cargill na supplier onboarding · fedex, ups and the common carrier authorized for the ship-to...

© 2013 Cargill, Incorporated. All rights reserved.Presentation Title-Date CONFIDENTIAL. This document contains trade secret information. Disclosure, use or reproduction outside Cargill or inside

Cargill, to or by those employees who do not have a need to know is prohibited except as authorized by Cargill in writing.

© 2013 Cargill, Incorporated. All rights reserved.

Cargill NA Supplier

Onboarding

Cargill Strategic Sourcing and Procurement North America

Revised 10/6/2016

© 2013 Cargill, Incorporated. All rights reserved.Presentation Title-Date CONFIDENTIAL. This document contains trade secret information. Disclosure, use or reproduction outside Cargill or inside

Cargill, to or by those employees who do not have a need to know is prohibited except as authorized by Cargill in writing.

© 2013 Cargill, Incorporated. All rights reserved.

Please Note:

The information contained in this presentation relates to specifically to purchasing events managed

through SAP but the general guidelines apply to all Cargill NA spend. For purchases managed outside

SAP the purchasing document or requestor should be able to provide instructions relating to the

purchase and invoicing (if applicable.)

© 2013 Cargill, Incorporated. All rights reserved.Presentation Title-Date

Agenda

Supplier Onboarding

INVOICING &

REMITTANCE

Routing

Requirements

Instructions

PAYMENT

Methods

Terms

Applying Payments

PURCHASE ORDERSRequirements

Confirmation

ERS

Instructions

Value

FREIGHT Instructions

COMMUNICATION

CHANNELS

Guidance


Who is included…SUPPLIERS FOR CARGILL NA WHO WILL BE RECEIVING PURCHASE ORDERS

• Update your systems to comply new process and contacts.

• Share this information with all parties involved with Cargill account.

• Failure to comply will result in added cost for you and Cargill with a delay in payments.

• You may continue to receive orders from Cargill business’s not using SAP; continue to work with those as you have previously.

What does this mean to you….

Supplier Onboarding


Invoicing & Remittance

Supplier Onboarding


Physical locationsWILL NO LONGER ACCEPT

Invoices

Invoice Routing

Supplier Onboarding


Over 330 Cargill physical locations.

Cargill uses centralized invoice processing

Invoice Routing


Invoice Routing

Supplier Onboarding

All invoices must be submitted via email to

[email protected] for processing.

All invoices must be submitted based on your PO, if you are

unsure of where to submit your invoice contact Supplier

Relations

TIP: Go to Supplier Central for a

complete list of invoice

submission requirements

mailto:[email protected]


•Set up your receivables accounts so you can invoice Cargill correctly.•Set up your receivables accounts so you can apply settlements from Cargill correctly•Make sure invoices include: •Cargill PO number, one PO per invoice•Cargill Business Name and Attention Line

Supplier Onboarding

TIP: Go to Supplier Central for a

complete detail of invoice

submission and content

requirements


SAP Purchase Order form SAMPLE

PO Number-MUST be included on invoice for payment to be issued

SAP Attention

line will be

referenced

within the remit

to address here.

Cargill business name – Please use this full name

Supplier Onboarding


Payment

Supplier Onboarding


Payment

• Cargill's preferred method of payment is electronic

payments or ACH/EFT.

• Cargill cuts and mails checks the day the payment is

due to the supplier ( or the day prior if the payment

due date falls on a weekend.)

• Cargill processes electronic payments daily to

deposit in the supplier account on the date the

payment is due; or the next business date if the due

date falls on a weekend.

Supplier Onboarding

TIP: Go to Supplier Central For

electronic payment forms

and submission instructions


Why enroll in ACH (Automated Clearing House) ?

• Payment will electronically transfer from our bank account to yours the day it is due, eliminating paper checks

• Benefits include:

oBetter cash flow, as funds are available immediately

oEstablishment of excellent payment and credit records

oReduction of clerical and operating costs associated with check handling and depositing

oElimination of the cost associated with lost or stolen checks

oReduction of bank service charges and check fraud

oBe part of the “Going Green” movement

If you are still receiving checks from

Cargill go to Supplier Central for

enrollment forms and instructions.

Supplier Onboarding


Remittance Example:If multiple invoices

are being remitted

on one payment,

they will be listed

individually within

the detail section.

Please note the

vendor ref # field will

only contain up to 16

digits of your invoice

or packing slip

number provided.

Supplier Onboarding

FYI: Go to Supplier Central

for additional

information regarding

remittance notices


Purchase Orders

Supplier Onboarding


Purchase Orders

A written confirmation to the PO contact is REQUIRED within 24 hours and must include the following:

• Date when delivery will be received by Cargill plant

• If delivery is planned by Cargill, the date must reflect when the

material will be ready for pickup.

• Quantity, price, taxes (if applicable) and currency type

• Material & any additional costs involved (i.e. freight, handling, etc.)

• Ship-from address (also known as the goods supplier address)

• Ensure the address is the correct location that the product is

shipping from and matches what is shown ion the PO, as it

impacts tax determination.

