capital equipment & technology plan 2017-2021

MINNESOTA

Capital Equipment

& Technology

Plan

2017-2021

January 2017

2017 - 2021 Capital Equipment & Technology Plan

Washington County, Minnesota

Board of Commissioners

Fran Miron – First District Stan Karwoski – Second District

Gary Kriesel – Third District Karla Bigham – Fourth District

Lisa Weik – Fifth District

County Administrator

Molly O’Rourke

Table of Contents

Page #

Capital Equipment & Technology ................................................................................................................................. 1

Graphics .............................................................................................................................................................................. 5

Summary Information

Summary Tables Category Summary .......................................................................................................................................................... 12 Projects by Category ....................................................................................................................................................... 13 Funding Source Summary ............................................................................................................................................... 15 Projects by Funding Source ............................................................................................................................................. 16 Expenditure Type Summary ............................................................................................................................................ 18 Projects by Year .............................................................................................................................................................. 19

Detail Information

Fleet & Equipment Projects by Category ....................................................................................................................................................... 23

Projects by Funding Source ............................................................................................................................................. 24 Project Descriptions ......................................................................................................................................................... 25 Technology Projects by Category ....................................................................................................................................................... 38 Projects by Funding Source ............................................................................................................................................. 39

Project Descriptions ......................................................................................................................................................... 41

Index ..................................................................................................................................................................................... 67

WASHINGTON COUNTY CAPITAL EQUIPMENT & TECHNOLOGY PLAN

2017-2021

Page 1

Introduction Capital planning is one of the fundamental building blocks in developing an effective budgeting process. Capital Plans serve as an important planning tool for Washington County to plan for, and anticipate, growth or economic changes. It also provides a mechanism to match cash flows to meet the desired level of capital outlay, as well as providing information to schedule capital projects that conform to cash flow constraints, maximize investment yields through thoughtful bond planning, or to establish the required levels and the most economical source of project funding. Capital plans also help to establish a guide for making capital investment decisions logically and in a deliberate and accountable fashion. In this way, options for major replacements, upgrades, and implementations can be thoroughly evaluated. The purpose of the county’s Capital Equipment & Technology Plan (CETP) is to recognize and address county needs through long-term planning and balanced investment in supporting equipment and technology. To ensure that this commitment is viable and achievable, appropriate factors were given significant consideration in developing a CETP that addresses county priorities and serves the needs of the county over the next five (5) years. This document also provides a planning foundation for future needs assessments to ensure the county is responding to future critical equipment and technology. The CETP represents a beginning in terms of developing a project schedule that will lead to timely and cost-effective completion. The objectives of the 2017-2021 Capital Equipment & Technology Plan are to present a comprehensive plan that communicates the following efforts:

to ensure that county priorities are reflected in its capital equipment and technology,

to provide a consolidated financial picture of anticipated expenditures and outline recommended funding strategies for capital equipment and technology,

to document and communicate needs for capital equipment and technology projects that will ensure consistency and a comprehensive analysis of the costs and benefits of proposed investments,

to provide information on the fiscal impacts of capital equipment and technology plans on total county finances, and,

to effectively plan for improvements that support county needs in the areas of major capital equipment and technology.

Accordingly, this document attempts to recognize known or perceived capital equipment and technology needs, but as with any plan, recognizes that social, economic, and political consideration will, by necessity, determine final project outcomes. Consequently, the Washington County Board of Commissioners approves this document with the provision that capital equipment and technology planning is subject to the dynamics of county growth and acknowledges that other unanticipated needs or funding availability may take precedence over planned projects.


2017-2021

Page 2

Explanation The projects programmed for funding are based on need and the county’s ability to finance them. The CETP covers a five-year period; each year the CETP plan is updated and extended one year to reflect changing conditions, circumstances, and needs. The CETP sets forth the schedule, estimated cost, sources of funding, and specific details of each capital improvement project. The 2017-2021 CETP totals $30,040,600. The projects included in the CETP are defined by two categories: Fleet & Miscellaneous Equipment and Technology. Additionally, CETP projects meet the following criteria:

Projected costs exceed $50,000 and will be included in departmental budgets or a Capital Technology Fund.

Projects will have an expected useful life of five years or more.

Funding for projects reflected in the CETP may include funding set aside in previous years; in these cases, the funding source may include a planned use of fund balance.

Projects listed may include expenditures budgeted in previous years and carried forward as part of budget amendments, therefore, the adopted budget may differ slightly from the projects included in the CETP.

The following describes the information listed in the summary tables and/or project descriptions: Budget Impact/Other Information listed here describes if and to what extent the project will affect the county’s current and future operating budget and the services that the county provides. Financial factors may include personnel costs, maintenance costs, utility costs, various changes in revenues/expenditures, etc., when known and available. Non-financial factors may include environmental impacts, response times, access to services, public safety, etc. Category There are two categories into which a project may fall.

Fleet and Equipment projects include highway and off-road equipment, marine equipment, fleet replacements (such as squad cars), and miscellaneous equipment.

Technology projects include the technology needs of Washington County. County departments have developed plans to identify their ongoing technological needs.

Contact Identifies the county department in charge of the project. Description A brief description and/or scope of the project.


2017-2021

Page 3

Expenditure Type / Expenditures Describes the type of expenditure the project falls into: Fleet and Equipment, Technology (new implementation, licensing, maintenance, support, upgrades, and replacements), and Miscellaneous Equipment.

Funding Sources These are the projected financing methods for projects. If funding for a specific project, or portion of a project, has not yet been determined, its financing method is indicated as “undesignated”. If more than one funding source is used for a given project, the project will be listed with its corresponding amount under each applicable funding source on the Projects by Funding Source summary report. Funding needs are met using a variety of methods. The major financing methods included in this CETP are reviewed below:

Capital Technology Fund revenues are derived from an annual allocation from each department into this fund which are used to support countywide technology needs that are not department specific.

Fees are revenues collected from users (primarily external) of a particular service.

General Revenues are the general county funding sources that are not targeted for individual programs and may be used to finance capital projects. General revenues are primarily tax levy, but may also include other revenues such as a portion of the county’s program aid, licenses, permits, and interest earnings.

Mission Directed Budget Savings is a county-sponsored funding plan where a portion of unspent budget dollars are set aside for future projects that meet certain criteria set forth by the County Board.

Planned Use of Fund Balance is typically used when the timing of expenditures does not match receipt of the revenue normally used to pay for a particular item. For example, revenues may be accumulated in advance of a major capital project and added to fund balance until project funding is needed, or fund balance may be used in anticipation of future reimbursements from external sources.

State Grants are monies supplied by the state government for certain programs or projects when they meet goals that are of state importance. These funds may range from a 10 percent contribution to a 100 percent cost grant.

Undesignated is used when the funding for a project is not yet determined. As the project moves through the timeline, a specific funding source will be identified. For example such projects may be considered for future bond issues, may be eligible for Mission Directed Budget savings, may be funded with contingency if needed, or may receive funding allocations based on changes in the project scope and or county priorities.

Justification This field is used to outline the need for the project.


2017-2021

Page 4

Project Cost This is the estimated cost of the project during the current five-year period; unknown factors at the time of publishing this CETP can result in changes to the actual project costs as those factors become known.

Project Name / Number These are the numbers and project names assigned to a specific project in the CETP.

Acknowledgement The county’s management team along with its respective staff worked diligently to produce a document that is both practical and insightful about the underlying capital equipment and technology needs of the county. Each year, the Office of Administration will facilitate the effort to administratively update this five-year plan.

MINNESOTA

Graphic

Illustrations

2017-2021

Capital Equipment &

Technology Plan (CETP)

Total Expenditures by Year

Page 5

$5.8

$5.1

$5.3

$7.4

$6.4

$0 $2 $4 $6 $8

2021

2020

2019

2018

2017

Millions

2017 - 2021 CETP

Funding Source

Project Category

Page 6

Fleet & Equip37%

Technology63%

General Revenues

38%

Capital Technology Fund 22%

Fees 11%

Planned Use of Fund

Balance 3%Mission Directed

Budget 5%

Undesignated/Other 21%

2017 CETP

Funding Source

Project Category

Page 7

Fleet & Equip31%

Technology69%

General Revenues

44%


Planned Use of Fund

Balance 13%

Fees/Other

7%

Mission Directed

Budget 20%

2018 CETP

Funding Source

Project Category

Page 8

Fleet & Equip32%

Technology68%

General Revenues

29%


Undesignated45%

Mission Directed

Budget 1%

Planned Use of Fund

Balance 2%Fees 5%

2019 CETP

Funding Source

Project Category

Page 9

Fleet & Equip45%

Technology55%

General Revenues

39%


Fees 12%

Undesignated21%

Mission Directed Budget 2%

2020 CETP

Funding Source

Project Category

Page 10

Fleet & Equip43%Technology

57%

General Revenues

42%


Fees 17%

Undesignated12%

Mission Directed Budget2%

2021 CETP

Funding Source

Project Category

Page 11

Fleet & Equip38%Technology

62%

General Revenues

38%


Fees 17%

Undesignated21%

MINNESOTA

Summary

Information

Capital Equipment and Technology


CATEGORY SUMMARY

thru2017 2021

TotalCategory 2017 2018 2019 2020 2021

Fleet - Marine 28,000 30,000 43,000 20,000 30,000 151,000

Fleet - Off Road Equipment 21,000 18,500 9,000 22,000 10,000 80,500

Fleet - Vehicles 1,317,500 1,498,600 1,555,000 1,365,900 1,393,500 7,130,500

Misc. Equipment 644,600 791,800 816,500 784,500 758,500 3,795,900

Technology 4,378,700 5,071,500 2,904,100 2,932,600 3,595,800 18,882,700

6,389,800 7,410,400 5,327,600 5,125,000 5,787,800 30,040,600TOTAL

Page 12Washington County, MN



PROJECTS BY CATEGORY

2017 2021thru

Total2017 2018 2019 2020 2021Category Project #

Fleet - Marine

CETP-SHR-004 151,00028,000 30,000 43,000 20,000 30,000Fleet - Sheriff Watercraft & Equipment

