Centennial Sump Line Permanent Repair Work

Scope of Work

Westfield Public Works is requesting a quote to perform permanent sump line repairs within the

Centennial neighborhood. The sump lines in this neighborhood have been impacted by roots growing

within the 6” SSD under the curbs. In order to repair the issues these are the procedures we are

following.

1. Locate each sump line stub at the corresponding address.

2. Expose sump line stub.

3. Directionally drill or pipe burst new 2” – 4” Poly pipe to nearby structure through the existing 6”

SSD and appropriately core into the nearby curb drain structure.

a. Pipe size will vary depending of how many sump lines will be tied into the new pipe.

4. Each sump line at the addresses will need to be tied in by fusing them into the new main sump

line.

5. All holes will be required to have a flowable fill backfill.

6. Any removed curbs that are necessary to be removed for repairs will be required to be poured

back in place.

a. Removal of curbs will vary, but initially will likely not be necessary. Decisions to remove

curbs will need to be discussed with Westfield Inspector prior to approval.

7. Any removed asphalt or roadway removed in order to perform work will need to be flow fill

back filled and concrete capped flush with pavement.

a. Removal of roadway or asphalt will be very limited if needed at all. Decisions to remove

roadway or asphalt will need to be discussed with Westfield Inspector prior to approval.

8. Full restoration with proper top soil (no dig spoils) and seed plus straw will be required.

Additional Notes:

1. An Encroachment Permit will need to be submitted and approved prior to mobilization, but all

fees will be waived. This is for our records of work performed within the neighborhood and

ROW.

2. Any open excavations will have to be properly Snow Fenced and Caution Tapped when leaving

that location over night or during the day.

3. All traffic signage and lane closures will be required.

4. You will be working in large subdivision with many residents. There will be times where you are

approached by the public. Our expectation is cordial attitudes and if a question cannot be

answered please defer to the Westfield Inspector.

Please see the following attachments indicating street addresses and location.

WPW Centennial Permanent Sumpline repairs Spring 2020

1335 Monmouth DrRichard Otto- 1331 Monmouth Dr.

1321 Monmouth Dr 335LF-4" 3 hookups

Judy- 1342 Monmouth Dr.Bonnie Miller- 1350 Monmouth Dr.Mary Wilkinson- 1358 Monmouth Dr. 242LF- 4" 3 hookups

Chris Harter- 1034 Roanoke Dr.Jared Pentecost- 1026 Roanoke Dr. 235LF- 4" 2 hookups

Michael Chesterfield- 1035 Roanoke Dr.Steve Gibson- 1027 Roanoke Dr.Chris McConnell- 1019 Roanoke Dr. 235LF- 4" 3 hookups

Michael Massari- 447 Montgomery Dr.Kary Saturday- 435 Montgomery Dr.Clarisa Oliveria- 423 Montgomery Dr.Douglas Burroughs- 417 Montgomery Dr. 285LF- 4" 4 hookups

Mike Weber- 1254 Lewiston Dr. 30LF-2" 1 HookupAndrew Dahler- 1211 Lewiston Dr. 20LF- 2" 1 HookupJerold Moore- 1309 Monmouth Dr. 80LF-2" 1 hookup

1010 Roanoke Dr. 75LF- 2" 1 hookup

Marilyn Hannon- 1336 Annapolis Dr. no work at this time

1

Johnathon Nail

From: Ezra <ezra@daystardrilling.com>

Sent: Tuesday, May 19, 2020 2:19 PM

To: Wes Rood

Cc: Jerry K Watson III

Subject: FW: Centennial Spring Repairs

Attachments: Permanent Sump Line Repairs.docx; WPW Centennial Spring Repairs 2020 maps.pdf;

20et0085a wpw centennial spring 2020 repairs.pdf; 20et0085c wpw centennial spring

2020 repairs.pdf; 20et0085b wpw centennial spring 2020 repairs.pdf; WPW Centennial

Permanent Sumpline repairs Spring 2020 List.pdf

Warning: This external email is from ezra@daystardrilling.com. Do not click on unexpected or untrusted links and attachments.

