central campus – administrative center – board room ... · technical college locations: central...

In compliance with the Americans With Disabilities Act (ADA), all public meetings held by Blackhawk Technical College District are accessible to persons with disabilities. Any person wishing to attend who needs special accommodations should call (608) 757-7772 no less than 24 hours prior to the meeting time.

Blackhawk Technical College Regular District Board Meeting

March 18, 2020

Central Campus – Administrative Center – Board Room 5:00 PM

REVISED AGENDA

1. Call to Order 2. Public Comment Persons who wish to address the District Board may make a statement as

long as it pertains to a specific agenda item. Persons who raise issues not on the agenda may be invited back to repeat their comments at a later Board meeting when the subject is properly noticed on the agenda. Unless requested by the Board Chair from the audience, regarding a specific agenda topic, public comments or dialogue are not allowed during other portions of the Board meeting and/or discussion.

3. Special Reports Enc. #1 a. Student Spotlight (Monroe Campus Student) (POSTPONED) b. Student Representative to the Board Report (James Henry) 4. District Board Professional Development Enc. #2 a. Overview of Transferability & Articulation (Information – Tony

Landowski) (POSTPONED)

5. Information/Discussion Enc. #3 a. Financial Statement (Information – Renea Ranguette) b. President’s Report (Dr. Tracy Pierner) 1. Community Engagement Update 2. Internal Communications 3. Review of College Events 4. Upcoming Events 5. Other Communications

Blackhawk Technical College District Board March 18, 2020 - Agenda Enc. #4 c. Early College Program (Information – Dr. Tracy Pierner) Enc. #5 d. Update on Public Safety & Transportation Training Center Project

(Information/Discussion – Dr. Tracy Pierner) e. COVID-19 Preparedness and Response (Information – Dr. Tracy

Pierner) 6. Consent Agenda Consent Agenda items will be approved in one motion; however, any Board

member may ask that any individual item be acted on separately. Enc. #6 a Approval of Minutes of the Regular Meeting of the District Board on

February 19, 2020 (Action) Enc. #7 b. Approval of Current Bills (Action – Renea Ranguette) Enc. #8 c. Approval of Contract Training (Action – Mark Borowicz) Enc. #9 d. Acceptance of Resignations (Michael Howell, Susan Reik) (Action –

Brian Gohlke) Enc. #10 e. Confirmation of Administrative Employment Contract Issued for

Position of Financial Aid Manager (Craig Schultz) (Action – Brian Gohlke)

7. Action Items Enc. #11 a. Approval of New Board Policy #C-250 - Reimbursement of Relocation

Expenses (Action – Brian Gohlke) Enc. #11a b. Adoption of Resolution Granting Emergency Decision-Making

Authority to President, District Board Chairperson, and District Board Vice-Chairperson (Action – Dr. Tracy Pierner)

8. Committee Reports Finance Committee Mr. Eric Thornton, Chairperson No February Meeting Held Meeting Scheduled – 3/18/20 – 4:30 p.m.

Blackhawk Technical College District Board March 18, 2020 - Agenda Enc. #12 a. Approval of Modifications to the Fiscal Year 2019-20 Budget (Finance

Committee Recommendation – Action) Enc. #13 b. Termination of Audit Services Contract and Award of New Contract for

Audit Services (Finance Committee Recommendation – Action) Personnel Committee Mr. Rick Richard, Chairperson No February Meeting Held No March Meeting Scheduled 9. New Business Enc. #14 a. Strategic Plan Board Feedback (Facilitated Session with Walter

Jankowski) (POSTPONED) 1. Overview of This Year's Planning Theme: Feedback! (Dr. Tracy

Pierner/Walter Jankowski) 2. Overview of Strategic Plan (Dr. Tracy Pierner) 3. Getting Your Feedback on Plan (Walter Jankowski) 4. Next Steps 10. Other Business

a. District Boards Association Spring Meeting – April 3-4, 2020,

Milwaukee (MEETING CANCELLED) b. Attendance at ACCT Leadership Congress, September 30-October 3,

Chicago (Chairperson Tillman)

11. Future Agenda Items

ENCLOSURE #1 3. Special Reports a. Student Spotlight (Monroe Campus Student)

Each month, the District Board recognizes a student or group of students who exemplify the values of Blackhawk Technical College. The month of March, the College will recognize a student from the Monroe Campus. At publication time, the student had not confirmed attendance that the District Board meeting.

ENCLOSURE #2 4. District Board Professional Development

a. Overview of Transferability & Articulation (Information – Tony Landowski) Colleges and Universities often enter into arrangements to allow for credits to be

transferred between institutions, but, often the complexities and confusion outnumber what would appear to be a straight-forward transaction. An overview will be provided to shed further light on the world of transfer credits and agreements and how BTC is moving forward with a plan that has our students’ best interest in mind.

Tony Landowski, Executive Director, Student Services, will be present to provide

information and address any questions.

2019-20 2019-20 2019-20 2018-19 2018-19

COMBINED FUNDS CURRENT ACTUAL PERCENT ACTUAL PERCENT

BUDGET TO DATE INCURRED TO DATE INCURRED

REVENUE & OTHER RESOURCES:

Local Government 15,454,000$ 15,750,553$ 101.9% 14,881,303$ 99.2%

State Aids 15,881,890 14,102,475 88.8% 13,646,045 85.5%

Statutory Program Fees 5,712,200 5,396,225 94.5% 5,602,380 101.6%

Material Fees 392,579 384,156 97.9% 363,723 91.3%

Other Student Fees 937,236 881,985 94.1% 963,173 112.6%

Institutional 2,820,851 909,960 32.3% 776,261 29.1%

Federal 8,538,228 6,068,810 71.1% 6,648,563 78.0%

Other Sources (Bond/Transfer from Other Fund) 4,850,000 3,200,000 66.0% 2,900,000 96.9%