• If the material is being shipped from outside the country, please notify the PO contact before it is shipped.

Supplier Onboarding


Purchase Orders

Changes to Existing Purchase Orders:

• When purchase order content has been modified (added to, changed, or deleted), a new copy of the purchase order is generated and sent with the heading of “Purchase Order Change.”

• Please use the most current purchase order only. • Changes to the Purchase Order are shown in BOLD format.• Cancelled line items are shown as crossed-out

**Note: there may be other special instructions listed on the PO**

Supplier Onboarding


Purchase Order New SAP format sample:

Special Instructions Section

Supplier Onboarding

Link to Cargill Terms and

Conditions


ERS

Supplier Onboarding


Cargill’s Goal – Get all material vendors set up on ERS

ADVANTAGES TO USING ERS:

• Purchasing transactions are closed more quickly.

• Communication errors are avoided.

• There are no price and quantity variances in Invoice Verification.

• Reduced operating costs through the elimination of paper handling,

invoice posting errors eliminated, reduction of clerical costs for account

reconciliation; increased human resource efficiencies

20

DEFINITION OF ERS:

Procedure for settling goods receipts automatically. When you use Evaluated Receipt

Settlement (ERS), you agree with the vendor that the latter will not submit an invoice

in respect of a purchase order transaction. Instead, the system posts the invoice

document automatically on the basis of the data in the purchase order and goods

receipts. This eliminates invoice variances.

Supplier Onboarding

FYI: Go to Supplier Central

for additional

information and ERS

enrollment forms


Freight

Supplier Onboarding


Freight

If the material price on the PO DOES NOT INCLUDE

the freight cost, Cargill’s account numbers for FedEx, UPS and the Common

Carrier authorized for the ship-to location will be listed on the Purchase Order.

Supplier Onboarding


Staying Connected –Communication

Channels

Supplier Onboarding


Cargill Contacts for Supplier

Questions• Reach out to your buyer Cargill buyer contact information should be on each PO or email

authorizing the purchasing event. Suppliers should direct confirmations, questions, and/or information regarding a specific PO or purchasing event to the Cargill buyer contact for any purchasing event.

• Supplier Central The location to go for suppliers and internal stakeholders for information and process updates. We encourage suppliers to access the webpage on a regular basis so they can stay aware of changes and modify processes accordingly.

• Supplier Relations The suppliers point of contact for all inquiries: Past Due Payment status, copies of or questions relating to remittance notices, general inquiries, and to submit updated company information including address and contact information.

• Relationship Managers Cargill assigns procurement specialist to every spend category and specifically to suppliers with purchasing contracts in place with Cargill. Suppliers should contact these individuals regarding contracting, pricing, or over reaching issues. Existing suppliers who do not know who there Relationship manager is can contact their buyer for direction.

Supplier Onboarding


Supplier Central – Cargill’s one stop webpage

for suppliers to get information!

• How to submit an invoice

• How to receive Electronic Payments and

Electronic Remittance Notices

• Sample Remittance Notices and

Instructions

• Evaluated Receipt Settlement Information

and Forms

• Onboarding Presentation PPT

• FAQ

• SAP Go- Live letters and list of Cargill

Businesses on SAP

• Quick Links to important Cargill

webpages for Suppliers

Supplier Central (http://www.cargill.com/suppliercentral/)

Covers frequently asked questions and all payable questions.

Supplier Onboarding

http://www.cargill.com/suppliercentral/


Supplier RelationsCargill NA supplier point of contact for all inquiries

• Go to Supplier Central and use the

Supplier Relations contact link

• Supplier Relations contact link will

create and email to Supplier Relations

with auto populated information

• Fill in the information on the auto-

populated email as completely as

possible attaching all support

documents to email so Supplier

Relations can respond to your inquiry

efficiently.

NOTE: Email is the recommended

communication channel for all

inquiries to Supplier Relations

How to submit an inquiry to

Supplier Relations:

SAMPLE

EMAIL

Supplier Onboarding


INVOICING & REMITTANCE

• Invoices (if required) must be emailed or faxed to a centralized address, they are no longer sent to ship-to location.

• Invoices will not be paid if they do not reference all PO numbers billed

• Invoices must have the correct Attn Line.

PAYMENT

• Past Due Payment status and inquiries go to

[email protected]

• ACH is the preferred method of payment, beneficial to both parties

PURCHASE ORDERS

• Purchase orders must be confirmed within 24 hours with pertinent information

• Purchase orders must correlate with invoicing

• The appearance of purchase orders will change

• Changes to existing purchase orders will be handled differently

ERS

• Decrease administrative costs

• On time payments made to suppliers

FREIGHT • Incoterms defined

COMMUNICATION

CHANNELS

• Supplier Central

• Supplier Relations

• Cargill Contact

Presentation Recap:

Supplier Onboarding

mailto:[email protected]


Make the connection:

Bring the parties together to

Procure to Pay

Thank You

Supplier Onboarding

cargill na supplier onboarding · fedex, ups and the common carrier authorized for the ship-to...

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