151,00028,000 30,000 43,000 20,000 30,000Fleet - Marine Total

Fleet - Off Road Equipment

CETP-SHR-006 80,50021,000 18,500 9,000 22,000 10,000Fleet - Sheriff Off-Road Vehicles/Equipment

80,50021,000 18,500 9,000 22,000 10,000Fleet - Off Road Equipment Total

Fleet - Vehicles

CETP-CCD-001 131,00065,000 66,000Fleet - Community Corrections Vehicles

CETP-PHE-002 30,00030,000Fleet - Public Health & Environment Vehicles

CETP-PWD-001 4,143,800780,500 803,900 828,000 852,900 878,500Fleet - Public Works Vehicles

CETP-SHR-001 2,555,000507,000 509,000 511,000 513,000 515,000Fleet - Sheriff Patrol Car Replacement

CETP-SHR-002 270,700120,700 150,000Fleet - Sheriff Specialty Vehicles

7,130,5001,317,500 1,498,600 1,555,000 1,365,900 1,393,500Fleet - Vehicles Total

Misc. Equipment

CETP-LIB-001 623,00089,000 156,000 56,000 216,000 106,000Self-Check/Sorting Equipment & Maintenance

CETP-SHR-007 2,309,500386,000 386,000 316,500 568,500 652,500Microwave Radio Equipment and Maintenance

CETP-SHR-008 137,800137,800Evidence Room Storage Shelving/Remodel

CETP-SHR-011 52,00052,000Locus Diagnostic Precision Instrument

CETP-SHR-012 60,00060,000Jail Cell Door Locks

CETP-SHR-013 72,00072,000Gym Equipment

CETP-SHR-014 444,000444,000Portable Radios

CETP-SHR-015 97,60097,600Body Camera Equipment

3,795,900644,600 791,800 816,500 784,500 758,500Misc. Equipment Total

Technology

CETP-AFD-001 1,923,700174,000 679,200 184,600 190,100 695,800E1 Upgrades and Maintenance

CETP-HRS-001 527,50088,600 93,900 115,000 115,000 115,000Human Resources Information System (HRIS)

CETP-ITD-004 300,000100,000 100,000 100,000Virtual Desktop Infrastructure

CETP-ITD-006 2,976,500588,700 588,700 593,700 599,700 605,700Endpoint Equipment Replacements

CETP-ITD-007 942,500188,500 188,500 188,500 188,500 188,500Computer Server Replacements

CETP-ITD-008 900,000180,000 180,000 180,000 180,000 180,000Computer Network Infrastructure

CETP-ITD-009 325,00020,000 245,000 20,000 20,000 20,000Voice/Telephony System

CETP-ITD-010 220,00012,000 172,000 12,000 12,000 12,000Service Desk Software Replacement

CETP-ITD-011 932,000171,000 179,200 186,400 193,800 201,600Fiber Locates, Maintenance, Lease

CETP-ITD-013 471,800151,800 80,000 80,000 80,000 80,000Enterprise Content Management Tools

CETP-ITD-014 1,765,300339,200 346,000 352,900 360,000 367,200Microsoft Productivity Suite Licenses

CETP-ITD-015 190,00070,000 30,000 30,000 30,000 30,000Mobile Virtual Private Network

CETP-ITD-016 129,000129,000Law Enforcement Center Cabling

CETP-ITD-018 350,000230,000 40,000 40,000 40,000iSeries Content Management Replacement

CETP-ITD-019 332,70060,200 63,200 66,400 69,700 73,200Cisco SmartNet Hardware Maintenance



CETP-ITD-020 365,80055,800 70,000 75,000 80,000 85,000Virtual Machine (VM) Software Licenses

CETP-ITD-021 530,700255,700 275,000Firewalls

CETP-ITD-022 277,30051,200 53,200 55,400 57,600 59,900ESRI (GIS) Licenses/Support

CETP-ITD-023 540,000160,000 150,000 70,000 160,000Storage Area Network (SAN) Devices

CETP-ITD-024 176,00035,200 35,200 35,200 35,200 35,200Backup Systems

CETP-PHE-003 100,00060,000 10,000 10,000 10,000 10,000Electronic Health Records System

CETP-PRT-004 350,000350,000Point of Sale Implementation

CETP-PRT-005 512,500512,500Electronic Poll Books

CETP-PWD-002 450,000250,000 50,000 50,000 50,000 50,000Engineers Road Project Management

CETP-SHR-010 350,00087,500 87,500 87,500 87,500Radio System Upgrade

CETP-SHR-016 2,944,4001,029,300 523,400 441,500 463,500 486,700ALERTS Replacement

18,882,7004,378,700 5,071,500 2,904,100 2,932,600 3,595,800Technology Total

GRAND TOTAL 30,040,6006,389,800 7,410,400 5,327,600 5,125,000 5,787,800




FUNDING SOURCE SUMMARY

2017 thru 2021

TotalSource 2017 2018 2019 2020 2021

Capital Technology Fund 6,560,3001,051,600 1,358,400 1,370,300 1,383,400 1,396,600

Fees 3,254,500386,000 386,000 616,500 883,500 982,500

General Revenue 11,349,0002,783,700 2,072,700 2,120,700 2,161,000 2,210,900

Mission Directed Budget Savings 1,530,3001,267,800 87,500 87,500 87,500

Planned Use of Fund Balance 991,500840,700 150,800

State Grants 100,00060,000 10,000 10,000 10,000 10,000

Undesignated 6,255,0003,345,000 1,122,600 599,600 1,187,800

6,389,800 7,410,400 5,327,600 5,125,000 5,787,800 30,040,600GRAND TOTAL




PROJECTS BY FUNDING SOURCE

2017 2021thru

TotalSource Project # 2017 2018 2019 2020 2021

Capital Technology Fund







6,560,3001,051,600 1,358,400 1,370,300 1,383,400 1,396,600Capital Technology Fund Total

Fees


CETP-SHR-016 945,000300,000 315,000 330,000ALERTS Replacement

3,254,500386,000 386,000 616,500 883,500 982,500Fees Total

General Revenue

CETP-AFD-001 923,700174,000 179,200 184,600 190,100 195,800E1 Upgrades and Maintenance




CETP-ITD-013 151,800151,800Enterprise Content Management Tools











CETP-SHR-016 526,200521,600 4,600ALERTS Replacement

11,349,0002,783,700 2,072,700 2,120,700 2,161,000 2,210,900General Revenue Total

Mission Directed Budget Savings

CETP-ITD-015 70,00070,000Mobile Virtual Private Network

CETP-ITD-021 255,700255,700Firewalls

CETP-ITD-023 160,000160,000Storage Area Network (SAN) Devices


CETP-PWD-002 250,000250,000Engineers Road Project Management






1,530,3001,267,800 87,500 87,500 87,500Mission Directed Budget Savings Total

Planned Use of Fund Balance

CETP-ITD-007 150,000150,000Computer Server Replacements

CETP-ITD-008 150,000150,000Computer Network Infrastructure

CETP-LIB-001 33,00033,000Self-Check/Sorting Equipment & Maintenance


991,500840,700 150,800Planned Use of Fund Balance Total

State Grants


100,00060,000 10,000 10,000 10,000 10,000State Grants Total

Undesignated

CETP-AFD-001 1,000,000500,000 500,000E1 Upgrades and Maintenance


CETP-HRS-001 63,30021,100 21,100 21,100Human Resources Information System (HRIS)


CETP-ITD-009 225,000225,000Voice/Telephony System

CETP-ITD-010 160,000160,000Service Desk Software Replacement

CETP-ITD-013 320,00080,000 80,000 80,000 80,000Enterprise Content Management Tools

CETP-ITD-015 120,00030,000 30,000 30,000 30,000Mobile Virtual Private Network




CETP-ITD-023 380,000150,000 70,000 160,000Storage Area Network (SAN) Devices

CETP-LIB-001 310,000100,000 160,000 50,000Self-Check/Sorting Equipment & Maintenance


CETP-PWD-002 200,00050,000 50,000 50,000 50,000Engineers Road Project Management






CETP-SHR-016 814,700368,000 141,500 148,500 156,700ALERTS Replacement

6,255,0003,345,000 1,122,600 599,600 1,187,800Undesignated Total

30,040,6006,389,800 7,410,400 5,327,600 5,125,000 5,787,800GRAND TOTAL




EXPENDITURE TYPE SUMMARY

2017 2021thru

Total2017 2018 2019 2020 2021Expenditure Type

Fleet & Equipment 7,362,0001,366,500 1,547,100 1,607,000 1,407,900 1,433,500

Technology - New Implementation 1,737,500840,000 897,500

Misc. Equipment 1,933,400272,100 419,300 444,000 412,000 386,000

Technology - Licensing/Maint/Support 8,748,3001,215,300 1,480,000 2,005,300 1,950,400 2,097,300

Technology - Upgrades/Replacements 10,259,4002,695,900 3,066,500 1,271,300 1,354,700 1,871,000

6,389,800 7,410,400 5,327,600 5,125,000 5,787,800 30,040,600TOTAL




PROJECTS BY YEAR

2017 2021thru

Project Name Department Project # Project Cost

2017

CETP-AFD-001E1 Upgrades and Maintenance 174,000Capital Equip & Tech Projects

CETP-HRS-001Human Resources Information System (HRIS) 88,600Capital Equip & Tech Projects

CETP-ITD-006Endpoint Equipment Replacements 588,700Capital Equip & Tech Projects

CETP-ITD-007Computer Server Replacements 188,500Capital Equip & Tech Projects

CETP-ITD-008Computer Network Infrastructure 180,000Capital Equip & Tech Projects

CETP-ITD-009Voice/Telephony System 20,000Capital Equip & Tech Projects

CETP-ITD-010Service Desk Software Replacement 12,000Capital Equip & Tech Projects

