capital improvement program report november …...this project will construct approximately 6,000...

CAPITAL IMPROVEMENT PROGRAM REPORT – NOVEMBER 2019

PROJECT LIST BY PHASE

In Development

CIP No. Project Title

0107 Runway 4-22 Rehabilitation / Reconstruction

0108 Runway 22 RPZ Security Fencing

Property Acquisition


0099 Property Acquisition - Runway 22 RPZ

0100 Property Acquisition - Runway 33 RPZ

Design-Permitting CIP No. Project Title

0095 Roadway Network Improvements

0098 Terminal Curbside Traffic Improvements

0103 Long-Term Passenger Parking Expansion

0106 T-Hangar Development

Bidding Phase


0105 Administration Building Expansion

Grant Application/Secure Funding Phase


0104 New General Aviation Center

0101 Construct Replacement Hangar for Building 207

Construction Phase


0096 Runway 15-33 Rehabilitation and Extension

0092 Wetland Mitigation Phase 1

Closeout Phase None to report currently.

Planning None to report currently.

1 CAPITAL IMPROVEMENT PROGRAM REPORT – NOVEMBER 2019

PROJECT REPORT

In Development

PROJECT TITLE Runway 4-22 Rehabilitation / Reconstruction - CIP No. 0107

PROJECT DESCRIPTION Rehabilitate the existing Runway 4-22 pavement, reconstruct applicable portions of the existing base and electrical improvements. The last

rehabilitation (mill and overlay – no base reconstruction) was completed in 1999. The pavement and original 1940’s base have reached

their design life. To meet safety and usability standards the runway will require reconstruction and/or rehabilitation to provide adequate

pavement strength for the existing aircraft fleet operating at PGD, as well as to conform to FAA and FDOT minimum standards for

pavement condition.

STATUS OF PROJECT Efforts are underway to secure FAA and FDOT funding in order to begin design in March 2020. The FAA pre-application (for design only) was

submitted on November 1, 2019. The current FDOT work program has allocated funding for design this fiscal year. The scope of work and

independent fee estimate process is scheduled to be completed by the end of December 2019 followed by formal grant application

submittals in January 2020.

PROJECT FUNDING Description Estimated

Cost

FAA FDOT PFC CCAA

Design TBD 90% 5% 5%

Construction 15.8M 90% 5% 5%

Total TBD

PROJECT SCHEDULE PROJECT SKETCH

CONTRACTS Firm Name

Services Provided

Fee

Kimley-Horn

Design

TBD

TBD

Construction

TBD

Milestone Description Completion

Date

Completed

Select Consultant 08/02/18

Submit FAA & FDOT Pre Application

(Design)

11/01/19

Develop Scope, Fee, Schedule

Complete IFE Process

Dec-19

Submit FAA & FDOT Application

(Design)

Jan-20

Secure FAA & FDOT Funding

(Design)

Mar-20

Begin Design Mar-20

End Design / Advertise for

Construction Bids

Jan-21

Submit FAA & FDOT Application

(Construction)

Feb-21

Secure FAA & FDOT Funding

(Construction)

Apr-21

Begin Construction Jun-21


PROJECT REPORT

In Development

PROJECT TITLE Runway 4-22 RPZ Security Fencing - CIP No. 0108

PROJECT DESCRIPTION This project will construct approximately 6,000 feet of security fencing within the limits of the future Runway 22 End Runway Protection

Zone.

STATUS OF PROJECT On November 6, 2019 FDOT informed the Airport that they will fund 50% of costs associated to construct security fencing along the future

Airport Runway 22 RPZ property boundary. FDOT is in the process of preparing the grant and it is expected to be presented to the Charlotte

County Airport Authority for acceptance in December 2019 or January 2020.


