candidates' booklet oc natco 2014

INDEXWords from your LCP

Our Available Positions!

Application Process

Selection Process

General Questionnaire

Specific Questionnaire

MoFs

Our Available Spots!

Application ProcessThe application process is divided into 2 parts:

1. General Questionnaire: This must be answered by all the candidates, is

outlined in the section below and must be answered in Maximum 2 pages.

2. Specific Questionnaire: This must be answered by all the candidates

too, is outlined in the section below and must be answered in maximum 2

pages. (Please only answer the questions the position you are applying to)

Make sure you create 1 PDF File and feel free to create your own designs.

If you have any questions concerning the application or the application

process please contact [email protected] or [email protected]

.

The Deadline to send the application is on Sunday, April 4th 2014- 11:59 Pm

Please send your application to the following Link:

https://podio.com/webforms/7927877/596427

OCVP Finances

OCVP Delegate ServicesOCVP Logistics

OCVP Special Events

OCVP Shop

OCVP External Relations

OCVP Marketing & Comm

*The OC shall meet mandatory in person and permanently on June 1st

except elected ER in different cities to Bogota.

* The OC timeframe is May 10 to July 25.

mailto:[email protected]

https://podio.com/webforms/7927877/596427

Selection ProcessThe selection process will follow this flow:

1. Application: From April 2 to April 4, 2014 until 11:59 Pm. Application

process is described in the application process part, it is composed of:

General questionnaire and specific questionnaire

2. Interviews: April 5 to 7, with your OCP David Lesmes and the elected PR

Director Yusleidi Serje.

3. Announcement: The final Announcement will be made on April 7, 2014

1. What is the importance of NATCO?2. Which position are you applying for? Why?3. Mention 3 strengths and 3 weaknesses? And How are you going

to focus on them in order not to affect the conference plan?4. Explain briefly your AIESEC Experience5. From the position you’re applying for, Explain three strategies that

will make NATCO unfforgetable experience

General Questionnaire

Specific QuestionnaireOCVP FINANCES1.What is the best way to handle a budget for an event of 600 delegates?

2. Create the event budget under these sceneries: realistic, pessimistic, and

optimistic. Take into account there will be a gala night and a cocktail night.

3. Given a pessimistic scenario, in the case you can’t get financial sponsorship,

what financial strategies would you use in order to avoid deficit in the event?

OCVP EXTERNAL RELATIONS(4 SPOTS AVAILABLE: 1 in each city: Bogota, Medellin, Barranquilla and Cali)

1. What strategies would you propose to get sponsorships and

to raise money to make the event more sustainable (Minimum 2 strategies)

2. Mention what kind of sponsors do you think are indispensable in this event.

Justify what will your sale strategy and in which sectors will be apply.

3. Describe briefly the ER plan for the next two weeks once you are elect.

OCVP LOGISTICS(2 SPOTS AVAILABLE)

1. Explain and propose 3 strategies for the question: How will you make this event

sustainable in relations to materials?

2. How do you warrant 3 simultaneous session in different places?

3. Design a plan of risk according to the following situations and indicate possible

solutions: Two days before event, the hotel cancels your reservation. And in the

second day of NATCO the sponsor for lunch cancel the participation.

OCVP SPECIAL EVENTS1.Make 2 different proposals for the MC 1415 presentation and the LCPs

presentation.


solutions: Two days before event, the VPM/PM place cancels your reservation.

And in the day of VPM/PM the sponsor for lunch cancel the participation.

3. Explain and propose 3 strategies for the question: How will you make the parties

unforgettable and remarkable?

OCVP DELEGATE SERVICE(2 SPOTS AVAILABLE)

1. Explain and propose 3 strategies for the question: How will you make the Wow

moments of delegates unforgettable and remarkable?


solutions: Two days before event, 100 hosting person cancels their host spots. And

in the second day of NATCO a virus sickens 82 people.

3. Describe briefly your housing plan for the next two weeks once you are elect.

OCVP MARKETING & COMM1. Name at least 2 digital tools you would use to develop marketing and

communications visually. Also, make a simple piece of promotion for social

networks which show the participation of an ally with the information of the

event.