Total Revenue & Other Resources 54,586,984$ 46,694,164$ 83.6% 45,781,448$ 81.6%

EXPENDITURES BY FUNCTION:

Instruction 19,557,360$ 11,515,499$ 58.9% 11,240,136$ 53.8%

Instructional Resources 2,324,290 1,195,544 51.4% 1,208,120 47.9%

Student Services 12,914,524 8,982,513 69.6% 9,432,521 76.0%

General Institutional 6,438,969 3,723,205 57.8% 3,529,906 60.3%

Physical Plant 13,781,608 2,845,622 20.6% 4,432,140 31.9%

Auxiliary Services 335,050 272,202 81.2% 251,606 71.3%

Other Uses (Transfer to Other Fund) 150,000 - 0.0% - 0.0%

Total Expenditures & Other Uses 55,501,801$ 28,534,585$ 51.6% 30,094,429$ 53.8%

EXPENDITURES BY FUNDS:

General 28,125,336$ 16,821,482$ 59.8% 16,221,680$ 59.0%

Special Revenue 3,215,279 1,871,497 58.2% 1,739,088 43.1%

Capital Projects 5,849,063 1,984,353 33.9% 3,664,704 52.9%

Debt Service 8,309,274 569,223 6.9% 586,869 7.5%

Enterprise 125,050 66,001 52.8% 64,067 44.9%

Internal Service 210,000 206,201 98.2% 187,539 89.3%

Trust & Agency 9,517,799 7,015,828 73.7% 7,630,482 82.6%

Other Uses (Transfer to Other Fund) 150,000 - 0.0% - 0.0%

Total Expenditures 55,501,801$ 28,534,585$ 51.6% 30,094,429$ 53.8%

Fund Balances, Beginning 16,642,060$ 16,642,060$ 19,075,531$

Change in Fund Balance (914,817) 18,159,579 15,687,019

Fund Balances, Ending 15,727,243$ 34,801,639$ 34,762,550$

Debt Service Detail

Principal Payments 7,285,000 - 0.0% - 0.0%

Interest Payments 956,274 533,273 55.8% 553,219 62.7%

Other Debt Service Expenses 68,000 35,950 52.9% 33,650 88.6%

Total Debt Service Payments 8,309,274$ 569,223$ 586,869$

BLACKHAWK TECHNICAL COLLEGESummary of Revenue and Expenditures as of February 29, 2020

ENCLOSURE #3

ENCLOSURE #4 5. Information/Discussion

c. Early College Program (Information – Dr. Tracy Pierner) In February, Blackhawk Technical College and the School District of Beloit

announced a very special opportunity for Beloit Memorial High School (BMHS) students beginning in fall 2020. The opportunity, called Collegiate Academy, is an early college model that allows college-ready BMHS students to pursue post-secondary training in the following areas: Automotive Technician, Business Management, Culinary Arts, Early Childhood Education, Foundations of Education, Pre-Nursing, and Welding.

Early college allows high school students to pursue a high school diploma and up

to two years of college credit by taking dual credit courses. During the Collegiate Academy students, college coursework will take place on one of three Blackhawk Technical College locations: Central Campus (Janesville), Advanced Manufacturing Training Center (Milton), and Center for Transportation Studies (Janesville). Dual credit courses can be taken either at the high school or on the college campus and students are awarded both high school and college credit for their work.

Although early and middle colleges are not a new concept, this is the first program

of its type in the region. Many early college models focus on transfer opportunities whereas the Blackhawk/School District of Beloit model will have a dual purpose: prepare students for the workforce and for further studies.

Dr. Pierner will provide additional information on the program and answer

questions.

ENCLOSURE #5 5. Information/Discussion

d. Update on Public Safety & Transportation Training Center Project (Information/Discussion – Dr. Tracy Pierner)

Planning continues on the proposed Public Safety & Transportation Training

Center project. School Perceptions has released the community survey, via USPS and electronically, with responses requested by March 31, 2020. A representative from School Perceptions will provide survey results at the May Board meeting and a recommendation with regard to pursuit of a referendum for project funding.

Dr Pierner will provide additional information on work done over the past month

related to the proposed project.

Regular Meeting

of the

Blackhawk Technical College District Board

February 19, 2020

Minutes

The regular meeting of the Blackhawk Technical College Board was held on Wednesday, February 19, 2020, at the BTC Advanced Manufacturing Training Center, 15 Plumb Street, Milton, in Room 118. The following members were present: Barbara Tillman, Chairperson; Eric Thornton, Vice Chairperson (arrived 5:02 p.m.); Laverne Hays, Secretary; Rick Richard, Treasurer; Rachel Andres (departed 6:20 p.m.); Traci Davis (arrived 5:02 p.m.); Rich Deprez; and Steve Pophal (arrived 5:16 p.m.). Board members absent: Amy Kenyon. Staff present: Dr. Tracy Pierner; Brian Gohlke; Renea Ranguette; Jackie Pins; Jennifer Thompson; Dr. Jon Tysse. Guests: Layla Merrifield.

Chairperson Tillman called the meeting to order at 5:00 p.m.

Chairperson Tillman called for public comment. There was none.

Chairperson Tillman called for Special Reports.

BTC retiree Kevin Manhart was recognized for 12 years of service to the District.

The Student Spotlight highlighted Quinton Scoville and Gabriel Christiansen, two (2) high school students taking dual credit opportunities at the College.

Student Representative to the Board James Henry provided the student government report.

Layla Merrifield, Executive Director of the District Boards Association, provided an update on the Association.

Chairperson Tillman called for District Board Professional Development.

An overview was provided on District bonding authority and capital borrowing.

Chairperson Tillman called for Information/Discussion items.

The January financial statement was reviewed.