Cost

FAA FDOT PFC CCAA

Design and Construction 200,000 50% 50%

Total 200,000


CONTRACTS Firm Name

Services Provided

Fee

In-House

Design and Bidding

PGD Staff

TBD

Construction

TBD


Date

Completed

Secure FDOT Funding Dec-19

Prepare Bidding Documents Jan-20

Advertise for Bids Feb-20

Open Bids / Recommendation of

Award submit to FDOT

Mar-20

FDOT Award/Contract Approval Apr-20

CCAA Contact Approval Apr-20

Begin Construction May-20

End Construction TBD

Closeout TBD


PROJECT REPORT


PROJECT TITLE Property Acquisition - Runway 22 RPZ – CIP No. 0099

PROJECT DESCRIPTION This project consists of acquiring approximately 45 acres of property within the RPZ and an additional 15 acres of property on the north end

of Runway 4-22. These parcels are not currently within the RPZ but would be encompassed by the RPZ with the proposed 727-foot

extension of Runway 4-22. The FAA’s airport design guidelines recommend that airports own the property underneath approach and

departure areas to the limits of the RPZ, where practicable. The guidelines further recommend that the RPZ be cleared of all above ground

objects where practicable. The purpose of this project is to achieve compliance with FAA guidance for land uses within RPZs.

STATUS OF PROJECT The final environmental report has been finalized. Closing documents are being finalized and the closing is expected in November 2019 or

early December 2019. At the October 17, 2019 CCAA Board meeting, an agenda item was included to allow the Airport CEO to execute

closing documents.


Cost

FAA FDOT PFC CCAA

Acquire Real Property 510,000 100%

Due Diligence Items & Attorney Fees See Below

Total TBD


CONTRACTS Firm Name

Services Provided

Fee

Banks Engineering

Boundary Survey

$4,200

TBD

Title Report and Closing

Ian Vincent

Environmental – Protected Species Assessment

$5,400

Southwest Engineering and Design

Environmental – Phase I Site Assessment

Environmental – Phase II Site Assessment

$2,300

$6,000

Riverside Realty Services, Inc.

Appraisal

$1,500

Farr Law Firm

Real Estate Attorney Services


Date

Completed

FAA Coordination Meeting 08/27/18

Airport Attorney Coordination Nov/Dec-18

CCAA Approve Sales Contract 01/17/19

Fully Executed Sales Contract 03/25/19

Title Report, Surveys, Appraisal,

Environmental

Nov-19

Property Closing Nov-19


PROJECT REPORT


PROJECT TITLE Property Acquisition - Runway 33 RPZ – CIP No. 0100

PROJECT DESCRIPTION This project consists of acquiring real property for approximately 2.7 acres of property (actual acquisition will be about 3.74 acres to square

off the actual acquisition) that will be within the Runway Protection Zone (RPZ) on the south end of Runway 33 once it is extended to the

south. The FAA’s airport design guidelines recommend that airports own the property underneath approach and departure areas to the

limits of the RPZ, where practicable. The guidelines further recommend that the RPZ be cleared of all above ground objects where

practicable. The purpose of this project is to achieve compliance with FAA guidance for land uses within RPZs.

STATUS OF PROJECT Work continues on due diligence items. On 10/22/19 the title insurance commitment was received. On 10/09/19 the survey of the parcel

was ordered. On 11/12/19 the appraisals were received. On 11/13/19 the Phase 1 Environmental Site Assessment report was received and

found no issues. Closing is expected to occur in January 2020.

PROJECT FUNDING Description Estimated Cost FAA FDOT PFC CCAA

Acquire Real Property Costs and fees are contained in the Developers Agreement

Due Diligence Items & Attorney Fees See Below


CONTRACTS Firm Name

Services Provided

Fee

Banks

Boundary Survey

By

Developer

Farr

Title Report and Closing

Steele Environmental Consulting, Inc.

Environmental

$1,700

Riverside Appraisal Services, Inc.

Appraisal

$6,000

Farr Law Firm

Real Estate Attorney Services


Date

Completed

FAA Coordination Meeting 08/27/18

Developers Agreement – CCAA

Approval

09/19/19

Title Report, Surveys, Appraisal,

Environmental

Dec-19

Property Closing Jan-20 Property Acquisition

Required (2.7 Acres)

Actual (3.74 Acres)


PROJECT REPORT

Design-Permitting

PROJECT TITLE Roadway Network Improvements – CIP No. 0095

PROJECT DESCRIPTION This project will construct; A right turn lane on Piper Road at Viking Avenue, one additional lane on Viking Avenue between Piper Road and

Golf Course Blvd. and one additional lane on Airport Road between Piper Road and Golf Course Blvd.