2. 2. What will be your strategy in the internal media (instagram, facebook and

youtube) to promote NATCO and achieve minimum 900 applicants?

3. Take a 15-second video promoting NATCO 2014.

OCVP SHOP1. Describe briefly your shop plan for the next two weeks once you are elect.


solutions: In the 3 days of NATCO, the OC have in store the 90% of inventory.

3. Explain and propose 3 strategies for the question: How will you make the

launch of virtual store strategically and profitable?

Job Description

As OCVP Finances you will manage financial resources, track incomes and expensesin order to make a sustainable event. Also, you will be responsible of verifying thedeals with the sponsors. Its is necessary to create a risk plan.

Main Functions

AIESEC IN COLOMBIAManual of Functions

Competency Required

Evidence of competencies required

Poor

Evidence

Regular

Evidence

Strong

Evidence

Social Responsibility

Entrepreneurial Outlook

Global Mindset

Emotional Intelligence

Proactive Learning

Leadership Competencies

1.To create the budget for the event taking

into consideration 3 possible scenarios:

pessimistic, normal and optimistic according

to the number of sponsors.

2. Budget Follow-Up : Executed/Planned

3. Handle the cash in everything related to

the purchases of materials needed.

4. Check and save all the quotes and bills

5. Guarantee all invitations delivered on time

6. Present financial report per week

Critical Success Factors1. Budget veracity

2. Order in managing money

3 Have a risk plan

4 # of OC Meetings attendance

5. Deliver a sustainable event

6. NATCO’s profits

Area

Position Name

Report to

Timeframe: May 10 – July 25 , 2014

Hours: 15/ week

2014 NATCO’s Organizing Committee

OCVP Finances

OCP & National Events Manager

Approved by

Position

David Lesmes – Yusleidi Serje

OCP PR Director

Job Description

As OCVP ER you will be the external relations manager, you will have the huge responsibility

to establish sponsorships and strategic alliances in order to assure the sustainability of the

event. Also, during NATCO you will manage, coordinate, evaluate and execute strategies

and processes to ensure and deliver the logistical needs of the event with high quality

Competency Required


Poor

Evidence

Regular

Evidence

Strong

Evidence



Global Mindset


Proactive Learning


Approved by

Position


OCP PR Director

Area

Position Name

Report to


Hours: 15/ week


OCVP External Relations


Main Functions1. Assess and manage the Local Committee

prior contacts (parents, family members,

universities, allies, sponsors) In order to obtain

different kind of resources, useful for the

development of this event.

2. Create a strategic segmentation of new

companies and potential sponsors.

3. Perform company meetings in order to

establish sponsorships.

Critical Success Factors1 # of Calls

2 # of Sales Meetings

3 # of Sponsorships achieved


5 #of Reports


Job DescriptionAs OCVP Logistics you will respond for all the logistical needs for the event, whichmainly includes: Baggage, transportation, check in, meals, materials, audiovisuals,snacks, wow moments and miscellaneous needs for sessions. Also, you will be theperson responsible to guarantee the sessions comfort and logistical satisfaction.

Competency Required


Poor

Evidence

Regular

Evidence

Strong

Evidence



Global Mindset


Proactive Learning


Approved by

Position


OCP PR Director

Area

Position Name

Report to


Hours: 15/ week


OCVP Logistics


Main Functions1. Look for the place with enough space for

the expected number of assistants and an

appropriate Conference Rooms with good

sound system and comfortable conditions.

2. Coordinate all the logistic needs for the

event (video beam, microphones, sound

system, gifts, materials, etc.)

3. Assure good transport system and meals

method.

Critical Success Factors1 Budget veracity

2. Materials Checked

3. Successful transportation strategy

4. Strategy check in method

4. On time meals and snacks

5. # OC Team Meeting assistance

6. Deliver a audiovisual competitive event

7. # of Reports


Job DescriptionAs OCVP Shop you will respond for all the store’ inventory of the event, which mainlyincludes: shirts, glasses, bracelets, notebooks, pens, stickers, key chains, soda,cookies, candies, chocolates, flasks and so much more. Also, you will be the personresponsible for guaranteeing the shop profits through strategies as virtual store.

