CAMPUS INSTRUCTION DETAIL

H. Assignment Flags for more information)

I. Click: Save J. Click: Close; click: Close again


INSTRUCTION TASKS

Managing Assignments Copy Assignment(s) From One Section to Another Prior to following the steps below, complete steps 1 – 4, page 11, Checklist for Setting up a New Grade Book. Assignments can be copied from any sections from any year for which you were assigned as teacher.

1. Locate the assignment to copy A. Go to: Hamburger Menu > Grade Book B. Select the appropriate Section C. Go to: Settings > Grade Book Tools > Curriculum Copier

2 Copy the assignment to the desired sections A. In the first screen of the Curriculum Copier, select the year and the source section in the

Source list. B. Select a year and Destination section in the Destination list. This will display a list of

assignments already in that section. C. A specific Term may be selected for filtering the assignments available in the source list

and a specific term selected for the destination D. If marked, the Show copyable content only checkbox will display a list of assignments

available for copying. If an assignment already exists (same name) in the destination list it will not be available in the source list.

E. Mark the checkboxes of the assignment(s) in the source section that you would like to copy to the destination section. Click: Next

F. This screen allows you to update the Start and End dates. The date fields at the top of the list are used to update the assignment dates en masse. To update a start or end date for a single assignment click on the existing date. Click: Next

G. Choose Set Assignment Grading options i. Set assignment grading as a group – Not recommended, allows for all selected

assignments being copied to be aligned to grade book with the same selected grading task, scoring type, total points and multiplier

ii. Set assignment grading individually – Recommended, allows for all selected assignments to have the alignment, grading task, scoring type, total pints and multiplier be different on each assignment.

H. Click: Save. The Curriculum copier screen will show your progress and alert you to the status of the copied assignments. Click on Copy to another section returns you to the beginning Curriculum copy screen Step 1.


INSTRUCTION TASKS

Managing Assignments Filter Grade Book by Assignment

1 Go to: Hamburger Menu > Grade Book 2 Click: Filter 3 Set the Assignment Specific Filters as desired 4 Click: Apply

If filtering option is in use, a blue dot will appear by the Filter button:


INSTRUCTION TASKS

Posting Grades Timeline of Tasks Task Person Responsible

1 Run the Course Error Report and make corrections as needed Building Coach

2 Run the Grade Book Health Check and make corrections as needed Building Coach,

Teacher Coach and Teacher

3 Open the Grading Window Building Coach or

FCPS IC Support Staff

4 Alert staff the Grading Window is open. Remind teachers to run the Grade Book Health Check and correct issues found before posting.

Building Coach or Teacher Coach

5 Teachers post grades Teacher

6 Secondary schools, at the end of the term post to Transcript Building Coach

7 Secondary schools, after posting to Transcript, run the Transcript Error Report and make corrections as needed

Building Coach


INSTRUCTION TASKS

Posting Grades These steps cover options in posting Grade Book calculated grades. The grading window must be open before the “Post” option will be available.

Posting Grades – One Section at a Time 1 Go to: Hamburger Menu > Grade Book 2 Select the following:

A. Term B. Section C. Task – Select Quarter Grade, Semester Grade or Trimester Grade Grading Tasks. The Post

link will not be available for “Progress” Grading Tasks. For Standards Based Grading, see instructions for Posting by Standard / Grading Task or Posting by Student.

3 Click the Post link 4 Select the appropriate Term and Task 5 Click: OK 6 A Warning message will display. Click: OK

7 To finalize, click: Save

Posting by Standard / Grading Task These steps cover posting manually calculated grades. The grading window must be open before adding/changing posted grades. The Multi-Post Grades option is also available on this screen.

1. Go to: Hamburger Menu > Post Grades 2. Select the appropriate Term, Section and Standard/Task 3. Enter appropriate values

A. Traditional grading – enter Percent, Grade and Report Card Comments (Optional) B. Standards Based Grading – Grade/Rubric Score C. Report Card Comments (Optional) – Enter text manually, or for canned comments click:

Manage. Select the appropriate comment by marking the checkbox and click: Add. 4. Click: Save


INSTRUCTION TASKS

Posting Grades Posting by Student These steps cover posting manually calculated grades. The grading window must be open before adding/changing posted grades. The Multi-Post Grades option is also available on this screen.

1. Go to: Hamburger Menu > Post Grades 2. Select Post By: Student 3. Select the appropriate Term, Section and Student 4. Enter appropriate values

a. Traditional grading – enter Percent, Grade and Report Card Comments (Optional) b. Standards Based Grading – Grade/Rubric Score and Report Card Comments (Optional)

5. Click: Save

If a student will be end dated from a course at the end of

a term, a grade must be posted prior to end dating.