CETP-ITD-011Fiber Locates, Maintenance, Lease 171,000Capital Equip & Tech Projects

CETP-ITD-013Enterprise Content Management Tools 151,800Capital Equip & Tech Projects

CETP-ITD-014Microsoft Productivity Suite Licenses 339,200Capital Equip & Tech Projects

CETP-ITD-015Mobile Virtual Private Network 70,000Capital Equip & Tech Projects

CETP-ITD-019Cisco SmartNet Hardware Maintenance 60,200Capital Equip & Tech Projects

CETP-ITD-020Virtual Machine (VM) Software Licenses 55,800Capital Equip & Tech Projects

CETP-ITD-021Firewalls 255,700Capital Equip & Tech Projects

CETP-ITD-022ESRI (GIS) Licenses/Support 51,200Capital Equip & Tech Projects

CETP-ITD-023Storage Area Network (SAN) Devices 160,000Capital Equip & Tech Projects

CETP-ITD-024Backup Systems 35,200Capital Equip & Tech Projects

CETP-LIB-001Self-Check/Sorting Equipment & Maintenance 89,000Capital Equip & Tech Projects

CETP-PHE-002Fleet - Public Health & Environment Vehicles 30,000Capital Equip & Tech Projects

CETP-PHE-003Electronic Health Records System 60,000Capital Equip & Tech Projects

CETP-PRT-004Point of Sale Implementation 350,000Capital Equip & Tech Projects

CETP-PWD-001Fleet - Public Works Vehicles 780,500Capital Equip & Tech Projects

CETP-PWD-002Engineers Road Project Management 250,000Capital Equip & Tech Projects

CETP-SHR-001Fleet - Sheriff Patrol Car Replacement 507,000Capital Equip & Tech Projects

CETP-SHR-004Fleet - Sheriff Watercraft & Equipment 28,000Capital Equip & Tech Projects

CETP-SHR-006Fleet - Sheriff Off-Road Vehicles/Equipment 21,000Capital Equip & Tech Projects

CETP-SHR-007Microwave Radio Equipment and Maintenance 386,000Capital Equip & Tech Projects

CETP-SHR-010Radio System Upgrade 87,500Capital Equip & Tech Projects

CETP-SHR-013Gym Equipment 72,000Capital Equip & Tech Projects

CETP-SHR-015Body Camera Equipment 97,600Capital Equip & Tech Projects

CETP-SHR-016ALERTS Replacement 1,029,300Capital Equip & Tech Projects

6,389,800Total for 2017

2018


CETP-CCD-001Fleet - Community Corrections Vehicles 65,000Capital Equip & Tech Projects


CETP-ITD-004Virtual Desktop Infrastructure 100,000Capital Equip & Tech Projects












CETP-ITD-016Law Enforcement Center Cabling 129,000Capital Equip & Tech Projects

CETP-ITD-018iSeries Content Management Replacement 230,000Capital Equip & Tech Projects



CETP-ITD-021Firewalls 275,000Capital Equip & Tech Projects






CETP-PRT-005Electronic Poll Books 512,500Capital Equip & Tech Projects




CETP-SHR-002Fleet - Sheriff Specialty Vehicles 120,700Capital Equip & Tech Projects




CETP-SHR-008Evidence Room Storage Shelving/Remodel 137,800Capital Equip & Tech Projects


CETP-SHR-011Locus Diagnostic Precision Instrument 52,000Capital Equip & Tech Projects

CETP-SHR-012Jail Cell Door Locks 60,000Capital Equip & Tech Projects

CETP-SHR-016ALERTS Replacement 523,400Capital Equip & Tech Projects

7,410,400Total for 2018

2019


CETP-CCD-001Fleet - Community Corrections Vehicles 66,000Capital Equip & Tech Projects






















CETP-SHR-002Fleet - Sheriff Specialty Vehicles 150,000Capital Equip & Tech Projects







CETP-SHR-014Portable Radios 444,000Capital Equip & Tech Projects


5,327,600Total for 2019

2020




























5,125,000Total for 2020

2021






























5,787,800Total for 2021

GRAND TOTAL 30,040,600


MINNESOTA

Detail

Information

MINNESOTA

Fleet

and

Equipment

This category includes highway, off-road, and marine

equipment, squad cars, fleet replacements, and

miscellaneous equipment needs.

Fleet and Equipment



2017 2021thru


Fleet - Marine


151,00028,000 30,000 43,000 20,000 30,000Fleet - Marine Total

Fleet - Off Road Equipment


80,50021,000 18,500 9,000 22,000 10,000Fleet - Off Road Equipment Total

Fleet - Vehicles






7,130,5001,317,500 1,498,600 1,555,000 1,365,900 1,393,500Fleet - Vehicles Total

Misc. Equipment









3,795,900644,600 791,800 816,500 784,500 758,500Misc. Equipment Total

GRAND TOTAL 11,157,9002,011,100 2,338,900 2,423,500 2,192,400 2,192,000


Fleet and Equipment



2017 2021thru


Fees


2,309,500386,000 386,000 316,500 568,500 652,500Fees Total

General Revenue







7,240,3001,422,500 1,417,400 1,447,000 1,463,900 1,489,500General Revenue Total




169,600169,600Mission Directed Budget Savings Total


CETP-LIB-001 33,00033,000Self-Check/Sorting Equipment & Maintenance

33,00033,000Planned Use of Fund Balance Total

Undesignated


CETP-LIB-001 310,000100,000 160,000 50,000Self-Check/Sorting Equipment & Maintenance






1,405,500535,500 660,000 160,000 50,000Undesignated Total

11,157,9002,011,100 2,338,900 2,423,500 2,192,400 2,192,000GRAND TOTAL


Description

This project is for the replacement of vans used in the Sentence to Service Program (STS), and for the cars used for both the enhanced probation supervision and general

probation work areas. Projected purchases include:

2018 - one STS van; one probation vehicle

2019 - one STS van; one probation vehicle

Project # CETP-CCD-001

Justification

The useful life of an STS van is approximately seven years. The replacement of STS vans helps ensure the safety of crew leaders and members. The STS vans are used

daily to haul crew and tow heavy trailers, receiving considerable wear and tear. If a van is in decent condition, it is rotated into the PLACE program. The car fleet is

utilized primarily for enhanced supervision of probation clients. Vehicles are replaced on the basis of rising repair costs, mileage, and general safety concerns.

Budget Impact/Other

Vehicle replacements are accomplished through the Community Corrections Mission Directed Budget Savings program. It is anticipated that the replacement of vehicles

will result in reduced vehicle maintenance costs and improved general safety of the staff using them.

Useful Life 5+ years

Project Name Fleet - Community Corrections Vehicles

Category Fleet - Vehicles

Type Fleet & Equipment

Contact CCD

Department Capital Equip & Tech Projects

Location Government Center

Total2017 2018 2019 2020 2021Expenditures

131,00065,000 66,000Fleet & Equipment

65,000 66,000 131,000Total

Total2017 2018 2019 2020 2021Funding Sources

131,00065,000 66,000Undesignated

65,000 66,000 131,000Total


Description

This project encompasses the purchase of new and/or replacements of self-check and sorting equipment throughout the county's Library system as follows:

2017 - Self-check replacements

2018 - Sorting equipment replacements

2020 - Sorter and self-check replacements

2021 - Self-check replacements

The exact scope of the replacements will be determined within each budget cycle.

Project # CETP-LIB-001

Justification

Self-check machines and sorting equipment reaching the end of their useful life need to be replaced. The older equipment is no longer able to support changes in current

software and/or hardware components. For instance, as operating systems such as Windows are upgraded, the computers installed in the older self-check and sorting

equipment may not be able to handle the upgrade. Sorters contain a variety of moving parts and, over time, components can no longer be sustained through repairs.

Budget Impact/Other

The library has been able to negotiate a fifteen month warranty on self-check equipment; thereafter the equipment falls under a licensing and maintenance agreement which

covers software upgrades and replacements of all parts, including hard drive and touchscreen monitors. Maintenance costs for all related equipment is approximately

$56,000/year and is covered in the Library's operating budget.


Project Name Self-Check/Sorting Equipment & Maintenance

Category Misc. Equipment

Type Misc. Equipment

Contact LIB


Location Libraries


343,00033,000 100,000 160,000 50,000Misc. Equipment

280,00056,000 56,000 56,000 56,000 56,000Technology - Licensing/Maint/Support

89,000 156,000 56,000 216,000 106,000 623,000Total


280,00056,000 56,000 56,000 56,000 56,000General Revenue

33,00033,000Planned Use of Fund Balance

310,000100,000 160,000 50,000Undesignated

89,000 156,000 56,000 216,000 106,000 623,000Total


Description

Replace fleet as needed based on a scheduled replacement plan that takes into consideration life expectancy schedule, repair records, and maintenance costs. Current

replacement plan is to replace vehicles every 10 years, or at approximately 100,000 miles.

Project # CETP-PHE-002

Justification

A truck is warranted during many inspections in the county due to the terrain that the inspector(s) must travel when going out to a site. Many of the locations are

undeveloped lots where roads and other infrastructure may not be present. The inspectors put about 10,000 miles per year on the truck.

Trucks are also used in the Household Hazardous Waste and Public Health Emergency Preparedness areas to assist with community cleanups and tax-forfeited properties.

Larger trucks (3/4 ton) are needed because of the extra towing capacity for large tandem trailers used in these areas.

Budget Impact/Other

New vehicles will require license, insurance, and maintenance in the amount of approximately $1,600 per vehicle each year. These costs are funded annually by the

department of Public Health and Environment's operating budget.