Wes

Quotes attached. Let me know if you approve and I will get Chris moved in here.

Ezra Thomas

Daystar Directional Drilling Inc. Cell.317.726.7146

Office.317.773.7455

Fax. 866.485.7193

Email. ezra@daystardrilling.com

www.daystardrilling.com

Higher Standards-Superior Results

From: Ezra

Sent: Monday, May 18, 2020 4:44 PM

To: Caleb Hanthorne ; Jerry K Watson III

Subject: FW: Centennial Spring Repairs

Here is what we looked at with Wes today. a few addresses were added and 1 saved for future date. Tentatively, Chris

can be here end of next week

Ezra Thomas

Daystar Directional Drilling Inc. Cell.317.726.7146

Office.317.773.7455

Fax. 866.485.7193

Email. ezra@daystardrilling.com

www.daystardrilling.com

Higher Standards-Superior Results

2

From: Wes Rood <wrood@westfield.in.gov>

Sent: Tuesday, May 12, 2020 9:02 AM

To: Ezra <ezra@daystardrilling.com>

Cc: Jerry K Watson III <jerryk@daystardrilling.com>

Subject: Centennial Spring Repairs

Gents,

See attached. This is the list with addresses for the proposals. I may have missed one house on Montgomery, not sure.

At any rate let me know if you need anything else. I look forward to hearing back from you.

Thanks!

Wes

Wes Rood | Stormwater Coordinator

Public Works | 2728 East 171st Street | Westfield, IN 46074

wrood@westfield.in.gov | 317-504-2477

5/19/2020 1:43:17PM

Noblesville, IN 46061

P. O. Box 1684

Daystar Directional Drilling - Proposal

Jerry K Watson

317-773-7455

jerryk@daystardrilling.com

Contact:

Phone:

Email

Job Name:Quote To: City Of Westfield Centennial Spring 2020 Repairs

Includes all need materials, equipmentMr. Wes Rood

and labor to complete work.

Phone: 317.504.2477

Email wrood@westfield.in.gov

20ET0085A

AMOUNTITEM DESCRIPTION QUANTITY UNIT UNIT PRICE

PermRep 1335, 1331, 1321 Monmouth Dr. +-335LF

4"

19,736.46LS 1.00 10 19,736.46

PermRep1342, 1350,1358 Monmouth Dr. +-242LF

4"

17,692.43LS 1.00 20 17,692.43

GRAND TOTAL $37,428.89

NOTES:

No excavation or materials other than noted. No private utility locates. No traffic/pedestrian control, hard surface

cuts/restoration, bonds or permits included in the price. Prices quoted using standard Daystar wage rates. Proposal valid for 90

days.

DDD will notify Indiana 811 but cannot be held responsible for any unmarked public or private utilities or lines . When

customer is responsible for existing utility locates they agree to indemnify and hold harmless Daystar Directional Drilling Inc.

(hereafter identified as DDD) from any and all actions, claims, cost, loss, damage, attorney fees or liability resulting from the

following:

1) Damage to existing underground utilities or structures, unless one (1) copy of exact elevation and location measurements

are furnished to DDD prior to excavation or unless customer field locates all existing obstacles before works begins

2) Damages caused by lack of engineering or customer Supervision unless DDD Provides Supervision on project

Any attachments included herein will be considered part of this proposal.

Payment is due 30 days upon receipt of invoice. Past due invoices are subject to one and a half (1 ½) percent per month service

charge, plus reasonable attorney fees necessary to collect past due invoice. If using credit card to pay for invoice there will be a

minimum convenience charge of 4%. This serves as notice of intent to file a lien for slow or nonpayment.

Quality workmanship and professionalism are standard. Material if provided by DDD will be as specified. Any alteration or

deviation from above specification involving extra cost will be executed only upon written orders, and will become and extra

charge over and above the estimate. This was given under normal ground conditions. The price will be adjusted if abnormal

conditions exist (i.e. water, sand, rock, under ground utilities or any other obstructions)

Acceptances of Proposal - The signature below indicates acceptance of stated terms, conditions and specifications by both

parties. This document may be executed in multiple counterparts and by facsimile signatures.

