case study ir viewing of the lh antenna project (irlh) scheduling and costing
DESCRIPTION
Case Study IR Viewing of the LH Antenna Project (IRLH) Scheduling and Costing. Malcolm Kear. Development of Work Breakdown Structure (WBS) Identification of Work Package tasks Development of Gantt Chart (Schedule) Development of Costs Finalising the Work Package information. - PowerPoint PPT PresentationTRANSCRIPT
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Case Study
IR Viewing of the LH Antenna Project(IRLH)
Scheduling and Costing
Malcolm Kear
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• Development of Work Breakdown Structure (WBS)• Identification of Work Package tasks• Development of Gantt Chart (Schedule)• Development of Costs• Finalising the Work Package information
Contents of Presentation
Case Study
IRLH Project
3
IRLH Project Top-level WBS - Levels 1-2
IR L H P ro je ctM a na ge m e nt
1 .1 .0 .0
E n g in e eringD e s ign & M a n u f.
1 .2 .0 .0
C o n tro l S ys temD e ve lo p m e nt
1 .3 .0 .0
C a lib ra tion1 .4 .0 .0
In s ta lla tio n &C o m m iss ion
1 .5 .0 .0
IR V ie w in g o f theL H A n ten n a P ro je ct
1 .0 .0 .0
4
IRLH Project Development of Gantt Chart
ID Task Name Duration
1 IR Viewing of LH Antenna 310 days
2 1100 IRLH Project Management 310 days
20 1200 Engineering Design & Manufacture297 days
207 1300 Contriol Systems Development 1 day
212 1400 Calibration 1 day
214 1500 Install & Commission 1 day
17/09 24/09 01/10 08/10 15/10 22/10 29/10 05/11 12/11 19/11 26/11 03/12 10/12 17/12 24/12 31/12 07/01 14/01 21/01 28/01 04/02 11/02 18/02 25/02October November December January February M
Step 1 - Create Top-Level ‘Strands’
• Do NOT insert durations - these will automatically be created
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IRLH Project Top-level WBS - Levels 1-3
P ro je ctS e t-up1 .1 .1 .0
P ro je c t M o n ito r& R ep o rt
1 .1 .2 .0
IR L H P ro je ctM a na ge m e nt
1 .1 .0 .0
In -ve sse lO p tics1 .2 .1 .0
O p ticsM o u ntin gs
1 .2 .2 .0
IRD e te c to rs
1 .2 .3 .0
D o ub le V a c.W in d ow1 .2 .4 .0
O c t. 2 U M V PP o rt F lan ge
1 .2 .5 .0
E x te rn a lM o u n tin g Fra m e
1 .2 .6 .0
E n g in e eringD e s ign & M a n u f.
1 .2 .0 .0
IR C a m e raC o n tro l1 .3 .1 .0
D a ta A cq u is it ionfo r JP F1 .3 .2 .0
R e a l-t im eD a ta A cq is it ion
1 .3 .3 .0
D a taS to ra ge1 .3 .4 .0
C o n tro l S ys temD e ve lo p m e nt
1 .3 .0 .0
C a lib ra teS ys tem1 .4 .1 .0
C a lib ra tion1 .4 .0 .0
In s ta ll I-VO p tics1 .5 .1 .0
In s ta ll U M V PP o rt F lan ge
1 .5 .2 .0
In s ta ll D ou b leV a c . W in d ow
1 .5 .3 .0
In s ta ll E -VM o u ntin g Fra m e
1 .5 .4 .0
In s ta ll D e te c to rs& E -V O p tics
1 .5 .5 .0
C o m m iss ionS ys tem1 .5 .6 .0
In s ta lla tio n &C o m m iss ion
1 .5 .0 .0
IR V ie w in g o f theL H A n ten n a P ro je ct
1 .0 .0 .0
6
IRLH Project Development of Gantt Chart
Step 2 - Create Second-Level items