ENCLOSURE #6

Blackhawk Technical College District Board Minutes February 19, 2020 Page 2 Dr. Pierner presented the President’s monthly report. Community engagement included local and state meetings attended. Presentations to provide an update on the College and the proposed Public Safety complex have been made within the community. Rock County Jumpstart will locate their program on Central Campus. A signing event was held at Beloit Memorial High School to announce the Beloit Collegiate Academy starting in Fall 2020. BTC hosted a table at the Latino Service Providers Coalition awards luncheon. Internal communications included multiple meetings held regarding the Public Safety project. College events included hosting a Junior Achievement event, holding the environmental impact hearing on Feb. 18, and hosting a WACADA group meeting. Upcoming events include: interviews for the Vice President-Academic Affairs position, meeting with the Wisconsin Farmers Hemp Association, participating as a panelist at the Rockford Area Realtors Association luncheon, and presenting on the Public Safety training complex project at the March 9 Janesville City Council meeting. Other communications: Rock Valley College visited the AMTC to learn about flexible education opportunities in Advanced Manufacturing. An update was provided on the Public Safety & Transportation Training Center project. Input was sought on the draft community survey developed by School Perceptions. Consensus was to provide more clarity in the language regarding the property tax impact. Several Board members suggested testing the question with a pilot group prior to releasing the survey to the community. Preliminary information was also reviewed regarding a proposed capital plan for the project. Chairperson Tillman called for the Consent Agenda. It was moved by Mr. Richard and seconded by Mr. Thornton to approve the consent agenda, which included the minutes of the Regular Meeting held on January 15, 2020; current bills from the month of January – Voucher #00272556 to and including #00273177 and direct deposit expense reimbursements in the total amount of $969,929.71 (includes student related payments), a payroll total for the month of January of $890,384.00, payroll tax wire transfers for the month of January of $445,613.30, other wire transfers for the month of January of $66,633.11, WRS wire transfers for the month of January of $191,992.99, P-card disbursements for the month of January of $144,593.76, a bond payment for the month of January of $0, and a health insurance wire transfer for the month of January of $292,759.62, for a grand total of $2,993,906.49; 25 training contracts negotiated since the last meeting totaling $103,533; acceptance of an intent to retire for Joseph Wollinger, Culinary Arts Instructor, effective May 16, 2020; acceptance of the resignation of Sean Fahey, Engineering Technology Instructor, effective January 31, 2020; confirmation of an instructional employment contract issued for the position of Electro-Mechanical Technology Instructor at a salary of $64,000, effective February 10, 2020; confirmation of an instructional employment contract issued for the position of Electro-Mechanical Technology Instructor at a salary of $68,000, effective February 3, 2020; and confirmation of an administrative employment contract issued to Lisa Hurda for the position of Interim Foundation Director at a salary of $75,000, effective January 27, 2020.

Motion carried.

Blackhawk Technical College District Board Minutes February 19, 2020 Page 3

Chairperson Tillman called for Action Items. Administration presented information related to the Level 1 environmental review, also

known as an Environmental Impact Study (EIS), conducted by Batterman Engineering on the proposed site of the Public Safety and Transportation Center. Chapter TCS 12 of the Wisconsin Administrative Code requires such a review on previously undeveloped land to determine the project impact on the quality of the human environment. The EIS process also provides an opportunity for public input in the decision-making process and may consider developing alternatives where proposed actions involve unresolved conflicts. The project scope was introduced at a public meeting on 12/10/19. The Draft Environmental Impact Statement was developed and released on 1/16/20 and provided for a 45-day comment period. A public hearing on the report was scheduled for 2/18/20; no one from the public attended. The WTCS Office requires the District Board to take action to accept the draft and final EIS and to request that the WTCS Board approve the same prior to the WTCS Board consideration of the DEIS at their March 2020 meeting and the Final Environmental Impact Statement (FEIS) at their May 2020 meeting.

It was moved by Ms. Davis and seconded by Mr. Thornton to approve the Public Safety

and Transportation Center Draft and Final Environmental Impact Statements contingent upon Wisconsin Technical College System Board (WTCSB) approval and to request WTCSB approval of these statements.

Motion carried unanimously.

District Board action was requested to purchase a used color commercial printer for the

Print Center. The current unit was originally acquired in 2010. Plans were in development to replace the equipment in the near future as parts are no longer available. The printer is now failing. As this item is not included within the FY20 capital budget, District Board action is required to move forward with obtaining a replacement as the cost exceeds $50,000. Funding is available within the capital budget to support the emergency need. Administration recommends approval of the request to purchase a used Color Canon imagePRESS C8000VP with accessories from Gordon Flesch Company, Inc., Madison.

It was moved by Mr. Pophal and seconded by Mr. Deprez to approve the purchase of a

commercial color printer from Gordon Flesch Company, Inc., Madison, at a total cost of $113,944.60.

Motion carried unanimously.

Chairperson Tillman called for Committee Reports.

Committees did not meet this month.

Chairperson Tillman called for New Business.

Blackhawk Technical College District Board Minutes February 19, 2020 Page 4 The Spring 2020 enrollment report and Fall 2019 student success report were presented. The annual report on Tax Incremental Districts located within the Blackhawk Technical College District was reviewed. Chairperson Tillman called for Other Business. A brief report was provided on the District Boards Association Winter Meeting held in La Crosse in January and initial information shared on the Association’s Spring Meeting scheduled for April 3-4 in Milwaukee. There was no Board member interest in DBA officer positions for 2020-21. Chairperson Tillman called for Future Agenda Items. Attendance at the 2020 ACCT Leadership Congress in October will be placed on a future agenda for discussion. It was moved by Ms. Davis and seconded by Mr. Richard to adjourn the meeting at 7:57 p.m.