Page 1 of 2

Authorized Signature Jerry K. Watson Date:

Acceptance Signature: _____________________ Date: __________ (Customer)

Page 2 of 2

5/19/2020 1:54:09PM

Noblesville, IN 46061

P. O. Box 1684

Daystar Directional Drilling - Proposal

Jerry K Watson

317-773-7455

jerryk@daystardrilling.com

Contact:

Phone:

Email

Job Name:Quote To: City Of Westfield Centennial Spring 2020 Repairs

Includes all need materials, equipmentMr. Wes Rood

and labor to complete work.

Phone: 317.504.2477

Email wrood@westfield.in.gov

20ET0085B

AMOUNTITEM DESCRIPTION QUANTITY UNIT

PermRep1035, 1027, 1019 Roanoke Dr. +-235LF 4" LS 1.00 30 17,536.59

PermRep1034, 1026 Roanoke Dr. +-235LF 4" LS 1.00 40 13,531.83

GRAND TOTAL $31,068.42

NOTES:

No excavation or materials other than noted. No private utility locates. No traffic/pedestrian control, hard surface

cuts/restoration, bonds or permits included in the price. Prices quoted using standard Daystar wage rates. Proposal valid for 90

days.

DDD will notify Indiana 811 but cannot be held responsible for any unmarked public or private utilities or lines . When

customer is responsible for existing utility locates they agree to indemnify and hold harmless Daystar Directional Drilling Inc.

(hereafter identified as DDD) from any and all actions, claims, cost, loss, damage, attorney fees or liability resulting from the

following:

1) Damage to existing underground utilities or structures, unless one (1) copy of exact elevation and location measurements

are furnished to DDD prior to excavation or unless customer field locates all existing obstacles before works begins

2) Damages caused by lack of engineering or customer Supervision unless DDD Provides Supervision on project

Any attachments included herein will be considered part of this proposal.

Payment is due 30 days upon receipt of invoice. Past due invoices are subject to one and a half (1 ½) percent per month service

charge, plus reasonable attorney fees necessary to collect past due invoice. If using credit card to pay for invoice there will be a

minimum convenience charge of 4%. This serves as notice of intent to file a lien for slow or nonpayment.

Quality workmanship and professionalism are standard. Material if provided by DDD will be as specified. Any alteration or

deviation from above specification involving extra cost will be executed only upon written orders, and will become and extra

charge over and above the estimate. This was given under normal ground conditions. The price will be adjusted if abnormal

conditions exist (i.e. water, sand, rock, under ground utilities or any other obstructions)

Acceptances of Proposal - The signature below indicates acceptance of stated terms, conditions and specifications by both

parties. This document may be executed in multiple counterparts and by facsimile signatures.

Page 1 of 2

Authorized Signature Jerry K. Watson Date:

Acceptance Signature: _____________________ Date: __________ (Customer)

Page 2 of 2

5/19/2020 2:04:23PM

Noblesville, IN 46061

P. O. Box 1684

Daystar Directional Drilling - Proposal

Jerry K Watson

317-773-7455

jerryk@daystardrilling.com

Contact:

Phone:

Email

Job Name:Quote To: City Of Westfield Centennial Spring 2020 Repairs

Includes all need materials, equipmentMr. Wes Rood

and labor to complete work.

Phone: 317.504.2477

Email wrood@westfield.in.gov

20ET0085C

AMOUNTITEM DESCRIPTION QUANTITY UNIT

PermRep447, 435, 423, 417 Montgomery Dr +-

285LF 4"

LS 1.00 50 22,925.38

PermRep 1254 Lewiston Dr 2" +-30LF LS 1.00 60 3,972.54

PermRep 1211 Lewiston Dr 2" +-20LF LS 1.00 70 3,959.16

PermRep 1309 Monmouth Dr 2" +-80LF LS 1.00 80 4,413.44

PermRep 1010 Roanoke Dr. 2" +-75LF LS 1.00 90 4,406.75

GRAND TOTAL $39,677.27

NOTES:

No excavation or materials other than noted. No private utility locates. No traffic/pedestrian control, hard surface

cuts/restoration, bonds or permits included in the price. Prices quoted using standard Daystar wage rates. Proposal valid for 90

days.