• Do NOT insert durations - these will automatically be created
ID Task Name Duration
1 IR Viewing of LH Antenna 310 days
2 1100 IRLH Project Management 310 days
3 1110 Project set-up 21 days
14 1120 Project Monitor & Report 310 days
20 1200 Engineering Design & Manufacture297 days
21 1210 In-vessel Optics 297 days
52 1220 Optics Mountings 1 day
83 1230 IR Detectors 1 day
114 1240 Double Vac Window 1 day
145 1250 Oct 2 UMVP Flange 1 day
176 1260 External Mounting Frame 1 day
207 1300 Contriol Systems Development 1 day
212 1400 Calibration 1 day
214 1500 Install & Commission 1 day
29/10 05/11 12/11 19/11 26/11 03/12 10/12 17/12 24/12 31/12 07/01 14/01 21/01 28/01 04/02 11/02 18/02 25/02 03/03 10/03 17/03 24/03 31/03 07/04November December January February March April
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IRLH Project Second-level WBS - Levels 2-4 - Engineering Design & Manufacture
E n g in e eringD e s ign1 .2 .1 .1
P ro cu re &M a nu fac tu re
1 .2 .1 .2
In spe c t, T e st& A cce p t
1 .2 .1 .3
In -ve sse lO p tics1 .2 .1 .0
E n g in e eringD e s ign1 .2 .2 .1
P ro cu re &M a nu fac tu re
1 .2 .2 .2
In spe c t, T e st& A cce p t
1 .2 .2 .3
O p ticsM o u ntin gs
1 .2 .2 .0
E n g in e eringD e s ign1 .2 .3 .1
P ro cu re &M a nu fac tu re
1 .2 .3 .2
In spe c t, T e st& A cce p t
1 .2 .3 .3
IRD e te c to rs
1 .2 .3 .0
E n g in e eringD e s ign1 .2 .4 .1
P ro cu re &M a nu fac tu re
1 .2 .4 .2
In spe c t, T e st& A cce p t
1 .2 .4 .3
D o ub le V a c.W in d ow1 .2 .4 .0
E n g in e eringD e s ign1 .2 .5 .1
P ro cu re &M a nu fac tu re
1 .2 .5 .2
In spe c t, T e st& A cce p t
1 .2 .5 .3
O c t. 2 U M P VP o rt F lan ge
1 .2 .5 .0
E n g in e eringD e s ign1 .2 .6 .1
P ro cu re &M a nu fac tu re
1 .2 .6 .2
In spe c t, T e st& A cce p t
1 .2 .6 .3
E x te rn a lM o u ntin g Fra m e
1 .2 .6 .0
IR V ie w in g o f theL H A n ten n a P ro je ct
E n g ine e ring D es ig n & M a nu fa ctu re (E D & M1 .2 .0 .0
Work Packages
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IRLH Project Development of Gantt Chart
Step 3 - Create Work Packages
• Do NOT insert durations - these will automatically be created
ID Task Name Duration
1 IR Viewing of LH Antenna 310 days
2 1100 IRLH Project Management 310 days
3 1110 Project set-up 21 days
14 1120 Project Monitor & Report 310 days
20 1200 Engineering Design & Manufacture297 days
21 1210 In-vessel Optics 297 days
22 1211 In-vessel Engineering Design156 days
31 1212 Procure & Manufacture 152 days
46 1213 Inspect, Test & Accept 82 days
52 1220 Optics Mountings 1 day
53 1221 Engineering Design 1 day
62 1222 Procure & Manufacture 1 day
77 1223 Inspect, Test & Accept 1 day
83 1230 IR Detectors 1 day
84 1231 Engineering Design 1 day
93 1232 Procure & Manufacture 1 day
108 1233 Inspect, Test & Accept 1 day
29/10 05/11 12/11 19/11 26/11 03/12 10/12 17/12 24/12 31/12 07/01 14/01 21/01 28/01 04/02 11/02 18/02 25/02 03/03 10/03 17/03 24/03 31/03 07/04November December January February March April