STATUS OF PROJECT Final plans, specifications and cost estimate were submitted on 10/23/19. Following the September 11, 2019 meeting with FDOT, the

construction plans and original funding request application was submitted to the FDOT SIS office to evaluate the Piper Road right turn lane

for SIS Quick Fix funding. We also are requesting FDOT evaluate Viking and Airport roadway improvements as well. We expect to receive

some feedback from FDOT by the end of the year. If the SIS Quick funds are not available, the application is planned to be submitted for

regular FDOT SIS funding in May 2020.

PROJECT FUNDING Description Estimated Cost FAA FDOT SIS PFC CCAA

Design, Permitting, Bidding,

Construction Services, Closeout

78,990 Actual 100%

Construction 330,000 50% 50%

Total 578,990

PROJECT SCHEDULE PROJECT SKETCH Milestone Description Completion

Date

Completed


Develop Scope, Fee, Schedule 05/17/18

CCAA Approve Scope of Work 05/17/18

Issue Notice to Proceed 05/29/18

Submit FDOT Grant Application 7/8/19

Design and Permitting (100%) 10/23/19

Secure Funding TBD

Finalize Bid Documents and

Advertise for Construction Bids

TBD

Begin Construction TBD


Closeout TBD

CONTRACTS Firm Name

Services Provided

Fee


Engineering Design, Permitting, Bidding,


$78,990

TBD

Construction


PROJECT REPORT

Design-Permitting

PROJECT TITLE Terminal Curbside Traffic Improvements – CIP No. 0098

PROJECT DESCRIPTION This project will add a fourth lane to the terminal curbside pick-up and drop-off lanes. It includes slight modifications to the short-term

parking lot. This project is planned to be constructed as part of the Roadway Network Improvements project.

STATUS OF PROJECT This project is being coordinated with the Roadway Network Improvements project as described above. Final plans, specifications and cost

estimate were submitted on 10/28/19. We are awaiting the results of FDOT’s review of funding for the Roadway Network Improvements

project, then we will determine future actions for the construction of this project.

PROJECT FUNDING Description Estimated Cost FAA FDOT CFC CCAA

Design, Permitting 34,600 100%

Construction 175,000 100%

Total 234,600


Date

Completed

Select Consultant & Approve Scope

and Fee

08/02/18


Submit FDOT Grant Application 7/8/19

Design and Permitting (100%) 10/28/19

Secure Funding TBD

Finalize Bid Documents and

Advertise for Construction Bids

TBD



Closeout TBD

CONTRACTS Firm Name

Services Provided

Fee


Engineering Design, Permitting

$34,600

TBD

Construction

TBD


PROJECT REPORT

Design-Permitting

PROJECT TITLE Long-Term Passenger Parking Expansion - CIP No. 0103

PROJECT DESCRIPTION The project consists of design and permitting for approximately 2,500 long term parking spaces and a site grading plan for a future 2-acre

site. The project construction will be phased. Phase 1 is planned to construct approximately 500 spaces. The lot will have its own separate

entrance and exits, and provisions will be made for bus shelters and bus access and egress.

STATUS OF PROJECT The 90% construction plans, specs and cost estimate were submitted on October 31, 2019 and a review meeting was conducted on

November 5, 2019. The final bid set of plans and specs are due by December 31, 2019 and will incorporate Airport staff comments. In

November 2019, SWFWMD permit applications will be submitted and is expected to be secured by March 2020. The project construction

start date as shown in the previous report has been accelerated by about 6 months. FDOT did not fund this project.


Design, Permitting, Bidding 268,511 100%

Construction 2,000,000 TBD TBD

Total 2,268,511



Date

Completed



CCAA Approve Consultant Fee 12/20/18


Complete Design Dec-19

Advertise for Construction Bids Jan-20

Open Bids Feb-20

Award Contract Feb/ Mar-20

Begin Construction Apr-20


Closeout TBD

CONTRACTS Firm Name

Services Provided

Fee

AECOM

Design, Permitting, Bidding

$268,511

TBD

Construction

Future Phases

Approximately

2,000 Spaces


PROJECT REPORT

Design-Permitting

PROJECT TITLE T-Hangar Development – CIP No. 0106

PROJECT DESCRIPTION This project includes design and permitting services for the preparation of construction plans and specifications for 24 aircraft T-hangars

units adjacent to the existing 600 series T-hangar units. Door openings are to be 42 feet wide, depth is to be 34 feet and door height is to

be 12 feet. The design will proceed to a 30% design stage and construction quotes will be obtained. Then, lease rates will be calculated and

presented to CCAA for review and comment.