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INSTRUCTION TASKS

Posting Grades – Multiple Sections at a Time Posting Progress Grades

1 Select the Multi-Post Grades option

A. Option 1 – Hamburger Menu > Grade Book > Settings > Grade Book Tools > Multi-Post Grades (link)

B. Option 2 – Hamburger Menu > Post Grades > Multi-Post Grades (button) 2 In the Post to Filter section select the following:

A. Term – Select the appropriate term to post B. Section – All C. Task – Progress, Progress 1, Progress 2 or Progress 3 depending on setup at your school

3 Check: Overwrite Existing Grades 4 In the Section display area select the following:

A. Section – The Select All feature can be used if you wish to post grades for all sections B. Post from Term – Select the appropriate term to post (should match the Post To term) C. Post from Standard/Grading Task – Quarter Grade, Semester Grade or Trimester Grade

depending on setup at your school

5 Click: Next 6 Verify the following summary information:

A. Section – Click the hyperlink to view detailed student information B. Post from Term – Should be the current term C. Post from Standard/Grading Task – Quarter Grade, Semester Grade or Trimester Grade

D. Post to Standard/Grading Task – Progress, Progress 1, Progress 2 or Progress 3 E. New/Updated Grades – Count of grades to post where the currently is no grade or the

current grade is different than the new grade. F. No Grades – There is no grade to post or the current grade is the same as the new grade.

7 If all information is correct, click: Post 8 Click: Close


INSTRUCTION TASKS

Posting Grades – Multiple Sections at a Time Posting Term Grades (Quarter, Semester or Trimester)

1 Select the Multi-Post Grades option A. Option 1 – Hamburger Menu > Grade Book > Settings > Grade Book Tools >

Multi-Post Grades (link) B. Option 2 – Hamburger Menu > Post Grades > Multi-Post Grades (button)

2 In the Post to Filter section select the following: A. Term – Select the appropriate term to post B. Section – All C. Task – Quarter Grade, Semester Grade or Trimester Grade

3 Check: Overwrite Existing Grades 4 In the Section display area select the following:

A. Section – The Select All feature can be used if you wish to post grades for all sections B. Post from Term – Select the appropriate term to post (should match the Post To term) C. Post from Standard/Grading Task – Quarter Grade, Semester Grade or Trimester Grade

depending on setup at your school

5 Click: Next 6 Verify the following summary information:

A. Section – Click the hyperlink to view detailed student information B. Post from Term C. Post from Standard/Grading Task – Quarter Grade, Semester Grade or Trimester Grade D. Post to Standard/Grading Task – Quarter Grade, Semester Grade or Trimester Grade E. New/Updated Grades – Count of grades to post where the currently is no grade or the

current grade is different than the new grade. F. No Grades – There is no grade to post or the current grade is the same as the new grade.

7 If all information is correct, click: Post 8 Click: Close


INSTRUCTION TASKS

Posting Grades Troubleshooting Guide Problem Corrective Action Learn More

Before all else… Run the Grade Book Health Check and make corrections as needed

Instruction Manual Page 50, Grade Book Health Check

Calculations are not visible in the “In Progress” columns of Grade Book.

Set up Grade Calc Options:

Hamburger Menu > Grade Book > Settings > Grade Calc Options

Instruction Manual Page 15, Choosing Grade Calc Options

Unable to change a Progress Grading Task to Type: “In Progress Grade”

No action is needed. These Grading Tasks are “Post Only.”

The “Post” button is not visible in Grade Book.

Check to be sure the Grading Window is open for the correct term and Grading Task.

Building Coach Manual Opening the Grading Window

The “Post” button is visible but no grades will post.

• Verify Grade Calc Options have been set correctly

• Verify you are posting FROM the correct grading period and the correct Grading Task. The correct Grading Task has the word “Grade” in the name (Quarter Grade, Semester Grade or Trimester Grade).

Instruction Manual Page 15, Choosing Grade Calc Options Instruction Manual Page 27, Posting Grades

The “SAVE” button continues to be “grayed out” after completing steps for posting grades.

If posting for a second time for the same course, grading period and Grading Task, the “SAVE” button will only activate and change to orange if a change in score occurred. • Verify Grade Calc Options have been set

correctly. • Verify you are posting FROM the correct

grading period and the correct Grading Task. The correct Grading Task has the word “Grade” in the name (Quarter Grade, Semester Grade or Trimester Grade).

Instruction Manual Page 15, Choosing Grade Calc Options Instruction Manual Page 27, Posting Grades

Issue isn’t listed

Teacher Coach will contact FCPS’s IC Support Helpdesk. Include: • Course and Section • Teacher’s name • Path or steps the teacher followed


INSTRUCTION TASKS

Creating Seating Charts PATH: Instruction > Hamburger Menu > Seating Charts

Seating charts provide a visual representation of where students sit in a classroom. Each section can have multiple seating charts if desired. Seating charts can be used to take attendance, and can also be used to print a class roster with pictures. See Viewing/Printing Seating Charts for more information.