Project Name Fleet - Public Health & Environment Vehicles



Contact PHE




30,00030,000Fleet & Equipment

30,000 30,000Total


30,00030,000General Revenue

30,000 30,000Total


Description

Replace fleet and equipment as needed based on life expectancy schedule, repair records, and maintenance costs. Included in this category are tandem axle trucks and

related plows, sanders, etc., SUVs, sedans, 4x4 pickup trucks, etc. Each piece of equipment is assessed annually and a determination is made for replacement based on age,

condition, hours of use, mileage, repair record, and safety.

Project # CETP-PWD-001

Justification

Maintenance of fleet and related equipment is necessary to ensure timely response, efficient work flow, and the safety of our operators and the public. A comprehensive

maintenance program includes repairs, upgrades, and replacement.

Following a standard replacement schedule increases the number of available days the fleet will be on the roads rather than awaiting repair and maintenance. Older vehicles

have higher maintenance and repair costs, while the new models are more fuel efficient and safer. A well managed fleet will balance these parameters.

Budget Impact/Other

This is an annual allocation in the Public Works' fleet division budget, which considers a three percent increase in costs each year. Repairs and upgrades are handled

through the fleet operating budget, with funding allocated annually as well.


Project Name Fleet - Public Works Vehicles



Contact PWD


Location Various


4,143,800780,500 803,900 828,000 852,900 878,500Fleet & Equipment

780,500 803,900 828,000 852,900 878,500 4,143,800Total


4,143,800780,500 803,900 828,000 852,900 878,500General Revenue

780,500 803,900 828,000 852,900 878,500 4,143,800Total


Description

The Sheriff's Office fleet division, using the threshold of approximately 100,000 miles and/or five years of age, has recommended the annual replacement of sedans.

Project # CETP-SHR-001

Justification

Over the last several years, the Sheriff's Office has replaced 17 high-mileage vehicles each year. In 2014, the Sheriff's Office entered into leases for 10 vehicles; these leases

will extend through 2019. The fleet division has proposed the purchase of 17 vehicles and lease of 10 vehicles each year. The Sheriff's Office plans to position the majority

of the purchased vehicles in the patrol fleet and cascade the used and leased cars through the rest of the divisions. The new model vehicle, change over costs, and new

equipment are included in the total costs.

Budget Impact/Other

This is an annual allocation in the Sheriff's budget.

Repair costs increase substantially and reliability diminishes when squad cars reach 100,000 miles. Planned replacements keep unexpected repair and maintenance costs

minimal and manageable. Additionally, the newer models are more fuel efficient resulting in savings to the county's fuel budget.


Project Name Fleet - Sheriff Patrol Car Replacement



Contact SHR


Location Law Enforcement Center


2,555,000507,000 509,000 511,000 513,000 515,000Fleet & Equipment

507,000 509,000 511,000 513,000 515,000 2,555,000Total


2,555,000507,000 509,000 511,000 513,000 515,000General Revenue

507,000 509,000 511,000 513,000 515,000 2,555,000Total


Description

Purchase of a specialty vehicles needed in the Sheriff's Office. These vehicles are typically not recurring as part of the patrol car replacement plan, but rather serve a unique

purpose in surveillance, forensic analysis, rescue/recovery missions, etc.

2018: Mobile Forensic Vehicle - used for search warrants, crime scenes, and other large scale events, and would allow immediate access to cell phones, iPads, laptops, and

computers while at the scene of a crime.

2018: Remote Operated Vehicle with Scan Sonar - A large portion of the serious water related calls involve underwater recovery or investigation. Replacing the ten-year

old model will provide updated technologies and lower the risks and safety concerns associated with underwater operations.

2019: Mobile Surveillance Vehicle - Replacement of a 17-year old vehicle will provide updated technology in surveillance and evidence collection. This vehicle is used on

a regular basis by both the Narcotics Unit and General Investigations Unit to conduct remote surveillance on suspects engaging in criminal activity, which will be safer for

the officers.


Justification

These vehicles are not part of the patrol car replacement program, and while they typically are not recurring expenditures, they do need to be replaced over time.

Budget Impact/Other

Ongoing licensing and maintenance of these vehicles would be covered in the existing operations budget of the Sheriff's Office.


Project Name Fleet - Sheriff Specialty Vehicles



Contact SHR




270,700120,700 150,000Fleet & Equipment

120,700 150,000 270,700Total


270,700120,700 150,000Undesignated

120,700 150,000 270,700Total


Description

Equipment replacement schedule for watercraft and related equipment such as motors, hull refurbishment, emergency equipment, and trailers.


Justification

The Sheriff's Office utilizes watercraft to provide patrol and respond to emergencies on the county's extensive waterways. These duties are accomplished by stationing

various patrol boats around the county on different bodies of water. Equipment replacements are a part of regular operations in maintaining strong and effective water

patrol on county lakes and rivers. Current use trends indicate that equipment should be replaced in a timely manner to preclude equipment failures and ensure reliability.

Budget Impact/Other

This is an annual allocation in the Sheriff's Office budget. Planned replacement of watercraft ensures that unexpected equipment failures do not occur. As the existing fleet

of equipment ages, mechanical breakdowns are more frequent and costly. Unreliable equipment can have detrimental effects in responding to emergencies.


Project Name Fleet - Sheriff Watercraft & Equipment

Category Fleet - Marine


Contact SHR


Location Various


151,00028,000 30,000 43,000 20,000 30,000Fleet & Equipment

28,000 30,000 43,000 20,000 30,000 151,000Total


151,00028,000 30,000 43,000 20,000 30,000General Revenue

28,000 30,000 43,000 20,000 30,000 151,000Total


Description

The Sheriff's Office uses a variety of off-road equipment to provide patrol in remote areas and parks. This equipment includes all-terrain vehicles (ATV), small off-road

4x4 trucks, and snowmobiles. Planned replacements are as follows:

2017 - one snowmobile; one ATV


2019 - one ATV


2021 - one snowmobile


Justification

The Sheriff's Office Water, Parks, and Trails unit utilizes all-terrain vehicles (ATVs) to patrol the county park system and other remote areas. The snowmobiles provide

access to the rural areas of the county during the winter months and are a key component in maintaining an active law enforcement presence on the county lakes when they

are ice covered. This equipment is instrumental in transporting resources to areas with difficult terrain. Furthermore, the county's extensive trail system is also patrolled by

these vehicles to ensure safe recreational use of the trails.

Budget Impact/Other

This is an annual allocation in the Sheriff's Office budget. Repairs and maintenance of older equipment is costly; timely replacements will reduce those costs and ensure

timely responses to emergencies.


Project Name Fleet - Sheriff Off-Road Vehicles/Equipment

Category Fleet - Off Road Equipment


Contact SHR


Location Various


80,50021,000 18,500 9,000 22,000 10,000Fleet & Equipment

21,000 18,500 9,000 22,000 10,000 80,500Total


80,50021,000 18,500 9,000 22,000 10,000General Revenue

21,000 18,500 9,000 22,000 10,000 80,500Total


Description

Replacement of microwave equipment at multiple radio sites throughout the county.

Washington County owns and maintains the Public Safety Radio System which is a sub-system that is integrated into the State of MN 800MHz (ARMER) statewide radio

system. The sub-system consists of nine county-owned radio sites with 16 base radios and related network equipment.


Justification

The current microwave equipment in use at radio sites throughout the county connects the Washington County Public Safety Radio System to the State of Minnesota

backbone of the 800Mhz radio system. Much of the equipment has become outdated and no longer supported by the manufacturer. Purchase and installation of

replacement equipment is planned as follows:

2017 - Equipment at Valley Creek and Newport radio sites

2018 - Equipment at Hudson Road and Afton radio sites

2020 - Links from Law Enforcement Center to Somerset; Somerset to Forest Lake; and Government Center to Hudson radio sites

2021 - Links from Forest Lake to Hugo; Hugo to Mahtomedi; Mahtomedi to Valley Creek Road; and Law Enforcement Center to Hanley Road (Hudson, WI) radio sites

Budget Impact/Other

Annual preventative maintenance on the equipment is paid for by user fees collected from users of the Washington County Public Safety Radio System. Maintenance

agreements are in place for existing equipment and also with the State of MN and Motorola to maintain system software and related equipment components.


Project Name Microwave Radio Equipment and Maintenance



Contact SHR


Location Various


727,00069,500 69,500 252,000 336,000Misc. Equipment

1,582,500316,500 316,500 316,500 316,500 316,500Technology -

Licensing/Maint/Support

386,000 386,000 316,500 568,500 652,500 2,309,500Total


2,309,500386,000 386,000 316,500 568,500 652,500Fees

386,000 386,000 316,500 568,500 652,500 2,309,500Total


Description

Purchase a high-density mobile shelving system and establish a separate secure area for narcotics.


Justification

The current evidence room configuration and shelving system was purchased and installed when the Sheriff's Office was built in 1993. The current layout of the evidence

room limits the amount of items that can be placed in the room, and isn't as efficient as it could be with the new types of storage solutions available. The current

configuration also doesn't allow for a separate secure area for narcotics, which is considered a best practice in evidence room management.

Budget Impact/Other

This shelving system would almost double the storage capacity of the evidence room. This would be a one-time cost, with no impact on the operating budget.


Project Name Evidence Room Storage Shelving/Remodel



Contact SHR




137,800137,800Misc. Equipment

137,800 137,800Total


137,800137,800Undesignated

137,800 137,800Total

Description

The Locus Diagnostix DX-1000 is a precision instrument that would be deployed at a tower site and connected to the tower's receiver antenna. The instrument analyzes

radios when they transmit and reports the radios that are off frequency. Most metro counties are utilizing this instrument to identify radios in need of re-tuning.


Justification

Field radios drift off frequency over time. At a certain point, the radio may become far enough off frequency that the radio will fail to transmit. Currently, all radios are

evaluated and re-tuned every two to three years in a preventative maintenance program. The tuning process takes five to ten minutes per radio. The county currently has

approximately 1,500 radios; the majority checked are found within specifications, but all radios must be checked to find the units that are drifting off frequency.