STATUS OF PROJECT The 50% / 60% plans, specs and cost estimate were submitted on October 31, 2019. The total construction cost estimate with a 10%

contingency is $3,339,395. The cost estimate is planned to be discussed at the Charlotte County Airport Authority commission meeting.

Formal quotes from contractors are planned to be solicited in November and the results be presented to the Charlotte County Airport

Authority at the December 2019 meeting.


Design and Permitting Only $99,789 (Actual) 100%

Construction 3,339,395 100%

Total TBD


CONTRACTS Firm Name

Services Provided

Fee

AECOM

Engineering Design

$99,789

TBD

Construction


Date

Completed

CCAA Request Project 05/16/19


CCAA Approve Scope of Work 06/20/19


60% Design for Contractor Quotes 10/31/19

Future Task TBD


PROJECT REPORT

Bidding Phase

PROJECT TITLE Administration Building Expansion -CIP No. 0105

PROJECT DESCRIPTION The project is for the expansion (build-out) of the remaining shell space (approximately 3,600 sf) of the Airport’s Administration Building.

STATUS OF PROJECT No Change from Previous Report. At the September 19, 2019 Charlotte County Airport Authority Board meeting, all bids received were

rejected due to the bids being over the Airport’s budget. Airport staff will investigate options to reduce costs and re-bid in the future.


Design $15,959 100%

Construction $200K 100%

Total $215,959

PROJECT SCHEDULE Milestone Description Completion

Date

Completed

Select Consultant/Approve Scope 04/04/19


Design and Permitting Jun-19

Advertise for Construction Bids 6/24/19

Open Bids 7/23/19

Airport Investigate Cost Reductions Dec-19

Award Construction Contract TBD


End Construction & Closeout TBD

CONTRACTS Firm Name

Services Provided

Fee

Suncoast Architect, Inc.

Design

$15,959

TBD

Construction

TBD

PROJECT SKETCH


PROJECT REPORT

Grant Application/Secure Funding Phase

PROJECT TITLE New General Aviation Center – CIP No. 0104

PROJECT DESCRIPTION This project consists of the design, permitting and construction of a new General Aviation Center Facility on the north side of the Airport,

east of the 600 series T-Hangars. The project includes; GA Terminal, Café, Parking, Access Road, Apron, Taxiway and Taxilane

improvements.

STATUS OF PROJECT No change from previous report. Following discussion at the May 16, 2019 Board meeting, Airport staff submitted an FDOT SIB loan

application on June 19, 2019. If approved, the funds are not available until at least July 1, 2020. In the meantime, the project is on hold.


Apron, Taxilane, Taxiway

Design and Construction

10.5M SIB Loan Amount TBD Amount TBD

Terminal, Café, Parking Lot, Access

Road -Design and Construction

5.6M SIB Loan & Existing PTGA Amount TBD Amount TBD

Total 16.1M


Date

Completed



CCAA Accept FDOT Funding &

Approve Consultant Fee

10/23/18

Secure FDOT Funding 10/30/18

Submit FAA Grant Pre-Application 11/02/18


Stakeholder Presentation 12/13/18

Design 05/01/19


Submit FDOT SIB Loan Application 6/19/19

Secure FDOT SIB Loan Jul-20

Advertise for Construction Bids Aug-20

Construction TBD

Closeout TBD

CONTRACTS Firm Name

Services Provided

Fee

Avcon

Independent Fee Estimate

$2,600

Michael Baker International, Inc.



$1,676,977

TBD

Construction


PROJECT REPORT

Grant Application/Secure Funding Phase PROJECT TITLE Construct Replacement Hangar for Building Number 207 – CIP No. 0101

PROJECT DESCRIPTION This project consists of the construction of six (6) new replacement hangars for tenants located in Building 207, and four (4) additional

hangars. Building 207 will need to be demolished when the terminal access road is expanded to the north or if this area is designated for

expansion of rental car parking. During the design process, other improvements will be determined. The replacement hangars will be

located west of the New GA Terminal Facility and is planned to be constructed as part of the New GA Terminal Facility project.