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IRLH Project Work Package Description Summary Sheets - WP 1.2.1.1
Do NOT enter Start and End Dates at this stage
Do NOT enter Management Info. At this stage
Define the tasks that comprise this Work Package
Enter name of WP Manager
Define Inputs required - these may be Outputs from other WPs
Define Outputs from Work Package
Work Package Description
PROJECT : IR VIEWING OF THE LH ANTENNA [IRLH] WP. NO. 1.2.1.1
WP Title : IN-VESSEL OPTICS ENGINEERINGDESIGN
Contractor : UKAEA
Start Event : ITPEnd Event : Approval of TCD-I for Manuf. Drawings
WP Manager : Mike Stamp
Sheet : 1 of 1
Planned Date :Planned Date :Issue : A Rev : 1Date : 19 October 2007
Inputs required :
ITP from Project Manager PMP
Tasks to be performed:
Raise and approve TCD-R Develop Scheme Design Hold Scheme Design Review Raise and approve TCD-I for Scheme Design Develop Detailed Design Produce Tender Drawings Produce Detailed Design Manufacturing drawings Raise and approve TCD-I for Detailed Design Manufacturing Drawings TCD-I for Manufacturing Drawings Approved
WP Outputs:
Scheme Design Review minutes Approved Scheme Design Approved detailed Design
Management Information : WBS(e): RO -; DO –
Budget: Man Days: RO - ??
Man Costs: £??
Purchases: JOC - £?; Art. 7 - £?
Total Budgeted Costs: £???
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IRLH Project Development of Gantt Chart
Step 4 - Create Work Package Tasks
• Now insert task durations and interdependencies
Note: Work Package Tasks can be copied from the Work Package Description Summary Sheets
Durations are the TOTAL length of time it will take to do the task and can be fixed or variable. Example: Preparing a meal. Time taken to cook in the oven is fixed, whereas the time taken to prepare the meat and veg, set the table, etc is dependent of the number of people available
ID Task Name
1 IR Viewing of LH Antenna
2 1100 IRLH Project Management
20 1200 Engineering Design & Manufacture
21 1210 In-vessel Optics
22 1211 In-vessel Engineering Design
23 Raise and approve TCD-R
24 Develop Scheme Design
25 Hold Scheme Design Review
26 Raise and approve TCD-I for Scheme Design
27 Develop Detailed Design
28 Produce Tender Drawings
29 Produce Detailed Design Manufacturing drawings
30 Raise and approve TCD-I for Detailed Design Manufacturing Drawings
31 TCD-I for Manufacturing Drawings Approved Approved
32 1212 Procure & Manufacture
47 1213 Inspect, Test & Accept
53 1220 Optics Mountings
23/06
22/10 05/11 19/11 03/12 17/12 31/12 14/01 28/01 11/02 25/02 10/03 24/03 07/04 21/04 05/05 19/05 02/06 16/06 30/06 14/07 28/07 11/08 25/08November January March May July Se
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IRLH Project Compiling Costs
• Costs are compiled ‘bottom-up’ using the Work Package as the smallest entity