Motion carried. Laverne E. Hays

Secretary

ENCLOSURE #7 6. Consent Agenda b. Approval of Current Bills (Action – Renea Ranguette)

The February bills include Voucher #00273178 to and including #00273796 and direct deposit expense reimbursements in the total amount of $761,898.42 (includes student related payments), a payroll total for the month of February of $1,086,543.65, payroll tax wire transfers for the month of February of $245,961.03, other wire transfers for the month of February of $39,724.42, WRS wire transfers for the month of February of $171,331.59, P-card disbursements for the month of February of $276,332.59, a bond payment for the month of February of $0, and a health insurance wire transfer for the month of February of $290,424.40, for a grand total of $2,872,216.10.

Blackhawk Technical College

BILL LIST SUMMARYPeriod Ending February, 2020

Starting Check Number 00273178Ending Check Number 00273796 Plus Direct Deposits

PAYROLL TAXESFederal 206,739.20 State 39,221.83

245,961.03 PAYROLL BENEFIT DEDUCTIONS & FRINGE PAYMENTS Retirement -

Health and Dental Insurance 28,961.24 Miscellaneous 13,552.13

42,513.37

STUDENT RELATED PAYMENTS 262,576.56

CURRENT NON CAPITAL EXPENSES 387,967.08 CAPITAL 68,841.41 DEBT -

TOTAL BILL LISTING AND PAYROLL TAXES 1,007,859.45

PAYROLL-NET 1,086,543.65

SUB TOTAL BILL LISTING AND PAYROLL 2,094,403.10

PLUS OTHER WIRE TRANSFERS 39,724.42 PLUS WRS WIRE TRANSFERS 171,331.59 P-CARD DISBURSEMENTS 276,332.59 WIRE FOR LAND PURCHASE - PLUS BOND PAYMENT - HEALTH INSURANCE WIRES 290,424.40

GRAND TOTAL FOR THE MONTH 2,872,216.10

3/9/2020 3:51 PM Page 1 of 1 G:\Accounting\Controller\Board Report\FY 2019-20\2020-02\Bill List Detail

* BTC charges do not meet LAB formula. 1 of 6

3/18/20206. Consent Agenda

c. Approval of Contract Training (Action - Mark Borowicz)

The following training contracts have been negotiated since the last meeting:

Contract # # Served Est. FTEsBTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2020-1187 Blackhawk Transport Inc. 1 0.00 $3,500 $1,439 $3,50040 Hour CDL Refresh - Technical Assistance

6810-004 F. J. Turner Senior High School 1 1.00 $2,897 N/A $2,897HSED Preparation for High School At-Risk Student(s)

2020-1218 Frito Lay North America 50 0.08 $814 $299 $814Leadership

2020-1199 Humane Manufacturing 1 0.00 $8,017 $7,437 $8,017Class A CDL - Technical Assistance

2020-1213 Prent Corp. 13 0.09 $1,639 $1,343 $1,639Six Sigma Lean

6810-002 School District of Beloit 1 1.00 $2,897 N/A $2,897HSED Preparation for High School At-Risk Student(s)

2020-1219 Upper Lakes Foods 1 0.00 $599 $130 $599CDL Review and Road Test - Technical Assistance

Report Subtotal 68 2.17 $20,363 $10,648 $20,363

ENCLOSURE #8

FULL CONTRACT DETAIL INFORMATION

Business/Industry



ENCLOSURE #8


LAB Cost Formula

Actual Contract Cost # Served Est. FTEs

BTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2020-1214 Beloit Health System 18 0.07 $1,232 $982 $382Admission and Assessment

--WAT Grant Funding $850

2020-1216 Beloit Health System 95 0.32 $2,281 $1,662 $708Basic Spanish

--WAT Grant Funding $1,573

2020-1183 Industrial Combustion 9 0.53 $14,275 $13,108 $4,430Six Sigma Green Belt

--WAT Grant Funding $9,8452020-1167 Multiple Recipients 42 0.14 $1,172 $730 $1,172

Leadership and Change--Orchid Monroe, LLC 10 0.03 279.05 173.81 $279

--Monroe Truck Equipment 10 0.03 279.05 173.81 $279

--Kuhn North America, Inc. 22 0.07 613.90 382.38 $614

2020-1168 Multiple Recipients 49 0.16 $1,351 $730 $1,351Dealing with Difficult People and Managing Conflict--Klondike Cheese Company 7 0.02 193.00 104.29 $193



--Orchid Monroe, LLC 10 0.03 275.71 148.98 $276

2020-1169 Multiple Recipients 42 0.14 $1,172 $730 $1,172Legal Aspects of HR--Monroe Truck Equipment 10 0.03 279.05 173.81 $279



Business/Industry

MULTIPLE RECIPEINT, GRANT OR OTHER COMPLEX CONTRACT BREAKDOWN INFORMATION




ENCLOSURE #8


LAB Cost Formula


BTC Cost Formula

LAB Cost Formula

Actual Contract

Cost2020-1170 Multiple Recipients 44 0.15 $1,224 $730 $1,224

Project Management for Supervisors--Stoughton Trailer, Inc. 1 0.00 27.82 16.59 $28




2020-1171 Multiple Recipients 43 0.14 $1,198 $730 $1,198Human Relations, Ethics and Human Resources Issues--Orchid Monroe, LLC 11 0.04 306.47 186.74 $306



2020-1172 Multiple Recipients 49 0.16 $1,351 $730 $1,351Maximizing Productivity--Klondike Cheese Company 7 0.02 193.00 104.29 $193




--Stoughton Trailer, Inc. 1 0.00 27.57 14.90 $28

2020-1173 Multiple Recipients 51 0.17 $1,403 $730 $1,403Managing Emotions in the Workplace--Orchid Monroe, LLC 11 0.04 302.61 157.45 $303



