challenges in collecting and submitting the annual ... · 3. reporting allocation data. lea/esa...
TRANSCRIPT
April 25, 2018
Challenges in Collecting and Submitting the Annual Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS) Survey
Overview• Local Education Agency/Educational Service Agency (LEA/ESA)
Allocations
• Maintenance of Effort (MOE) Reduction*
• Provision of Coordinated Early Intervening Services (CEIS)
• Number of Children Receiving CEIS
* Beginning with the May 2018 submission States must report four new data elements around MOE including whether the state reviewed each LEA/ESA for MOE Compliance, the status of this review, whether the state returned funds for each LEA/ESA that failed to meet MOE Compliance and the amount of non-federal funds the state returned.
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Reporting Allocation DataLEA/ESA Allocations• Total LEA/ESA Allocation for Section 611 FFY 2015 (A2A)• Total LEA/ESA Allocations for Section 611 FFY2016 Reference Year (A2B)• Total LEA/ESA Allocations for Section 619 FFY 2016 Reference Year
(A3B)*
Reference Year is the FFY about which this submission of the MOE Reduction and CEIS Survey reports the appropriate. FFY2016 refers to the 2016-2017 Academic or School Year.
* Beginning with the May 2018 submission, states will no longer report the Section 619 Allocations for the Federal Fiscal Year (FFY) preceding the Reference Year.
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Reporting MOE Reduction DataMOE Reduction• What year’s data did the state use to make LEA/ESA Determinations (B2Year)• What was the determination for each LEA/ESA (B2)• The Amount of MOE Reduction each LEA/ESA used pursuant to Section
613(a)(2)(C) during the Reference School Year (B3)• Did the State determine whether the LEA/ESA met MOE Compliance for the
Reference Year (B5)• Did the LEA/ESA meet the Compliance standard for the Reference Year (B6)• By the date of this data submission, did the State return non-federal funds to the
Department based on the failure of the LEA/ESA to meet MOE Compliance (B7)• What amount of non-Federal funds did the state return to the Department (B8)
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Reporting CEIS DataProvision of CEIS• Was the LEA/ESA required to use 15% of funds for CEIS due to significant
disproportionality in the reference year (C2A)• Was the LEA/ESA identified as having significant disproportionality due to
identification as a child with a disability (C2A.1)• Was the LEA/ESA identified as having significant disproportionality due to
identification by disability category (C2A.2)• Was the LEA/ESA identified as having significant disproportionality due to
placement in a particular educational setting (C3A.3)• Was the LEA/SEA identified as having significant disproportionality due to
disciplinary action (C2A.4)
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Reporting CEIS Data (cont.)
Provision of CEIS (cont.)• (C2B)• Did the LEA/SEA voluntarily use up to 15% of IDEA 611 and 619 funds for
CEIS in the Reference Year (C3A)• Amount reserved by the LEA/ESA for voluntary CEIS in the Reference Year
(C3B)• Amount reserved for required CEIS in the LEA/ESA during the Reference
Year
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Children Receiving CEIS Data
Number of Children Receiving CEIS• Total number of children receiving CEIS under the IDEA in the LEA/ESA
during the Reference Year (D2)• Total number of children who received CEIS under the IDEA anytime in the
past two school years and received special education and related services in the Reference Year (D3)
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April 25, 2018
Deconstructing Federal Fiscal Data Collection Requirements: LEA MOE Reduction and CEIS Survey Data
PresenterSean Freeman
IDEA Fiscal ManagerFlorida Department of Education
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Overview De-Constructing Federal Fiscal Data Collection Requirements: LEA MOE Reduction and CEIS Survey Data
• Maintenance of Effort (MOE) Reduction and Coordinated Early Intervening Services (CEIS) Survey
• Data Collection
• Tools and Resources
• Evolving Practices and Process Improvement
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MOE Reduction and CEIS Survey
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Why Is the Data Collected
Authorized by Section 618 of IDEA 2004, the Office of Special Education Programs (OSEP) uses the data submitted via this survey process for:
• Monitoring purposes • The Annual Report to Congress • Public reporting of IDEA section 618 data• Ad hoc requests
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What Data Does the Survey Collect• Local Educational Agencies (LEA) Allocation under Sections 611 and 619
• LEA Determinations and the Year of the data used to make the determinations
• Amount LEA reduced MOE
• Whether LEA used CEIS funds (required or voluntary)
• Reason for required use of CEIS funds
• Amount of CEIS funds used
• Number of children served with CEIS funds
• Number of children who were later identified as a student with disabilities
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Number of Children Receiving CEIS
SY 2014-20152013-2014 data identified