1. Go to: Hamburger Menu > Seating Charts 2. Click: New 3. Select the following options:

A. Section(s) B. Seating Chart Name C. Column – Enter the number of columns to add D. Rows – Enter the number of rows to add E. Horizontal space between desks F. Vertical space between desks G. Place Students

4. Click: Create Chart 5. The seating chart fills based on the selected parameters. Click and drag desks and/or students

into the desired configuration. 6. Click: Save

Viewing/Printing Seating Charts 1. Create your seating chart. See steps above.

2. Go to: Hamburger Menu > Seating Charts 3. Select the following:

A. Filter by Term B. Section C. Seating Charts

4. Click: Open Chart 5. To print:

A. Click: Report Options B. Select options as desired. If you wish to include student pictures, include the “Picture”

option. C. Click: Generate Report


Attendance List Method:

INSTRUCTION TASKS

Taking Attendance PATH: Instruction > Hamburger Menu > Attendance

Attendance is required once per day for elementary teachers and once per period for middle/high school teachers. All students will default to P (Present). Teachers should select A (Absent) or T (Tardy) as appropriate.

Attendance may be taken using the “Control Center” option (default), Instruction > Attendance option or “Seating Chart” option. See page 33, Creating Seating Charts.

1. Option 1: Hamburger Menu > Control Center A. Locate the appropriate Period/Course/Section. B. Click: Take C. For each student, select A (Absent) or T (Tardy) as needed

a. T should not be used in 1st period. Tardies to school should be processed through the Attendance Office

b. If all students are present, leave all at the default of P D. Click: Save

2. Option 2: Hamburger Menu > Attendance A. Select the appropriate Period B. Select the Seating Chart (optional)

i. For each student, select A (Absent) or T (Tardy) as appropriate

ii. T should not be used in 1st period. Tardies to school should be processed through the Attendance Office.

iii. If all students are present, leave all at the default of P

C. Click: Save


INSTRUCTION TASKS

Viewing/Printing Rosters PATH: Instruction > Hamburger Menu > Roster

Currently, the Roster report does not have an option to include student pictures. See page 33, Viewing/Printing Seating Charts for instructions to include student pictures.

1. Go to: Hamburger Menu > Roster 2. Select the appropriate Term and Section

A. Click on a student’s name to view demographic information 3. Select a Filter (optional) 4. To print, click: Report Options 5. Select print options as desired 6. Click: Generate Report


INSTRUCTION TASKS

Student Groups Student Groups can be used to sort students into smaller learning groups within a section. Use groups to control which students have assignments or simply as a record to refer to for classroom activities.

Creating Student Groups 1. Go to: Hamburger Menu > Student Groups 2. Select the section in which to create a group 3. Click: New 4. Enter the following options:

A. Student Group Name B. Active – Unmark this checkbox to exclude the group from appearing in assignments and

the Grade Book. Inactive groups display in red text in the groups list. C. Student Roster List – Add the appropriate students to the group. Click the student’s

name to view basic demographic data and contact information for the student. 5. Click: Save

Using Student Groups Student groups can be used to give assignments to only a subset of students in a section. Once a group is created, you can select it in the Section Placement area of an assignment. The assignment only appears for the students in the selected group; all other students are automatically marked as exempt in the Grade Book.

The Grade Book can also be filtered to only show students in a specific group. To filter Grade Book based on a student group, click Filter and select the desired group(s) under Student Group.


INSTRUCTION TASKS

Message Center Sending a Class Message The Class Messenger is for general teacher messaging from a teacher to a student or guardian. For example, a teacher may send a message for a change in a given assignment, an important note from class or a reminder to bring something to the next class.

1. Go to: Hamburger Menu > Message Center 2. Click: New 3. Select the following:

A. Message Type – Class Message B. User/User Group – Allows you to save message templates to your user account or a user

group to which you belong. Saving it to a user group means other staff could potentially change the template.

C. Template – This drop down list displays a list of available templates. To create a new template select <new> from this list.

D. Delivery Devices – Inbox places a note in the parent or student’s inbox that a new message is available. The Email option sends an email to the guardian or student’s email address on record.

E. Delivery Date F. Inbox/Email Delivery Time G. Sender’s Email H. Message Subject I. Add Email Attachment – If desired J. Message Body – Include your name, school name, course/section number and name. See

page 54 CAMPUS INSTRUCTION DETAIL K. Message Body Details for more information.

4. To save a message as a Template for future use, click Save or Save As 5. Test the message – Optional, but strongly recommended

A. Click: Test B. Enter your email address, click: Send Test C. Open your email and review the message. Make adjustments as needed.

6. Click: Next 7. Select the following:

A. All or Specific recipients B. Section(s) C. Student Messenger Contacts (guardians) and/or Students

8. Click: Next 9. “Review Recipients” is recommended; if the recipients are correct, click: Close and Send. If the

recipients are not correct, make changes as needed, click: Save and Close and Send.