STATUS OF PROJECT No change from previous report. This project is being bid as part of the New GA Terminal Facility as described above. Following discussion

at the May 16, 2019 Board meeting, Airport staff submitted an FDOT SIB loan application on June 19, 2019. If approved, the funds are not

available until at least July 1, 2020. In the meantime, the project is on hold.


Building 207 Replacement Hangar


3.2M 100%

Total 3.2M


Date

Completed



CCAA Approve Consultant Fee 10/23/18


Design and Permitting 05/01/19


Submit FDOT SIB Loan Application 06/19/19

Secure FDOT SIB Loan Jul-20

Advertise for Construction Bids Aug-20

Construction TBD

Closeout TBD

CONTRACTS Firm Name

Services Provided

Fee

AECOM

Engineering Design, Bidding, Construction Services,

Closeout

$121,165

TBD

Construction


PROJECT REPORT

Construction Phase

PROJECT TITLE Runway 15-33 Rehabilitation and Extension – CIP No. 0096

PROJECT DESCRIPTION This project consists of constructing a 593-foot extension on the south end of Runway 15-33 and rehabilitating the existing runway

pavement. In addition, Woodlawn Drive will be re-aligned to be outside the limits of the new Runway Protection Zone (RPZ) on the south

end of Runway 33 once it is extended to the south. One wetland will be mitigated as part of the re-alignment.

STATUS OF PROJECT Construction is underway and Phase 1 work began on November 4, 2019. Phase 1 is scheduled to be completed in 60 days and includes

work on Taxiways “D” and “G”.


Rehabilitation of Existing Runway


5.2M 90%

5% 5%

Runway 33 End Extension


4.95M 50% 50%

Woodland Drive Relocation


1.85M 50% 50%

Total 12.0M


Date

Completed



CCAA Accept FDOT Funding &

Approve Consultant Fee

10/23/18

Secure FDOT Funding 10/30/18





Submit FAA Grant Application 06/07/19

Secure FAA Funding 08/26/19

Begin Construction in Field 11/4/19

End Construction Aug-20

Closeout Sep-20

CONTRACTS Firm Name

Services Provided

Fee

EG Solutions, Inc.


$3,000

Kimley-Horn



$1.2M

Wetland Mitigation Bank

Wetland Mitigation Fees

$250,000

Ajax Paving Industries of Florida, LLC

Construction

$10.5M


PROJECT REPORT

Construction Phase

PROJECT TITLE Wetland Mitigation Phase 1 – CIP No. 0092

PROJECT DESCRIPTION This project has been revised due to funding. This project consists of the design, permitting and construction required to fill approximately

14 acres of existing wetlands within the airport operations area. WL ID’s B1, C, F and H. This project also includes the purchase of required

wetland mitigation credits. These wetlands were identified in the Airport’s 2016 Wildlife Hazard Management Plan as having the potential

to attract hazardous wildlife. This project is planned to be constructed as part of the Runway 15-33 Rehabilitation and Extension project.

STATUS OF PROJECT This project is being coordinated with the Runway 15-33 Rehabilitation and Extension project as described above. The fillings of Wetlands

“F” and “H” are included in Phase 2 of the project which is scheduled to begin in January 2020. Wetlands “B1” and “C” will be filled in Phase

7 which is scheduled to begin in April 2020.


Wetland Mitigation Phase 1 1.8M 90% 10%


Date

Completed



CCAA Approve Scope of Work

(Phase 1)

04/19/18

Amendment 1 – Add Phase 2

(Permitting – No Design)

09/21/18


Complete Initial Permitting 11/29/18

Issue Amendment 2 - Design 01/07/19



Submit FAA Grant Application 06/07/19

Secure FAA Funding 08/23/19

Begin Construction Jan-20

End Construction in Field Aug-20

Closeout Sep-20

CONTRACTS Firm Name

Services Provided

Fee

Kimley-Horn


$2,000

EG Solutions, Inc. – Design, Permitting, Bidding,

Construction, Closeout

$100,000

Wetland Mitigation Bank

Wetland Mitigation Fees

$775,000

Ajax Paving Industries of Florida, LLC

Construction

$906,843

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