The purchase of this instrument would save tremendous amounts of time because only the radios that need to be re-tuned will be serviced. The instrument would be moved

around the county to various tower sites, deploying it one to two months at each tower to be sure all radios within the area are captured.

Budget Impact/Other

Ongoing maintenance, if required, would be funded from the Public Safety Radio operating budget.


Project Name Locus Diagnostic Precision Instrument



Contact SHR


Location Various



52,000 52,000Total



52,000 52,000Total


Description

Install locks on jail housing unit cell doors.


Justification

The F400 housing unit was classified in 1993 as a minimum security unit. Up to 40 inmates could be placed in this unit if locks were not put on the doors, therefore no

locks were installed at that time; the inmates can freely go in and out of their cells. Over the past 20 years, the average inmate population residing in the F400 housing unit

is 15-20 inmates. On average, half of the beds in the unit are unused as a majority of inmates are medium- or high-risk.

The MN Department of Corrections inspector has given authorization to put locks on the F400 doors and still hold up to 40 inmates. Over the last decade, the jail's female

population has risen, along with the number of inmates with special needs. Having the F400 housing unit with cell door locks gives the jail more options to properly

classify inmates.

The proper classification of inmates leads to less use-of-force incidents, better separation, and other classification options not available to the jail in the past.

Budget Impact/Other

The long-term gains over the next 20 years will improve jail operations, efficiency, and reduce vicarious liability by properly classifying the inmate population.


Project Name Jail Cell Door Locks



Contact SHR





60,000 60,000Total



60,000 60,000Total


Description

Replace the outdated gym equipment and flooring in the Sheriff's Office gym.


Justification

The equipment in the gym was installed when the Law Enforcement Center was built in 1993 and has reached its end of life for both functionality and safety. A risk

assessment of the equipment was performed and the findings of that assessment indicate that in order to prevent possible injury, it is time to replace the equipment and

flooring.

In addition, physical fitness is one of the key pillars to the wellness of all Sheriff's Office employees. Having a gym that is accessible and equipped with up-to-date

equipment would greatly help foster an environment where physical fitness is an important expectation for those working in public safety, particularly deputies and

correctional officers

Budget Impact/Other

This is a one-time cost and has no financial impact on future budgets.


Project Name Gym Equipment



Contact SHR





72,000 72,000Total


72,00072,000Mission Directed Budget Savings

72,000 72,000Total


Description

Replacement of portable radios that will no longer be supported by the vendor.


Justification

The Sheriff's Office sworn personnel currently carry the Motorola XTS250 portable radios. Motorola has announced that in 2019 they will no longer be making

replacement parts for this model. All radios (111) will need to be replaced starting in 2019. The replacement model for the XTS2500 is the APX6000, which does not

provide the state interoperable encryption, resulting in an additional cost of approximately $700 per radio. In addition, new shoulder mics and extra batteries will need to

be purchased for each radio, for a total of approximately $4,000 per radio.

Budget Impact/Other

Annual costs for equipment repair and maintenance on the radios are included in the Sheriff's Office operating budget annually.


Project Name Portable Radios



Contact SHR





444,000 444,000Total



444,000 444,000Total

Description

This project is for the purchase and implementation of body camera equipment for licensed peace officers, which will encompass one device for many uses: body camera,

cellular phone, digital camera, digital recorder, and GPS locator.


Justification

Legislation passed and enacted on August 1, 2016 directed the county's approach towards outfitting the Washington County Sheriff's Office with body worn cameras. A

public comment meeting was also held on December 20, 2016 to hear feedback from the public.

Budget Impact/Other

Ongoing costs after year one will be built into the Sheriff's Office budget by reallocating current cell phone allowance costs, as well as savings from eliminating secondary

digital recorders, GPS locators, cameras, etc. Final ongoing costs have yet to be determined.


Project Name Body Camera Equipment



Contact SHR


Location Various



97,600 97,600Total



97,600 97,600Total


MINNESOTA

Technology

This category includes the technology needs of Washington County.

County departments have developed plans to identify their ongoing

technological needs. These improvements are needed in order to

better serve the public and enhance operational efficiencies.

Technology



2017 2021thru


Technology

CETP-AFD-001 1,923,700174,000 679,200 184,600 190,100 695,800E1 Upgrades and Maintenance









CETP-ITD-013 471,800151,800 80,000 80,000 80,000 80,000Enterprise Content Management Tools


CETP-ITD-015 190,00070,000 30,000 30,000 30,000 30,000Mobile Virtual Private Network





CETP-ITD-021 530,700255,700 275,000Firewalls


CETP-ITD-023 540,000160,000 150,000 70,000 160,000Storage Area Network (SAN) Devices





CETP-PWD-002 450,000250,000 50,000 50,000 50,000 50,000Engineers Road Project Management


CETP-SHR-016 2,944,4001,029,300 523,400 441,500 463,500 486,700ALERTS Replacement

18,882,7004,378,700 5,071,500 2,904,100 2,932,600 3,595,800Technology Total

GRAND TOTAL 18,882,7004,378,700 5,071,500 2,904,100 2,932,600 3,595,800


Technology



2017 2021thru


Capital Technology Fund







6,560,3001,051,600 1,358,400 1,370,300 1,383,400 1,396,600Capital Technology Fund Total

Fees

CETP-SHR-016 945,000300,000 315,000 330,000ALERTS Replacement

945,000300,000 315,000 330,000Fees Total

General Revenue

CETP-AFD-001 923,700174,000 179,200 184,600 190,100 195,800E1 Upgrades and Maintenance




CETP-ITD-013 151,800151,800Enterprise Content Management Tools






4,108,7001,361,200 655,300 673,700 697,100 721,400General Revenue Total


CETP-ITD-015 70,00070,000Mobile Virtual Private Network


CETP-ITD-023 160,000160,000Storage Area Network (SAN) Devices


CETP-PWD-002 250,000250,000Engineers Road Project Management


1,360,7001,098,200 87,500 87,500 87,500Mission Directed Budget Savings Total


CETP-ITD-007 150,000150,000Computer Server Replacements

CETP-ITD-008 150,000150,000Computer Network Infrastructure




958,500807,700 150,800Planned Use of Fund Balance Total

State Grants


100,00060,000 10,000 10,000 10,000 10,000State Grants Total

Undesignated

CETP-AFD-001 1,000,000500,000 500,000E1 Upgrades and Maintenance

CETP-HRS-001 63,30021,100 21,100 21,100Human Resources Information System (HRIS)


CETP-ITD-009 225,000225,000Voice/Telephony System

CETP-ITD-010 160,000160,000Service Desk Software Replacement

CETP-ITD-013 320,00080,000 80,000 80,000 80,000Enterprise Content Management Tools

CETP-ITD-015 120,00030,000 30,000 30,000 30,000Mobile Virtual Private Network




CETP-ITD-023 380,000150,000 70,000 160,000Storage Area Network (SAN) Devices


CETP-PWD-002 200,00050,000 50,000 50,000 50,000Engineers Road Project Management

CETP-SHR-016 814,700368,000 141,500 148,500 156,700ALERTS Replacement

4,849,5002,809,500 462,600 439,600 1,137,800Undesignated Total

18,882,7004,378,700 5,071,500 2,904,100 2,932,600 3,595,800GRAND TOTAL


Description

This project would encompass the necessary upgrades to the latest release of the county's financial management system (E1), as well as the annual cost of licenses and

maintenance/support fees.

Project # CETP-AFD-001

Justification

There is a need to stay current with the E1 system by upgrading when new releases and tools are made available by the vendor. Skipping releases will impact support and

eliminate the ability to smoothly migrate to a more current release. Upgrading will maximize the county's investment in the product; all county departments use and benefit

from the system.

Budget Impact/Other

There is no cost to upgrade the software itself; consultants are used to assist in installation and modifications related to the upgrade, which is reflective in the spikes for

2018 and 2021. Annual license/maintenance/support costs for the county's financial management system are also expected to increase approximately 3% annually.


Project Name E1 Upgrades and Maintenance

Category Technology

Type Technology

Contact AFD





1,000,000500,000 500,000Technology - Upgrades/Replacements

174,000 679,200 184,600 190,100 695,800 1,923,700Total


923,700174,000 179,200 184,600 190,100 195,800General Revenue

1,000,000500,000 500,000Undesignated

174,000 679,200 184,600 190,100 695,800 1,923,700Total


Description

An HRIS is a computer application that provides a solution for data entry, tracking, analysis, and reporting needs of the payroll and human resource management functions

of an organization. The HRIS provides an organization enhanced capability for employee management and enables managers to access the information they need to

legally, ethically, and effectively support the success of their employees.

Project # CETP-HRS-001

Justification

The new system will empower employees to do their own benefits updates and address changes through self-service, thus freeing HR staff for more strategic functions.

Budget Impact/Other

The new system was purchased in 2016; costs reflected here include the cost of the annual license and maintenance/support for the existing system and the switch-over to

the new system in 2019. Maintenance costs for the new system in 2017 and 2018 were paid for by the initial investment in the software during 2016. Additional licensing

and maintenance costs will be required beginning in 2019 when the new HRIS becomes fully operational.


Project Name Human Resources Information System (HRIS)

Category Technology

Type Technology

Contact HRS





88,600 93,900 115,000 115,000 115,000 527,500Total


464,20088,600 93,900 93,900 93,900 93,900General Revenue

63,30021,100 21,100 21,100Undesignated

88,600 93,900 115,000 115,000 115,000 527,500Total


Description

This project is for the purchase of additional hardware and software licensing necessary to continue implementing the Virtual Desktop Infrastructure (VDI) for additional

staff. Desktop virtualization allows the county to separate the operating and application software from the physical endpoint device.