--Family Fresh Pack 1 0.00 27.51 14.31 $28

--Klondike Cheese Company 7 0.02 192.57 100.20 $193

2020-1174 Multiple Recipients 39 0.13 $1,135 $730 $1,135Building Better Teams Through Employee Engagement--Orchid Monroe, LLC 10 0.03 291.03 187.18 $291


--Klondike Cheese Company 7 0.02 203.72 131.03 $204



Business/Industry



ENCLOSURE #8


LAB Cost Formula


BTC Cost Formula

LAB Cost Formula

Actual Contract

Cost2020-1175 Multiple Recipients 35 0.12 $1,017 $644 $1,017

Managing Conflict--Family Fresh Pack 2 0.01 58.11 36.80 $58



2020-1179 Multiple Recipients 35 0.12 $1,085 $803 $1,085Principles of Lean Manufacturing--Monroe Truck 5 0.02 155.00 114.71 $155


--Industrial Combustion 12 0.04 372.00 275.31 $372

2020-1180 Multiple Recipients 65 0.43 $3,951 $3,210 $1,2265S Virtual Workplace--Orchid Monroe, LLC 7 0.05 425.49 345.69 $132




--WAT Grant Funding $2,7252020-1181 Multiple Recipients 33 0.22 $1,979 $1,605 $1,154

Lean and Value Stream Mapping--Monroe Truck Equipment 5 0.03 299.85 243.18 $93



--WAT Grant Funding $2,5652020-1182 Multiple Recipients 30 0.20 $1,842 $1,498 $572

Six Sigma Overview--Kuhn North America, Inc. 18 0.12 1105.20 898.80 $343





Business/Industry



ENCLOSURE #8


LAB Cost Formula


BTC Cost Formula

LAB Cost Formula

Actual Contract

Cost2020-1184 Multiple Recipients 36 0.12 $1,131 $803 $351

Lean Manufacturing--Kuhn North America, Inc. 18 0.06 565.50 401.50 $176




2020-1203 NOVARES 20 0.20 $2,838 $2,252 $881Leadership Series


2020-1204 NOVARES 20 0.27 $3,591 $3,003 $1,114Leadership Series


2020-1205 NOVARES 20 0.20 $2,722 $2,252 $845Leadership Series


2020-1206 NOVARES 30 0.10 $836 $603 $259Introduction to Excel


2020-1208 NOVARES 10 0.07 $985 $751 $306Real Colors

--WAT Grant Funding $6792020-12092021-1003 NOVARES 10 0.13 $1,795 $1,501 $557

Leadership Series--WAT Grant Funding $1,238

Business/Industry





ENCLOSURE #8


LAB Cost Formula


BTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2020-1210 NOVARES 30 0.10 $836 $603 $259Intermediate Excel


2020-1211 NOVARES 30 0.10 $836 $603 $259Advanced Excel


Report Subtotal 885 4.49 $53,238 $41,723 $54,974

REPORT TOTALS 953 6.66 $73,601 $52,371 $75,337



Business/Industry

Month Month's $ YTD $ Month's $ YTD $ Month's $ YTD $ Month's $ YTD $ Month's $ YTD $July $64,607 $64,607 $17,083 $17,083 $60,763 $60,763 $15,141 $15,141 $306,616 $306,616

August $31,803 $96,410 $1,912,317 $1,929,400 $92,778 $153,541 $265,212 $280,353 $93,966 $400,582September $22,000 $118,410 $373,076 $2,302,476 $355 $153,896 $110,603 $390,956 $51,844 $452,426

October $52,506 $170,916 $210,046 $2,512,522 $83,880 $237,776 $36,363 $427,319 $18,826 $471,252November $622,564 $793,480 $26,617 $2,539,139 $53,542 $291,318 $48,817 $476,136 $75,772 $547,024December $275,514 $1,068,994 $24,362 $2,563,501 $44,997 $336,315 $67,999 $544,135 $54,312 $601,336

January $52,828 $1,121,822 $63,520 $2,627,021 $24,683 $360,998 $101,678 $645,813 $50,873 $652,209February $14,624 $1,136,446 $45,218 $2,672,239 $53,006 $414,004 $56,091 $701,904 $103,533 $755,742

March $64,158 $1,200,604 $15,257 $2,687,496 $45,199 $459,203 $47,919 $749,823 $75,337 $831,079April $16,268 $1,216,872 $40,876 $2,728,372 $729,308 $1,188,511 $118,534 $868,357 $831,079May $85,469 $1,302,341 $35,548 $2,763,920 $43,748 $1,232,259 $1,105,126 $1,973,483 $831,079June $6,124 $1,308,465 $150,542 $2,914,462 $134,996 $1,367,255 $70,739 $2,044,222 $831,079

YTD TOTAL $ $1,308,465 $2,914,462 $1,367,255 $2,044,222 $831,079

Historical Reference1. FY 2015-16 - WAT Grant total: $117,606; Transcripted Credit contracts with high schools total: $900,167; HSED contracts with high schools total: $47,4382. FY 2016-17 - WAT Grant total: $147,804; Transcripted Credit contracts with high schools total: $2,408,840; HSED contracts with high schools total: $32,1743. FY 2017-18 - WAT Grant total: $300,167; Transcripted Credit contracts with high schools total: $693,632; HSED contracts with high schools total: $20,240 4. FY 2018-19 - WAT Grant total: $273,707; Transcripted Credit contracts with high schools total: $1,401,292; HSED contracts with high schools total: $23,572 5. FY 2019-20 - WAT Grant total: $123,702; Transcripted Credit contracts with high schools total: $341,239 ; HSED contracts with high schools total: $15,082

CONTRACT TRAINING APPROVED BY BTC BOARD

FY 2018-19 FY 2019-20

1st Qtr.

2nd Qtr.

3rd Qtr.

4th Qtr.