• 3 Cost elements are defined (Manpower, Article 7 and Purchases) BUT there can be any number and any definition
• Spreadsheet automatically ‘rolls-up’ costs through WBS
• The number of Man-days is the time the man will spend on the task
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IRLH Project Compiling Costs
PROJ ECT TITLE - IR VIEWING OF THE LH ANTENNA
STRAND 1.2.1.0 - Engineering D&M - In-vessel Optics
LABOUR Strand Ref --> 1211 1212 1213 TOTAL TOTAL1. DIRECT LABOUR COSTS (£) COST (£) Engineering
DesignProcure & Manufature
Inspect, Test & Accept
DAYS COST
1.1 Professional Grade - RO £238.10 10 5 0 15 £3,5711.2 Professional Grade - DO £238.10 30 0 0 30 £7,1431.3 Professional Grade - Other £238.10 0 0 0 0 £01.4 Non-Professional Grade £142.86 0 0 0 0 £0
TOTAL MAN DAYS 40 5 0 0 45 £10,714TOTAL MAN COST £9,524 £1,190 £0 £0 £10,714
2. COMMISSION CONTRACTS2.1 Article 5a £0 £0 £0 £02.2 Article 5b £0 £0 £0 £02.3 Article 7 £0 £0 £0 £0
TOTAL COMMISSION CONTRACTS £0 £0 £0 £0 £0
3. OTHER COST ELEMENTS3.1 Raw Material Purchases £0 £0 £0 £03.2 External Manufacture Purchase £0 £0 £0 £03.3 External Component/Equipment Purchases £0 £10,000 £0 £10,0003.4 Travel and Subsistence £0 £0 £0 £03.5 Other £0 £0 £0 £03.6 Transportation £0 £0 £0 £0
TOTAL OTHER COST ELEMENTS £0 £10,000 £0 £0 £10,000
TOTAL COST OF WORK PACKAGE £9,524 £11,190 £0 £0 £20,714
MANAGEMENT DISCRETIONManagement Reserve 0 0 0 £0
0 0 0 £0£0
GRAND TOTAL £9,524 £11,190 £0 £0 £20,714
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IRLH Project Compiling Costs
PROJ ECT TITLE - IR VIEWING OF THE LH ANTENNA
ENGINEERING DESIGN & MANUFACTURE - STRAND 1.2.0.0
LABOUR STRAND --> 1210 1220 1230 1240 1250 1260 TOTAL TOTAL1. DIRECT LABOUR COSTS (£) COST (£) In-vessel
OpticsOptics
MountingsIR
DetectorsDouble Vac
WindowOct. 2 UMVP Port Flange
External Mounting Frame
DAYS COST
1.1 Professional Grade - RO £238.10 15 15 15 15 0 15 75 £17,8571.2 Professional Grade - DO £238.10 30 30 30 30 0 30 150 £35,7141.3 Professional Grade - Other £238.10 0 0 0 0 0 0 0 £01.4 Non-Professional Grade £142.86 245 0 0 0 0 0 245 £35,000
TOTAL MAN DAYS 290 45 45 45 0 45 0 470 £88,571TOTAL MAN COST £45,714 £10,714 £10,714 £10,714 £0 £10,714 £0 £88,571
2. COMMISSION CONTRACTS2.1 Article 5a £0 £0 £0 £0 £0 £0 £02.2 Article 5b £0 £0 £0 £0 £0 £0 £02.3 Article 7 £0 £0 £0 £0 £0 £0 £0
TOTAL COMMISSION CONTRACTS £0 £0 £0 £0 £0 £0 £0 £0
3. OTHER COST ELEMENTS3.1 Raw Material Purchases £0 £0 £0 £0 £0 £0 £03.2 External Manufacture Purchase £0 £5,000 £0 £0 £0 £40,000 £45,0003.3 External Component/Equipment Purchases £10,000 £0 £100,000 £0 £0 £0 £110,0003.4 Travel and Subsistence £0 £0 £0 £0 £0 £0 £03.5 Other £0 £0 £0 £0 £0 £0 £03.6 Transportation £0 £0 £0 £0 £0 £0 £0
TOTAL OTHER COST ELEMENTS £10,000 £5,000 £100,000 £0 £0 £40,000 £0 £155,000
TOTAL COST OF STRAND £55,714 £15,714 £110,714 £10,714 £0 £50,714 £0 £243,571
MANAGEMENT DISCRETIONManagement Reserve £0 £0 £0 £0 £0 £0 £0
£0 £0 £0 £0 £0 £0 £0