INSTRUCTION TASKS

Message Center Sending a Grades Message Send a Grades Message to guardians to notify them when the student has received a specific grade either as an In Progress or a Posted Grade. Grades messages are not sent to students.


A. Message Type – Grades Message i. Click: OK to load template

B. User/User Group – Allows saving of the message templates to your user account or user group to which you belong. Saving to a user group allows other staff to access/change it.

C. Template –Displays a list of available templates. To create a new template select <new>. D. Delivery Devices – Inbox places a note in the guardian/student’s inbox that a new

message is available. The Email option sends an email to the guardian’s email address. E. Inbox/Email Delivery Time F. Sender’s Email G. Message Subject H. Add Email Attachment – If desired I. Message Body – A generic template is provided for sending failing grades messages;

change as needed. See page 54, Message Body Details for more information. 4. To save a message as a Template for future use, click Save or Save As 5. Test the message – Optional, but strongly recommended



A. All or Specific Students B. Type of Grades – In Progress Grades or Posted Grades C. Section D. Grades – The letter grade or rubric score the student earned E. Term Tasks and Standards – Grading Tasks/Standards aligned to current term Categories F. Allow Repeat Messages (recommended)- Selecting this option allows repeat messages to

be sent to the same recipient. If a guardian has already received a Missing Assignment message for this assignment, he/she will not receive another message unless this option is chosen. Repeat messages are only generated when you click Send.


recipients are not correct, make changes as needed, click: Save, Close and Send.


INSTRUCTION TASKS

Message Center Sending a Missing Assignment Message Send a Missing Assignment Message to students’ guardians to notify them when the student is missing assignment(s). The assignment must be flagged as Missing in the Grade Book. If an assignment is turned in later, remove the Missing flag.


A. Message Type – Missing Assignment Message B. User/User Group – Allows you to save message templates to your user account or a user

group to which you belong. Saving it to a user group means other staff could potentially change the template.

C. Template –Displays a list of available templates. To create a new template select <new>. D. Delivery Devices – Inbox places a note in the parent or student’s inbox that a new

message is available. Email option emails the guardian’s email address on record. E. Inbox/Email Delivery Time F. Sender’s Email G. Message Subject H. Add Email Attachment – If desired I. Message Body – A generic template is provided for sending missing assignment messages;

change as needed. See page 54, Message Body Details for more information. 4. To save a message as a Template for future use, click Save or Save As 5. Test the message – Optional, but strongly recommended



A. All or Specific Students B. Section C. Expand the appropriate Grading Task or Standard, and select the appropriate

assignment(s) D. Allow Repeat Messages (recommended)- Selecting this option allows repeat messages to

be sent to the same recipient. If a guardian has already received a Missing Assignment message for this assignment, he/she will not receive another message unless this option is chosen. Repeat messages are only generated when you click Send.


recipients are not correct, make changes as needed, click: Save and Close and Send.


OTHER TASKS

Tracking Interventions with Students PATH: Instruction > Tools > Index > Student Information > PLP > General

Intervention tracking is required for third year focus schools – all novice students, all ESS students, and all students served with Mathematics Achievement Fund or Read to Achieve Grant.

For more information, view KDE’s Intervention Data Standard: Index > Click “Your Name” > Under Resource Links > KDE Data Standards > Intervention

Note: All interventions must be end dated when the school year closes.

1. Go to: Instruction > Tools 2. Click the Search tab; search for the appropriate student 3. Go to: Index > Student Information > PLP > General 4. Click the Intervention tab 5. Click: New Status 6. Enter the following:

a. Status Date and Status Time – Leave at the default. If you receive the following error message: “A record already exists for this date and time” click: OK and reduce the Status Time by 1 minute.

b. Start Date – Date the intervention began c. End Date – Date the student exited the intervention d. Student Service Results – Select as appropriate. Refer to the KDE Data Standard for

detailed descriptions; path at the top of page 40. e. Student Service Results Other – Describe Student Service Results if “6: Other” was

selected in that field. f. Tier Status – Refer to the KDE Data Standard for detailed descriptions; path at the top of

page 40. g. Total Hours Served – Enter the total number of hours the student received intervention

services when the student exits the intervention h. Intervention Type – Refer to the KDE Data Standard for detailed descriptions; path at the

top of page 40. i. State Course Code – If the “Intervention Type” is “1: Course” enter the 6 digit state course

code matching the course record. The student’s schedule must include this course. Code Course Name Code Course Name 230195 College & Career Readiness English Language Arts 270318 Algebra 2 Intervention 230196 EXPLORE ELA for College & Career Readiness 270406 Geometry Intervention 231290 Literacy Ready: Ready for reading in all disciplines 270710 Math Ready: Ready for College-Level Math 231295 Reading for College Success 270718 College & Career Readiness Mathematics 231296 EXPLORE Reading for College & Career Readiness 270719 High School Readiness Mathematics 231299 Reading Intervention 303020 Science Intervention 270290 Mathematics Intervention (Grades 6-8) 703065 Elementary Reading Intervention 270308 Algebra 1 Intervention 703066 Elementary Mathematics Intervention 270309 Mathematics Intervention

j. Intervention Content Area


OTHER TASKS

Tracking Interventions with Students PATH: Instruction > Tools > Index > Student Information > PLP > General