DDD will notify Indiana 811 but cannot be held responsible for any unmarked public or private utilities or lines . When

customer is responsible for existing utility locates they agree to indemnify and hold harmless Daystar Directional Drilling Inc.

(hereafter identified as DDD) from any and all actions, claims, cost, loss, damage, attorney fees or liability resulting from the

following:

1) Damage to existing underground utilities or structures, unless one (1) copy of exact elevation and location measurements

are furnished to DDD prior to excavation or unless customer field locates all existing obstacles before works begins

2) Damages caused by lack of engineering or customer Supervision unless DDD Provides Supervision on project

Any attachments included herein will be considered part of this proposal.

Payment is due 30 days upon receipt of invoice. Past due invoices are subject to one and a half (1 ½) percent per month service

charge, plus reasonable attorney fees necessary to collect past due invoice. If using credit card to pay for invoice there will be a

minimum convenience charge of 4%. This serves as notice of intent to file a lien for slow or nonpayment.

Quality workmanship and professionalism are standard. Material if provided by DDD will be as specified. Any alteration or

deviation from above specification involving extra cost will be executed only upon written orders, and will become and extra

charge over and above the estimate. This was given under normal ground conditions. The price will be adjusted if abnormal

conditions exist (i.e. water, sand, rock, under ground utilities or any other obstructions)

Page 1 of 2

Acceptances of Proposal - The signature below indicates acceptance of stated terms, conditions and specifications by both

parties. This document may be executed in multiple counterparts and by facsimile signatures.

Authorized Signature Jerry K. Watson Date:

Acceptance Signature: _____________________ Date: __________ (Customer)

Page 2 of 2

1

Johnathon Nail

From: Wes Rood

Sent: Tuesday, May 26, 2020 9:51 AM

To: 'John.Gregor@millerpipeline.com'

Cc: Johnathon Nail

Subject: Centennial Sump Line Repairs RFQ

Attachments: Centennial Sump Line RFQ1.pdf

John,

Hello. My name is Wes Rood with the City of Westfield Public Works. We are seeking a proposal for the attached RFQ. I

am happy to help give you additional details if necessary or meet on site if need be. We would like to receive a proposal

and perform work soon if you are interested. We understand this is short notice, but would like to extend the

opportunity to Miller Pipeline. Please let me know if you are interested.

Thank you,

Wes Rood

Wes Rood | Stormwater Coordinator

Public Works | 2728 East 171st Street | Westfield, IN 46074 wrood@westfield.in.gov | 317-504-2477

1

Johnathon Nail

From: Brady Phillippi <bphillippi@inrecex.com>

Sent: Wednesday, June 3, 2020 3:52 PM

To: Wes Rood

Cc: Johnathon Nail

Subject: Re: RFQ Centennial Sump Repairs

Warning: This external email is from bphillippi@inrecex.com. Do not click on unexpected or untrusted links and attachments.

Wes.

I appreciate the opportunity to quote this project. Unfortunately we will not be able to take on a project of this size at

the current time due to the amount of current work already on our plate. We look forward to being able to provide

quotes in the future for work in the City of Westfield. Have a great day!

Brady Phillippi.

Get Outlook for iOS

From: Wes Rood

Sent: Wednesday, June 3, 2020 9:47 AM

To: 'Brady Phillippi'

Cc: Johnathon Nail

Subject: RFQ Centennial Sump Repairs

Brady,

The City of Westfield is requesting a RFQ for the attachment document. If you are interested or not could you respond

to this email notifying me either way. Let me know if you have any additional questions.

Thank you,

Wes Rood

Wes Rood | Stormwater Coordinator

Public Works | 2728 East 171st Street | Westfield, IN 46074 wrood@westfield.in.gov | 317-504-2477