Project # CETP-ITD-004

Justification

Applications and data will no longer need to be present on endpoint devices. Everything will be contained in the VDI environment, which the user will be able to access

from a variety of endpoint devices. This will be extremely beneficial to workers that operate from multiple locations, as their desktop computer or user interface will be

exactly the same no matter where they log in from.

Additionally, VDI will greatly simplify disaster recovery and continuity of operations during emergency incidents, as well as improve the county's information security

posture by ensuring that no data is stored on endpoint devices.

Budget Impact/Other

The rollout of Virtual Desktop Infrastructure (VDI) is a phased project, so funding is requested as additional staff members require the VDI environment. The initial

rollout included licensing for fifty users. In 2018, 2019, and 2021, we anticipate the need for about a hundred additional licenses and hardware resources.


Project Name Virtual Desktop Infrastructure

Category Technology

Type Technology

Contact ITD


Location Various


300,000100,000 100,000 100,000Technology - Licensing/Maint/Support

100,000 100,000 100,000 300,000Total


300,000100,000 100,000 100,000Undesignated

100,000 100,000 100,000 300,000Total


Description

Endpoint computing equipment refers to the various devices that a county employee or agent may use to receive, generate, process, and communicate information.

Endpoint devices include desktop PCs, monitors, laptops, tablets, wearable devices, etc.

This project is for the replacement of endpoint computing equipment only. New purchases are initially paid for by departments, and then incorporated into this project

thereafter.


Justification

Endpoint computing equipment is essential for conducting county business. These devices must be replaced as they age out of life-cycle and become obsolete as defined in

the "Hardware in Healthy Status" measure.

Budget Impact/Other

Funding for this project is through the county's Capital Technology Fund. However this project only encompasses replacement equipment; new endpoint equipment is

initially paid for by individual departments, and then incorporated into the replacement schedule (and this project) thereafter, which will increase the required annual

contribution to the fund. Future costs are estimated from the "Endpoint Replacement Schedule" maintained by the Information Technology Department.


Project Name Endpoint Equipment Replacements

Category Technology

Type Technology

Contact ITD


Location Various


2,976,500588,700 588,700 593,700 599,700 605,700Technology - Upgrades/Replacements

588,700 588,700 593,700 599,700 605,700 2,976,500Total


2,976,500588,700 588,700 593,700 599,700 605,700Capital Technology Fund

588,700 588,700 593,700 599,700 605,700 2,976,500Total


Description

Computer servers refer to the variety of computers, both physical and virtual, located both on premise and with other service providers that service the county's business

application and processing needs.

This project is for the replacement of existing county servers only. New servers are initially paid for by departments, and then incorporated into this project thereafter.


Justification

Physical devices have an expected lifetime of five years; the equipment must be replaced on a planned schedule to keep the infrastructure technology in an operable state

and avoid additional maintenance costs.

Budget Impact/Other

Funding for this project is through the county's Capital Technology Fund. However this project only encompasses replacement servers; new servers are initially paid for by

individual departments, and then incorporated into the replacement schedule (and this project) thereafter.

The planned use of fund balance in 2017 comes from the Capital Technology Fund as a one-time use; additional department contributions will be required in future years.


Project Name Computer Server Replacements

Category Technology

Type Technology

Contact ITD




942,500188,500 188,500 188,500 188,500 188,500Technology - Upgrades/Replacements

188,500 188,500 188,500 188,500 188,500 942,500Total


792,50038,500 188,500 188,500 188,500 188,500Capital Technology Fund


188,500 188,500 188,500 188,500 188,500 942,500Total


Description

Network infrastructure refers to the equipment and services necessary to enable access to information within county facilities and to outside agencies.


Justification

In order to ensure reliable operation and availability of computer systems, core network infrastructure components such as switches and routers are replaced at the end of

their useful life based on industry standards and best practices. Service disruptions can be costly, so network hardware must be replaced on a planned schedule.

Budget Impact/Other

Funding for this project is through the county's Capital Technology Fund. With the future inclusion of security cameras and digital signage at many locations, there will be

a need for additional funding to purchase new network equipment.

The planned use of fund balance in 2017 comes from the Capital Technology Fund as a one-time use; additional department contributions will be required in future years.


Project Name Computer Network Infrastructure

Category Technology

Type Technology

Contact ITD


Location Various



180,000 180,000 180,000 180,000 180,000 900,000Total




180,000 180,000 180,000 180,000 180,000 900,000Total


Description

This project will replace and upgrade the current voice/telephony system infrastructure, which includes the system controllers and handsets that are used to provide voice

communications. Enhancements will include the expansion of feature sets to integrate mobile devices and softphones. This will enable staff to maintain a consistent

telephony experience, whether it is at a permanent office space, revolving office space, or in the field.


Justification

Telecommunications systems have an expected lifetime of eight to ten years, and components must be replaced on a planned schedule to keep the telecommunications

infrastructure in an operable state.

Budget Impact/Other

Funding for the ongoing licensing and maintenance of the county's telephony system is through the Capital Technology Fund.

However, in the upcoming years, the handsets utilized will be reaching the end of their useful lives. Replacement of these devices could exceed $700,000 based on the

initial purchase costs. To reduce overall costs to the organization and improve communication capabilities and productivity, it is recommended that the organization

transition from physical handsets to softphones. The spike in 2018 reflects the transition.


Project Name Voice/Telephony System

Category Technology

Type Technology

Contact ITD


Location Various


225,000225,000Technology - New Implementation


20,000 245,000 20,000 20,000 20,000 325,000Total




20,000 245,000 20,000 20,000 20,000 325,000Total


Description

Service Desk software is a tool that automates and centralizes records of requests to streamline incident resolution, change management, and service delivery.


Justification

Washington County's current Service Desk Software system has passed the end of its useful life. It is not fully aligned with the industry standard Information Technology

Infrastructure Library (ITIL) framework and the processes that have been implemented to manage Washington County computer resources. In order to effectively and

efficiently maintain operations, it is necessary to replace the current service desk software tools with contemporary software and/or services that are ITIL compliant and

offer additional management reporting functionality.

Budget Impact/Other

Replacement of this software will reduce operational costs by increasing productivity and reducing overhead costs. There would be a one-time purchase for implementation

in 2018; ongoing annual maintenance of approximately $12,000 per year thereafter is included in the Information Technology Department's budget for the current

software, and would be repurposed towards the annual support of the new software.


Project Name Service Desk Software Replacement

Category Technology

Type Technology

Contact ITD





60,00012,000 12,000 12,000 12,000 12,000Technology -


12,000 172,000 12,000 12,000 12,000 220,000Total


60,00012,000 12,000 12,000 12,000 12,000General Revenue


12,000 172,000 12,000 12,000 12,000 220,000Total


Description

Washington County relies on high-speed data connections to conduct business, and fiber connects all of the county facilities to its network. These connections provide

access to internet services, e-mail, and other server applications utilized by various departments. With the addition of digital signage, cameras, and traffic control systems,

there will be a need to expand and provide redundant fiber connections. Costs for fiber location services requested from residents of Washington County are also included

in this project.


Justification

As the county's requirements for high speed, reliable, and redundant connections grow, we need to maintain its fiber infrastructure throughout Washington County, as well

as comply with MN statutes for Gopher State One-Call, which is a state law designed to protect underground utilities and the public.

Budget Impact/Other

Fiber locates, maintenance, and repair costs can vary based on several factors including road construction, residential construction, and homeowner requests.


Project Name Fiber Locates, Maintenance, Lease

Category Technology

Type Technology

Contact ITD


Location Various



171,000 179,200 186,400 193,800 201,600 932,000Total


932,000171,000 179,200 186,400 193,800 201,600General Revenue

171,000 179,200 186,400 193,800 201,600 932,000Total


Description

Enterprise Content Management (ECM) Tools are the electronic document management, forms, and workflow technologies the county employs to improve service delivery,

streamline processes, and improve access to information.


Justification

The County will utilize consultants who are experts with our ECM Tools such as SharePoint, to help the county leverage additional SharePoint functionality, establish

additional standards and best practices, and perform software or service upgrades. The consultant will also monitor the application performance ("health checks") and

troubleshoot problems so as to minimize any possible downtime.

Budget Impact/Other

Costs will vary depending upon availability of Washington County personnel, varying needs for end-user training, and the timing of SharePoint Server upgrades. The spike

in 2017 is reflective of one-time initiatives of upgrading the SharePoint server, which will require additional consulting assistance with the install, setup, and migration of

content to the new environment. Thereafter, costs shown reflect consultant support and ongoing maintenance/licensing costs for the ECM tools.


Project Name Enterprise Content Management Tools

Category Technology

Type Technology

Contact ITD






151,800 80,000 80,000 80,000 80,000 471,800Total



320,00080,000 80,000 80,000 80,000Undesignated

151,800 80,000 80,000 80,000 80,000 471,800Total


Description

This annually licensed product allows staff to use enterprise content management software, web-based collaboration software, word processing software, presentation

software, database software, graphic design software, publishing software, and email software.


Justification

The Microsoft Productivity Suite provides flexibility in how software can be distributed, and it enables us to provide the latest software improvements to increase staff

productivity. In the past, this software was licensed per device, but we have since transitioned to a user-based license model, which represented a savings when staff

required software on multiple devices.

Suite licensing will also allow us to transition the existing on premise email system to the cloud service. This will enable cloud services, enhanced feature sets, archiving

tools, and integration with a smaller on premise system for users that are unable to utilize cloud-based systems due to state or federal regulations, such as law enforcement

personnel. The cloud service transition will also provide a cost effective email archiving solution.

Budget Impact/Other

Funding for this project is through the Capital Technology Fund. Departments are charged an annual allocation based on existing user and device counts, which are

adjusted by 2% annually.