Note: All interventions must be end dated when the school year closes.

k. Content Area Other – If the “Intervention Content Area” is “8: Other” describe the intervention content area

l. Intervention Materials 1 and 2 – What you are doing with the student. Refer to the KDE Data Standard for detailed descriptions; path at the top of page 40.

m. Materials Code 1 and 2 – Enter the materials code from the Materials Reference Sheet (Refer to the KDE Data Standard for a list; path at the top of page 40) if the selected intervention material is 3: Post-Secondary Transitional Material, 5: Vendor Program, 6: Vendor Provided Service, or 7: Other.

n. Intervention Staff – Who is providing the intervention o. Delivery Location p. Delivery Method – Most are “In Person.” Refer to the KDE Data Standard for detailed

descriptions; path at the top of page 40. q. Delivery Method “Other” – If the “Delivery Method” is “Other” describe further r. Frequency s. Duration t. Comments u. Comments continued – Use if additional space is needed v. Funding – Optional, but recommended. Refer to the KDE Data Standard for detailed

descriptions; path at the top of page 40. w. Funding Other – If “Funding” is “Other” describe further x. Area(s) of Student Need – Select all that apply y. Use other fields as needed. They are not required.

7. Click: Save


OTHER TASKS

Tracking Contact with Parent/Guardian PATH: Instruction > Tools > Index > Student Information

The PLP Contact Log has been designated to document contact with a student’s parent/guardian.

PLP Contact Log Data Entry 1. Go to: Instruction > Tools 2. Click the Search tab; search for the appropriate student 3. Go to: Index > Student Information > PLP > General 4. Click the Contact Log tab 5. Click: New 6. Enter the following:

a. Date – Date of contact b. Time – Time of contact c. Contact Type – Telephone, Email, In Person, etc. d. Contacted – Who the staff member spoke with e. Text – Enter information about the contact. Do not enter any confidential information on

this screen. This screen is visible to all staff who have rights to search for the student. 7. Click: Save

Printing PLP Contact Log Info 1. Go to: Campus Tools 2. Printing for an individual student

a. Go to the Search tab; search for the appropriate student b. Go to: Index > Student Information > PLP > General c. Click the Contact Log tab d. Click: Print

3. Printing for a group of students a. Go to: Index > Student Information > Reports > --PLP Contact Log b. If you are prompted to log in, use your Windows account information c. Select options as desired d. Click: View Report e. Click: Export and choose PDF or Excel f. Click: OK


REPORTS

Attendance Reports PATH: Instruction > Hamburger Menu > Reports (Attendance)

Attendance Change Tracking This report will display changes to the student’s attendance in a course/section. Each modification to a student’s attendance record displays in a separate row in the report.

1. Go to: Hamburger Menu > Reports (Attendance) 2. Select options for the following:

A. Report – Attendance Change Tracking B. Term C. Section D. Attendance Date Range

3. Click: Generate Report

Attendance Register This report displays section attendance data by student and by day, in a grid format.


A. Report – Attendance Register B. Term C. Section D. Select a term to report


Attendance Summary This report displays the section attendance summary for each student.


A. Report – Attendance Summary B. Term C. Section



REPORTS

Grade Book Reports PATH: Instruction > > Reports (Grade Book)

Assignment Analysis The Assignment Analysis Report creates a bar chart representing the students' grades for the selected assignment.

1. Go to: Hamburger Menu > Reports (Grade Book) 2. Select options for the following:

A. Report – Assignment Analysis B. Term C. Section D. Select Assignment


Flagged Assignments This report will find assignments flagged as incomplete, late, missing, and/or exempt during a specified term or date range. The report will include assignments from a student’s entire schedule.


a. Report – Flagged Assignments b. Term c. Section d. Students e. Assignment Dates or Term Dates f. Include assignments – Select the flag types to include



REPORTS

Grade Book Reports PATH: Instruction > Hamburger Menu > Reports (Grade Book)

Grade Book Export This report allows the exporting of assignments and scores. Please remember that any changes you make to the data you export will NOT be reflected within your actual Infinite Campus Grade Book. This feature only exports from Grade Book and will not import. Information gathered and exported from Infinite Campus is confidential and should not be distributed to unauthorized personnel or unauthorized outside entities. Distribution to unauthorized personnel or unauthorized outside entities is a violation of the Federal law: Family Educational Right and Privacy Act (FERPA).


A. Report – Grade Book Export B. Term C. Section D. File Format – Comma Separated E. Select Students F. Select Assignments

3. Click: Generate Report 4. Click: OK 5. Save the spreadsheet as needed

Missing Assignments Students will display on the report if the assignment was flagged as “Missing” or if the due date has passed and the student does not have a score for the assignment.