GRAND TOTAL £55,714 £15,714 £110,714 £10,714 £0 £50,714 £0 £243,571
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IRLH Project Compiling CostsPROJ ECT TITLE - IR VIEWING OF THE LH ANTENNA
TOTAL COST SUMMARY SHEET - 1.0.0.0
LABOUR STRAND --> 1100 1200 1300 1400 1500 TOTAL TOTAL1. DIRECT LABOUR COSTS (£) COST (£) Project
ManagementED&M Control
SystemsCalibration Installation &
CommissionDAYS COST
1.1 Professional Grade - RO £238.10 65 75 25 0 0 165 £39,2861.2 Professional Grade - DO £238.10 0 150 0 0 0 150 £35,7141.3 Professional Grade - Other £238.10 0 0 0 0 0 0 £01.4 Non-Professional Grade £142.86 0 245 0 0 0 245 £35,000
TOTAL MAN DAYS 65 470 25 0 0 0 560 £110,000TOTAL MAN COST £15,476 £88,571 £5,952 £0 £0 £0 £110,000
2. COMMISSION CONTRACTS2.1 Article 5a £0 £0 £0 £0 £0 £02.2 Article 5b £0 £0 £0 £0 £0 £02.3 Article 7 £0 £0 £0 £0 £0 £0
TOTAL COMMISSION CONTRACTS £0 £0 £0 £0 £0 £0 £0
3. OTHER COST ELEMENTS3.1 Raw Material Purchases £0 £0 £0 £0 £0 £03.2 External Manufacture Purchase £0 £45,000 £0 £0 £0 £45,0003.3 External Component/Equipment Purchases £0 £110,000 £0 £0 £0 £110,0003.4 Travel and Subsistence £0 £0 £0 £0 £0 £03.5 Other £0 £0 £0 £0 £0 £03.6 Transportation £0 £0 £0 £0 £0 £0
TOTAL OTHER COST ELEMENTS £0 £155,000 £0 £0 £0 £0 £155,000
TOTAL COST OF STRAND £15,476 £243,571 £5,952 £0 £0 £0 £265,000
MANAGEMENT DISCRETIONManagement Reserve £0 £0 £0 £0 £0 £0
£0 £0 £0 £0 £0 £0£0 £0 £0 £0 £0 £0
GRAND TOTAL £15,476 £243,571 £5,952 £0 £0 £0 £265,000
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IRLH Project Finalise WPD Summary Sheets - WP 1.2.1.1
Enter Start and End Dates for WP from Plan
Enter Management Info. From Cost Spreadsheet and SAP
Work Package Description
PROJECT : IR VIEWING OF THE LH ANTENNA [IRLH] WP. NO. 1.2.1.1
WP Title : IN-VESSEL OPTICS ENGINEERINGDESIGN
Contractor : UKAEA
Start Event : ITPEnd Event : Approval of TCD-I for Manuf. Drawings
WP Manager : Mike Stamp
Sheet : 1 of 1
Planned Date : 01 Nov. 2007Planned Date : 23 Jun. 2008Issue : A Rev : 1Date : 19 October 2007
Inputs required :
ITP from Project Manager PMP
Tasks to be performed:
Raise and approve TCD-R Develop Scheme Design Hold Scheme Design Review Raise and approve TCD-I for Scheme Design Develop Detailed Design Produce Tender Drawings Produce Detailed Design Manufacturing drawings Raise and approve TCD-I for Detailed Design Manufacturing Drawings TCD-I for Manufacturing Drawings Approved
WP Outputs:
Scheme Design Review minutes Approved Scheme Design Approved detailed Design
Management Information : WBS(e): RO - 12345.A0110; DO – 12345.A0210
Budget: Man Days: RO - 10; DO - 30
Man Costs: £9,524
Purchases: JOC - £0; Art. 7 - £0
Total Budgeted Costs: £9,524
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IRLH Project Cumulative Time-phase Costs
IRLH Cumulative Costs
£0
£50,000
£100,000
£150,000
£200,000
£250,000
£300,000
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
Months
£ Series1