Project Name Microsoft Productivity Suite Licenses

Category Technology

Type Technology

Contact ITD


Location Various


1,765,300339,200 346,000 352,900 360,000 367,200Technology - Licensing/Maint/Support

339,200 346,000 352,900 360,000 367,200 1,765,300Total


1,765,300339,200 346,000 352,900 360,000 367,200Capital Technology Fund

339,200 346,000 352,900 360,000 367,200 1,765,300Total


Description

This product (Netmotion) enhances the County's mobile Virtual Private Network (VPN) which provides mobile workers with secure, reliable, remote access to information

and network resources from anywhere they are operating. An example of workers requiring this ability are patrol officers and other law enforcement personnel that are

primarily mobile on a daily basis.


Justification

Staff working from locations that are not on the county network or a broadband connection need to connect through a mobile VPN. Once the device itself is in motion (i.e.

inside a vehicle), the device will communicate through the most reliable connection and will change dependent on the location of the vehicle. If a vehicle is in range of the

county's wireless access points, the device will attach to our network; on the road it will connect using a mobile network. Providing secure, stable connections to our

systems, regardless of the vehicle's location, is required. If the connection is disrupted for any reason, the device may crash, or the applications being used may disconnect,

time-out, or fail. Mobile VPN will improve these issues by providing persistence of connection, which enables applications to be sustained even when connectivity is lost.

Budget Impact/Other

The spike in 2017 is related to the initial purchase of the Netmotion product and associated licenses. Thereafter, funding is required for ongoing maintenance, support, and

additional licenses as needs arise.


Project Name Mobile Virtual Private Network

Category Technology

Type Technology

Contact ITD


Location Various



120,00030,000 30,000 30,000 30,000Technology -


70,000 30,000 30,000 30,000 30,000 190,000Total



120,00030,000 30,000 30,000 30,000Undesignated

70,000 30,000 30,000 30,000 30,000 190,000Total


Description

This one-time project will replace the obsolete cable in the Law Enforcement Center (LEC) with the industry standard cabling specifications. Cable is used to enable

network and endpoint devices to communicate with data closets, wireless access points, and the network.


Justification

To ensure the continuity of operations in the LEC, the cabling in sections that were not renovated during the Campus 2025 project (or subsequent remodeling projects)

needs to be replaced with the industry standard cabling specifications. The existing conduits are completely full and cannot accommodate additional cable runs. The

obsolete physical cables will not handle the bandwidth requirements of present or future technology devices.

Budget Impact/Other

The replacement of cabling occurs infrequently and requires one-time funding, which is tentatively planned of 2018. This project will enable the County to support LEC

operations well into the future and accommodate expansions if necessary. The "everyday" cabling changes (i.e. workstation relocations) throughout the county are paid for

by individual departments as needs arise.


Project Name Law Enforcement Center Cabling

Category Technology

Type Technology

Contact ITD




129,000129,000Technology - Upgrades/Replacements

129,000 129,000Total



129,000 129,000Total


Description

Replace the Recorder's Office image storage system, which is 30 years old.


Justification

In an effort to meet the goal to have 75% of the county's application portfolio based on technology that is serviceable and able to provide the functionality required for the

business in a cost-effective manner, the Recorder's iSeries Content Management System component will need to be replaced.

Budget Impact/Other

Replacing this system with one that is serviceable and on a platform the county currently supports will reduce operational costs. The spike in 2018 is for the initial

replacement of the component; thereafter costs reflect ongoing maintenance/support.


Project Name iSeries Content Management Replacement

Category Technology

Type Technology

Contact ITD




120,00040,000 40,000 40,000Technology - Licensing/Maint/Support

230,000230,000Technology -

Upgrades/Replacements

230,000 40,000 40,000 40,000 350,000Total


350,000230,000 40,000 40,000 40,000Undesignated

230,000 40,000 40,000 40,000 350,000Total


Description

Cisco SmartNet is the branding name for maintenance of all Cisco equipment including network switches and access points. Network switches and access points are

necessary to connect devices to the computer network for all information to be received, processed, and forwarded.

Cisco hardware replacements are funded through the Capital Technology Fund. This project represents the annual maintenance costs only.


Justification

Maintenance ensures that there will be coverage in the event of equipment failure, allowing access to Cisco engineers for support and to available system patches. There

are currently over 150 network switches and 180 access points to the county's Cisco environment.

Budget Impact/Other

Network switches and access points have an average healthy life expectancy of seven years. Failure to maintain the equipment creates the risk of losing connectivity to the

network. Licensing/Maintenance costs shown include an increase of approximately 5% annually.


Project Name Cisco SmartNet Hardware Maintenance

Category Technology

Type Technology

Contact ITD





60,200 63,200 66,400 69,700 73,200 332,700Total


332,70060,200 63,200 66,400 69,700 73,200General Revenue

60,200 63,200 66,400 69,700 73,200 332,700Total


Description

Virtual Machine (VM) Ware is a server virtualization software that simulates the existence of hardware and creates a virtual computer system. Doing this allows us to run

more than one virtual system, including the operating systems and applications, on a single server.

Server hardware is funded through the Capital Technology Fund. This project represents the annual licensing costs only.


Justification

The benefits of virtualization include the reduction of operating costs, the minimization of downtime, the ability to provision a server quickly, and the simplification of data

center management. Using server virtualization helps maximize the server resources and reduces the number of physical servers required, which improves efficiency and

energy costs.

Budget Impact/Other

VM Ware allows us to create between 12 and 20 virtual servers per physical system dependent on application needs. As we continue to add applications to our

environment, we will need to purchase more licenses to create the additional virtual hosts. The costs listed are reflective of current licenses and estimated additional needs.


Project Name Virtual Machine (VM) Software Licenses

Category Technology

Type Technology

Contact ITD





55,800 70,000 75,000 80,000 85,000 365,800Total


365,80055,800 70,000 75,000 80,000 85,000General Revenue

55,800 70,000 75,000 80,000 85,000 365,800Total


Description

This project reflects the firewall hardware costs. A firewall is a network security device that monitors incoming and outgoing network traffic and determines whether to

allow or block specific traffic based on a defined set of security rules. Firewalls create a barrier between trusted networks and outside networks such as the internet. We

currently have primary and secondary firewalls for our main county network, and primary and secondary firewalls for our Law Enforcement network. There are also

several smaller firewalls used for singular purposes such as Master Control, E911, Squad Video, and the canteen system in the Sheriff's Office, and small ones in the county

libraries.

During 2017 and 2018 we will need to replace some of the firewall systems.


Justification

Firewall appliances are designed for security. Without them we are vulnerable to cyber-attacks that would put county financial and personnel information at risk. If the

firewall fails, we could be in a situation that would stop the county from performing essential functions for our citizens.

Budget Impact/Other

Firewalls are on a seven year replacement cycle. When warranties expire, the equipment becomes more expensive to repair and maintain. Also, old equipment does not

offer the latest security features. By replacing equipment, we are implementing the latest security features in threat detection, mitigation, barrier constraints, and logging,

which protects county financial and personnel data.


Project Name Firewalls

Category Technology

Type Technology

Contact ITD




530,700255,700 275,000Technology - Upgrades/Replacements

255,700 275,000 530,700Total


255,700255,700Mission Directed Budget

Savings


255,700 275,000 530,700Total


Description

This project covers the annual cost of licensing and maintenance of the county's GIS software system.


Justification

This is the annual cost of the software licenses, which also covers upgrades, maintenance, and support when needed. Licensing is a requirement of operating the software.

Budget Impact/Other

Costs reflect an annual increase of approximately 4%.


Project Name ESRI (GIS) Licenses/Support

Category Technology

Type Technology

Contact ITD




277,30051,200 53,200 55,400 57,600 59,900Technology -


51,200 53,200 55,400 57,600 59,900 277,300Total


277,30051,200 53,200 55,400 57,600 59,900General Revenue

51,200 53,200 55,400 57,600 59,900 277,300Total


Description

Washington County utilizes storage area network (SAN) devices for the majority of its data storage needs. These devices allow for dynamic storage limits depending on

application needs. In the past, physical storage systems were used; if an application used more storage than was predicted, a second storage system (server, hard drive, etc.)

had to be purchased. SAN devices allow us to share storage among applications and provides redundant data storage for continuity of operations.


Justification

Storage system components have an expected life of five years, and the equipment must be replaced on a planned schedule to keep the infrastructure technology in operable

status. As more applications are required to provide service to our customers, storage needs continue to grow.

Budget Impact/Other

As computer equipment ages and warranties expire, it becomes more expensive to repair and maintain, so scheduled replacement not only provides less service interruptions

to our customers, it is a more cost effective approach. Upgraded equipment also tends to provide increases in performance, and it is much more efficient in terms of energy

consumption and cooling requirements.


Project Name Storage Area Network (SAN) Devices

Category Technology

Type Technology

Contact ITD




540,000160,000 150,000 70,000 160,000Technology - Upgrades/Replacements

160,000 150,000 70,000 160,000 540,000Total



Savings

380,000150,000 70,000 160,000Undesignated

160,000 150,000 70,000 160,000 540,000Total


Description

Backup services are required for all data and email on a nightly basis. Maintaining backup systems ensure the capability of both restoration services and continuity of

operations.


Justification

Data loss can happen in many ways, so we must be able to provide proven retention, restoration, and continuity services. We are also required to keep data for regulatory

and auditing purposes, and stored data must be encrypted to comply with federal requirements. The cost to the county for lost or deleted data or backup equipment failure

could range from system access restore time, to legal action to recover data. Backup appliances have an expected life of five years, and the equipment must be replaced on

a planned schedule to ensure reliable encrypted storage of all required data.

Budget Impact/Other

As computer equipment ages and warranties expire, it becomes more expensive to repair and maintain. Scheduled replacement not only provides less service interruptions

to our customers, it is a more cost effective approach. New equipment also tends to provide increases in performance, and it is much more efficient in terms of energy

consumption and cooling requirements.

Funding is through the Capital Technology Fund.