students without disabilities receiving CEIS
SY 2015-20162014-2015 data identified
students without disabilities receiving CEIS
SY 2016-20172015-2016 data identified students with disabilities
(Report due May 2018)
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Data Collection
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• LEA allocations Section 611 Section 619
• LEA disproportionate identifications• Students served with CEIS funds• Students identified as students with disabilities (SWD) who received CEIS in past two years• LEA determinations• CEIS funds expended
Voluntary Required
• MOE reductions
Who Collects and Processes the Data
Data collection in FloridaLEA allocations
Local School Districts, Private Schools, FDOE Data Management Staff, FL-IDEA Grant ManagerLEA disproportionate identifications
Local School Districts, FDOE Data Management Staff, FDOE Data SpecialistStudents served with CEIS funds
Local School Districts, FDOE Data Management Staff, FDOE Data SpecialistStudents identified as SWD who received CEIS in past two years
Local School Districts, FDOE Data Management Staff, FDOE Data SpecialistLEA determinations
Local School Districts, FDOE Data SpecialistCEIS funds used
FL-IDEA Grant ManagerMOE reductions
State Auditors, FDOE Office of Budget and Audit Resolution
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Tools and Resources
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Allocations
Child Count
Base Allocation
2016-17 Public School Membership
2015-16 Private School Membership
Total Population
(PK-12)
FY 16Population Allocation
Free/Reduced Lunch
Membership
Free/Reduced Lunch
Allocation
RevisedFY-18 Total Entitlement
Flow-Through
CEIS Maximum Allowable Amount (15% of Part B & PK Sum)
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CEIS and MOE
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Budget data and LEA determinations
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Application Check-in DataCEIS Set-Aside
Required 15% Limit Amount
Voluntary Amount
2017Determinations
Meets Requirements
Needs Assistance
Needs Intervention
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MOE and CEIS Submission
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Data Pre-submission Edit Check
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IDC Tools and Resources
618 Data Pre-submission Edit Check Tool - Part B MOE and CEIShttps://ideadata.org/resources/resource/162/618-data-pre-submission-edit-check-tool-part-b-moe-and-ceis
MOE and CEIS Data Reporting and Quality Tools and Tipshttps://ideadata.org/resources/resource/1545/moe-and-ceis-data-reporting-and-quality-tools-and-tips
Maintenance of Effort (MOE) Reduction Eligibility Worksheetshttps://ideadata.org/resources/resource/1496/maintenance-of-effort-moe-reduction-eligibility-worksheets
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Evolving Practices and Process Improvement
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What Necessitates Change
• Technology• Statutory• Regulatory• Needs improvement• Personnel changes
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Data Quality: An Example of Needs ImprovementWhat roll can we play in improving data quality?
• Communicating with LEAs prior to data collection
• Performing preliminary data analysis and follow up
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Changes in Survey Data Elements
Beginning in the FFY 2016/SY 2016-17, MOE Reduction and CEIS data submission (due May of 2018) will contain 4 new elements:
• Did the State determine whether the LEA/ Education Service Area (ESA) met the MOE compliance standard in (Reference Year)
• Did the LEA/ESA meet the MOE compliance standard in (Reference Year)
• By the date of this data submission, did the State return non-Federal funds to the Department based on the failure of the LEA/ESA to meet the MOE compliance standard in (Reference Year)
• What amount of non-Federal funds did the State return to the Department based on the failure of the LEA/ESA to meet the MOE compliance standard in (Reference Year) 30
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Contact Us: FDOE
Website: www.fldoe.org/academics/exceptional-student-edu/index.stml
Email: [email protected]: 850.245.0997Twitter: @EducationFL
This conference is supported under U.S. Department of Education grant #H373F140001. Conference content may not represent U.S. Department of Education policy, and you should not assume endorsement by the Federal Government. Project Officer: Daniel Schreier.
Contact Us: CIFR
Web: http://cifr.wested.orgEmail: [email protected]: 855.865.7323Twitter: @CIFR_IDEA
For More Information
Visit the IDC website http://ideadata.org/
Follow us on Twitterhttps://twitter.com/ideadatacenter
Follow us on LinkedInhttp://www.linkedin.com/company/idea-data-center
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Supported by
This presentation was supported by a grant from the U.S. Department of Education, #H373Y130002. However, the contents do not necessarily represent the policy of the U.S. Department of Education, and you should not assume endorsement by the federal government.
Project Officers: Richelle Davis and Meredith Miceli
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