FY 2015-16 FY 2016-17 FY 2017-18

ENCLOSURE #9 6. Consent Agenda

d. Acceptance of Resignations (Michael Howell, Susan Reik) (Action – Brian Gohlke)

Michael Howell, Purchasing Manager, has submitted his resignation effective

March 15, 2020. Due to personal obligations, Susan Reik, ERP Business Analyst in Information

Technology Services, submitted a resignation from her full-time position, effective March 18, 2020. She will, however, be continuing employment on a part-time basis.

It is our recommendation you accept the resignations with regret and with best

wishes for future endeavors.

ENCLOSURE #10 6. Consent Agenda

e. Confirmation of Administrative Employment Contract Issued for the Position of Financial Aid Manager (Craig Schultz) (Action – Brian Gohlke)

Craig Schultz has been issued an administrative employment contract for the

position of Financial Aid Manager at a salary of $75,000, effective approximately April 20, 2020.

Mr. Schultz holds a Bachelor’s degree in Music from the University of Wisconsin-

Oshkosh and an Associate of Arts degree in Ethnic Studies from University of Wisconsin-Washington County. For the past five (5) years he has held the position of Financial Services Manager at SAE Institute of Technology, Nashville, Tennessee. Prior occupational experience includes positions of Senior Financial Aid Advisor at Lincoln College of Technology; Student Services Representative at National College of Business and Technology; Financial Aid Director at Southeastern Institute; and Financial Aid Coordinator at ITT Technical Institute – all located in Nashville, Tennessee.

Confirmation of Mr. Schultz’s employment contract is requested.

ENCLOSURE #11 7. Action Items

a. Approval of New Board Policy #C-250 – Reimbursement of Relocation Expenses (Action – Brian Gohlke)

Administration occasionally receives requests for reimbursement of relocation

expenses when employment offers are made for new hire employees. Approval has been on a case-by-case basis dependent upon circumstances at the time. A standardized process would be more appropriate for consistency, ease of communication to new hires, and for budget proposal funding determination.

Reimbursement of expenses will require relocation to within College District boundaries from a distance of greater than fifty (50) miles from the current place of residence for exempt new hire employees. An agreement will be developed including a repayment provision if the employee resigns within twenty-four (24) months of the employment start date. All relocation expenses must be incurred and submitted for reimbursement within 180 days of when agreement is signed. The maximum expense allowance is capped at five percent (5%) of the first year’s annual wage amount. Administration recommends District Board approval of Policy #C-250 as proposed. Brian Gohlke, Executive Director/CHRO - Human Resources and Organizational Development, will be present to address questions on the recommendation.

REIMBURSEMENT OF RELOCATION EXPENSES BP C-250 The purpose of this policy is to provide a standard procedure for the relocation of newly hired exempt level staff to within the District boundaries of Blackhawk Technical College (College). Under the general provisions of this policy, a written relocation and repayment agreement for relocations will be entered into with the new hire employee. The provisions of this policy will apply only to work assignments and relocations planned to exceed 12 months. The College will reimburse reasonable amounts or provide advance assistance of expenses incurred because of the relocation of newly hired exempt staff for distances that exceed fifty (50) miles from their current place of residence to the District boundaries of the College. The College will audit expenses against relocation agreements, and employees must document receipted expenses claimed for reimbursement. Any request to exceed the provisions of the standard relocation policy (outlined below) must be approved by the Executive Director/CHRO and the College President. All relocation expenses must be incurred and submitted for reimbursement within 180 days of the date the written relocation and repayment agreement is signed. Expenses incurred after this period will not be reimbursed. Some expenses will be paid directly by the College to the vendor. For all other reimbursement expenses, the employee must obtain receipts for incurred expenses and submit them along with college reimbursement request forms. Approved Expenses – Standard Agreement A. Per Diem and Lodging The College will reimburse costs for per diem living expenses to include temporary lodging for eligible employees and dependents for a period not to exceed 30 days. B. Site Visit An employee and spouse will be reimbursed for travel costs, per diem and lodging costs to the planned relocation area to look for appropriate housing. The maximum site visit period permitted is three (3) days. C. Transportation – Employee/Dependents Costs for relocation travel of the employee and dependents to the new location will be reimbursed. Travel noted above will be by means of the most cost-effective common transport carrier using coach fare; however, in many cases, personal vehicles may be the preferred means of travel. Mileage reimbursement will be reimbursed at the standard IRS mileage rate.

REIMBURSEMENT OF RELOCATION EXPENSES (cont.) BP C-250

Page 2 of 2 Blackhawk Technical College District 6004 S. County Road G, P.O. Box 5009 Janesville, WI 53547-5009

D. Household Goods The College will pay actual costs for the packing, movement, and insuring of household goods and personal effects for such goods up to a maximum of 14,000 pounds from point of departure to point of arrival. If storage of goods is required at either point, the College will pay for up to 30 days of storage. Any property of special value, i.e., art objects, paintings, jewelry, firearms, precious metals, and antiques should be separately insured or transported by the employee. The College will not pay the transportation of boats, recreational vehicles, firearms, special machinery, outdoor playground equipment, hot tubs, and other specialty items of a similar nature. The transportation and boarding of small domestic pets, dogs, cats, etc. is permitted. The College will reimburse costs associated with movement and boarding of such pets for a period not to exceed 30 days. E. Miscellaneous Household Fees The College will pay the cost of appliance installation, fees for utilities installations, re-registration of personal vehicles and driver's licenses to a maximum of $1,000. Repayment Provision If the employee resigns due to circumstances within his or her control, as determined by the College, within 24 months of the employment start date, the employee agrees to and will be subject to repayment of costs associated with the move. Tax Considerations Prior to or at the time the written relocation and repayment agreement is signed, the employee will meet with accounting staff to review the federal and state tax implications of all costs reimbursed by the College and its impact on the employee's W-2 taxable income. The employee will be given a written estimate of costs for tax planning purposes. Reimbursement Maximums As a College, we look to provide financial assistance to offset the expense of moving for a new employment opportunity. Relocation reimbursement allowance is capped at 5% of the first year’s annual wage amount. The maximum reimbursable amount will be outlined within the written relocation and repayment agreement. Board Policy Adopted:

ENCLOSURE #11a 7. Action Items

b. Adoption of Resolution Granting Emergency Decision-Making Authority to President, District Board Chairperson, and District Board Vice Chairperson (Action – Dr. Tracy Pierner)

The COVID-19 Coronavirus has brought many changes in every avenue of business

and life in the recent past. As containment efforts to prevent the disease’s spread continue to evolve, it is very difficult to plan for business decisions that may be on the horizon regarding College operations and student learning.

As a result, the District Board is requested to consider adoption of a resolution

which would grant emergency decision-making authority to the President, District Board Chairperson, and District Board Vice Chairperson during this State of Emergency.

In all likelihood, as quickly as some decisions may be needed, time may not be afforded to us to allow for a special District Board meeting to be held to take action. Granting emergency decision-making authority to the aforementioned group would facilitate decisions that may be needed within an extremely short span of time. The attached resolution is presented to the District Board for review and is recommended for approval during these unprecedented times. Dr. Tracy Pierner will be available to address any questions.

RESOLUTION WHEREAS, in December 2019, a novel coronavirus was detected, now named COVID 19, and it has spread throughout numerous countries including the United States; and WHEREAS, international organizations, the federal government, state government, and local governments are all working together to contain the further spread of the disease and treat exiting cases; and WHEREAS, on March 11, 2020, the World Health Organization declared COVID-19 to be a worldwide pandemic; and WHEREAS, on March 12, 2020, the Governor of the State of Wisconsin issued Executive Order 72 declaring a State Health Emergency in response to the COVID-19 Coronavirus; and WHEREAS, Blackhawk Technical College (College) has taken precautions to protect all students and employees from the spread of this disease, and to prepare for the impacts it may have on learning and operations; and WHEREAS, the Blackhawk Technical College District Board (District Board) wishes to ensure the College is adequately supported and able to continue providing educational services to students during this COVID-19 crisis; and WHEREAS, the District Board has full authority to adopt rules and regulations necessary and proper to execute the functions the Board is authorized by law to perform; and WHEREAS, the District Board wishes to provide sufficient flexibility to the President’s Office to meet the challenges presented by the COVID-19 crisis, by directing the President to take appropriate actions to allow the continued education of the College’s students. THEREFORE, BE IT RESOLVED, that the Blackhawk Technical College District Board: 1. Finds that the proposed emergency action is necessary for the immediate preservation of the

public peace, health and safety, and for the general welfare; and 2. Grants the President, District Board Chairperson, and District Board Vice Chairperson

emergency decision-making authority until the Governor’s ordered State of Wisconsin Emergency to address the COVID-19 epidemic has ended.

ENCLOSURE #12 8. Committee Reports a. Approval of Modifications to the Fiscal Year 2019-20 (Finance Committee

Recommendation - Action)

As stated in the Wisconsin Technical College System Financial Accounting manual and in accordance with Wisconsin State Statute 65.90 (5), any modification to an adopted budget by fund type or function within a fund type is required to be approved by the district board. At least two-thirds of the full district board membership must approve the modification for it to take effect. Proposed modifications to the 2019-20 Budget are attached. The Finance Committee will present its recommendation.

Expenditures Revenues

1 Reclassification of expense between functions

Increase Function 1 Instructional Expenditures 3,000 - Decrease Function 2 Instructional Resources Expenditures (3,000) -

Total - Amendment 1 - -

2 Remove non-distributed wage adjustment fundingIncrease Transfers to Reserves and Designated Fund Balances 57,040 - Decrease Function 1 Instructional Expenditures (57,040) -


3 Increase in net new construction and TIF closureIncrease Transfers to Reserves and Designated Fund Balances 292,275 - Increase in Property Tax Revenue - 292,275

Total - Amendment 3 292,275 292,275

4 Reduction in tuition & fee revenue due to enrollment declineDecrease Transfers to Reserves and Designated Fund Balances (400,000) - Decrease Tuition and Fees Revenues - (400,000)

Total - Amendment 4 (400,000) (400,000)

5Increase grant funding for student emergency assistance

Increase Function 3 Student Services Expenditures 5,000 - Increase State Aid - 5,000


6 Increase grant funding for tech exploration activities

Increase Function 3 Student Services Expenditures 15,249 - Increase State Aid - 15,249


Capital Projects Fund

7 Reclassification of funding between functions for technology capital equipment

Increase Function 6 Non-Instructional Equipment 55,899 - Decrease Function 2 Instructional Resources (55,899) -


8 Reclassification of funding between functions for print center production copier

Increase Function 6 Non-Instructional Equipment 113,945 - Decrease Function 1 Instructional Expenditures (30,812) Decrease Function 2 Instructional Resources (5,000) Decrease Function 3 Student Services Expenditures (66,838) Decrease Function 7 Physical Plant Expenditures (11,295)


Proposed Modifications to the FY 2019-20 Budget

General Fund

Special Revenue Fund

Expenditures Revenues

Proposed Modifications to the FY 2019-20 Budget

Agency Fund

9 Access student club prior year fundraising revenue for current year expense

Increase Function 3 Student Services Expenditures 900 - Decrease Transfers to Reserves and Designated Fund Balances (900) -


ENCLOSURE #13 8. Committee Reports b. Termination of Audit Services Contract and Award of New Contract for Audit

Services (Finance Committee Recommendation - Action)