Project Name Backup Systems

Category Technology

Type Technology

Contact ITD





35,200 35,200 35,200 35,200 35,200 176,000Total



35,200 35,200 35,200 35,200 35,200 176,000Total


Description

This project is to upgrade the current CareFacts system with an electronic health records system to be used in the areas of Family Health, Disease Prevention and Control,

and Healthy Communities. The upgrade will standardize client public health care and performance measurement data.

Project # CETP-PHE-003

Justification

A new system would provide the Public Health department with an improved ability to analyze and transmit grant related elements and data with the goals of improved

client care and performance measurement tracking.

Budget Impact/Other

The system will require an annual licensing renewal estimated at $10,000 each year which will be paid by the Local Public Health grant.


Project Name Electronic Health Records System

Category Technology

Type Technology

Contact PHE





40,00010,000 10,000 10,000 10,000Technology -


60,000 10,000 10,000 10,000 10,000 100,000Total


100,00060,000 10,000 10,000 10,000 10,000State Grants

60,000 10,000 10,000 10,000 10,000 100,000Total


Description

This project is to provide a point of sale system that can be utilized by Property Records and Taxpayer Services, and other county departments, to handle daily transactions,

improve reporting, bookkeeping, cash management, and audit controls.

Project # CETP-PRT-004

Justification

The county currently processes customer financial transactions at numerous locations. There are at least six different contracts and a variety of systems used for payment

collection and transaction receipting. Each solution comes with its own set of business rules, vendor relationships, and operational requirements. The license centers

currently use a cash register and manual bookkeeping system to capture and balance over 250,000 transactions per year. Implementing a point of sale system in the license

centers will improve reporting, bookkeeping, cash management, and audit controls.

Budget Impact/Other

By implementing a point of sale system, the county would have the ability to obtain economies of scale, negotiate pricing, and assimilate current and future business needs.

This system would interface with numerous systems and deposit checks electronically, reducing costs and improving efficiencies. Annual licensing and maintenance costs

are unknown at this time.


Project Name Point of Sale Implementation

Category Technology

Type Technology

Contact PRTS





350,000 350,000Total




350,000 350,000Total


Description

This project will provide electronic poll book technology for each precinct in Washington County.

Project # CETP-PRT-005

Justification

Modernizing the election procedures is a win-win for the county and for voters. Election officials across the country increasingly utilize electronic poll books. The process

that allows voters to check-in at a polling place electronically, usually on a laptop or a table, has saved counties time, money, and has improved accuracy. It helps voters by

providing a faster check-in process, reducing the propensity of long lines, and election day registration is made easier by scanning a driver's license to populate fields for

voter registration. The poll books also can quickly direct voters to the correct voting precinct so they can cast their ballot. Poll books help election officials by eliminating

printing costs and making post-election electronic updates to voter history within hours rather than from months of manual data entry. Poll books help election judges from

the streamlined prompted voter registration process and by providing reminders or tips to guide them through the election day process. With strategic adoption, planning,

and training, electronic poll books will improve the election experience for everyone involved.

Budget Impact/Other

By implementing an electronic poll book system, the county would see a significant reduction in data entry and staff time after the election, potentially 3 1/2 months worth

of work, and potentially a reduction in County Attorney and Sheriff's Office staff time due to less time needed to investigate double voting and voting out of precinct

scenarios. The annual cost for licensing and maintenance are unknown at this time, but will be thoroughly vetted once a vendor has been chosen.


Project Name Electronic Poll Books

Category Technology

Type Technology

Contact PRTS


Location Various


512,500512,500Technology - New

Implementation

512,500 512,500Total



512,500 512,500Total


Description

Public Works engineers have asked for an automated solution for managing their projects. This project is for the initial purchase as well as ongoing maintenance.

Project # CETP-PWD-002

Justification

Engineers need to store massive amounts of paper documents, drawings, maps, and email messages electronically. These documents must also be searchable and

retrievable easily so that it can be shared with other staff, outside vendors, and various contractors which are outside the county network.

Budget Impact/Other

The initial purchase of a solution will be a one-time cost, as reflected in 2017. Ongoing licenses, maintenance, and support is estimated at $50,000 annually.


Project Name Engineers Road Project Management

Category Technology

Type Technology

Contact PWD


Location North Shop



200,00050,000 50,000 50,000 50,000Technology -


250,000 50,000 50,000 50,000 50,000 450,000Total



Savings

200,00050,000 50,000 50,000 50,000Undesignated

250,000 50,000 50,000 50,000 50,000 450,000Total


Description

Infrastructure upgrade of circuit-based radio system to IP-based radio system.


Justification

The State of Minnesota owns, operates, maintains, and upgrades the backbone of the 800 MHz (ARMER) statewide radio system. This statewide infrastructure was

designed by Motorola and they continually update the software and hardware for the radio system. When these upgrades occur, Washington County needs to upgrade its

local sub-system to stay aligned with the ARMER backbone. The costs for these upgrades are shared statewide by users of the radio system; Washington County's share is

$87,500 per year for the five year period of 2016-2020.

Budget Impact/Other

There is no on-going cost after the final year of the upgrade plan (2020).


Project Name Radio System Upgrade

Category Technology

Type Technology

Contact SHR


Location Various


350,00087,500 87,500 87,500 87,500Technology - Upgrades/Replacements

87,500 87,500 87,500 87,500 350,000Total


350,00087,500 87,500 87,500 87,500Mission Directed Budget Savings

87,500 87,500 87,500 87,500 350,000Total


Description

This project will replace the curent ALERTS Computer Aided Dispatch (CAD) and Jail Records Management System (RMS).


Justification

Washington County has been operating a public safety application, ALERTS, since 1990. The system was developed and implemented by the Washington County

Information Technology Department and the Washington County Sheriff's Office. It is being used by all agencies in the county except for one. The new system will

improve service to the public, improve response times, enhance officer safety and efficiency, and eliminate redundant data entry.

Budget Impact/Other

There will be ongoing maintenance costs for the new system, however, funding for those costs have yet to be finalized. Costs shown are estimates only.


Project Name ALERTS Replacement

Category Technology

Type Technology

Contact SHR




1,391,700441,500 463,500 486,700Technology -


1,552,7001,029,300 523,400Technology - Upgrades/Replacements

1,029,300 523,400 441,500 463,500 486,700 2,944,400Total


945,000300,000 315,000 330,000Fees

526,200521,600 4,600General Revenue

658,500507,700 150,800Planned Use of Fund Balance

814,700368,000 141,500 148,500 156,700Undesignated

1,029,300 523,400 441,500 463,500 486,700 2,944,400Total


MINNESOTA

Index

PROJECT NUMBER LISTING

PROJECT # PROJECT NAME DEPARTMENT PAGE

CETP-AFD-001 E1 Upgrades and Maintenance Accounting & Finance 41

CETP-CCD-001 Fleet - Community Corrections Vehicles Community Corrections 25

CETP-HRS-001 Human Resources Information System (HRIS) Human Resources 42

CETP-ITD-004 Virtual Desktop Infrastructure Information Technology 43

CETP-ITD-006 Endpoint Equipment Replacements Information Technology 44

CETP-ITD-007 Computer Server Replacements Information Technology 45

CETP-ITD-008 Computer Network Infrastructure Information Technology 46

CETP-ITD-009 Voice / Telephony System Information Technology 47

CETP-ITD-010 Service Desk Software Replacement Information Technology 48

CETP-ITD-011 Fiber Locates, Maintenance, Lease Information Technology 49

CETP-ITD-013 Enterprise Content Management Tools Information Technology 50

CETP-ITD-014 Microsoft Productivity Suite Licenses Information Technology 51

CETP-ITD-015 Mobile Virtual Private Network Information Technology 52

CETP-ITD-016 Law Enforcement Center Cabling Information Technology 53

CETP-ITD-018 iSeries Content Management Replacement Information Technology 54

CETP-ITD-019 Cisco SmartNet Hardware Maintenance Information Technology 55

CETP-ITD-020 Virtual Machine (VM) Software Licenses Information Technology 56

CETP-ITD-021 Firewalls Information Technology 57

CETP-ITD-022 ESRI (GIS) Licenses / Support Information Technology 58

CETP-ITD-023 Storage Area Network (SAN) Devices Information Technology 59

CETP-ITD-024 Backup Systems Information Technology 60

CETP-LIB-001 Self-Check / Sorting Equipment & Maintenance Library 26

CETP-PHE-002 Fleet - Public Health & Environment Vehicles Public Health 27

CETP-PHE-003 Electronic Health Records System Public Health 61

CETP-PRT-004 Point of Sale Implementation Property Records & Taxpayer Services 62

CETP-PRT-005 Electronic Pollbooks Property Records & Taxpayer Services 63

CETP-PWD-001 Fleet - Public Works Vehicles Public Works 28

CETP-PWD-002 Engineers Road Project Management Public Works 64

CETP-SHR-001 Fleet - Sheriff Patrol Car Replacement Sheriff 29

CETP-SHR-002 Fleet - Sheriff Specialty Vehicles Sheriff 30

CETP-SHR-004 Fleet - Sheriff Watercraft & Equipment Sheriff 31

CETP-SHR-006 Fleet - Sheriff Off-Road Vehicles / Equipment Sheriff 32

CETP-SHR-007 Microwave Radio Equipment and Maintenance Sheriff 33

CETP-SHR-008 Evidence Room Storage Shelving / Remodeling Sheriff 34

CETP-SHR-010 Radio System Upgrade Sheriff 65

CETP-SHR-011 Locus Diagnostic Precision Instrument Sheriff 34

CETP-SHR-012 Jail Cell Door Locks Sheriff 35

CETP-SHR-013 Gym Equipment Sheriff 36

CETP-SHR-014 Portable Radios Sheriff 37

CETP-SHR-015 Body Camera Equipment Sheriff 37

CETP-SHR-016 ALERTS Replacement Sheriff 66

Page 67

capital equipment & technology plan 2017-2021

Documents