A. Report – Missing Assignments B. Term C. Section D. Grade Summary E. Assignment Detail F. Extra Items G. Select Students H. Select Assignments



REPORTS

Grade Book Reports PATH: Instruction > Hamburger Menu > Reports (Grade Book)

Section Summary This report displays the teacher’s Grade Book.


A. Report – Section Summary B. Term C. Section D. Display Details E. Page Orientation F. Assignment Properties G. Student Assignment Grid H. Grading Task Grid I. Assignment Sort Preference J. Student Sort Preference K. Select Students L. Select Assignments


Student Summary 1. Go to: Hamburger Menu > Reports (Grade Book) 2. Select options for the following:

A. Report – Student Summary B. Term C. Section D. Page Printing Options – If distributing to students, select “One Student Per Page” E. Grade Summary F. Extra Items G. Sort H. Select Students I. Select Assignments



REPORTS

Grade Book Reports PATH: Instruction >Hamburger Menu > Reports (Grade Book)

Grades Report This report will batch print student’s grades. It includes posted grades and comments for the selected course/section.

1 Go to: Hamburger Menu > Reports (Grade Book) 2 Select options for the following:

A. Term – Determines which sections are available in the Section drop down B. Section C. Report – Grades Report D. Display Term Dates E. Display Section Dates F. Group By G. Select Terms – Determines which term displays on the report H. Select Tasks/Standards I. Select Students – Defaults to actively enrolled students. Withdrawn students appear in

red text. 3 Click: Generate Report


REPORTS

Roster Reports

PATH: Instruction > Hamburger Menu > Reports (Roster)

Blank Spreadsheet Follow steps on page 48, Error! Reference source not found..

Portal Usage This report prints a summary of student and parent portal accounts and weekly login activity for a one month period ending in the week of the specified effective date.

1. Go to: Hamburger Menu > Reports (Roster) 2. Select the following options:

A. Term B. Section C. Report – Portal Usage D. Effective Date


Roster Labels The Roster Labels report organizes student data in a format suitable for printing on labels. This report works with labels sized 1” x 2-5/8” such as Avery 5160. Use these labels for mailing purposes, or classroom use, such as folder labels.

1. Go to: Hamburger Menu > Reports (Roster) 2. Select the following options:

A. Term B. Section C. Report – Roster Labels D. Type

i. Mailing labels include the student’s name, guardian information based on the Format selected, and the household address:

ii. Student/Teacher labels include the student’s and teacher’s names, if indicated:

E. Format F. Select Students



REPORTS

Custom Links and Reports

PATH: Instruction >Hamburger Menu > Custom Links and Reports

EL Accommodations by Teacher Report Lists EL (English Learner) students’ accommodations and start/end dates for the students they teach.

1 Go to: Hamburger Menu > Custom Links and Reports > --G&T Student by Teacher 2 Select the following:

a. School b. Teacher (defaults to current user) c. Term d. Course e. Accommodations Type f. Active Students Only

3 Click: View Report

FAST/UL by Teacher List of current year students and any FAST and/or UL (K-Prep) scores they have for the Test Year selected. This report allows teacher to more easily view assessment scores for students they teach.

1 Go to: Hamburger Menu > Custom Links and Reports > --FAST/UL by Teacher 2 Select the following:

a. School b. Teacher (defaults to current user) c. Term d. Course e. Test f. FAST Test Year g. UL Test Year



REPORTS


G&T Students by Teacher Report Lists gifted students’ identified areas and identified year for the students they teach.

1 Go to: Hamburger Menu > Custom Links and Reports > --G&T Student by Teacher 2 Select the following:

a. School b. Teacher (defaults to current user) c. Term d. Course e. ID to Print f. Gifted Category g. Display G/T Category Information


Grade Book Health Check This report will help teachers verify the setup of Grade Book. The score on this report is not a perfect indicator, as it can only score what we are checking for. As issues are uncovered more checks will be added to the report.

1. Go to: Hamburger Menu > Custom Links and Reports > --Grade Book Health Check a. The report may also be accessed from: Index > Grading & Standards > Reports >

--Grade Book Health Check 2. Select the following options:

a. Year b. School c. Term d. Teacher e. Check Category Weight totals? – If your school has rules about setup on weight totals

select Yes, otherwise select No. f. My Category Weights should total: - If your school has rules about setup on weight totals,

enter the total weight value here. g. Report Types to Include – Detail h. Page break after each staff member? i. Staff email addresses j. Report Mode – Printer Friendly allows easy printing, Interactive allows further drilling

down into the Gradebook’s Grade Calc Options, Categories and/or Assignments. 3. Click: View Report


REPORTS

Custom Links and Reports Grade Distribution Report This report shows a count of posted letter grades by teacher.