Competency Required


Poor

Evidence

Regular

Evidence

Strong

Evidence



Global Mindset


Proactive Learning


Approved by

Position


OCP PR Director

Area

Position Name

Report to


Hours: 15/ week


OCVP Shop


Main Functions1. Virtual store strategy

2. Product packaging

3. Sell

4. Manage inventory

5. Support logistics durant the event

6. Buy store inventory

Critical Success Factors1 Inventory veracity

2. Succesfull virtual store strategy

3. Sell profits


5. Effective product packaging startegy

6. # of Reports


Job DescriptionAs OCVP Special Events you will guarantee VPM/PM needs, which mainly includes:rooms, lunch, check in, materials, audiovisuals, snacks, wow moments and so muchmore. Also, you will be the person responsible to guarantee the NATCO’s parties,opening & closing, MC show up and LCPs come up.

Competency Required


Poor

Evidence

Regular

Evidence

Strong

Evidence



Global Mindset


Proactive Learning


Approved by

Position


OCP PR Director

Area

Position Name

Report to


Hours: 15/ week


OCVP Special Events


Main Functions1. Look for the place with enough space for

the expected number of VPM/PM assistants

and appropriate rooms with good sound

system and comfortable conditions.

2. Coordinate all the logistic needs for

VPM/PM, NATCO’s parties and MC & LCPs

show up (video beam, microphones, sound

system, gifts, materials, etc.)

3. Assure opening and closing logistics

Critical Success Factors1 Properly space and rooms


3. Succesfull check-in strategy

4. Strategy chech in method

4. Wow moments plan


6. Deliver a audiovisual competitive event

7. # of Reports


Job DescriptionAs OCVP Delegate Service you will respond for providing accommodation one daybefore the event for each one of the NATCO’s delegates and one day beforeNPM/PM to EBs. Also, you will be the person responsible to guarantee risk plan andspecial delegate’s conditions as vegetarians food and allergies.

Competency Required


Poor

Evidence

Regular

Evidence

Strong

Evidence



Global Mindset


Proactive Learning


Approved by

Position


OCP PR Director

Area

Position Name

Report to


Hours: 15/ week


OCVP Delegate Service


Main Functions1. Look for housing to delegates

2. Guarantee risk plan

3. Wow moments to delegates

4. Wake up call strategy

5. Snacks and breaks

6. Special delegate’s conditions

7. Chief of Delegations management

8. Accommodation of delegates in Hotel

Critical Success Factors1 Housing veracity


3. Succesfull wake up call strategy

4. Surprises to wow moments

4. On time braks and snacks


6. Chief of Delegations satisfaction survey

7. # of Reports


Job DescriptionAs OCVP Marketing and Communications you will manage media channels, marketing campaigns and delegate challenges in order to make a remarkable event. Also, you will be the person with the huge responsibility to promote our event and assure a high rate of allies and delegate assistance.

Main Functions

Competency Required


Poor

Evidence

Regular

Evidence

Strong

Evidence



Global Mindset


Proactive Learning


1.To create the NATCO`s expectative

campaign

2. Support Housing strategy and campaigns

3. Support VIP`s delegate campaign

4. Social Media Management

3. Support logistics during the event

4. Check and save all the applicants rate

5. Guarantee all delegates informed

6. Present Mkt&Comm report per week

7. General the material POP of the event

Critical Success Factors1. Campaigns veracity

2. Order in communications strategies

3 Have a Mkt&Comm plan


5. # of promotional material pieces 6. # of Reports

Area

Position Name

Report to


Hours: 15/ week


OCVP Marketing and Communications


Approved by

Position


OCP PR Director


Truly Yours, Your MC1415.

We wish you tons of SUCCESS in the process!

candidates' booklet oc natco 2014

Technology

event budget

event sustainable

plan of risk

days of natco

shop plan

available spots

spots available

day of natco