Blackhawk Technical College contracts with an independent certified public accountant to perform an annual audit of the District’s financial records. The WTCS administrative regulations require that the District solicit bids from qualified firms for these professional services at least every seven years. The College has historically limited the term of the contract to three years with the option to renew for two additional one-year terms (five-year maximum). The most recent proposal solicitation process was concluded in 2019 with three firms submitting proposals. Firm 3-Year 5-Year Clifton Larson Allen, Milwaukee $94,210 $161,660 WIPFLI, Eau Claire $99,500 $171,400 Sikich, Brookfield $165,084 $282,133 Board Policy D-440 Audits requires the District Board to award the contract for audit services. The proposal results were presented to the Finance Committee last March. The District Board approved the Finance Committee recommendation to award the contract for audit services to Clifton, Larson, Allen (CLA). CLA performed the College’s financial audit for the fiscal year ended June 30, 2019. While there were no disagreements regarding generally accepted accounting principles, administration was disappointed with CLA’s management of the engagement. Key performance delivery milestones were outlined early in the engagement. From early September through mid-January, college administration was managing the auditor’s performance delivery to ensure internal and external reporting deadlines were met. In addition, the timing of key activities contributed to the impression the activity was a check list function rather contribution to a quality audit. The contract allows for termination with 90 days written notice before the fiscal year end. Administration recommends termination of CLA’s contract. Administration has contacted Wipfli (the second lowest bid) regarding their proposal. Wipfli confirmed they will honor the proposal as submitted. Administration recommends awarding the contract for audit services to Wipfli, at the proposed rate of $94,210 for three years with the option to extend for two additional years at the rate of $33,280 and $34,710, respectively for years four and five. The Finance Committee will present its recommendations regarding termination of the contract with CLA and award of a new contract to Wipfli.

ENCLOSURE #14 9. New Business a. Strategic Plan Board Feedback (Facilitated Session with Walter Jankowski)

Administration is currently in the process of reassessing the Fiscal Year 2020 Strategic Plan. Obtaining feedback from stakeholders is currently underway to gather thoughts about the College, its direction, and how BTC could strengthen its role within our community. Walter Jankowski, Better Dash Faster LLC, is assisting with the strategic plan reassessment process. He will be present at the meeting to facilitate a session with the District Board to gather members’ feedback on the Fiscal Year 2020 Strategic Plan (attached). Board members are asked to review the current year’s Plan and be prepared to share thoughts at the meeting.

FY2020 Strategic Plan

Our Mission

We help you build your future with flexible education in a supportive environment.

Our Vision

Delivering innovative education to enrich our communities.

Our Values

Responsive: Meeting students when and where they learn best, providing supportive services empowering them to succeed.

Collaborative: Creating critical partnerships and adapting to community needs within a team-oriented environment.

Empowering: Building an inclusive, aligned and supportive culture, allowing students and employees to develop, grow and succeed.

Strategic: Optimizing college resources to meet the needs of learners and employers through data-informed decisions and innovative solutions.

Process-driven: Developing transparent, consistent, aligned and repeatable processes and procedures, focusing on efficiency, accountability and excellence

July, 2019

III. IMPROVE OUR DATA INFORMED DECISION-MAKING CAPABILITIESLead: Jon Tysse Future State: Faculty, administration, and students have access to data/information that leads to a data-informed decision-making culture.A. By Improving Accuracy, Access and Sharing of Data/Information to Support Decision Making (PROJECT 6 – Curriculum Quality Committee )

I. DEVELOP FLEXIBLE LEARNING DELIVERY MODELS TO MEET STUDENT NEEDSLead: Tracy Pierner Future State: We offer flexible learning solutions that get student to where THEY need and want to go.A. By Enhancing and Expanding Flexible Learning Options (PROJECT 1 - Next Generation of Learning Team)B. By Transitioning Students from Pre-college to College Alignment of Guided Pathways (PROJECT 2– Pre-College to College Alignment Task Force)

II. ENHANCE THE COLLEGE’S PURSUIT OF EDUCATIONAL EXCELLENCELead: Tracy Pierner Future State: We understand and can prove educational outcomes. We have a student-centered culture that believes all students can besuccessful.A. By Developing an Integrated LEARNING Assessment System – (PROJECT 3 – Assessment of Student Learning Committee) B. By Developing an Integrated TEACHING Quality Assurance System – (PROJECT 4 - Teaching Quality Committee) C. By Developing and Implementing an Equitable Faculty Workload System (PROJECT 5 – Faculty Compensation Taskforce)

V. IMPROVE COLLEGE OPERATIONAL EFFICIENCY AND EFFECTIVENESSLead: Tracy Pierner/GPS Future State: Processes are streamlined, documented, and easily accessible to staff and students. A. By Mapping and Documenting Key College Processes (PROJECT 10 – GPS)B. By Developing an Integrated Planning and Budget System (PROJECT 11 – EC)

IV. CREATE A SUPPORTIVE AND INCLUSIVE COLLEGE ENVIRONMENTLead: Tony Landowski Future State: BTC is an environment that embraces inclusion, collaboration, engagement, and equity for all. We have a student-centered culture that believes all students can be successful. We provide students with the resources and support they need to meet THEIR individual goals. Employees are developed to utilize their full potential and aligned with organization objectives.A. By Creating a Strategic Enrollment Management Plan (PROJECT 7 – Student Success Committee)B. By Implementing Starfish (PROJECT 8 – Starfish Implementation Task Force)C. By Creating a Comprehensive Employee Evaluation Process That Provides More Opportunities For Employee Input And Leads to Employee Development (PROJECT 9 – Job

Evaluation Committees)D. By Developing an Inclusion, Diversity, Equity and Accessibility Plan (PROJECT 10 – IDEA Committee)

central campus – administrative center – board room ... · technical college locations: central...

Documents