1. Go to: Hamburger Menu > Custom Links and Reports > --Grade Distribution a. The report may also be accessed from: Index > Grading & Standards > Reports > --Grade

Distribution 2. Select the following:

a. Year b. School c. Grading Task d. Term e. Teacher (defaults to current user)

3. Click: View Report

Health Condition Alert Report Lists any students’ health condition for the students they teach.

1. Go to: Hamburger Menu > Custom Links and Reports > --Health Conditions Alert 2. Select the following:

a. Year b. School c. Teacher (defaults to current user) d. Term e. Course



REPORTS


MAP/UL by Teacher Report List of current year students and any MAP and/or UL (K-Prep) scores they have for the Test Year selected. This report allows teacher to more easily view assessment scores for students they teach.

1. Go to: Hamburger Menu > Custom Links and Reports > --MAP/UL by Teacher 2. Select the following:

a. School b. Teacher (defaults to current user) c. Term d. Course e. Test f. MAP Year g. UL Year


Student Email List List of current year students and FCPS email address.

1. Go to: Hamburger Menu > Custom Links and Reports > --Student Email List 2. Select the following:

a. School b. Term c. Course d. Sort By



CAMPUS INSTRUCTION DETAIL

Assignment Flags The following table describes the effect of marking a flag for an assignment:

Flag Description Effect on Score Additional Logic

T Turned In No change

If an assignment is marked Turned In and then Missing, the

Turned In flag is removed. Assignments which are enabled

for submission through the Portal are closed for submission when

the Turned In flag is marked.

M Missing Calculate as zero (0)

Score appears stricken-through. If a score is entered for an

assignment marked as Missing, a dialog box appears asking if the

Missing flag should remain.

If an assignment has been turned in, remove the Missing flag.

L Late No change

I Incomplete No change

Ch Cheated Calculate as zero (0) Score appears stricken-through.

X Exempt Not calculated in In Progress Grade or

Posted Grade calculation Score appears stricken-through.

Dr Dropped Not calculated in In Progress Grade or

Posted Grade calculation


Resulting email:


Message Body Details Many options are available when creating a message for parents/guardians and/or students. Steps on creating a message are found starting on page 37.

The Message Body section allows basic formatting options and adding of Campus Fields to personalize a message. Add items such as student name, course name, grade level, etc. Copying and pasting into the Message Body is not recommended. Add a Campus Field by clicking the Campus Field button. In the Message Body, Campus Fields are outlined in blue dashes.



Examples for Methods of Calculating Grades Student A Student B

Student scores

Method 1: Neither “Weight Categories” nor “Use Score’s % Value” is checked

10 + 10 + 100 + 8 + 68 + 8 + 95 + 8210 + 10 + 100 + 10 + 100 + 10 + 100 + 100

= 𝟖𝟖𝟖𝟖.𝟓𝟓𝟓𝟓% B 10 + 10 + 0 + 10 + 78 + 10 + 75 + 90 10 + 10 + 100 + 10 + 100 + 10 + 100 + 100

= 𝟖𝟖𝟓𝟓.𝟐𝟐𝟐𝟐% D

Method 2: Only “Weight Categories” is checked

Homework – 35 10 + 10 + 10010 + 10 + 100

× 35

100 = .35

10 + 10 + 010 + 10 + 100

×35

100= .0583

Quizzes – 10 8 + 68 + 810 + 100 + 10

×10

100 = .07

10 + 78 + 1010 + 100 + 10

×10

100= .0817

Tests – 55 95 + 82100 + 100

× 55

100 = .4867

75 + 90100 + 100

×55

100 = .4648

Term Grade . 35 + .07 + .4867 = .9067 or 𝟓𝟓𝟗𝟗.𝟖𝟖𝟔𝟔% B . 0583 + .0817 + .4648 = .6048 or 𝟖𝟖𝟗𝟗.𝟒𝟒𝟖𝟖% F

Method 3: Only “Use Score’s % Value” is checked

100 + 100 + 100 + 80 + 68 + 80 + 95 + 828

= 𝟖𝟖𝟖𝟖.𝟏𝟏𝟐𝟐% B 100 + 100 + 0 + 100 + 78 + 100 + 79 + 90

8 = 𝟖𝟖𝟗𝟗.𝟖𝟖𝟔𝟔% C

Method 4: “Weight Categories” and “Use Score’s % Value” are both checked

Homework – 35 100 + 100 + 1003

×35

100= 35

100 + 100 + 03

×35

100= 23.33

Quizzes – 10 80 + 68 + 803

×10

100 = 7.6

100 + 78 + 1003

×10

100= 9.27

Tests – 55 95 + 822

×55

100 = 48.67

79 + 902

×55

100= 46.47

Term Grade 35 + 7.6 + 48.67 = 𝟓𝟓𝟏𝟏.𝟐𝟐𝟔𝟔% B 23.33 + 9.27 + 46.47 = 𝟔𝟔𝟓𝟓.𝟗𝟗𝟔𝟔% C



Comments Comments are utilized in many different places in Grade Book.

Location Description Display in

Portal? Screenshot

Assignment Comments on specific assignment for

student Yes

Term / Section > Student

Overall comment on specific course/section for student

Yes

Posted Grade Comment to appear on report card No

02/21/2018 Fayette County Infinite Campus Resources: Index > FCPS IC Support Site V1819.01

Infinite Campus Quick Reference Guide for Teachers General Information I want to… Path Notes

Log in Go to www.FCPS.net > hover over “Staff” > select “Infinite Campus Login”

See your Building Coach to receive a username and password. Mozilla Firefox is the preferred browser. Please do not use a Google Chrome or Safari browser.

Log Off Log Off (top right) Never leave sensitive data open for others to see.

Locate term dates Index > FCPS IC Support Site > Grade Reporting Periods Getting Started I want to… Campus Instruction Path Notes View Teacher Preferences

Click the “Person Icon” (right hand corner) > Account Settings > Preferences Recommendation: Show Active Students Only

View Grade Calculation Grade Book > Settings > Grade Calc Options Grade Calc Options must be set for each course/section.

View Categories Grade Book > Settings > Categories Categories must be attached to each course/section. Frequent Tasks I want to… Campus Instruction Path Notes

Take Attendance Control Center > Sections > Attendance > Take > SAVE Enter during class. P – Present (default); A – Absent, T – Tardy (not used during 1st period). The attendance for the day will only be available until midnight.

Change Settings Grade Book > Settings – Change Filter Defaults settings and Preferences as desired

Edits display settings. Filter Defaults are set per Grade Book; Preferences are set per course/section.

Set Grade Calc Options Grade Book > Settings > Grade Calc Options Set options for Quarter Grade, Semester Grade or Trimester Grade only.

Create Categories Grade Book > Settings > Categories Categories are set up under Quarter Grade, Semester Grade or Trimester Grade only.

Create Assignment Grade Book – Click + Add button at the top of the screen under “Term”

RED fields are required. Abbreviation: 5-Characters (max) Assignments are set up under Categories attached to Quarter Grade, Semester Grade or Trimester Grade only.

Copy Assignments

Grade Book > Settings > Curriculum Copier > Select Source Section > Select Destination Section > Select Assignment(s) > Next > Select Start/End Dates > Next > Grading Tasks > SAVE or Cancel

Select the Section, select the Assignment. Copy the Assignment(s) to one or more classes.

http://www.fcps.net/

02/21/2018 Fayette County Infinite Campus Resources: Index > FCPS IC Support Site V1819.01

Infinite Campus Quick Reference Guide for Teachers Frequent Tasks, continued I want to… Campus Instruction Path Notes

Delete Assignment Assignment Overview > Assignment Name > Delete Assignment > OK or Cancel

Deleted assignments cannot be retrieved. Delete only if the assignment has not been scored.

Grade Assignment Grade Book > Locate Assignment > Enter Student Grade or Control Center > Assignments > Score > Assignment Name > SAVE >Close

Press “Enter” to navigate downward. Press “Tab” to navigate across. You may also use the arrow keys to navigate up, down, left and right.

Grade Assignment: Flags

Grade Book > Click Assignment Chevron > Click to select the appropriate flag for each student

Flags are for individual students on specific assignments: Turned in, Missing, Late, Incomplete, Cheated, Exempt and Dropped.

Reports I want to… Campus Instruction Path Notes Print Blank Spreadsheet Reports (Roster) > Blank Spreadsheet The more cells, the narrower the columns

Print Class Roster Roster > Report Options > Generate Report Print Options is a small green print icon at top left, under “Roster” tab

Check my Grade Book’s “Health” Custom Links and Reports > --Grade Book Health This report is constantly being modified. Use it to see if

there are any setup issues. Posting I want to… Campus Instruction Path Notes

Post Academic Grades

Grade Book > Click on the Grade Totals Chevron to expand the In Progress section > Select Term and Task > Click Post > Select Post to: Term and Task > Click OK > Click SAVE Repeat the steps to post all sections.

The first time you click OK will copy grades from the In Progress columns to the Posted section of the Grade Book. If your grades are not displayed in the Posted column, then they have NOT been posted.

Post Academic Comments

Grade Book > Click Fill above Rpt Crd Comments > Select Comment > Click All or Empty (Student dropdown box) > Select Canned Comment(s) > Click Fill > Click SAVE

To change comments for individual students, click on CC.

Post Conduct Grades and Comments

Post Grades > Select the Term and Task > Click Fill Percent, Grade, Comment > Select S, N, U (Conduct Grade) > Click All or Empty (Student dropdown box) > Select Canned Comment(s) > Click Fill > Click SAVE

To change comments for individual students, click the Add button to access canned comment(s). Then click SAVE.

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